HomeMy WebLinkAboutContract 39473-B14CITY SECRETARY
APPENDIX 8-14
CONTRACT NO. 3q41-3 B\"t ...
In accordance with the Professional Services Agreement signed between Sentari
Technolog ies , Inc. ("Contractor") and the City of Fort Worth ("Client") on October 30 ,
2009 , City Secretary Contract ("CSC ") No . 39473 , as amended by CSC No. 39473-A 1
on September 16, 2010 , (collect ively the "Professional Services Agreement"), Appendix
8-14 is incorporated into the Professional Services Agreement and hereby reads as
follows:
1. The term of this work order shall be extended to end when all services have
been completed under this work order as contemplated herein , but not later
than the end date set forth below.
2. This Work Order incorporates by reference all of the terms and conditions of
the Profess1onal Services Agreement , specifically the services to be provided
under Section 1 of said agreement.
3. The services to be performed under this Work Order shall be as follows:
Work Order and Asset Management System (WOAMS) Project Manager
Description of Work:
The Storm Water Management Division (SWMD) within the Transportation and Public
Works Department (TPW) within the City of Fort Worth , Texas , has acquired a new,
Commercial-Off-The-Shelf (COTS) Work Order and Asset Management System
(WOAMS). The system will initially support the needs of the SWMD , though its
utilization may in the future be expanded to other sections of TPW or to other City
departments. The desired WOAMS personnel will :
1. Automate work management practices w ithin SWMD that maintain and repair
storm water infrastructure for the City.
2. Support asset management practices to optimize maintenance , repair , and
replacement of storm water infrastructure .
3. Integrate with current and anticipated City systems, including the City 's CRM ,
project management, financial , and GIS systems .
4 . Convert/migrate certain related data from existing legacy systems to the new
WOAMS
5. Provide capabil ities for inserting additiona l asset types , work activities , and/or
business processes into the initial implementation, if desired.
The project management work will consist of managing software implementation
activities to be performed by the implementation vendor including , but not limited to
standard key tasks such as preplanning (gain familiarity with scope , tim ing and budget},
business process reviews/determinations, system installation , data convers ion and
cleansing , acceptance and testing , interface development, system integration support,
cutover activities , staff training , forms design , change management:-,-B'*lE. 'Nff:.~Be,:1-Y.J:e-.
modifications , go-live management, post implementation tasks , war
(conduct milestone reviews/assess performance), budget trac
FT. WORTH, TX
10-25-11 .................... J-..1~~~~
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updates, documentation of project activities , decisions and milestones , and
schedule/attend meetings.
Personnel assigned to provide services under this Work Order:
Name :
Start Date:
End Date:
Payment Terms:
Patty Lake
October 24 , 2011
November 12 , 2011
Payment Rate : $155.00 per hour
AGREED AND ACCEPTED :
CITY OF FORT WORTH
Sus~
Assis nt City Manager
Date: l VI 'O'~ l 11
APPROVEDASTOFORMAND
LEGALITY :
:~) 'italeshiaFrmer
Assistant City Attorney
SENTARI TECHNOLOGIES INC.
Name
\0-11 -l\
Date
c ont ract Authorizatioa
'3 · 2:z.-ti
OF FICIAL RECORD
CI TY SECRETARY
FT. WORTH, TX
M&CRev iew
'
CITY COUNCIL AGENDA
Page 1 of2
Official site of the City of Fort Worth, Texas
FORT WORT H
~
COUNCIL ACTION: Approved on 3/22/2011
DATE: 312212011 REFERENCE
NO.:
CODE: G TYPE:
G-17239
NON-
CONSENT
LOG NAME:
PUBLIC
HEARING:
04PROFESSIONAL
STAFFING SERVICES
NO
SUBJECT: Authorize Increase of Funds by $1,482,000.00 for the Existing Professional Services
Agreements for Technology Staffing and Placement Services with Digital Intelligence
Systems Corporation , Matrix Resources, Inc., and Sentari Technologies, Inc., for the
Information Technology Solutions Department
RECOMMENDATION:
It is recommended that the City Council authorize the City Manager to increase the dollar cap for the
existing Professional Services Agreements for Technology Staffing and Placement Services with
Digital Intelligence Systems Corporation, Matrix Resources, Inc., and Sentari Technologies, Inc., by
$1,482 ,000.00 for the Information Technology Solutions Department.
DISCUSSION:
On November 16, 2010, (M&C C-24607) the City Council authorized an increase of funds by
$743,028.00 for the existing Professional Services Agreements for Technology Staffing and
Placement Services with Digital Intelligence Systems Corporation , Matrix Resources, Inc., and
Sentari Technologies, Inc. To maintain current levels of service for seven months through the end of
September 2011 , staff is now requesting an additional increase of $1,482,000.00 in expenditures with
the three named vendors.
In order to await the outcome of the IT sourcing project, staff has only been requesting the
continuation of contractual support to fill staff vacancies on a quarterly basis . Now that the sourcing
study is complete, in order to maintain the current service levels without interruption, staff is
requesting additional funding for support contracts until the end of this fiscal year (September). Staff
will begin to hire employees to fill vacancies created during the sourcing study as time permits .
The purpose of these service agreements is to allow the City to have agreements in place for staff
augmentation to assist in the development and implementation of technology projects and services in
the City such as email archival, laptop encryption, disaster recovery , radio towers , radio re-banding,
and Buyspeed Online projects . Hiring contract labor has provided staff augmentation to address
significant attrition with costs offset by salary, benefit and other savings and other reimbursements.
The estimate of salary and benefit savings resulting from current vacancies is $1,164,975.00.
M/WBE -Digital Intelligence Systems Corporation, Matrix Resources , Inc ., and Sentari Technologies,
Inc., a certified M/WBE firm , have all previously and continue to commit to comply with their 10
percent M/WBE participation on all expenditures through the end of the contract period.
ADMINISTRATIVE AMENDMENT-An administrative amendment or increase may be made for each
agreement by the City Manager for an amount up to $50 ,000.00 and does not require specific City
Council approval as long as sufficient funds have been appropriated .
FISCAL INFORMATION/CERTIFICATION:
The Financial Management Services Director certifies that funds are available in the current operating
budgets , as appropriated, of the General Fund and Information Systems Fund.
http://app s .cfwnet.org/council _p acket/me _review .asp?ID= l 4 82 3&councildate=3 /22 /2011 9/12 /2012
. M&CReview
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TO Fund/Account/Centers
Submitted for City Manager's Office by:
Originating Department Head:
Additional Information Contact:
ATTACHMENTS
Page 2 of2
FROM Fund/Account/Centers
Pl68 539120 0043020 $100,000 .00
Pl68 539120 0048001
Pl68 539120 0044000
Pl68 539120 0045010
Pl68 539120 0045030
Pl68 539120 0045050
Pl68 539120 0048000
Pl68 539120 0043010
Pl68 539120 0045000
Pl68 539120 0046020
Pl68 539120 0041100
GG01 511010 0135010
Karen Montgomery (6222)
Peter Anderson (8781)
Mai Tran (8858)
$125,000 .00
$35,000 .00
$100,000.00
$165,000.00
$50,000.00
$50,000.00
$200,000.00
$362,000.00
$100,000.00
$129,000 .00
$66,000 .00
http://apps.cfwnet.org/council_packet/mc _review .asp?ID= 14823&councildate=3 /22/2011 9/12 /2012