HomeMy WebLinkAboutContract 39473-B14AAPPENDIX B-14A
In accordance with the Professional Services Agreement signed between Sentari
Technologies , Inc. ("Contractor") and the City of Fort Worth ("Client") on October 30 ,
2009 , City Secretary Contract ("CSC") No . 39473 , as amended by CSC No . 39473-A 1
on September 16 , 2010 , and CSC No. 3Y4 73-A2 on October 7 , 2011 (collectively the
"Professional Services Agreement"), Appendix B-14A is incorporated into the
Professional Services Agreement and hereby reads as follows :
1 . The term of this work order shall be extended to end when all services have
been completed under this work order as contemplated herein , but not later
than the end date set forth below .
2 . This Work Order incorporates by reference all of the terms and cond itions of
the Professional Services Agreement , specifically the services to be provided
under Section 1 of said agreement.
3. The services to be performed under this Work Order shall be as follows :
Work Order and Asset Management System (WOAMS) Project Manager
Description of Work:
The Storm Water Management Divis ion (SWMD) within the Transportation and Public
Works Department (TPW) within the City of Fort Worth , Texas , has acquired a new ,
Commercial-Off-The-Shelf (COTS) Work Order and Asset Management System
(WOAMS). The system will initially support the needs of the SWMD , though its
utilization may in the future be expanded to other sections of TPW or to other City
departments . The desired WOAMS personnel will :
1. Automate work management practices within SWMD that maintain and repair
storm water infrastructure for the City.
2. Support asset management practices to optimize maintenance , repair , and
replacement of storm water infrastructure.
3. Integrate with current and anticipated City systems , including the City 's CRM ,
project management, financial , and GIS systems .
4 . Convert/migrate certain related data from existing legacy systems to the new
WOAMS
5. Provide capabilities for inserting additional asset types, work activities , and/or
business processes into the initial implementation , if desired .
The project management work will consist of managing software implementation
activities to be performed by the implementation vendor including , but not limited to
standard key tasks such as preplanning (gain familiarity with scope , timing and budget),
business process reviews/determ inations , system installation , data conversion and
cleansing , acceptance and testing , interface development, system integration support,
cutover activities , staff training , forms design , change management, · r::
modifications , go-live management, post implementation tasks , workf 'fJJlilrr ~a i"l'R Ei.Jfll ~IG\J
(conduct milestone reviews/assess performance), budget trackin
11-29 -1 1 P1 2
updates . documentation of project activities , decisions and milestones , and
schedule/attend meetings .
Personnel assigned to prov ide services under this Work Order:
Name:
Start Date:
End Date:
Payment Terms:
Patty Lake
November 13 , 2011
May 30 , 2012
Payment Rate : $155.00 per hour
AGREED AND ACCEPTED :
S sa Alanis
Assistant City Manager
Date: ! 1) {['.{\ )1
C \ I
APPROVEDASTOFORMAND
LEGALITY:
Assistant City Attorney
Contract Authorization
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Date
SENTARI TECHNOLOGIES INC.
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Name
tus 1F'1 e.ss De:ve LOPM &r--1 , NAr-JA0E f-
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Date
I I ( 18 / 2-0 I I
OFFICIAL REC ORD
CITY SE CRE TARY
FT. wm,TH, TX
-M&CReview Page 1 of 2
Official site of the City of Fort vVorth, Te xas
CITY COUNCIL AGENDA FORT WORTH
~
COUNCIL ACTION: Approved on 3/22/2011
DATE: 312212011 REFERENCE
NO.:
CODE: G TYPE:
G-17239
NON-
CONSENT
LOG NAME:
PUBLIC
HEARING:
04PROFESSIONAL
STAFFING SERVICES
NO
SUBJECT: Authorize Increase of Funds by $1,482,000 .00 for the Existing Professional Services
Agreements for Technology Staffing and Placement Services with Digital Intelligence
Systems Corporation , Matrix Resources, Inc., and Sentari Technologies, Inc., for the
Information Technology Solutions Department
RECOMMENDATION:
It is recommended that the City Council authorize the City Manager to increase the dollar cap for the
existing Professional Services Agreements for Technology Staffing and Placement Services with
Digital Intelligence Systems Corporation , Matrix Resources, Inc., and Sentari Technologies , Inc., by
$1 ,482,000 .00 for the Information Technology Solutions Department.
DISCUSSION:
On November 16, 2010, (M&C C-24607) the City Council authorized an increase of funds by
$743 ,028.00 for the existing Professional Services Agreements for Technology Staffing and
Placement Services with Digital Intelligence Systems Corporation , Matrix Resources, Inc., and
Sentari Technologies, Inc. To maintain current levels of service for seven months through the end of
September 2011 , staff is now requesting an additional increase of $1,482,000.00 in expenditures with
the three named vendors.
In order to await the outcome of the IT sourcing project, staff has only been requesting the
continuation of contractual support to fill staff vacancies on a quarterly basis. Now that the sourcing
study is complete , in order to maintain the current service levels without interruption, staff is
requesting additional funding for support contracts until the end of this fiscal year (September). Staff
will begin to hire employees to fill vacancies created during the sourcing study as time permits.
The purpose of these service agreements is to allow the City to have agreements in place for staff
augmentation to assist in the development and implementation of technology projects and services in
the City such as email archival, laptop encryption, disaster recovery, radio towers, radio re-banding ,
and Buyspeed Online projects. Hiring contract labor has provided staff augmentation to address
significant attrition with costs offset by salary, benefit and other savings and other reimbursements .
The estimate of salary and benefit savings resulting from current vacancies is $1,164,975.00.
M/WBE -Digital Intelligence Systems Corporation , Matrix Resources, Inc., and Sentari Technologies,
Inc., a certified M/WBE firm , have all previously and continue to commit to comply with their 10
percent M/WBE participation on all expenditures through the end of the contract period.
ADMINISTRATIVE AMENDMENT -An administrative amendment or increase may be made for each
agreement by the City Manager for an amount up to $50 ,000 .00 and does not require specific City
Council approval as long as sufficient funds have been appropriated.
FISCAL INFORMATION/CERTIFICATION:
The Financial Management Services Director certifies that funds are available in the current operating
budgets, as appropriated , of the General Fund and Information Systems Fund.
http://apps.cfwnet.org/council_packet/mc_review.asp?ID=l4823&councildate=3 /22 /2011 11 /29 /2 011
' • · Nt&C Review
TO Fund/Account/Centers
Submitted for City Manager's Office by:
Originating Department Head:
Additional Information Contact:
ATTACHMENTS
Page 2 of2
FROM Fund/Account/Centers
Pl68 539120 0043020 $100.000.00
Pl68 539120 0048001 $125.000.00
Pl68 539120 0044000 $35.000 .00
Pl68 539120 0045010 $100.000 .00
Pl68 539120 0045030 $165,000.00
Pl68 539120 0045050 $50.000 .00
Pl68 539120 0048000 $50,000 .00
Pl68 539120 0043010 $200 .000.00
Pl68 539120 0045000 $362.000.00
Pl68 539120 0046020 $100 .000.00
Pl68 539120 0041100 $129 .000.00
GG01 511010 0135010 $66.000 .00
Karen Montgomery (6222)
Peter Anderson (8781)
Mai Tran (8858)
http ://apps .cfwnet.org/council_packet/rnc _review.asp ?ID= 14823&councildate=3 /22 /2011 11 /29 /2011