HomeMy WebLinkAboutContract 39473-B17APPENDIX B-17
CITY SECRETARY~
CONTRACT NO. , LJJ3 --6a
In accordance w ith the Professional Services Agreement signed between Sentari
Technologies, Inc. ("Contractor") and the City of Fort Worth ("Client") on October 30 ,
2009 , City Secretary Contract ("CSC") No. 39473 , as amended by CSC No . 39473-A1
on September 16, 2010, CSC No. 39473-A2 on December 14, 2010 and CSC No .
39473-A3 on November 13, 2011 (collectively the "Professional Services Ag reement"),
Appendix B-17 is incorporated into the Professional Services Agreement and hereby
reads as follows:
1. The term of this work order shall be extended to end when all services have
been completed under this work order as contemplated herein, but not later
than the end date set forth below.
2. This Work Order incorporates by reference all of the terms and conditions of
the Professional Services Agreement, specifically the services to be provided
under Section 1 of said agreement.
3. The services to be performed under this Work Order shall be as follows :
ADMINISTRATIVE TECH
Description of Work:
• Assist with managing wireless hardware by ordering and canceling services
• Ordering hardwa re devices
• Data entry of device into the Asset Management database
• Evaluate and monitor wireless activity
• Conduct monthly billing interface
• Produce monthly wireless activity reports
• Evaluate and monitor operational activities of an assigned program/project
• Setup and monitor accounts
• Compilation and preparation of fiscal, statistical and related program reports
• Calculation of financial data , update accounts and provide program expenditures and
available balances
• Ma intenance of files and update/input records
• Maintain records system, review appl ication and data accuracy and content
• Assist and respond to customer department needs
Personnel assigned to provide services under this Work Order:
Name:
Start Date:
End Date:
Payment Terms :
Jennifer Bridges
May 28 , 2012
November 12 , 2012
Payment Rate: $30.00 per hour
05 -30-12 r vt,: 1 ·J IN
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
AGREED AND ACCEPTED:
CITY OF FORT WORTH
Ass istant City Manager
Date: 5 l ~\ I Y
APPROVED AS TO FORM AND
LEGALITY:
Maleshia Farmer
Ass istant City Attorney
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Contract Authorizatioa
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Date
SENTARI TECHNOLOGIES INC.
mary r7ecessary
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Title
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OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
M&C R eview P age 1 of 2
Official site of the City of Frnt Vvorth, Texas
CITY COUNCIL AGENDA
fORTWORTH
~
COUNCIL ACTION: Approved on 10/27/2009
DATE:
CODE:
10/27/2009 REFERENCE NO.: C-23876
C TYPE: NON-
CONSENT
LOG NAME:
PUBLIC
HEARING:
04STAFFING
SERVICES
NO
SUBJECT: Authorize a Professional Services Agreement for Technology Staffing and Placement
Services with Digital Intell igence Systems Corporation , Hudson H ighland Group , Inc .,
Matrix Resources, Inc., and Sentari Technologies , Inc., for the Information Technology
Solutions Department at an Annual Expenditure of Up to $968 ,725 .00
RECOMMENDATION:
It is recommended that the C ity Council authorize the City Manager to execute Professional Services
Agreements for technology staffing and placement services with Digital Intelligence Systems
Corporation , Hudson Highland Group , Inc., Matrix Resources , Inc., and Sentari Technologies , Inc .,
for the Information Technology Solutions Department at an annual expenditure of up to $968 ,725 .00 .
DISCUSSION:
The purpose of these service agreements is to allow the Information Technology Solutions
Department (ITS) to have agreements in place for staff augmentation to assist in the development
and implementation of technology projects and services in the C ity. These projects would include but
not be lim ited to: 1) assistance in the installation and implementation of software packages ; 2)
assistance for short-term resolution of problems, such as staffing shortages for technology related
projects ; and 3) staffing placement in City departments such as ITS , Financial Management Systems,
Munic i pal Court and Code Compliance .
On May 14 , 2009 , proposals were received in response to the ITS staffing services Request for
Proposal (RFP) No . 08-0335 . ITS staff evaluated the proposals and recommends that the requested
staff augmentation be awarded to Digital Intelligence Systems Corporation , Hudson Highland Group ,
Inc., Matrix Resources , Inc., and Sentari Technologies, Inc.
Dig ital Intelligence Systems Corporation , Hudson High land Group , Inc ., are the two new companies
selected from the recent RFP . Matrix Resources, Inc ., and Sentari Technologies , Inc ., have already
been providing contractors to the City the past three years . There are currently 13 contractors from
Matrix and Senta ri , (for projects in ITS and Financial Management Systems and vacancy backfills)
with the City . The areas in which the contractors are working include Applications , Desktop , Help
Desk , Business Analysis and Planning , Project Management, ITS Operations and Business
Coordination . The Fiscal Year 2009 expenditures for these two vendors total $948,721 .00. If the
current on board contractors stay with the City for all of Fiscal Year 2010 then the projected
expenditures would be $1 ,660 ,672.00. To help manage expenditures , this request is for $968 ,725.00
which is expected to take us through May 2010 at wh ich time we will come back to City Council for
additiona l authorization.
BID ADVERTISEMENT -The RFP was advertised in the Fort Worth Star Telegram on April 8 , 2009
and April 15, 2009. The City received 37 proposals.
For each staff augmentation or project request , t he four recommended vendors will be provided a
City Requirements Statement and given the opportunity to reply to the specific request by providing a
Statement of Work or candidate referrals. The vendor which provides the most effective and feasible
Statement of Work will be selected . ITS w ill work with both the customer department and the Budget
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Department to ensure that adequate funds are budgeted for all projects utilizing these services.
Vendors were also asked to submit responses for the cost of placing employees for ITS Department's
vacant positions. Use of this portion of the agreements will be limited to placements where normal
recruit ing efforts may yield few qualified applicants and filling the vacancy is mission critical.
The vendors were informed that no guarantee is made for the amount of service that may be
purchased under this agreement.
M/WBE -The vendors are in compliance with the City's MWBE Ordinance by committing 10 percent
M/WBE participation. The City's goal on this project is 10 percent.
RENEWAL OPTIONS -These agreements may be renewed up to three successive one year terms
at the City's option . This action does not require specific City Council approval provided that the City
Council has appropriated sufficient funds to satisfy the City's obligation during the renewal term.
ADMINISTRATIVE CHANGE ORDER -An administrative change order or increase may be made for
each agreement by the City Manager for an amount up to $25,000.00 and does not require specific
City Council approval as long as sufficient funds have been appropriated.
FISCAL INFORMATION/CERTIFICATION:
The Financial Management Services Director certifies that funds are available in the current operating
budget , as appropriated , of the participating departments.
TO Fund/Account/Centers
Submitted for City Manager's Office by:
Originating Department Head:
Additional Information Contact:
ATTACHMENTS
FROM Fund/Account/Centers
Karen Montgomery (6222)
Peter Anderson ( 8 781)
Mai Tran (8858)
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