HomeMy WebLinkAboutContract 39475-A3.... .. .....
CITY SECRETARY
CONTRACT NO. gq 41-S -A '7:>
AMENDMENT NO. 3 TO
CITY SECRETARY CONTRACT NO. 39475
PROFESSIONAL SERVICES AGREEMENT
BETWEEN CITY OF FORT WORTH
AND ,
MATRIX RESOURCES INC.
This Amendment No. 3 ("Amendment") to City Secretary Contract No. 39475
Professional Services Agreement ("Agreement"), is made and entered into by and
between the City of Fort Worth (the "City"}, a home rule municipal corporation situated
in portions of Tarrant , Denton , and Wise Counties , Texas acting by and through Ka ren
L. Montgomery, its duly authorized Assistant City Manager, and Matrix Resources Inc.,
("Consultant"), a Georgia Corporation and acting by and through Gary Wood its duly
authorized Vice President of Sales collect ively referred to as the "parties ."
RECITALS
The following provisions are true and correct and form the basis of this Amendment:
WHEREAS , on or about November 12 , 2009 , the part ies entered into a Professional
Services Agreement ("Agreement ") for professional consulting services for staff
augmentation under the terms and conditions set forth in the Agreement. The
Agreement is a public document on file in the City's Secretary Office and referenced as
City Secretary Contract No . 39475 ; and
WHEREAS , on or about September 13 , 2010 , the parties subsequently amended the
Agreement via City Secretary Contract No. 39475-A1 , to increase the compensation
and clarify other matters under the Agreement ; and on or about December 14 , 2010 ,
further amended the Agreement via City Secretary Contract No. 39475-A2 , to exercise
the first option to renew and to increase the annual compensation. City Secretary
Contract Nos. 39475 , 39475 -A 1, and 39475-A2 are hereby collectively referred to as the
("Agreement"); and
WHEREAS, the Agreement provided an Init ial term of one year with options to renew for three
successive one year terms . The City wishes to exe rcise its second option to renew the
Agreement , subject to the terms and conditions of this Amendment.
NOW, THEREFORE , for good and valuable consideration , the receipt and adequacy of
which are hereby acknowledged , the City and Consultant agree as follows:
1. OFFICIAL RECORD
Section 2 of the Agreement shall be modified to extend t WMrr·w:>c1!1::nf'lli'l~""it:w:1'V
FT. WORTH, TX
10 -25 -11
·,'
Agreement with the second renewal term commencing on November 13, 2011 and
expiring on November 12, 2012.
2.
All other provisions of the Agreement that are not expressly amended herein
shall remain in full force and effect.
Executed on this the 1.Jo day of O cl-obtt , 20 li_.
CITY OF FORT WORTH:
.~1=8Fl-e-MQA-1;QQ.l+lei.PJ-5~ (l...l..Q.nb
istant City Manager
Date: _ ___.\_o +-='(~-is'-/_._\_\ ___ _
ATTEST:
By f:n~
City Secretary
APPROVED AS TO FORM AND LEGALITY:
By ~,
AssistanCityAttey
Contract Authorization:
M&C : C-23876
Date Approved : 10/27/2009
M&C: G-17239
Date Approved: 3/22/2011
CFW I Matrix
Amendment No . 3 to CSC No. 39475
Page 2 of2
MATRIX RESOURCES, INC.:
By : ----"--I~·'-----+-"--'<----
Ga~\
Vice President of Sales
Date: /c -s -~// -----------'-----
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
MllC Review
DATE: 10/2712fJJ9 REFERENCE NO.:
CODE: C TYPE:
C-23876
NON-CONSENT
LOG NAME:
PUBLIC
HEARING:
04STAFFING
SERVICES
NO
SU BJ ECT: Authorize a Professional Services Agreement for Technology Staffing and Plaooment Services with Digital
Intelligence Systems Corporation, Hudson Highland Group, Inc., Matrix Resources, Inc., and Sentari Technologies,
Inc., for the Information Technology Solutions Department at an Annual Expenditure of Up to $968,725.00
RECOMMENDATION:
It is recommended that the City Council aithorize the City Manager to execute Professional Services Agreements for technology
staffing and placement services with Digital Intelligence Systems Corporation, Hudson Highland Group, Inc., Matrix Resources,
Inc., and Senta-i Technologies, Inc., for the Information Technology Solutions Department at an annual expenditure of up to
$968,725.00.
DISCUSSION:
The purpose of these service agreements is to allow the Information T edmology Solutions Department (ITS) to have agreements in
place for staff augmentation to assist in the development and implementation of technology projects and services in the City. These
projects would include but not be limited to: 1) assistance in the installation and implementation of software packages; 2)
assistance for short-term resolution of problems, such as staffing shortages for technology related projects; and 3) staffing
placement in City departments such as ITS, Financial Management Systems, Municipal Court and Code Compliance.
On May 14, 2009, proposals were received in response to the ITS staffing services Request for Proposal (RFP) No. 08-0335. ITS
staff evaluated the proposals and recommends that the requested staff augmentation be awarded to Digital Intelligence Systems
Corporation, Hudson Highland Group, Inc., Matrix Resources, Inc., and Sentari Technologies, Inc.
Digital Intelligence Systems Corporation, Hudson Highland Group, Inc., are the two new companies selected from the recent
RFP. Matrix Resources, Inc., and Sentari Technologes, Inc., have alreooy been providing contractors to the City the past three
years. There cl'e currently 13 contractors from Matrix and Senta-i, (for projects in ITS and Financial Management Systems and
vacancy backfills) with the City. The cl'e~ in which the contractors are working include Applications, Desktop, Help Desk,
Business Analysis and Planning, Project Managemen~ ITS Oper~s and Business Coordination . The Fiscal Year 2009
expenditures for these two vendors total $948,721.00. If the current on bocl'd contractors stay with the City for all of Fiscal Year
2010 then the projected expenditures would be $1,660,672.00. To help manage expenditures, this request is for $968,725.00 which
is expected to take us through May 2010 at which time we will come bad( to City Council for additional authaization.
BID ADVERTISEMENT -The RFP was advertised in the Fort Worth Star Telegram on April 8, 2009 and April 15, 2009 . The City
received 37 proposals.
For each staff augmentation or project reques~ the four recommended vendors will be provided a City Requirements Statement
and given the opportunity to reply to the specific request by providng a Statement of Work or canddate referrals. The vendor which
provides the most effective and feasible Statement of Work will be selected. ITS will work with both the customer department aid
the Budget Depcl'tment to ensure that adequate funds are budgeted for all projects utilizing these services.
Vendors were also asked to submit responses for the cost of placing employees for ITS Department's vacait positions. Use of this
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M&.C Review
1i'
portion of the agreements will be limited to placements where normal recruiting efforts may yield few qualified applicc11ts and filling ""'"
the vacancy is mission critical.
The vendors were informed that no guarc11tee is made for the amount of service tha may be purchased under this agreement.
M/WBE-The vendors are in compliance with the City's MWBE Ordinance by committing 10 percent M/WBE participation . The
City's goal on this project i.s 10 percent.
RENEWAL OPTIONS -These agreements may be renewed up to three successive one yea terms at the City 's option . Th is act ion
does not require specific City Council approval provided tha the City Council has appropriated sufficient funds to satisfy the City's
obligation during the renewal term.
ADMINISTRATIVE CHANGE ORDER -An administrative change order or increase may be made for each agreement by the City
Manager for an amount up to $25,000.00 and does not require specific City Council ~roval as long as sufficient funds have been
appropriated .
FISCAL INFORMATION/CERTIFICATION:
The Finaicial Management Services Director certifies that funds cl"e available in the current operating budget, as appropriated, of
the participating depcl1ments.
TO Fund/Account/Centers
Submitted for City Manager-s Office by:
Originating Department Head:
Additional Information Contact:
ATTACHMENTS
FROM Fund/Account/Centers
Karen Montgomery (6222)
Peter Anderson (8781)
Mai Tran (8858)
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DATE:
CODE:
SUBJECT:
3/22/2011 REFERENCE NO.:G-17239 LOG NAME:
G NON-PUBLIC
CONSENT HEARING: TYPE:
04PROFESS10NAL
STAFFING SERVICES
NO
Authorize Increase of Funds by $1,482,000.00 for the Existing Professional Services
Agreem~nts for T~nology Staffing and Placement Services with Digital Intelligence Systems
Corporation, Matrix Resources, Inc., and Sentari Technologies, Inc., for the lnfonnation
Technology Solutions Department
RECOMMENDATION:
It is recommended that the City Council authorize the City Manager to increase the dollar cap for the
existing Professional Services Agreements for Technology Staffing and Placement Services with Digital
Intelligence Systems Corporation, Matrix Resources, Inc., and Sentari Technologies, Inc., by $1 ,482 ,000.00
for the lnfonnation Technology Solutions Department.
DISCUSSION:
On November 16, 2010, (M&C C-24607) the City Council authorized an increase of funds by $743,028.00
for the existing Professional Services Agreements for Technology Staffing and Placement Services with
Digital Intelligence Systems Corporation, Matrix Resources, Inc., and Sentari Technologies, Inc. To
maintain current levels of service for seven months through the end of September 2011, staff is now
requesting an additional increase of $1 ,482,000.00 in expenditures with the three named vendors.
In order to await the outcome of the IT sourcing project, staff has only been requesting the continuation of
contractual support to fill staff vacancies on a quarterty basis. Now that the sourcing study is complete, in
order to maintain the current service levels without interruption, staff is requesting additional funding for
support contracts until the end of this fiscal year (September). Staff will begin to hire employees to fill
vacancies created during the sourcing study as time permits.
The purpose of these service agreements is t o allow the C ity to have agreements in place for staff
augmentation to assist in the development and implementation of technology projects and services in the
City such as emai l archival , laptop encryption, d i saster recovery, radio towers, rad io ~banding, and
Buyspeed Online proj ects. Hiring contract labor has provided staff a ugmentation to address s ignificant
attrition w ith costs offset by salary, benefit and other savings and other reimbursements. The estimate of
salary and benefit savings resulting from c urrent vacancies is $1 ,164,975.00.
M/VVBE -Digital Intelligence Systems Corporation , Matrix Resources, In c ., and Sentari Technologies, Inc.,
a certified M/VVBE finn , have all previously and continue to commit to comply with their 10 percent MNVBE
participation on all expenditures through the end of the contract period.
ADMINISTRATIVE AMENDMENT-An administrative amendment or increase may be made for each
agreement by the City Manager for an amount up to $50,000.00 and does not require specific City Council
approval as long as sufficient funds have been appropriated .
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M&C Review '
FISCAL INFORMATION/CERTIFICATION:
The Financial Management Services Director certifies that funds are available in the current operating
budgets, as appropriated, of the General Fund and Information Systems Fund .
TO Fund/Account/Centers FROM Fund/Account/Centers
Submitted for City Manager-s Office by:
Originating Department Head:
Additional Information Contact:
ATTACHMENTS
Pl68 539120 0043020
Pl68 539120 0048001
Pl68 539120 0044000
Pl68 539120 0045010
Pl68 539120 0045030
Pl68 539120 0045050
Pl68 539120 0048000
Pl68 539120 0043010
Pl68 539120 0045000
Pl68 539120 0046020
Pl68 539120 0041100
GG01 511010 0135010
Karen Montgomery (6222)
Peter Anderson (8781)
Mai Tran (8858)
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i100,ooo.oo
1125,000.00
$35,000.00
1100,000.00
1165,000.00
150,000.00
150,000.00
i200,ooo.oo
$362,000.00
1 100,000.00
1129,000.00
$66,000 .00
,,