HomeMy WebLinkAboutContract 39475-B11A... -
CITY SECRETARY
CONTRACT NO. 3q4 }5-\3 \II\
APPENDIX B-11A
In accordance with the Professional Services Agreement signed between Matrix
Resources Inc . (Contractor) and the City of Fort Worth (Client) on October 2 , 2009 City
Secretary Contract ("CSC ") 39475 , as amended by CSC No. 39475-A 1, on September
13 , 201 O,CSC 3975-A2 on December 14 , 2010, and CSC No. 39475-A3, on October
26, 2011 (collectively the "Professional Services Agreement"), Appendix B-11A, is
incorporated into the Professional Services Agreement and hereby reads as follows :
1. The term of this work order shall be extended to end when all services have
been completed under this work order as contemplated herein, but not later
than the end date set forth below.
2. This Work Order incorporates by reference all of the terms and conditions of
the Professional Services Agreement , specifically the services to be provided
under Section 1 of said agreement.
3. The services to be performed under this Work Order shall be as follows:
TECHNICAL WRITER
Description of Work:
Document the Enterprise Resource Planning (ERP) departmental processes and
develop procedures as directed by Management.
The focus will be documenting and publishing key procedures.
• Become familiar with the structure of the undocumented procedures as
applicable to the departmental functions . This will be accomplished by
establishing contact with key departmental contributors .
• Interv iew key departmental personnel and document and identify detailed
processes and procedures, including review of special tool sets , databases, and
appropriate interfaces .
• Translate this discussion into documented procedural steps and guidelines that
can be used by City staff members for future reference and training purposes .
• Review work product with designated ERP Management staff to ensure
compliance with services to be performed pursuant to this Work Order.
• Support the written procedure with a graphical process flow map.
e,1 -·1')-12 A09 :20 I N
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
,.
Personnel assigned to provide services under this Work Order:
Name :
Start Date:
End Date:
Payment Terms:
Carl Worsham
November 13, 2011
November 12, 2012
Payment Rate: $55.00 per hour
AGREED AND ACCEPTED:
CITY OF FORT WORTH
Assistant City Manager
Date: 1 /ro /,) Y-:
APPROVED AS TO FORM AND
LEGALITY:
Assistant City Attorney
G -1~=,-234
Contract Authorizatioa
3 ·2.2·\I
Name k ~_b~
Title
Date
11-&fe
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
M&C Rev iew P a ge 1 of 2
Officia l site of the City of Fort Worth, Texas
7
CITY COUNCIL AGENDA
FORT WORTH
~
COUNCIL ACTION: Approved on 3/22/2011
DATE: 312212011 REFERENCE
NO.:
CODE: G TYPE:
G-17239
NON-
CONSENT
LOG NAME:
PUBLIC
HEARING:
04PROFESSIONAL
STAFFING SERVICES
NO
SUBJECT: Authorize Increase of Funds by $1,482,000.00 for the Existing Professional Services
Agreements for Technology Staffing and Placement Services with Digital Intelligence
Systems Corporation, Matrix Resources , Inc., and Sentari Technologies , Inc., for the
Information Technology Solutions Department
RECOMMENDATION:
It is recommended that the City Council authorize the City Manager to increase the dollar cap for the
existing Professional Services Agreements for Technology Staffing and Placement Services with
Digital Intelligence Systems Corporation, Matrix Resources , Inc., and Sentari Technologies , Inc., by
$1 ,482 ,000 .00 for the Information Technology Solutions Department.
DISCUSSION:
On November 16 , 2010 , (M&C C-24607) the City Council authorized an increase of funds by
$743 ,028.00 for the existing Professional Services Agreements for Technology Staffing and
Placement Services with Digital Intelligence Systems Corporation , Matrix Resources, Inc., and
Sentari Technologies , Inc. To maintain current levels of service for seven months through the end of
September 2011 , staff is now requesting an additional increase of $1,482 ,000 .00 in expenditures with
the three named vendors.
In order to await the outcome of the IT sourcing project , staff has only been requesting the
continuation of contractual support to fill staff vacancies on a quarterly basis. Now that the sourcing
study is complete , in order to maintain the current service levels without interruption , staff is
requesting additional funding for support contracts until the end of this fiscal year (September). Staff
will begin to hire employees to fill vacancies created during the sourcing study as time permits .
The purpose of these service agreements is to allow the City to have agreements in place for staff
augmentation to assist in the development and implementation of technology projects and services in
the City such as email archival , laptop encryption , disaster recovery, radio towers , radio re-banding ,
and Buyspeed Online projects . Hiring contract labor has provided staff augmentation to address
significant attrition with costs offset by salary, benefit and other savings and other reimbursements.
The estimate of salary and benefit savings resulting from current vacancies is $1 ,164,975.00.
M/WBE -Digital Intelligence Systems Corporation, Matrix Resources, Inc., and Sentari Technologies ,
Inc., a certified M/WBE firm , have all previously and continue to commit to comply with their 10
percent M/WBE participation on all expenditures through the end of the contract period .
ADMINISTRATIVE AMENDMENT -An administrative amendment or increase may be made for each
agreement by the City Manager for an amount up to $50 ,000.00 and does not require specific City
Council approval as long as sufficient funds have been appropriated .
FISCAL INFORMATION/CERTIFICATION:
The Financial Management Services Director certifies that funds are available in the current operating
budgets , as appropriated , of the General Fund and Information Systems Fund.
http ://apps .cfw n et.org/ council _pa cket/me _r eview .as p ?ID = 14 82 3&councild ate=3 /22 /2011 1/10/2 01 2
/
M&CReview
TO Fund/Account/Centers
Submitted for City Manager's Office by:
Originating Department Head:
Additional Information Contact:
ATTACHMENTS
Page 2 of2
FROM Fund/Account/Centers
Pl68 539120 0043020 $100.000 .00
Pl68 539120 0048001
Pl68 539120 0044000
Pl68 539120 0045010
Pl68 539120 0045030
Pl68 539120 0045050
Pl68 539120 0048000
Pl68 539120 0043010
Pl68 539120 0045000
Pl68 539120 0046020
Pl68 539120 0041100
GG01 511010 0135010
Karen Montgomery (6222)
Peter Anderson (8781)
Mai Tran (8858)
$125.000 .00
$35.000.00
$100.000.00
$165.000.00
$50.000 .00
$50.000.00
$200.000.00
$362.000.00
$100.000 .00
$129.000 .00
$66.000.00
http://apps.cfwnet.org/council_packet/mc _review .asp?ID= 14823&councildate=3/22 /2011 1/10/2012