HomeMy WebLinkAboutContract 40121·,
CllY SECRETARY L..U"'\
CITY OF FORT WORTH, TEXAS CONTRACT NO. 4\J l d:-\
STANDARD AGREEMENT FOR ENGINEERING RELATED DESIGN SERVICES
This AGREEMENT is between the City of Fort Worth, a home-rule municipal
corporation situated in Tarrant, Denton, Parker and Wise Counties, Texas (the "CITY''), and
RJN Group, Inc., (the "ENGINEER"), for a PROJECT generally described as: Clear Fork
Drainage Basin -M-210 Sanitary Sewer.
Article I
Scope of Services
A. The Scope of Services is set forth in Attachment A.
Article II
Compensation
A. The ENGINEER's compensation is set forth in Attachment B.
Article Ill
Terms of Payment
Payments to the ENGINEER will be made as follows:
A. Invoice and Payment
(1) The Engineer shall provide the City sufficient documentation, including but not
limited to meeting the requirements set forth in Attachment D to this
AGREEMENT, to reasonably substantiate the invoices.
(2) The ENGINEER will issue monthly invoices for all work performed under this
AGREEMENT. Invoices are due and payable within 30 days of receipt.
(3) Upon completion of services enumerated in Article I, the final payment of any
balance will be due within 30 days of receipt of the final invoice.
(4) In the event of a disputed or contested billing, only that portion so contested
will be withheld from payment, and the undisputed portion will be paid. The
CITY will exercise reasonableness in contesting any bill or portion thereof. No
interest will accrue on any contested portion of the billing until mutually
resolved.
(5) If the CITY fails to make payment in full to ENGINEER for billings contested in
good faith within 60 days of the amount due, the ENGINEER may, after giving
City of Fort Worth, Texas
Standard Agreement for Engineering Related Design Services
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CITY SECRETARY
FT. WORTH, TX
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7 days ' written notice to CITY, suspend services under this AGREEMENT until
paid in full. In the event of suspension of services , the ENGINEER shall have
no liability to CITY for delays or damages caused the CITY because of such
suspension of services .
Article IV
Obligations of the Engineer
Amendments to Article IV, if any , are included in Attachment C.
A. General
The ENGINEER will serve as the CITY's professional engineering
representative under this Agreement , providing professional engineering
consultation and advice and furnishing customary services incidental thereto.
8. Standard of Care
The standard of care applicable to the ENGINEER's services will be the
degree of skill and diligence normally employed in the State of Texas by
professional engineers or consultants performing the same or similar services
at the time such services are performed .
C. Subsurface Investigations
(1) The ENGINEER shall advise the CITY with regard to the necessity for
subcontract work such as special surveys , tests , test borings , or other
subsurface investigations in connection with design and engineering
work to be performed hereunder. The ENGINEER shall also advise the
CITY concerning the results of same . Such surveys, tests, and
investigations shall be furnished by the CITY, unless otherwise specified
in Attachment A.
(2) In soils , foundation , groundwater, and other subsurface investigations,
the actual characteristics may vary significantly between successive test
points and sample intervals and at locations other than where
observations , exploration, and investigations have been made . Because
of the inherent uncertainties in subsurface evaluations , changed or
unanticipated underground conditions may occur that could affect the
total PROJECT cost and/or execution . These conditions and
cost/execution effects are not the responsibility of the ENGINEER.
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D. Preparation of Engineering Drawings
The ENGINEER will provide to the CITY the original drawings of all plans in ink
on reproducible mylar sheets and electronic files in .pdf format, or as otherwise
approved by CITY , which shall become the property of the CITY. CITY may
use such drawings in any manner it desires ; provided , however, that the
ENGINEER shall not be liable for the use of such drawings for any project
other than the PROJECT described herein .
E. Engineer's Personnel at Construction Site
(1) The presence or duties of the ENGINEER's personnel at a construction site,
whether as on-site representatives or otherwise , do not make the ENGINEER
or its personnel in any way responsible for those duties that belong to the
CITY and/or the CITY's construction contractors or other entities, and do not
relieve the construction contractors or any other entity of the ir obligations,
duties, and responsibilities , including , but not limited to , all construction
methods, means, techniques , sequences , and procedures necessary for
coordinating and completing all portions of the construction work in
accordance with the Contract Documents and any health or safety precautions
required by such construction work . The ENGINEER and its personnel have
no authority to exercise any control over any construction contractor or other
entity or their employees in connection with their work or any health or safety
precautions .
(2) Except to the extent of specific site visits expressly detailed and set forth in
Attachment A , the ENGINEER or its personnel shall have no obligation or
responsibility to visit the construction site to become familiar with the progress
or quality of the completed work on the PROJECT or to determine , in general,
if the work on the PROJECT is being performed in a manner indicating that the
PROJECT , when completed , will be in accordance with the Contract
Documents , nor shall anything in the Contract Documents or the agreement
between CITY and ENGINEER be construed as requiring ENGINEER to make
exhaustive or continuous on-s ite inspections to discover latent defects in the
work or otherwise check the quality or quantity of the work on the PROJECT.
If the ENGINEER makes on-site observation(s) of a deviation from the
Contract Documents , the ENGINEER shall inform the CITY .
(3) When professional certification of performance or characteristics of materials,
systems or equipment is reasonably required to perform the services set forth
in the Scope of Services , the ENGINEER shall be entitled to rely upon such
certification to establish materials, systems or equipment and performance
criteria to be requ ired in the Contract Documents .
F. Opinions of Probable Cost, Financial Considerations, and Schedules
(1) The ENGINEER shall provide opinions of probable costs based on the
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current available information at the time of preparation, in accordance
with Attachment A.
(2) In providing opinions of cost, financial analyses, economic feasibility
projections, and schedules for the PROJECT, the ENGINEER has no
control over cost or price of labor and materials; unknown or latent
conditions of existing equipment or structures that may affect operation or
maintenance costs ; competitive bidding procedures and market
conditions; time or quality of performance by third parties; quality, type ,
management, or direction of operating personnel; and other economic
and operational factors that may materially affect the ultimate PROJECT
cost or schedule . Therefore , the ENGINEER makes no warranty that the
CITY's actual PROJECT costs, financial aspects , economic feasibility, or
schedules will not vary from the ENGINEER's opinions , analyses,
projections , or estimates.
G. Construction Progress Payments
Recommendations by the ENGINEER to the CITY for periodic construction
progress payments to the construction contractor will be based on the
ENGINEER's knowledge , information , and belief from selective sampling and
observation that the work has progressed to the point indicated. Such
recommendations do not represent that continuous or detailed examinations
have been made by the ENGINEER to ascertain that the construction
contractor has completed the work in exact accordance with the Contract
Documents; that the final work will be acceptable in all respects; that the
ENGINEER has made an examination to ascertain how or for what purpose
the construction contractor has used the moneys paid; that title to any of the
work, materials, or equipment has passed to the CITY free and clear of liens,
claims, security interests, or encumbrances ; or that there are not other matters
at issue between the CITY and the construction contractor that affect the
amount that should be paid .
H. Record Drawings
Record drawings, if required , will be prepared , in part, on the basis of
information compiled and furnished by others , and may not always represent
the exact location, type of various components , or exact manner in which the
PROJECT was finally constructed. The ENGINEER is not responsible for any
errors or omissions in the information from others that is incorporated into the
record drawings.
I. Minority and Woman Business Enterprise (M/WBE) Participation
In accord with City of Fort Worth Ord inance No . 15530, the City has goals for
the participation of minority business enterprises and woman business
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enterprises in City contracts . Engineer acknowledges the M/WBE goal
established for this contract and its commitment to meet that goal. Any
misrepresentation of facts (other than a negligent misrepresentation) and/or
the commission of fraud by the Engineer may result in the termination of this
agreement and debarment from participating in City contracts for a period of
time of not less than three (3) years .
J. Right to Audit
(1) ENGINEER agrees that the CITY shall , until the expiration of five (5) years
after final payment under this contract , have access to and the right to
examine and photocopy any directly pertinent books , documents , papers and
records of the ENGINEER involving transactions relating to this contract.
ENGINEER agrees that the CITY shall have access during normal working
hours to all necessary ENGINEER facilities and shall be provided adequate
and appropriate work space in order to conduct audits in compliance with the
provisions of this section. The CITY shall give ENGINEER reasonable
advance notice of intended audits .
(2) ENGINEER further agrees to include in all its subconsultant agreements
hereunder a provision to the effect that the subconsultant agrees that the CITY
shall , until the exp iration of five (5) years afte r final payment under the
subcontract, have access to and the right to examine and photocopy any
directly pertinent books , documents , papers and records of such
subconsultant, involving transactions to the subcontract, and further, that the
CITY shall have access during normal working hours to all subconsultant
facilities , and shall be provided adequate and appropriate work space , in order
to conduct audits in compliance with the provisions of this article together with
subsection (3) hereof. CITY shall give subconsultant reasonable advance
notice of intended audits .
(3) ENGINEER and subconsultant agree to photocopy such documents as may
be requested by the CITY . The CITY agrees to reimburse ENGINEER for the
cost of copies at the rate published in the Texas Administrative Code in effect
as of the time copying is performed .
K. INSURANCE
(1) ENGINEER'S INSURANCE
a. Commercial General Liability -the ENGINEER shall maintain commercial
general liability (CGL) and , if necessary, commercial umbrella insurance
with a limit of not less than $1 ,000 ,000 .00 per each occurrence with a
$2,000 ,000 .00 aggregate. If such Commercial General Liability insurance
contains a general aggregate limit, it shall apply separately to this
PROJECT or location .
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i. The CITY shall be included as an insured under the CGL, using ISO
additional insured endorsement or a substitute providing equivalent
coverage, and under the commercial umbrella, if any. This
insurance shall apply as primary insurance with respect to any other
insurance or self-insurance programs afforded to the CITY . The
Commercial General Liability insurance policy shall have no
exclusions by endorsements that would alter or nullify:
premises/operations, products/completed operations, contractual,
personal injury, or advertizing injury, which are normally contained
within the policy, unless the CITY approves such exclusions in
writing.
ii. ENGINEER waives all rights against the CITY and its agents,
officers, directors and employees for recovery of damages to the
extent these damages are covered by the commercial general
liability or commercial umbrella liability insurance maintained in
accordance with this agreement.
b. Business Auto -the ENGINEER shall maintain business auto liability and,
if necessary, commercial umbrella liability insurance with a limit of not less
than $1,000,000 each accident. Such insurance shall cover liability arising
out of "any auto", including owned, hired, and non-owned autos, when said
vehicle is used in the course of the PROJECT. If the engineer owns no
vehicles, coverage for hired or non-owned is acceptable.
i. ENGINEER waives all rights against the CITY and its agents,
officers, directors and employees for recovery of damages to the
extent these damages are covered by the business auto liability or
commercial umbrella liability insurance obtained by ENGINEER
pursuant to this agreement or under any applicable auto physical
damage coverage.
c. Workers' Compensation-ENGINEER shall maintain workers compensation
and employers liability insurance and, if necessary, commercial umbrella
liability insurance with a limit of not less than $100,000.00 each accident
for bodily injury by accident or $100,000.00 each employee for bodily injury
by disease, with $500,000.00 policy limit.
i. ENGINEER waives all rights against the CITY and its agents,
officers, directors and employees for recovery of damages to the
extent these damages are covered by workers compensation and
employer's liability or commercial umbrella insurance obtained by
ENGINEER pursuant to this agreement.
d. Professional Liability -the ENGINEER shall maintain professional liability,
a claims-made policy, with a minimum of $1,000,000.00 per claim and
aggregate. The policy shall contain a retroactive date prior to the date of
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the contract or the first date of services to be performed , whichever is
earlier. Coverage shall be maintained for a period of 5 years following the
completion of the contract. An annual certificate of insurance specifically
referencing this project shall be submitted to the CITY for each year
following completion of the contract.
(2) GENERAL INSURANCE REQUIREMENTS
a. Certificates of insurance evidencing that the ENGINEER has obtained all
required insurance shall be delivered to the CITY prior to ENGINEER
proceeding with the PROJECT.
b. Applicable policies shall be endorsed to name the CITY an Additional
Insured thereon , as its interests may appear. The term CITY shall include
its employees, officers, officials , agents, and volunteers as respects the
contracted services .
c. Certificate( s) of insurance shall document that insurance coverage
specified in this agreement are provided under applicable policies
documented thereon .
d . Any failure on part of the CITY to request required insurance
documentation shall not constitute a waiver of the insurance requirements .
e. A minimum of thirty (30) days notice of cancellation or material change in
coverage shall be provided to the CITY. A ten (10) days notice shall be
acceptable in the event of non-payment of premium. Such terms shall be
endorsed onto ENGINEER's insurance policies . Notice shall be sent to the
respective Department Director (by name), City of Fort Worth , 1000
Throckmorton , Fort Worth, Texas 76102 .
f. Insurers for all policies must be authorized to do business in the State of
Texas and have a minimum rating of A :V or greater, in the current AM.
Best Key Rating Guide or have reasonably equivalent financial strength
and solvency to the satisfaction of Risk Management.
g. Any deductible or self insured retention in excess of $25,000 .00 that would
change or alter the requirements herein is subject to approval by the CITY
in writing , if coverage is not provided on a first-dollar basis. The CITY , at it
sole discretion , may consent to alternative coverage maintained through
insurance pools or risk retention groups. Dedicated financial resources or
letters of credit may also be acceptable to the CITY.
h. Applicable policies shall each be endorsed with a wa iver of subrogation in
favor of the CITY as respects the PROJECT.
i. The CITY shall be entitled, upon its request and without incurring expense ,
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to review the ENGINEER's insurance pol icies including endorsements
thereto and , at the CITY's discretion ; the ENGINEER may be required to
provide proof of insurance premium payments.
j. Lines of coverage, other than Professional Liability , underwritten on a
claims-made basis , shall contain a retroactive date coincident with or prior
to the date of the contractual agreement. The certificate of insurance shall
state both the retroactive date and that the coverage is claims-made .
k. Coverages, whether written on an occurrence or claims-made basis , shall
be maintained without interruption nor restrictive modification or changes
from date of commencement of the PROJECT until final payment and
termination of any coverage required to be maintained after final payments .
I. The CITY shall not be responsible for the d irect payment of any insurance
premiums required by this agreement.
m. Sub consultants and subcontractors to/of the ENGINEER shall be required
by the ENGINEER to maintain the same or reasonably equivalent
insurance coverage as required for the ENGINEER. When sub
consultants/subcontractors maintain insurance coverage, ENGINEER shall
provide CITY with documentation thereof on a certificate of insurance.
L. Independent Consultant
The ENGINEER agrees to perform all services as an independent consultant
and not as a subcontractor, agent, or employee of the CITY.
M. Disclosure
The ENGINEER acknowledges to the CITY that it has made full disclosure in
writing of any existing conflicts of interest or potential conflicts of interest,
including personal financial interest, direct or indirect, in property abutting the
proposed PROJECT and business relationships with abutting property cities.
The ENGINEER further acknowledges that it will make disclosure in writing of
any conflicts of interest that develop subsequent to the signing of this contract
and prior to final payment under the contract.
N. Asbestos or Hazardous Substances
(1) If asbestos or hazardous substances in any form are encountered or
suspected , the ENGINEER will stop its own work in the affected portions of
the PROJECT to permit testing and evaluation .
(2) If asbestos or other hazardous substances are suspected , the CITY may
request the ENGINEER to assist in obtaining the services of a qualified
subcontractor to manage the remediation activities of the PROJECT.
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0. Permitting Authorities -Design Changes
If permitting authorities require design changes so as to comply with published
design criteria and/or current engineering practice standards which the
ENGINEER should have been aware of at the time this Agreement was
executed, the ENGINEER shall revise plans and specifications, as required, at
its own cost and expense. However, if design changes are required due to the
changes in the permitting authorities' published design criteria and/or practice
standards criteria which are published after the date of this Agreement which
the ENGINEER could not have been reasonably aware of, the ENGINEER
shall notify the CITY of such changes and an adjustment in compensation will
be made through an amendment to this AGREEMENT.
P. Schedule
ENGINEER shall manage the PROJECT in accordance with the schedule
developed per Attachment D to this AGREEMENT.
Article V
Obligations of the City
Amendments to Article V, if any, are included in Attachment C.
A. City-Furnished Data
ENGINEER may rely upon the accuracy, timeliness, and completeness of the
information provided by the CITY.
8. Access to Facilities and Property
The CITY will make its facilities accessible to the ENGINEER as required for
the ENGINEER's performance of its services. The CITY will perform, at no
cost to the ENGINEER, such tests of equipment, machinery, pipelines, and
other components of the CITY's facilities as may be required in connection
with the ENGINEER's services. The CITY will be responsible for all acts of the
CITY's personnel .
C. Advertisements, Permits, and Access
Unless otherwise agreed to in the Scope of Services, the CITY will obtain,
arrange, and pay for all advertisements for bids; permits and licenses required
by local, state, or federal authorities; and land, easements, rights-of-way, and
access necessary for the ENGINEER's services or PROJECT construction.
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D. Timely Review
The CITY will examine the ENGINEER's studies, reports , sketches, drawings,
specifications , proposals, and other documents; obtain advice of an attorney,
insurance counselor, accountant, auditor, bond and financial advisors , and
other consultants as the CITY deems appropriate ; and render in writing
decisions required by the CITY in a timely manner in accordance with the
project schedule prepared in accordance with Attachment D.
E. Prompt Notice
The CITY will give prompt written notice to the ENGINEER whenever CITY
observes or becomes aware of any development that affects the scope or
timing of the ENGINEER's services or of any defect in the work of the
ENGINEER or construction contractors .
F. Asbestos or Hazardous Substances Release.
(1) CITY acknowledges ENGINEER will perform part of the work at CITY's
facilities that may contain hazardous materials, including asbestos
containing materials, or conditions, and that ENGINEER had no prior role
in the generation , treatment, storage , or disposition of such materials. In
consideration of the associated risks that may give rise to claims by third
parties or employees of City, City hereby releases ENGINEER from any
damage or liability related to the presence of such materials .
(2) The release required above shall not apply in the event the discharge,
release or escape of hazardous substances, contaminants, or asbestos is
a result of ENGINEER's negligence or if ENGINEER brings such
hazardous substance, contaminant or asbestos onto the project.
G. Contractor Indemnification and Claims
The CITY agrees to include in all construction contracts the provisions of
Article IV.E. regarding the ENGINEER's Personnel at Construction Site, and
provisions providing contractor indemnification of the CITY and the
ENGINEER for contractor's negligence .
H. Contractor Claims and Third-Party Beneficiaries
(1) The CITY agrees to include the following clause in all contracts with
construction contractors and equipment or materials suppliers:
City of Fort Worth, Texas
"Contractors, subcontractors and equipment and materials
suppliers on the PROJECT, or their sureties, shall maintain no
direct action against the ENGINEER, its officers , employees,
and subcontractors, for any claim arising out of, in connection
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with , or resulting from the engineering services performed.
Only the CITY will be the beneficiary of any undertaking by
the ENGINEER."
(2) This AGREEMENT gives no rights or benefits to anyone other than the CITY
and the ENGINEER and there are no third-party beneficiaries .
(3) The CITY will include in each agreement it enters into with any other entity or
person regarding the PROJECT a provision that such entity or person shall
have no third-party beneficiary rights under this Agreement.
(4) Nothing contained in this section V.H. shall be construed as a waiver of any
right the CITY has to bring a claim against ENGINEER.
I. CITY's Insurance
(1) The CITY may maintain property insurance on certain pre-existing structures
associated with the PROJECT.
(2) The CITY will ensure that Builders Risk/Installation insurance is maintained at
the replacement cost value of the PROJECT. The CITY may provide
ENGINEER a copy of the policy or documentation of such on a certificate of
insurance .
(3) The CITY will specify that the Builders Risk/Installation insurance shall be
comprehensive in coverage appropriate to the PROJECT risks.
J. Litigation Assistance
The Scope of Services does not include costs of the ENGINEER for required
or requested assistance to support, prepare , document, bring, defend, or
assist in litigation undertaken or defended by the CITY . In the event CITY
requests such services of the ENGINEER , this AGREEMENT shall be
amended or a separate agreement will be negotiated between the parties .
K. Changes
The CITY may make or approve changes within the general Scope of Services
in this AGREEMENT. If such changes affect the ENGINEER's cost of or time
required for performance of the services, an equitable adjustment will be made
through an amendment to this AGREEMENT with appropriate CITY approval.
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Article VI
General Legal Provisions
Amendments to Article VI, if any, are included in Attachment C.
A. Authorization to Proceed
ENGINEER shall be authorized to proceed with this AGREEMENT upon
receipt of a written Notice to Proceed from the CITY .
B. Reuse of Project Documents
All designs, drawings, specifications, documents, and other work products of
the ENGINEER, whether in hard copy or in electronic form, are instruments of
service for this PROJECT, whether the PROJECT is completed or not.
Reuse, change, or alteration by the CITY or by others acting through or on
behalf of the CITY of any such instruments of service without the written
permission of the ENGINEER will be at the CITY's sole risk . The CITY shall
own the final designs, drawings , specifications and documents .
C. Force Majeure
The ENGINEER is not responsible for damages or delay in performance
caused by acts of God, strikes, lockouts, accidents, or other events beyond the
control of the ENGINEER that prevent ENGINEER's performance of its
obligations hereunder.
D. Termination
(1) This AGREEMENT may be terminated only by the City for convenience on
30 days' written notice. This AGREEMENT may be terminated by either the
CITY or the ENGINEER for cause if either party fails substantially to perform
through no fault of the other and does not commence correction of such
nonperformance with in 5 days of written notice and diligently complete the
correction thereafter.
(2) If this AGREEMENT is terminated for the convenience of the City, the
ENGINEER will be paid for termination expenses as follows:
a.) Cost of reproduction of partial or complete studies, plans, specifications
or other forms of ENGINEER'S work product;
b .) Out-of-pocket expenses for purchasing electronic data files and other
data storage supplies or services;
c.) The time requirements for the ENGINEER'S personnel to document the
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work underway at the time of the CITY'S termination for convenience so
that the work effort is suitable for long time storage .
(3) Prior to proceeding with termination services , the ENGINEER will submit to the
CITY an itemized statement of all termination expenses . The CITY'S approval
will be obtained in writing prior to proceeding with termination services .
E. Suspension, Delay, or Interruption to Work
The CITY may suspend , delay, or interrupt the services of the ENGINEER for
the convenience of the CITY. In the event of such suspension , delay, or
interruption , an equitable adjustment in the PROJECT's schedule ,
commitment and cost of the ENGINEER's personne l and subcontractors, and
ENGINEER's compensation will be made .
F. Indemnification
In accordance with Texas Local Government Code Section 271 .904, the
ENGINEER shall indemnify, hold harmless , and defend the CITY against
liability for any damage caused by or resulting from an act of negligence,
intentional tort, intellectual property infringement, or failure to pay a
subcontractor or supplier committed by the ENGINEER or ENGINEER's
agent, consultant under contract, or another entity over wh ich the ENGINEER
exercises control.
G. Assignment
Neither party shall assign all or any part of this AGREEMENT without the prior
written consent of the other party .
H. Interpretation
Limitations on liability and indemnities in this AGREEMENT are business
understandings between the parties and shall apply to all the different theories
of recovery, including breach of contract or warranty, tort including negligence,
strict or statutory liability, or any other cause of action , except for willful
misconduct or gross negligence for limitations of liability and sole negligence
for indemnification . Parties mean the CITY and the ENGINEER, and their
officers , employees, agents , and subcontractors .
I. Jurisdiction
The law of the State of Texas shall govern the validity of this AGREEMENT , its
interpretation and performance , and any other claims related to it. The venue
for any litigation related to this AGREEMENT shall be Tarrant County , Texas .
City of Fort Worth, Texas
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J. Severability and Survival
If any of the provisions contained in this AGREEMENT are held for any reason
to be invalid , illegal , or unenforceable in any respect , such invalidity , illegality,
or unenforceability will not affect any other provision , and this AGREEMENT
shall be construed as if such invalid, illegal , or unenforceable provision had
never been contained herein. Articles V.F ., VI.B., VI.D., VI.F ., VI.H., and VI.I .
shall survive termination of this AGREEMENT for any cause.
K. Observe and Comply
ENGINEER shall at all times observe and comply with all federal and State
laws and regulations and with all City ordinances and regulations which in any
way affect this AGREEMENT and the work hereunder, and shall observe and
comply with all orders , laws ordinances and regulations which may exist or
may be enacted later by governing bodies having jurisdiction or authority for
such enactment. No plea of misunderstand ing or ignorance thereof shall be
considered . ENGINEER agrees to defend , indemnify and hold harmless CITY
and all of its officers, agents and employees from and against all claims or
liability arising out of the violation of any such order, law, ordinance , or
regulation , whether it be by itself or its employees .
C ity of Fort Worth, Texas
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Article VII
Attachments, Schedules, and Signatures
This AGREEMENT, including its attachments and schedules, constitutes the entire
AGREEMENT, supersedes all prior written or oral understandings, and may only be
changed by a written amendment executed by both parties. The following attachments and
schedules are hereby made a part of this AGREEMENT:
Attachment A -Scope of Services
Attachment B -Compensation
Attachment C -Amendments to Standard Agreement for Engineering Services
Attachment D -Project Schedule
Attachment E -Location Map
Executed this the ct~+~ay of lf""': l , 2010.
ATIEST:
rn~~~ Marty Hendrix
City Secretary
ATIEST:
City of Fort Worth, Texas
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CITY OF FORT WORTH
By:>~~~
Fernando Costa
Assistant City Manager
S. Frank Crumb , P.E., Director
Water Department
RJN GROUP, INC.
By : ~ M ,'ilk,
Hugh.Kelso
Regional Vice President
Contrac t Authori zatioa
tfl\3)10
Date
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
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ATTACHMENT "A"
Scope for Engineering Design Related Services for Water and/or Sanitary Sewer
Improvements
CITY PROJECT NO . 01022
The scope set forth herein defines the work to be performed by the ENGINEER in
completing the project. Both the CITY and ENGINEER have attempted to clearly define the
work to be performed and address the needs of the Project.
OBJECTIVE
The purpose of this project is to relocate Sanitary Sewer Main 210 from its current alignment
through the Colonial County Club into City streets around the Country Club . The relocation
of M-210 will allow for the abandonment of additional sewer mains constructed through the
Country Club (M-180, M-64R, M-64, M-71 and M-72), completely eliminating public sewer
lines from within the Colonial Country Club property. In addition, the relocation will provide
additional capacity to the wastewater collection system south of the Trinity River and west of
University Drive, thus reducing the occurrence of Sanitary Sewer Overflows (SSO 's)in this
area .
The project consists of the installation of approximately 7,700 linear feet of sewer line
ranging from 30-inch to 48-inch , as well as approximately 950 linear feet of 12-inch sewer
line to reroute the flow from M-37R into the new trunk main . Approximately 2,400 linear feet
of small diameter force main will be installed within the Colonial Country Club grounds as a
private service line to serve their existing facilities . The project includes a siphon crossing of
the Trinity River and will require permitting and other coordination with all relevant Sate and
Federal agencies.
It is anticipated that the project will be divided into three phases for the purpose of bidding
and construction .
WORK TO BE PERFORMED
Task 1. Design Management
Task 2. Conceptual Design
Task 3. Preliminary Design
Task 4 . Final Design
Task 5. Bid Phase Services
Task 6. Construction Phase Services
Task 7. ROW/Easement Services
Task 8. Survey Services and Subsurface Utility Engineering
Task 9. Permitting
TASK 1. DESIGN MANAGEMENT
ENGINEER will manage the work outlined in this scope to ensure efficient and effective use
of ENGINEER's and CITY's time and resources . ENGINEER will manage change ,
communicate effectively , coordinate internally and externally as needed , and proactively
address issues with the CITY's Project Manager and others as necessary to make progress
on the work .
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1.1 . Managing the T earn
• Lead , manage and direct design team activities
• Ensure quality control is practiced in performance of the work
• Communicate internally among team members
• Task and allocate team resources
1.2 . Communications and Reporting
• Attend a pre-design project kickoff/chartering meeting with CITY staff to confirm and
clarify scope and understand CITY objectives
• Develop a Quality Plan outlining QA/QC procedures for the project
• Conduct and document review meetings with the CITY at the end of each design
phase
• Prepare invoices and submit monthly in the format requested by the CITY
• Prepare and submit monthly progress reports in the format provided by the Water
Department
• Prepare and submit baseline Project Schedule initially , and Project Schedule updates
with a schedule narrative monthly , as required in Attachment D to this Standard
Agreement and according to the City of Fort Worth 's Schedule Guidance Document.
• Complete Monthly M/WBE Report Form and Final Summary Payment Report Form at
the end of the project
• Coordinate with other agencies and entities as necessary for the design of the
proposed infrastructure , and provide and obtain information needed to prepare the
design
• With respect to coordination with permitting authorities , ENGINEER shall
communicate with permitting authorities such that their regulatory requirements are
appropriately reflected in the designs . ENGINEER shall work with regulatory
authorities to obtain approval of the designs , and make changes necessary to meet
their requirements , as part of the design scope .
• Personnel and Vehicle Identification : When conducting s ite visits to the project
location , the ENGINEER or any of its sub-consultants shall ca r ry readily visible
information identifying the name of the company and the company representative .
1.3 Attend Quarterly SSOI Meetings
ASSUMPTIONS
• Reporting activities will only be provided during the design phase and is not
included during construction phase periods.
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DELIVERABLES
A. Meeting summaries with action items
B . Monthly invoices
C. Monthly progress reports
D. Baseline design schedule
E. Monthly schedule updates with schedule narrative describing any current or
anticipated schedule changes
F. Monthly M/WBE Report Form and Final Summary Payment Report Form
G . Quality Plan
TASK 2. CONCEPTUAL DESIGN (30 PERCENT)
An alignment study and preliminary design was performed under a previous contract . The
preliminary alignment study and conceptual design was based on existing maps and as-
builts provided by the City . The conceptual design included in this phase will include the
follow ing:
ENGINEER will develop the conceptual design of the infrastructure as follows :
2 .1. The Final Conceptual Design Package Shall Include the Following :
• Horizontal and vertical alignment of proposed public improvements including
streets , street right-of-way , existing utilities gathered from as-builts and
conceptual design survey . Sizing of sewer main sh al I be based on results of flow
monitoring and hydraulic capacity analysis performed under separate cont ract.
• Horizontal alignment of recommended private sewers within Country Club
grounds .
• Construction staging plan to accommodate Colonial Golf Tournament schedule .
• Recommended geotech nical soil boring locations and any Level A or B SUE
locations if needed.
• Estimates of probable construction cost.
2 .2 Coordination/ Homeowners Meeting
• Conduct special coordination meeting with staff of Colonial Country Club to
describe project.
• Perform a site visit with City and Colonial Country Club staff to walk selected
route of new pr ivate sewers with the Country Club grounds .
• Conduct meeting with Homeowner Associations for residents in vicinity of project.
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ASSUMPTIONS
• Two meetings with the City and Colonial Country Club staff.
• One meeting to coord inate alignment of the proposed sewer and water
improvements .
• Consultant will provide Level C and D SUE information . City will provide any
Level A or B SUE services if needed .
• Two easements will be provided if needed . Billing to be per unit cost provided .
• Five copies of the conceptual design pack age will be delivered . Drawings will be
half size (11 " x 17").
DELIVERABLES
A. Conceptual Design Package
B. Location map for Level C SUE utility map.
TASK 3. PRELIMINARY DESIGN (60 PERCENT)
Preliminary plans and specifications shall be submitted to CITY per the approved Project
Schedule .
ENGINEER will develop the prel iminary design of the infrastructure as follows . It is assumed
that the project shall be divided into three phases and one set of construction plans and
specifications will be provided for each phase.
• The design of the sewer main relocation will be coordinated with two water main
replacement projects designed by the City and EJES . It is anticipated that the
portion of the water line project located in Mockingbird Lane between Country
Club Circle and Hartwood Drive will be provided to the ENGINEER to include
with the construction documents for Part 3 of the sewer replacement project. It is
assumed that the remainder of the water line replacement projects will be
managed and bid by the City as a separate project.
3.1. Development of Preliminary Design Drawings and Speci fications shall include the
following:
• Cover Sheet.
• A Project Control Sheet , showing all Control Points , used or set while gathering
data . Generally on a scale of not less than 1 :400 . The following information shall
be indicated for each Control Point: identification (existing City Monument #8901 ,
PK Nail , 5/8 " Iron Rod); X , Y and Z Coordinates in an identified coordinate system
and a referred bearing base ; Z coordinate on City Datum only ; descriptive location
(i.e . set in the centerline of the inlet in the South curb line of North Side Dr ive at the
East end of radius at the Southeast corner of North Side Drive and North Main
Street).
• Overall project easement layout sheet(s) with property owner information .
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• Overall project sanitary sewer layout sheets. The sewer layout sheet(s) shall
identify (label) the proposed sewer main improvemenUexisting sewer mains and
all sewer lines and appurtenances in the vicinity .
• Overall sanitary sewer abandonment sheet.
• Coordinates on all P.C.'s , P.T .'s, P.l .'s, manholes , etc ., in the same coordinate
system, as the Control Points .
• No less than two bench marks per 1,000 ft of plan/profile sheet.
• Bearings given on all proposed centerlines , or baselines.
• Station equations relating utilities to paving , when appropriate .
• Plan and profile sheets which show the following : proposed sanitary sewer
plan/profile with recommended pipe sizes and manholes locations , , existing
utilities and utility easements , and all pertinent information needed to construct
the project. Legal description (Lot Nos ., Block Nos ., and Addition Names) along
with property ownership shall be provided on the plan view. Provide dimensions
of street right-of-way with proposed sanitary sewer locations dimensioned from
the right-of-way .
• The ENGINEER shall make provisions for reconnecting all identifiable wastewater
service lines which connect directly to any main being replaced, including
replacement of existing service lines within City right-of-way or utility easement.
When the existing alignment of a sanitary sewer ma in or lateral is changed ,
provisions will be made in the final plans and/or specifications by the ENGINEER
to relocate all service lines which are connected to the existing main and connect
said service lines to the relocated main .
• The following shall be applicable at all locations where it is necessary to relocate or
reroute the existing private sanitary sewer service line due to the abandonment or
realignment of the existing public sanitary sewer lateral or main : The CITY shall
furnish the ENGINEER with a sample format of how the sewer service line
reroute/relocation should be designed and submitted for construction. During
design survey , if a rod can be inserted through the cleanout to the bottom of the
service line , the ENGINEER will obtain the flow line elevation and design the
service line prior to advertising the project for bid. If the service flow line
information cannot be obtained during design survey , the ENGINEER shall delay
the design of the sewer service line until after a Quality Level A Subsurface Utility
Engineering (SUE) investigation has been performed . The Level A SUE will be
performed ; (1) by the ENGINEER if included in the fee proposal; or (2) by the CITY
prior to bidding if the CITY determines that it is needed for satisfactory completion
of the design ; or (3) by the Contractor after the project has been bid , by means of a
bid item to that effect. In all options , the ENGINEER shall propose appropriate de-
hole locations in the project and collect flow line elevation and other applicable
information of the sewer service line . The ENGINEER shall use this information to
provide the design for the sanitary sewer service line to be rerouted or relocated .
• The ENGINEER will prepare standard and special detail sheets for sewer
rehabilitation or replacement that are not already included in the D-Section of the
City's specificat ions . These may include connection deta ils between various parts
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of the project , tunneling details , boring and jacking details, details unique to the
construction of the project , trench less details , and special service lateral
reconnections .
3.2. Geotechnical Investigation
• Soil investigations , including field and laboratory tests, borings , related
engineering analysis and recommendations for determining soil conditions will be
made. In addition to the above investigations , borings and appropriate field and
laboratory analysis will be made at reasonable intervals along the project
alignment for the Contractor's use in determining soil conditions for preparing
bids and a Trench Safety Plan .
3.3 Constructability Review
• Prior to the 60 percent review meeting with the CITY , the ENGINEER shall
schedule and attend a project site visit with the CITY Project Manager and
Construction personnel to walk the project. The ENGINEER shall summarize the
CITY 's comments from the field visit and submit this information to the CITY in
writing with the 60% plans .
3.4 Public Meeting
• After the preliminary plans have been reviewed and approved by the CITY , the
ENGINEER shall prepare project exhibits , and attend public meeting to help
explain the proposed project to residents. The CITY shall select a suitable
location and mail the invitation letters to the affected customers . The ENGINEER
shall provide the CITY with the data base listing the names and addresses of all
residents and business es that are affected by the proposed project.
3 .5 Utility Clearance
• The ENGINEER will consult with the CITY 's Transportation and Public Works
Department , Water Department , and other CITY departments , public utilities ,
private utilities and government agencies to determine the approximate location
of above and underground utilities and other facilit ies (current & future) that have
an impact or influence on the project. ENGINEER will design CITY facilities to
avoid or minimize conflicts with existing utilities , and where known and possible
consider potential future utilities in designs .
• The ENGINEER shall deliver approved preliminary construction plans to the
CITY 's Utility Coordinator for forwarding to all utility companies which have facilities
within the limits of the project.
3.6 Traffic Control Plan
• Develop a traffic control plan utilizing standard traffic reroute configurations
posted as "Typicals" on the CITY 's Buzzsaw website . The typicals need not be
sealed individually , if included in the sealed contract documents .
• Develop supplemental traffic control drawings as needed for review and approval
by the Traffic Division of the Transportation and Public Works Department.
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3.7 Storm Water Pollution Prevention Plan
• For projects that disturb an area greater than one ( 1) acre , ENGINEER will
prepare the Storm Water Pollution Prevention Plan (S WPPP) required for the
Project for use by the Contractor du ring construction . ENGINEER will prepare
drawings and details for proposed SWPPP improvement that the Contractor must
use during construction. Contractor will be responsible for filing the SWPPP with
appropriate regulatory agencies .
ASSUMPTIONS
• Fourteen (14) borings at an average bore depth of 15 .50 feet each will be
provided .
• Traffic Control "Typicals" will be utilized to the extent possible . It is assumed 6
additional project specific traffic control sheets will be developed for the area
near the Colonial Country Club .
• One (1) copy of the geotechnical report will be delivered to the CITY .
• 10 full size (22 " x 34") plans will be delivered for Utility Clearance.
• 2 sets of full size drawings will be delivered for Constructability Review .
• 2 sets of full size drawings will be delivered for Preliminary Design.
• 2 copies of the Storm Water Prevention Pollution Plan
• ENGINEER shall not proceed with Final Design activities without written approval
by the CITY of the Preliminary Design plans .
• (ENGINEER to provide estimated 60% sheet list (cover/index, general notes ,
control point location , easement layout , SUE plan sheets, no . of plan/profiles ,
special detail shts , etc.)]
DELIVERABLES
A. Preliminary Design drawings (4 sets)
B . Utility Clearance drawings
C . Estimates of probable construction cost including bid items and quantities using
the CITY 's standard bid items and format.
D. Public Meeting exhibits
E . Traffic Control Plan(s)
F. Storm Water Pollution Prevention Plan(s)
G. Geotechnical report
H. Data base listing names and addresses of residents and businesses affected by
the project
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TASK 4. FINAL DESIGN (90 PERCENT) AND FINAL CONSTRUCTION DOCUMENTS
(100 PERCENT)
Upon approval of the Prelim inary plans , ENGINEER will prepare construction plans as
follows
4 .1 Draft Final plans (90 %) and specifications shall be submitted to CITY per the approved
Project Schedule .
4 .2 Following a 90% plan review meeting with the CITY , the ENGINEER shall subm it
Construction Documents (100%) to the CITY per the approved Project Schedule.
Each plan sheet shall be stamped, dated , and signed by the ENGINEER registered in
State of Texas , and shall include the Firm Name and Registration Number.
4 .3 The ENGINEER shall submit a final design estimate of probable construction cost with
both the 90% and 100% design packages . This estimate shall use ONLY standard
CITY bid items .
4.4 Meet with City and EJES staff to coordinate exact alignment of proposed sewer line
and water line replacement.
4.5 Include City and EJES water line plans in Phase 3 construction plans .
ASSUMPTIONS
• 2 sets of full size drawings and 2 sets of specifications will be delivered for the 90 %
Design package .
• There will be only one review by City for each set of 90 percent construct ion plans and
specifications .
• 2 sets of full size drawings and 2 sets of specifications will be delivered for the 100%
Design package .
• [ENGINEER to provide estimated final sheet list (cover/index , general notes , control
point location , easement layout , SUE plan sheets , no. of plan /profiles , special detail shts ,
etc.)]
• The City will prov ide final stamped construction drawings , technical specifications , and
special details for the portion of the water line replacement project to be included with
Phase 3 of this project.
DELIVERABLES
A . 90% construction plans and specifications .
B. 100% construction plans and specifications .
C . Detailed estimates of probable construction costs includ ing summaries of bid items and
quantities using the CITY 's standard bid items and format.
D. Original cover mylar for the signatures of authorized CITY officials .
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TASK 5. BID PHASE SERVICES
ENGINEER will support the bid phase of the project as follows .
5.1. Bid Support
• The ENGINEER shall upload all plans and contract documents onto Buzzsaw for
access to potential bidders . Contract documents shall be uploaded in .pdf files
and the plans in .pdf and .dwf files.
• The ENGINEER shall sell contract documents and maintain a plan holders Ii st
from documents sold and downloaded from Buzzsaw.
• The ENGINEER shall log all significant bidders questions and requests and the
response thereto . The ENGINEER will provide techn ical interpretation of the
contract bid documents and will prepare proposed responses to all bidders
questions and requests , in the form of addenda . The ENGINEER shall upload all
approved addenda onto Buzzsaw and mail addenda to all plan holders .
• Attend the prebid cont erence in support of the CITY .
• Assist the CITY in determining the qualifications and acceptability of prospective
contractors , subcontractors, and suppliers .
• When substitution prior to award of contracts is allowed in the contract
documents , the ENGINEER will advise the CITY as to the acceptability of
alternate materials and equipment proposed by bidders .
• Attend the bid opening in support of the CITY .
• Tabulate and review all bids received for the construction project , assist the CITY
in evaluating bids, and recommend award of the contract.
• Incorporate all addenda into the contract docum ents and issue conformed sets .
5.2 Mylar Drawings
• The ENGINEER shall submit a set of sealed mylar drawings (conformed if
applicable) for record storage .
• The Drawings shall also be submitted as an Adobe Acrobat PDF format
(version 6.0 or higher) file and DWF format. There shall be one (1) PDF file
and one (1) DWF file for the TPW plan set and a separate PDF and DWF file for
the Water plan set. Each PDF and DWF file shall contain all associated sheets
of the particular plan set. Singular PDF and DWF files for each sheet of a
plan set will not be accepted. PDF and DWF files shall conform to naming
conventions as follows :
I. TPW file name example -"W-1956_org47.pdf' where "W-1956" is the
assigned file number obtained from the CITY , "_org" designating the file is
of an original plan set , "47" shall be the total number of sheets in this file .
Example : W-0053_org3 .pdf and K-0320_org5 .pd f
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II. Water and Sewer file name example -"X-35667 _org36.pdf' where "X-
35667" is the assigned file number obtained from the CITY , "_org"
designating the file is of an original plan set , "36" shall be the total number
of sheets in this file .
Example: X-12755_org18.pdf
Both PDF and DWF files shall be submitted on one (1) Compact Disk , which will
become property of and remain with the CITY . Floppy disks, zip disks, e-mail
flash media will not be accepted.
For information on the proper manner to submit files and to obtain a file number for
the project , contact the Department of Transportation and Public Works Vault at
telephone number (817) 392-8426 . File numbers will not be issued to a project
unless the appropriate project numbers and fund codes have been ass igned and
are in the Department of Transportation and Public Works database .
ASSUMPTIONS
• Each phase of the project will be bid only once and awarded to one contractor.
• 40 sets of construction documents will be sold to plan holders and/or given to
plan viewing rooms.
• One (1)_set of full size plans and specifications (conformed , if applicable) will be
delivered to the CITY.
• 1 copy full size (22 " x 34 ") mylar plans (conformed, if applicable) with a CD will
be delivered to the CITY .
DELIVERABLES
A. Addenda
B. Bid tabulations
C. Recommendation of award
D. Construction documents (conformed , if applicable)
E. Conformed mylar plans with CD
TASK 6. CONSTRUCTION PHASE SERVICES
ENGINEER will support the construction phase of the project as follows .
6 .1 Construction Support
• The ENGINEER shall attend the pre construction conference .
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• After the pre-construction conference , the ENGINEER shall provide project
exhibits and attend public meeting to help explain the proposed project to
residents . The CITY shall select a suitable location and mail the invitation letters
to the affected customers .
• The ENGINEER shall review shop drawings , samples and other subm ittals
submitted by the contractor for general conformance with the design concepts and
general compliance with the requirements of the contract for construction . Such
review shall not relieve the Contractor from its responsibility for performance i n
accordance w ith the contract for construction , nor is such rev iew a guarantee that
the work covered by the shop drawings , samples and submittals is free of errors ,
inconsistencies or omissions. The ENGINEER shall log and track all shop
drawings , samples and other subm ittals .
• As requested by the CITY , the ENGINEER shall provide necessary interpretations
and clarifications of contract documents , review change orders , and make
recommendations as to the acceptability of the work.
• The ENGINEER shall attend the "Final " project walk through and assist with
preparation of final punch list.
ASSUMPTIONS
• No additional fee is allowed for answering RFl's .
• Six (6) submittal reviews are assumed . (2 per construction contract)
DELIVERABLES
A. Public meeting exhibits
B . Response to Contractor's Request for Information
C . Review of shop drawings
TASK 7. ROW/EASEMENT SERVICES.
ENGINEER will support and perform activities related to ROW and land as outlined below ,
per scoping direction and guidance from the CITY 's Project Manager.
7 .1 ROW/Property Owner Research
• Determine limits of existing ROW within project limits .
• Develop list of property owners within project limits .
72 . Temporary Right-of-Entry (TRE) Preparation and Submittal
• Prior to construction , the ENGINEER shall prepare , mail and obtain Temporary
Right of Entries from landowners . It is assumed that TR E's will only be required
for construction in City owned park land and on the Colonial Country Club
property.
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• The documentation shall be provided in conformance with the checklists and
templates available on the CITY 's Buzzsaw s ite .
ASSUMPTIONS
• Right-of-Way research includes review of property/right-of-way records based on
current internet based Tarrant Appraisal District (TAD) information available at
the start of the project and available on-ground property information (i.e . iron
rods , fences , stakes , etc .). It does not include effort for chain of title research ,
parent track research , additional research for easements not included in the
TAD , right-of-way tak ings , easement vacations and abandonments , right-of-way
vacat ions , and street closures .
• Easement preparation for two (2) parcels is included on an as needed basis , to
be billed as provided .
• A total of two (2) rights-of-entry is included .
DELIVERABLES
A. Temporary Right-of-Entry letters
TASK 8. SURVEY SERVICES AND SUBUTILITY ENGINEERING.
ENGINEER will provide survey support as follows .
8.1 Design Survey
• ENGINEER will perform field surveys to collect horizontal and vertical data and
other information needed by ENGINEER in design and preparation of plans for
the project. Information gathered during the survey shall include topographic
data , elevations of all sanitary and adjacent storm sewers, rim/invert elevations,
location of buried utilities , structures , trees (measure caliper , identify overall
canopy , and have qualified arborist identify species of trees), and other features
relevant to the final plan sheets .
• The minimum survey information to be provided on the plans shall include the
following :
- A Project Control Sheet , showing ALL Control Points, used or set while
gathering data . Generally on a scale of not less than 1 :400:
-The following information about each Control Point ;
a . Identification (Existing. CITY Monument #8901 , PK Nail , 5/8 " Iron Rod)
b. X , Y and Z Coordinates , in an identified coordinate system , and a
referred bearing base . Z coordinate on CITY Datum only.
c. Descriptive Location (Ex. Set in the centerline of the inlet in the South
curb line of North Side Drive at the East end of radius at the Southeast
corner of North Side Drive and North Main Street).
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8.2 . Subsurface Utility Engineering
Provide Subsurface Utility Engineering (SUE) to Quality Level as described below .
The SUE shall be performed in accordance with CI/ASCE 38 -02 .
Quality Level D
• Conduct appropriate investigations ( e .g ., owner records , County/CITY records ,
personal interviews, visual inspections , etc.), to help identify utility owners that
may have facilities within the project limits or that may be affected by the project.
• Collect applicable records (e.g ., utility owner base maps, "as built" or record
drawings, permit records, field notes, geographic information system data , oral
histories , etc .) on the existence and approximate location of existing involved
utilities .
• Review records for: evidence or indication of additional available records ;
duplicate or conflicting information ; need for clarification .
• Develop SUE plan sheets and transfer information on all involved utilities to
appropriate design plan sheets, electronic files, and/or other documents as
required . Exercise professional judgment to resolve conflicting information. For
information depicted , indicate : utility type and ownership ; date of depiction ;
quality level(s); end points of any utility data ; line status (e .g., active , abandoned ,
out of service); line size and condition ; number of jointly buried cables ; and
encasement.
Quality Level C (includes tasks as described for Quality Level D)
• Identify surface features , from project topographic data and from field
observations, that are surface appurtenances of subsurface utilities.
• Include survey and correlation of aerial or ground-mounted utility facilities in
Quality Level C tasks .
• Survey surface features of subsurface utility facilities or systems.
• The survey shall also include (in addition to subsurface utility features visible at
the ground surface): determination of invert elevations of any manholes and
vaults ; sketches showing interior dimensions and line connections of such
manholes and vaults; any surface markings denoting subsurface utilities ,
furnished by utility owners for design purposes .
• Exercise professional judgment to correlate data from different sources, and to
resolve conflicting information.
• Update (or prepare) plan sheets, electronic files , and/or other documents to
reflect the integration of Quality Level D and Quality Level C information.
• Recommend follow-up investigations (e.g., additional surveys, consultation with
utility owners , etc.) as may be needed to further resolve discrepancies.
• Provide Quality Level C to identify overhead utilities on the project and provide
the overhead utility information on the SUE plan sheets .
8.3 Construction Survey
The Construction Survey will be performed by the CITY .
• Be available to the CITY on matters concerning the layout of the project during its
construction
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ASSUMPTIONS
• Level A and B SUE services are not included .
• Construction survey will be performed by CITY .
DELIVERABLES
A. None.
TASK 9. PERMITTING .
ENGINEER will provide permitting support for the CITY to obtain any and all agreements
and/or permits normally required for a project of this size and type , as follows
9.1. Environmental Services
• Assist with negotiating and coordinating to obtain a ppr oval of the agency issuing
the agreement and/o r permits.
• Completing all forms/applications necessary .
• Submitting forms/applications for CITY review
• Submitting revised forms for agency review
• Responding to agency comments and requests
9.2. Floodplain Services if Required
• Assist in negotiating and coordinating to obtain approval of the agency issuing
the agreement and/or permits .
• Completing all forms/applications necessary .
• Submitting forms/applications for CITY review
• Submitting revised forms for agency review
• Responding to agency comments and requests
ASSUMPTIONS
• Permit preparation will begin after approval of the Conceptual Design .
• Four (4) meetings are assumed with COE and TCWD for the river cross ing
permit.
• TxDOT and Railroad perm its are not anticipated or included .
• TDLR services are not included.
DELIVERABLES
A. Forms/Applications for permits necessary to construct the project.
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ADDITIONAL SERVICES NOT INCLUDED IN THE EXISTING SCOPE OF SERVICES
Additional Services not included in the existing Scope of Services -CITY and
ENGINEER agree that the following services are beyond the Scope of Services
described in the tasks above . However, ENGINEER can provide these services , if
needed, upon the CITY 's written request. Any additional amounts paid to the
ENGINEER as a result of any material change to the Scope of the Project shall be
agreed upon in writing by both parties before the services are performed . These
additional services include the following :
• Negotiation of easements or property acquisition .
• Services related to development of the CITY 's project financing and/or budget.
• Services related to disputes over pre-qualification , bid protests , bid rejection and
re -bidding of the contract for construction.
• Construction management and inspection services
• Performance of materials testing or specialty test i ng services .
• Services necessary due to the default of the Contractor.
• Serv ices related to damages caused by fire , flood , earthquake or other acts of
God .
• Services related to warranty claims , enforcement and inspection after final
completion .
• Services to support, prepare , document, bring , defend , or assist in litigation
undertaken or defended by the CITY .
• Performance of miscellaneous and supplemental services related to the project
as requested by the CITY .
• Level A and B SUE services
ATI ACHMENT "A" TO STANDARD AGREEMENT FOR ENGINEERING RELATED DESIGN SERVICES (REV 11 -1-09)
PAGE 15 OF 15
..
ATTACHMENT "B"
COMPENSATION AND PAYMENT SCHEDULE
Engineering Design Services Associated with
Sanitary Sewer and Water Replacement
CLEAR FORK DRAINAGE BASIN -M-210 SANITARY SEWER IMPROVEMENTS
CITY PROJECT NO. 01022
I. Compensation
A. The Engineer shall be compensated a total lump sum fee of $432,396. Payment of
the total lump sum fee shall be considered full compensation for the services
described in Attachment "A" for all labor, materials , materials, supplies, and
equipment necessary to complete the project.
B . The Engineer shall be paid monthly as described in Exhibit "B-1", Section 1-Method
of Payment.
C. Each invoice is to be verified as to its accuracy and compliance with the terms of this
contract by an officer of the Engineer.
II. Schedule
Final Plans and Contract Documents for bid advertisement shall be submitted within 277
work days (Does not include City review time.) after the "Notice to Proceed" letter is
issued.
A . Conceptual Engineering Plans -45 work days
B. Preliminary Engineering Plans and Contract Documents -180 work days
C. Final Engineering Plans and Contract Documents -30 work days
D. Final Plans and Contract Documents for Bid Advertisement -22 work days
B-1
..
EXHIBIT "B-1"
METHOD OF PAYMENT
(SUPPLEMENT TO ATTACHMENT "B")
Engineering Design Services Associated with
Sanitary Sewer and Water Replacement
CLEAR FORK DRAINAGE BASIN-M-210 SANITARY SEWER IMPROVEMENTS
CITY PROJECT NO. 01022
I. Method of Payment
The ENGINEER shall be paid monthly upon receipt of an invoice on the basis of
statements prepared from the books and records of account of the ENGINEER , based
on the ENGINEER 's estimate of percentage of completion of the project. Payment
according to statements will be subject to certification by the Director of the Water
Department or his authorized representative that such work has been performed .
The aggregate of such monthly partial fee payments shall not exceed the follow ing :
Until satisfactory completion of Attachment "A ", Conceptual Engineering Plans
submittal and approval by the City, a sum not to exceed 30 percent of the
maximum fee.
Until satisfactory completion of Attachment "A", Preliminary Construction Plans
submittal , a sum not to exceed 60 percent of the maximum fee, less previous
payments .
Until satisfactory completion of Attachment "A ", Final Construction Plans
submittal and approval by the City, a sum not to exceed 90 percent of the
maximum fee , less previous payments.
The balance of the earnings , less previous payments , shall be payable after the Pre-
construction meetings for the Project has been conducted .
Note : If the ENGINEER determines in the course of making design drawings and
specifications that the opinion of probable construction cost of $5 ,813 ,527.50 (as
estimated in Exhibit "B-4") will be exceeded, whether by change in the scope of the
project, increased cost or other conditions , the ENGINEER shall immediately report such
fact to the City 's Water Department and, if so instructed by the Director of the Water
Department shall suspend all work hereunder.
EB1-1
.,
EXHIBIT "B-2"
HOURLY RATE SCHEDULE
(SUPPLEMENT TO ATTACHMENT 'B')
Engineering Design Services Associated with
Sanitary Sewer and Water Replacement
CLEAR FORK DRAINAGE BASIN-M-210 SANITARY SEWER IMPROVEMENTS
CITY PROJECT NO . 01022
Employee Classification
Project Director
Project Manager
Project Engineer
CAD Des igner
Draftsman
Clerical
Reimbursables
Rate/Hour
$200
$165
$100
$80
$70
$65
Cost + 10%
R eproduction work will be at current commercial rates . Subcontractors will be paid for at
actual invo ice cost p lus ten percent (I 0%)
EB2-1
..
ATTACHMENT "8-3"
(SUPPLEMENT TO ATTACHMENT '8')
FEE SUMMARY
(Based on Percentage of Construction Cost)
CLEAR FORK DRAINAGE BASIN -M-210 SANITARY SEWER IMPROVEMENTS
CITY PROJECT NO. 01022
SANITARY SEWER DESIGN
Engineer's Opinion of Probable Construction Cost =
BASIC SERVICES
Concept and Design (Through Final)
Const ruction
$ 5,813 ,527 .50
SUB-TOTAL BASIC SERVICES
SPECIAL SERVICES
Topographic Surveys (11 ,052 L.F . at $5 .01 per foot)
Geotechnical Survey (415 V.F . at $61 .93 per vertical foot)
Printing
SUBTOTAL SPECIAL SERVICES
Total Sanitary Sewer Design Fee =
M/WBE PARTICIPATION SUMMARY
Exhibit Scope of Services Fee M/WBE
A-1 Sanitary Sewer Design , Survey , and Printing $432 ,396.00 $93 ,816
GRAND TOTAL $432,396.00 $93,816
Proposed M/WBE Subconsultants Services Fees
Gorrondona & Associates Topographic Surveys $56 ,975
Addula Consult ing Engineers Geotechnical Service $25 ,701
L.A. Blueline Reproduction $11 ,140
TOTAL $93,816
B-3-1
$322 ,380 .00
$16 ,200 .00
$338 ,580 .00
$56 ,975 .00
$25 ,701 .00
$11 ,140 .00
$93 ,816 .00
$432 ,396.00
%
21 .70 %
21 .70 %
% of Total Fee
13.18 %
5 .94 %
2.57 %
21 .70%
..
EXHIBIT "B-3A"
(SUPPLEMENT TO ATTACHMENT B)
SUMMARY OF TOTAL PROJECT FEES
Engineering Design Services Associated with
Sanitary Sewer and Water Replacement
CLEAR FORK DRAINAGE BASIN-M-210 SANITARY SEWER IMPROVEMENTS
CITY PROJECT NO. 01022
Consulting Firm
Prime Consultant
RJN Group, Inc .
M/WBE Consultants
Gorrondona & Associates , Inc .
LA Blueline
Addula Consulting Engineers
Non-M/WBE Consultants
NIA
Total Fee Amount
Prime Responsibility
Engineering & Project Management
Survey/Easements
Reproduction
Geotechnica l Survey
N/A
Project Description
Engineering Services
Scope of Service
Sewer Replacements
Total Fee
$ 432 ,396.00
City's MWBE goal for this Project = 20%
EB-3A
Fee Amount
$ 338 ,580 .00
$ 56 ,975 .00
$ 11 ,140 .00
$ 25 ,701.00
$
$ 432 ,396 .00
M/WBE Fee
$ 93 ,816.00
78 .30 %
13 .18%
2 .58 %
5 .94 %
0%
100 .00%
21 .70 %
EXHIBIT "B-38"
(SUPPLEMENT TO ATTACHMENT B)
TOTAL FEE SUMMARY DESIGN FEE BREAKDOWN
Engineering Design Services Associated with
Sanitary Sewer and Water Replacement
CLEAR FORK DRAINAGE BASIN -M-210 SANITARY SEWER IMPROVEMENTS
CITY PROJECT NO. 01022
SUMMARY OF TOTAL FEE
Service Description
Engineering and Additional Services
Surveying Fee
Total
BREAKDOWN OF SEVVER AND WATER FEES
(Less Survey Fees)
$
$
$
Sewer Total
375 ,421 .00 $ 375,421 .00
56 ,975.00 $ 56 ,975 .00
432 ,396 .00 $ 432 ,396 .00
1. Total Sewer Fee (less Survey Fees) Breakdown by Concept, Prelim inary and Final Design
a . Concept (30%) = (Total Sewer Fee -Survey Fees)= $ 112 ,626 .00
b. Preliminary (60%) = (Total Sewer Fee -Survey Fees) = $ 225 ,253 .00
c. Final (10%) = (Total Sewer Fee -Survey Fees) = $ 37 ,542 .00
$ 375,421 .00
EB-3B
..
EXHIBIT "B-3C"
(SUPPLEMENT TO ATTACHMENT B)
PROFESSIONAL SERVICES FEE
SUMMARY
Engineering Design Services Associated with
Sanitary Sewer and Water Replacement
CLEAR FORK DRAINAGE BASIN -M-210 SANITARY SEWER IMPROVEMENTS
CITY PROJECT NO. 01022
WATER AND SEWER
ENGINEERING DESIGN
SURVEY DESIGN
GEOTECHNICAL SURVEY (415 VF OF BORING)*
REPRODUCTION*
ADDITIONAL SERVICES
TOT AL FEE BREAKDOWN
SEWER DESIGN FEE
Note : *= MWBE participation
GRAND TOTAL
EB-3C
$288 ,055 .00
$ 56 ,975 .00
$ 25 ,701.00
$11 ,140 .00
$ 50 ,525 .00
$432,396.00
.. .. ..
(--------------------------------------]
Task No . Task Description
(---------------------------------------------------1
Basin Design Services
Task 1 Design Management
EXHIBIT B-3D
Fort Worth Water Department
M-210 Sanitary Sewer Main Relief Design
CITY PROJECT NO . 01022
Start Date : May 2010
Completion Date : October 2011
[-----------------------------Rates•
[--------------------------------------
PD PM PE CT OT/CL
(-------------------------------------------------
----] (-------------------
---] Total Labor
Hours Cost
---] (------------------------
-'Totals•-------------]
Direct Total
Costs Cost
-------------------------------]
[-----]
Task %
Total
(--------]
1.1 Project T earn Management 2 28 8 0 4 42 $6.080 $125 $6 ,205 1.4 %
.. 1.2 ............. Communications/ReportinQ .................................................................. 4 ................. 36 ............. . 28 0 6 74 $9 ,930 $250 $10,180 2.4 %
Subtotal -Desi n Mana ement 6 64 36 0 10 116 $16,010 $375 $16 ,385 3 .8 %
Task 2 Conceptual Design (30 percent) O $0 $0 $0 0 .0%
. 2 .1 .............. Final .Conceptual . Design. Package .................................................. 8 ................. 16 ............... 32 ................. 32 ................. o ........................... 88 .................. $9,840 .......................... $0 ................ $9 ,840 .......... 2.3%.
Subtotal -Concept. Design 8 16 32 32 O 88 $9 ,840 $0 $9 ,840 2.3%
Task 3 Preliminary Design (60 percent)
3 .1 Preliminary Design 14
0
4
0
148 402 820 8 1392 $129,440 $1,000 $130,440 30 .2%
1.0%
0 .6%
0 .7%
3 .2 Geotechnical Investigation Coordination/ Analysi, 12 20 2 0 34 $4 ,130 $0 $4 ,130
3 .3 Constructability Review 8 4 0 2 18 $2 ,650 $0 $2 ,650
. 3 .5 ............ Utility Clearance ............................... . ................... 6 . 1}. . ........... 11 ............. 2.... 28 $2 ,920 $0 ... g9?C>.
174 438 830 12 .... 1472 .... $i30:i40 ${000 $140,140 Subtotal -Preliminary Design
Task 4 Final Design (90 & 100%)
4 .1 Draft Final Plans 90%
4 .2 Final Plans 100%
4 .3 Construction Cost Estimates
Subtotal -Fina l Design
Task 5 Bid Phase Services
5 .1 Bid Support (3 projects)
.. 5.:.2. ............. Mylar. Drawings ........... ..
Subtotal -Bid Phase
Task 6 Construction Phase Services
18
8 68 130 280 40
4 28 40 120 8
2 10 40 10 4
14 106 ····210········· .. 410 .......... 52
48
6
54
36
0
36
24
12
36
526
200
66 ··192········· ...
126
18
144
32.4%
$49,420 $500 $49 ,920 11 .5%
$18,940 $0 $18 ,940 4.4 %
$7 ,060 $0 $7 ,060 1.6%
$75 ,420 $500 $75,920 17 .6%
$15 ,300
$1 ,890
$17,190
$0
$0
$0
$15 ,300 3 .5%
$1 ,890 ........ 0.4 %
$17 190 4 .0%
.6 .1 .............. Construction. Support.{3 .projects) .......................................... . 6
6
..... 54 48 ............. 1.2 6 ..................... 1.2..~ $16,200 $0
$0
$16,200 ........ 3.7%.
Subtotal -Construction Phase Services 54 48 12 6 126 $16 200
Task 7 ROW/Easement Services
7 .2 !~IT.'J>.Clrt'lry l3i9tit.:2f.:E:n.try .. .. . .... ···································· 0 <I . 6 ..
Subtotal -ROW/Easment Services O 4 6
Task 8 Survey Services and Subutility Engineering
4 .............. 2 .......................... 16 .. .
4 2 16
$1 ,690
$1 690
$0
$0
$16 200 3 .7%
$1 ,690 ....... 0 .4%_
$1 690 0.4 %
8 .1 Design Survey Coordination 4 8 16 24 0 52 $5,520 $0 $5,520 1.3%
.8 .2 ............. Subsurface .Utility .. En~ineerina ........................................................... o ................. 16 ................. 24 .................... o ..
Subtotal -Survey Services and Subutilty Engineerin g 4 24 40 24
Subtotal -Basin Design Services 62 496
Special SERVICES
1.2 Monthly Progress Reports 24
1.3 Quarter1y SSOI Meetings 24
2 .2 Meetings with Colonial Golf Course 2 16
2 .2 Homeowners Meetings 3 3
3 .2 Geotechnical Survey
3 .4 Public Meetings (3 packages) 8
3.6 Traffic Control Plans (3 Packages) 4 24
3.7 SWPPP (3 packages) 1 8
4.4 Coordination with DOE & EJES 2 2
4 .5 Inclusion of DOE & EJES Plans 8
8 .1 Topographical Survey
846
12
12
8
8
40
20
4
1348
0
4
4
2
80
32
6
2 42 $5 ,170 $0 $5 ,170 1.2%
2 94 $10,690 $0 $10,690.00 2 .5%
96
0
12
4
8
2848
36
36
30
10
0
18
160
65
8
22
0
$286,180 $1 ,875 $288,055 66 .6%
$5 ,160 $0 $5,160 1.2%
$5 ,160 $0 $5,160 1.2%
$4 ,140 $0 $4 ,140 1.0%
$1 ,395 $0 $1 ,395 0 .3%
$0 $25 ,7 01 $25 ,701 5 .9%
$2 ,270 $0 $2,270 0 .5%
$15 ,540 $0 $15,540 3 .6%
$6 ,180 $0 $6 ,180 1.4 %
$1,130 $0 $1 ,130 0 .3%
$2 ,290 $0 $2 ,290 0 .5%
$0 $56 ,975 $56,975 13 .2%
9 .1 Coordination with TWRD and COE 4 16 24 12 8 64 $7 ,2 60 $0 $7 ,260 1.7%
....................... Printin9(lf. Req_uired). ........................................................................................................ .
Subtotal -Special Services 16 133
0 1··2s········· .. · 140····· ·· .. · 32 · ··· ······ ........... 44·9 $0 $11,140
$50,525 $93,816
$11 ,140 2.6%
$144 ,341 33.4 %
Grand Total 78 629 974 1488 128 3297 $336 705 .00 $95 691 .00 $432 396.00 100 0%
•
EXHIBIT "B-4"
(SUPPLEMENT TO ATTACHMENT B)
OPINION OF PROBABLE CONSTRUCTION COSTS -PROJECT SUMMARY
CLEAR FORK DRAINAGE BASIN -M-210 SANITARY SEWER IMPROVEMENTS
CITY PROJECT NO. 01022
SEWER IMPROVEMENTS
PROJECT
TOTAL
$5,813 ,527.50
EB-4
PERCENT
COST
100%
..
EXH IBIT "B-4-A"
(Supp lement to Atta ch me nt B)
O pi nion o f Probab le Constru ction Costs -Sewer
Clear Fork Drai nage Basi n -M-210 San itary Sewer Improvements
CI TY PROJ ECT NO . 0 1022
Descript ion Q uant ity
Main Trunk Sewer Line
48" Dia. Casing Pipe by Other Than Open Cut 250
42" Dia . Pipe Sewer 2,150
36" Dia. Pipe Sewer 900
36" Dia. Sewer by Other Than Open Cut 2 ,655
30" Dia. Pipe Sewer 975
26" Dia. D.I . Pipe Sewer Siphon 335
21" Dia . Pipe Sewer 130
16" Dia. D.I . Pipe Sewer Siphon 335
12" Dia . Pipe Sewer 940
6.0' Dia . Drop MH , 0'-6' Deep 6
6 .0' Dia . Drop MH, Extra Depth 70
6 .0' Dia . MH, 0'-6' Deep 20
6 .0' Dia. MH , Extra Depth 330
5 .0' Dia . MH , 0'-6' Deep 5
5 .0' Dia . MH , Extra Depth 40
4 .0' Dia . MH , 0'-6' Deep 3
4 .0' Dia . MH , Extra Depth 15
Sewer Siphon Junction Box 2
Concrete Encasement 100
Pavement Removal & Replacement 9 ,000
Curb & Gutter 3 ,800
Seedin g/Sodding 1,500
Traffic Control Plan 1
SWPPP
Trench Safety
Subtota l
Fo rce Mains on Golf Course
2" PVC Force Main 2400
Golf Course Surface Restoration 2500
6" PVC Lateral to Public Main 100
Duplex Grinder Pumps 2
Abandonment and Fill of Existing 21" Sewer 17 ,000
Subtotal
Total Project Cost
Unit
LF
LF
LF
LF
LF
LF
LF
LF
LF
EA
VF
EA
VF
EA
VF
EA
VF
EA
LF
SY
LF
SY
LS
LS
LS
LF
LF
LF
EA
LF
Unit Price
($)
900 .00
350 .00
325 .00
800 .00
275 .00
250 .00
200.00
160 .00
120 .00
5,500 .00
450 .00
5,000 .00
400.00
4 ,000 .00
300 .00
3,000 .00
250 .00
25 ,000 .00
40 .00
40 .00
30 .00
3 .00
20 ,000 .00
10,000 .00
10 ,000 .00
Subtotal
10% Contingency
Total
20 .00
30 .00
50 .00
25 ,000.00
15 .00
10 % Contingency
Total
Est imated
Cost
($)
225 ,000 .00
752 ,500 .00
292 ,500 .00
2 ,124 ,000.00
268 ,125 .00
83 ,750 .00
2 6 ,000 .00
53 ,600.00
112 ,800 .00
33 ,000.00
31 ,500.00
100 ,000.00
132 ,000 .00
20 ,000 .00
12 ,000 .00
9,000 .00
3 ,750 .00
50 ,000 .00
4 ,000 .00
360 ,000 .00
114 ,000 .00
4,500 .00
20 ,000 .00
10 ,000 .00
10 ,000.00
4,852,025.00
485 ,202 .50
5,337,227 .50
48 ,000.00
75 ,000 .00
5,000 .00
50 ,000.00
255 ,000 .00
433,000.00
43,300 .00
476,300.00
5,813,527.50
1/1 1/2 0 10
,.
ATTACHMENT "C"
AMMENDMENTS TO STANDARD CONTRACT
AND GENERAL SCOPE OF SERVICES
Engineering Design Services Associated with
Sanitary Sewer and Water Replacement
CLEAR FORK DRAINAGE BASIN -M-210 SANITARY SEWER IMPROVEMENTS
CITY PROJECT NO. 01022
1. None .
C-1
Activity Name Start Date Finish Date
F M
1 Notice to Proceed 3/1/10 <~
2 Conceptual 3/8/10 3/19/10 k:X> Topographical Survey
3 Conceptual Design 3/8/10 4/30/10 Ka
4 Topographical Survey 5/3/10 6/28/10
5 Geotechnical Survey 5/3/10 7 /9/10
6 Preliminary Design 7/1/10 12/1/10
7 City Review 12/2/10 1 /5/11
8 COE/TWDB Permits 3/22/10 12/1/10
9 Final Plans 1/10/11 1/31/11
10 Phase I Bidding/Award 2/17 /11 6/7/11
11 Phase I Construction 7/1/11 12/16/11
12 Phase II Bidding/Award 5/19/11 9/6/11
13 Phase II Construction 10/3/11 4/15/12
14 Phase Ill Bidding/Award 4/5/12 8/14/12
15 Phase Ill Construction 10/1 /12 3/20/13
F M
ATTACHMENT "D"
Engineering Design Services Associated with
Sanitary Sewer and Water Line Replacement
Clear Fork Drainage Basin M-210 Sanitary Sewer Improvements
CITY PROJECT NO . 01022
2010 2011
A M J J A s 0 N D J F M A M J J A s 0 N
---=
I
;aat>
la.
A M J J A s 0 N I D J F M A M J J A s 0 N
2012 2013
D J F M A M J J A s 0 N D J F M
D J F M A M J J A s 0 N D J F M
Task Description
Notice to Proceed
Conceptual Survey
Conceptual Design
Survey
Geotechnial Survey
Preliminary Design
City Review
COE/TWDB Permits
Final Plans
Phase I Bidding/Award
Phase I Construction
Phase II Bidding/Award
Phase II Construction
Phase Ill Bidding/Award
Phase Ill Construction
EXHIBIT "D-1"
SUPPLEMENT TO ATTACHMENT "D"
Engineering Design Services Associated with
Sanitary Sewer and Water Replacement
CLEAR FORK DRAINAGE BASIN -M-210 SANITARY SEWER IMPROVEMENTS
CITY PROJECT NO. 01022
Projected Projected
Start Finish Duration Start Finish
3/1/2010 3/1/2010 O days
3/8/2010 3/19/2010 11
3/8/2010 4/30/2010 53
5/3/2010 6/28/2010 56
5/3/2010 7/9/2010 67
7/1/2010 12/1/2010 120
12/2/2010 1/7/2011 35
3/22/2010 12/1/2010 254
1/10/2011 1/31/2011 21
2/17/2011 6/7/2011 110
7/1/2011 12/15/2011 167
5/19/2011 9/6/2011 110
10/3/2011 4/15/2012 195
4/5/2012 9/18/2012 166
10/1/2012 3/20/2013 170
ED-1
Duration
. - __ ___
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M�C Rwview
CITY COUNCIL AGENDA
Page 1 of 2
Gfi iciai site ai� the City of For� `lil��r'�i�, Te;ra :
�ORT �'�'URTI1
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COUNCIL ACTION: Approved on 4/13/2010
DATE: 4/13/2010 REFERENCE NO.: **C-24176 LOG NAME: 60M210RJN
CODE: C TYPE: CONSENT PUBLIC HEARING: NO
SUBJECT: Authorize the Execution of an Engineering Agreement in the Amount of $432,396.00 with
RJN Group, Inc., for the Design of the Clear Fork Drainage Basin — M-210 Sanitary Sewer
Improvements in Mockingbird Lane, Country Club Circle, Colonial Parkway and Rogers
Road (COUNCIL DISTRICTS 3 and 9)
RECOMMENDATION:
It is recommended that the City Council authorize the City Manager to execute an Engineering
Agreement in the amount of $432,396.00 with RJN Group, Inc., for the design of the Clear Fork
Drainage Basin — M-210 Sanitary Sewer improvements in Mockingbird Lane, Country Club Circle,
Colonial Parkway and Rogers Road.
DISCUSSION:
On July 8, 2008, (M&C C-22911) the City Council authorized an engineering agreement with RJN
Group, Inc., for the rerouting of sewer main M-210 from Mockingbird Lane to the Clear Fork Relief
Sewer. The initial alignment study performed as part of this agreement determined that the desired
realignment route was not feasible due to insufficient grade. Consequently, staff directed RJN Group,
Inc., to utilize the original agreement to conduct a comprehensive alignment study, including flow
monitoring. The alignment study has been completed and a new engineering agreement is necessary
to perform the detailed design for the selected route.
The original agreement provided only for the relocation of M-210 out of the Colonial County Club
grounds. The new alignment provides for relocating M-210 into Mockingbird Lane, Country Club
Circle, Colonial Parkway and Rogers Road. The proposed alignment will allow for the elimination of
all public sewer lines from within the Colonial Country Club grounds, including M-210, M-180, M-64,
M-71 and M-72. In addition, overall capacity of the system will be increased based on the results of
the flow monitoring to accomplish the initial goal of eliminating sanitary sewer overflows in the
Colonial Country Club.
RJN Group, Inc., proposes to provide ihe necessary engineering services for a lump sum fee of
$432,396.00. City staff considers this fee to be fair and reasonable for the scope of services provided.
In addition to the Contract amount $30,000.00 is required for project management, utility coordination
and real property acquisition.
RJN Group, Inc., is in compliance with the City's M/WBE Ordinance by committing to 22 percent
M/VVBE participation. The City's goal on this project is 20 percent.
The project is located in COUNCIL DISTRICTS 3 and 9.
FISCAL INFORMATION/CERTIFICATION:
The Financial Management Services Director certifies that funds are available in the current capital
budget, as appropriated, of the Sewer Capital Projects Fund.
http://apps.cfwnet.org/council�acket/mc review.asp?ID=13120&councildate=4/13/2010 4/14/2010
M&C Review
TO Fund/Account/Centers
Submitted for Citv Manaper's Office bv:
Oriqinatina D�p,artment Head:
Additional Information Contact:
ATTACHMENTS
60M210RJN map•pdf
FROM Fund/Account/Centers_
P275 531200 703170102231 $112.626.00
P275 531200 703170102232 $225,253.00
P275 531200 703170102233 $37,542.00
P275 531200 703170102251 $56,975.00
Fernando Costa (6122)
S. Frank Crumb (8207)
David Cooper (8252)
Page 2 of 2
http://apps.cfwnet.org/council�acket/mc_review.asp?ID=13120&councildate=4/13/2010 4/14/2010