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• CITY SECRETARY 11 coNTRACT No. ,c1z1-A t e AMENDMENT No. 6
TO CITY SECRETARY CONTRACT
WHEREAS, the City of Fort Worth (CITY) and RJN Group, Inc. ,
(ENGINEER) made and entered into City Secretary Contract No. 40121, (the
CONTRACT) which was authorized by M&C C-24176 on the 13th day of April,
2010 in the amount of $432,396.00; and
WHEREAS, the CONTRACT was subsequently revised by: Amendment No. 1
in the amount of $92,009.00 which was authorized by M&C C-24999 on July
12, 2011, Amendment No. 2 in the amount of $21,600.00 which was
administratively authorized on August 30, 2011, Amendment No. 3 in the
amount of $23,388.50 which was administratively authorized on October 14,
2011, Amendment No.4 in the amount of $237,678.50 which was authorized by
M&C C-25433 on February 14, 2012, and Amendment No. 5 in the amount of
$45,750.00 which was administratively authorized on April 8, 2013; and
WHEREAS, the CONTRACT involves engineering services for the
following project:
Clear Fork Drainage Basin M-210 Sanitary Sewer Improvements ; and
WHEREAS, it has become necessary to execute Amendment No. 6 to the
CONTRACT to include an increased scope of work and revised fee.
NOW THEREFORE, CITY and ENGINEER, acting herein by and through their
duly authorized representatives, enter into the following agreement,
which amends the CONTRACT:
1.
n
n, Article I of the CONTRACT is amended to include the additional
~ engineering services specified in a proposal dated April 14, 2014, a copy
c:, of which is attached hereto and incorporated herein. The cost to City
~ for the additional design services to be performed by Engineer totals
-< ~ $42,445.00 .
c.:,
N ~ 2.
Article II of the CONTRACT is amended to provide for an increase in
the fee to be paid to Engineer for all work and services performed under
the Contract, as amended, so that the total fee paid by the City for all
work and services shall be an amount of $895,297.00.
Page -1-
OFFICIAL RECORD
CIT Y SECRETARY
FT. WORTH, TX
j
3.
All other provisions of the Contract, which are not expressly
amended herein, shall remain in full force and effect.
EXECUTED and EFFECTIVE as of the date last written by a signatory,
below.
APPROVED:
City of Fort Worth
Fernando Costa
Assistant City Manager
DATE: ~'
S. Frank Crumb, P.E.
Director, Water Department
APPROVED AS TO FORM AND LEGALITY:
~Black
Assistant City Attorney
Page -2-
ENGINEER RJN9:Inc.
Peter Lai, P.E.
Vice President
DATE:
M&C: N/A
Date: N/A
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
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• rJn group www.rjn .com
Exce lle n ce t h rou gh O w nersh ip
Mr. Robert Sauceda, P.E.
Project Manager
Fort Worth Water Department
City of Fort Worth
1000 Throckmorton Street
Fort Worth, Texas 76102
RE: Contract Amendment No. 6
April 14, 2014
Clear Fork Drainage Basin -M-210 Sanitary Sewer Relocation
City Project No. 010222, City Secretary No. 40121
RJN Group File No. 18242500
ATTN: Mr. Sauceda:
Please find attached the Contract Amendment No. 6 request to the M-210 Sanitary Sewer
Relocation Project. This amendment request is seeking to recover labor and expenses associated
with the significant amount of additional design services on Part 3 and services during
construction (SDC) performed on Parts 2 and 3 from August through December 2013. Each of
these amendment cost centers will be discussed in greater detail in the amendment summaries
shown below.
M-210 PART 3 -DESIGN AND CONSTRUCTION PHASE SERVICES -EXTRA WORK
During the reporting periods noted above, RJN produced and issued new design drawings
associated w ith the construction of a realigned M-210 and Country Club service line to
accommodate the new Tennis Center. This also included the need to redesign the plans to
account for completely trenchless construction using tunneling and HDD due to site
inaccessibility for traditional construction equipment. RJN was also asked by the City to design
the realignment of the 8-inch waterline in Country Club Circle (approximately 1,800 LF) to the
western side of the street and across the southern Colonial Parkway intersection. The production
of these new designs required extensive site and technic al coordination during the design and
during the construction of these improvements.
More specifically, these amendment item efforts included:
l. M-210 and Colonial Clubhouse Service Re -ro ute Preliminary Designs to
accommodate the new Tennis Center Building Improvements (Task 3.lF). RJN
closely coordinated with the Co lonial staff on moving the existing public and private
sewer systems to accommodate their new facilities while conforming to future system
improvement plans for the overall private system improvements plan for the Colonial
Country Club (CCC). Preliminary design plans were produced for these
improvements. RJN's staff hours , labor and expense costs incurred to perform thi s
item are shown in the summary cost table below.
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rJn group www.rjn.com
Exce l lence throug h O wnership
2. M-210 and Colonial Clubhouse Service Re-route Final Designs to accommodate
the new Tennis Center Building Improvements (Task 4.2G). RJN closely
coordinated with the Colonial staff on final adjustments to the design plans that
moved the existing public and private sewer systems . Final design plans and a cost
estimate produced for these improvements. RJN also reviewed the Contractor's
submitted change order to Part 3 for performing this additional work. RJN's staff
hours, labor and expense costs incurred to perform this item are shown in the
summary cost table below.
3 . Redesign of the M-210 and Colonial Clubhouse Service Re-route Final Design
Plans to accommodate construction of the new Tennis Center Building
Improvements by trenchless means using tunneling and HOD. (Task 4.2H). Due
to construction equipment inaccessibility to the site (none of their bridges could hold
the equipment's weight), the City directed RJN revised the design plans to be
constructed completely by trenchless means. RJN again closely coordinated with the
Colonial staff on the design plans and construction access. Final REVISED design
plans another cost estimate were produced for these improvements. RJN again
reviewed the Contractor's revised change order to Part 3 for performing this
additional work. RJN' s staff hours, labor and expense costs incurred to perform this
item are shown in the summary cost table below.
4. City Staff requested redesign of the M-210 Part 3, Country Club Circle 8-inch
water line. (Task 4.21). Due local resident's concerns, City staff directed RJN to
realign the proposed water line by moving it to the western side of the street and
extending it beyond the Colonial Parkway intersection. RJN closely coordinated
with the Colonial staff on these revised design plans and its constructability with
limited adverse impacts to the neighborhood and country club activities. Final
REVISED design plans another cost estimate were produced for these improvements.
RJN's staff hours , labor and expense costs incurred to perform this item are shown in
the summary cost table below.
5. M-210 Part 3 -Supplemental Site Visits, Technical Assistance and Additional
Record Drawings Production for the new M-210 Re-route design on the Colonial
Country Club Property (Task 6.lG): Due to the M-210 and service re-route
design being added to the scope of work; the re-design to change to tunneling
construction on site; the realignment of the proposed 8-inch water line in Country
Club Circle; and traffic control & public event coordination activities along the Part 3
project area, a large number of unbudgeted site visits and coordination time was
required to be made. RJN's staff hours, labor and expense costs incurred to perform
this item are shown in the summary cost table below.
6701 Brentwood Stair Road , Suite 100W • Fort Worth , TX 76112-3363 • 817.451.3500 • fax 817.451 .3506
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• rJn gr oup www.rjn .com
Excell ence th rough O wnersh ip
A summary of RJN's anticipated staff hours, labor and ex penses that are requested for the
work items noted above are shown in the table below :
Task Description Hours Labor($) Expenses Total Costs
No. ($) ($)
PRELIMINARY DESIGN SERVICES:
3 .lF M-210 and Colonial 97 $12,670.00 $ 75.00 $12,745.00
Clubhouse Service Re-route -
PRELIM. PLANS
Subtotals: 97 $12,670.00 $ 75.00 $ 12,745.00
FINAL DESIGN SERVICES:
4.2G M-210 and Colonial 46 $ 5,880.00 $ $ 5,955 .00
Clubhouse Service Re-route -75.00
FINAL PLANS
4.2H M-210 and Colonial 32 $ 4 ,500 .00 $ $ 4 ,555 .00
Clubhouse Service Re-route -55 .00
REDESIGNED FINAL
TRENCHLESS PLANS
4.2I M-210 Part 3 -Country Club 120 $14,940 .00 $ $ 14 ,995.00
Circle 8-inch Waterline 55.00
Realignment -REDESIGNED
FINAL PLANS
Subtotals: 198 $25,320.00 $ 185.00 $25,505.00
CONSTRUCTION PHASE SERVICES:
6.lG Construction Support -Extra 26 $ 4 ,120.00 $ 75 .00 $ 4 ,195.00
Site Visits ; Technical
A ssi stance & Public Events
Coordination
Subtotals: 26 $ 4,120.00 $ 75.00 $ 4,195.00
TOTALS: 321 $ 42,110.00 $ 335.00 $ 42,445.00
Therefore, we are requesting revi sed Contract Amendment No . 6 to the M-210 Sanitary Sewer
R elief Main A greement in the amount of $42,445.00. There are no n ew servic es required to b e
p erformed by cettified M/WBE firm as soci ated with thi s amendment request. Contract
Amendment No. 6 repres ents approximately a five perc ent (4.98 %) increase in the total contract
value.
6701 Brentwood Stair Road , Su~e 100W • Fort Worth, TX 76112-3363 • 817.451.3500 • fax 817.451.3506
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• rJn group www.rjn .com
Ex cellence throu g h O w n e rs hip
For your convenience, a summary of the total project fees are as follows:
Contract Item Fee
Original Contract Amount $ 432,396.00
Amendment No. 1 $ 92,009.00
Amendment No. 2 $ 21,600.00
Amendment No . 3 $ 23,388.50
Amendment No . 4 $ 237,678.50
Amendment No. SR $ 45,750.00
Amendment No. 6 $ 42,445.00
Amended Contract Value $ 895,267.00
Please do not hesitate to contact us should you have questions or need any background
information concerning this matter. Thank you for your time and consideration.
Sincerely ,
Chris Brooks, P.E.,
Senior Project Manager
ATTACHMENTS
CC: Tony Sholola, P.E., FWWD, City ofFort Worth
Hugh Kelso , Regional Manager-Vice President, RJN Group
Peter Lai, Vice Pre s id ent, RJN Group
6701 Brentwood Stair Road , Suite 100W • Fort Worth , TX 76112-3363 • 817.451 .3500 • fax 817.451 .3506