HomeMy WebLinkAboutContract 40526-CO3CHANGE ORDER • MOTOROLA
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CQNTRAC.ti NO. '-' J °" \.J) -:J
Change Order No. 03 --------------------
Date: December 20 , 2011
Project Name: Fort Worth Phase I P25 -TX-091171A
Customer Name: _C___.ity'--o_f_F_o_rt_W_ort_h _____________ _
Customer Project Mgr: Alan Girton --------------------
The purpose of this Change Order is to:
Move the project completion date to May 31 , 2012 .
Contract# City of Fort Worth: Contract Date: 6/28/10
Contract 40526
Motorola Contract:
10-15074/RH/CB
In accordance with the terms and conditions of the contract identified above between
The City of Fort Worth and Motorola, Inc., the following changes are approved :
Contract Price Adjustments
Original Contract Value: $1,649 ,850 .04
Previous Change Order amounts for Change Order
numbers I O I through I 2 I $6 ,711.50
This Change Order: $0
New Contract Value: $1,656 ,561 .54
Completion Date Adjustments
Original Completion Date: 7/8/2011
Current Completion Date prior to this Change Order: 7/8/201 1
New Completion Date: 5/31/2012
Chan es in Equipment: (additions, deletions or modifications
There are no equipment changes with th is change order.
,__Ch_a_n_es_in_S_e_rv_ic_e_s_: ~a_dd_it_io_n~s,_d_el_e_tio_n_s_or_m_o_d_ifi_c_at_io_ns~:: __________ +---,._.,....,... .... HL RECORD
There are no service changes with this change order.
ECRETARY
ORTH, TX
Form: WDS1PM04-12C ver 3 .0 Page 1 of 2 Fort Worth Phase I P25 -TX-
091171 A
-1' . I\
• MOTOROLA
CHANGE ORDER
Schedule Changes: (describe change or NIA)
The scheduled date of completion will change to May 31 , 2012 , due delays in receiving the FCC
license to operate the Phase 1 svstem.
There are no pricing changes with this change order.
Customer Responsibilities: (describe change or NIA)
There are no customer respons ibility changes with this change order.
Payment Schedule for this Change Order:
(describe new oavment terms aoolicable to this chanae order)
There is no change in payment schedule
Unless amended above , all other terms and conditions of the Cont ract shall remain in full force. If there
are any inconsistencies between the provisions of this Change Order and the provisions of the Contract,
the provisions of the Change Order will prevail.
executed this Change Order as of the last date signed below.
MOTOROLA , INC .
By /b:-#
Printed Name: ~
T itle : Regional Services Manager
Date : 12/27/11
OFFICIAL RECORD
CITY SECRETARY
For .0 Page 2 of2
Date:
Date:
CITY OF FORT
WORTH
By ~a!o--
Printed Name: ~ Om 0 ·1s
Title : A~tan+ C1311 {Y}a,~
Date : ( f 3, l ( ( ~
APPROVED AS TO FORM AND LEGALITY: ~-
Fort Worth Phase '! P25 -TX-
091171A
M&C Review
., . Official site of the City of Fort Worth, Texa
City Council Agenda FORT\VORTH
~
DATE:
CODE:
SUBJECT:
COUNCIL ACTION: Approved on 6/15/2010 -Ord. No. 19188-06-2010
04PUBLIC SAFETY
RADIO SYSTEM
NON-CONSENT PUBLIC HEARING: NO
LOG NAME: 6/15/2010REFERENCE NO.: C-24272
C TYPE:
Authorize Execution of an Agreement with Motorola Inc., Using a Houston-Galveston Area
Contract for Equipment and Professional Services to Install Public Safety Radio System
Infrastructure at a Cost Not to Exceed $1 ,700,000.00, and Adopt a Supplemental
Appropriation Ordinance Increasing Appropriations in the Information Systems Fund by the
Same Amount and Decrease the Unaudited, Unreserved, Undesignated Fund Balance of that
Fund by the Same Amount
RECOMMENDATION:
It is recommended that the City Council:
1. Authorize execution of an Agreement with Motorola Inc., Using Houston-Galveston Area Contract No.
RA 01-08 for Equipment and Professional Services to install Public Safety Radio System Infrastructure for
the Information Technology Solutions Department at a cost not to exceed $1 ,700,000.00; and
2. Adopt the attached supplemental appropriation ordinance increasing appropriations in the Information
Systems Fund by $1 ,700,000.00 and decreasing unaudited, unreserved, undesignated fund balance by the
same amount.
DISCUSSION:
This M&C is for the purchase of the required P25 digital interoperable radio infrastructure necessary to
provide a minimum back-up capability for the current aging pubtic safety system and the prerequisite
equipment to support a new radio site in southwest Fort Worth needed due to annexations, and to provide
the foundation for a new radio system. It includes a new "master switch" at our Eagle Mountain Lake Radio
Site and transmitter/receiver equipment at the downtown Burnett Plaza Radio Site as well as the necessary
equipment to allow communications between new technology used at new radio sites and the existing radio
system .
City Radio Maintenance staff has worked to extend the life of the current system and it is now over 18 years
old and beginning to experience increasing failures and service degradations. Since the beginning of 2010,
there have been 14 incidents that resulted in serious system-wide failures or performance degradations in
the public safety system. Seven of those have occurred in the last 60 days. The system typically operates
with 80 percent -90 percent capacity available but there have been instances of this capacity dropping to
50 percent available simply due to the age and fragility of the system. VVhen this happens, system users
experience "busy signals" preventing them from making cans . This has affected Police whose officers have
had to use back up channels during major events like speedway races to ensure officers at the events have
an operational radio system to rely on . Although the system has sufficient capacity for daily operations ,
significant events stress and in some cases overload it, reducing the system 's capacity and preventing
communications. Key components of the radio system have now reached their end of life expectancy and
are no longer supported by the manufacturer. Additionally the current system is unable to support the
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. interoperability goals as set forth in the Texas Statewide Communications Interoperability Plan .
As the City annexes new areas, the radio system must be expanded to provide coverage in these areas.
Plans currently are to start an additional site in southwest/Walsh Ranch area of the City within the next year
to provide radio coverage in this area. The infrastructure funded by this project is a prerequisite to installing
this additional radio site . This new site will also improve coverage in areas that have substandard coverage .
Staff is actively putting together the replacement and funding plans for the current radio system. In May
2010 Council approved M&C C-24221 authorizing staff to hire Buford Goff and Associates , Inc., (BGA) to
develop a Master Plan for the Public Safety Radio System , develop the Radio System Technical
Architecture and to negotiate New Radio System Costs. BGA notes that upgrades of this nature typically
take 18-60 months from contract signing to finai system acceptance. Staff has been pursuing grants to
support this project and received one for $1 .145 million that has been used to upgrade hand held and
mobile radios to be compatible with the new system. Additionally, staff is engaging with other radio system
owners in the region and the North Central Texas Council of Governments to establish a "county" wide
interoperable radio system . The North Texas Interoperable Communications Coalition (NTICC) is being
created to provide seamless interoperability between jurisdictions and eliminating redundancy and reducing
costs as well as providing communications interoperabiJity with other regions throughout Texas and the
nation. Recently NTICC provided the Mayors' Council an overview with regard to NTICC and an
interoperable radio system for the county and was invited back to the August meeting to provide a
presentation. NTICC has recently initiated discussions with the Tarrant 911 District for possible assistance.
Additionally NTICC has begun pursuing federal funding. In the event staff decides that it is prudent for the
City to pursue federal funding as part of NTICC, the issue will be presented to the Legislative and
Intergovernmental Affairs Committee (LIAC) and if approved by the UAC, then to City Council for addition
of this issue to the "Support" element of the 2010 Federal Legislative Program.
The IT Sourcing Initiative will have no impact on this project.
The Texas lnterlocal Cooperation Act permits joint participation by local governments, states, state
agencies and non-profit corporations to use the Houston-Galveston Area Council (H-GAC) Cooperative
Purchasing Program. Purchases made by using H-GAC procedures satisfy otherwise applicable
competitive bidding requirements .
ADMINISTRATIVE CHANGE ORDER -An administrative change order or increase may be made by the
City Manager for an amount up to $50,000.00 and does not require specific City Council approval as long
as sufficient funds have been appropriated.
M/WBE - A waiver of the goal for M/WBE subcontracting requirements was requested by the IT Solutions
Department and approved by the M/WBE Office because the purchase of goods or services is from sources
where subcontracting or supplier opportunities are negligible.
FISCAL INFORMATION/CERTIFICATION:
The Finanetal Management Services Director certifies that upon adoption of the attached supplemental
appropriations ordinance , funds will be available in the current operating budget, as appropriated, of the
Information Systems Fund.
TO Fund/Account/Centers
Pl68 539120 0046020 $1,700,000 .00
Submitted for City Manager"s Office by:
FROM Fund/Account/Centers
Pl68 539120 0046020 $1,700,000 .00
Karen Montgomery (6222)
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, O riginating Department Heack
Additional Information Contact:
ATTACHMENTS
04PUBLIC SAFETY RADIO SYSTEM AO.doc
Pete r Ande rson (8 781 )
Steve S tre iffert (2221 )
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