HomeMy WebLinkAboutContract 40526-CO4, • MOTOROLA CHANGE ORDER
CITY SECRETARY Ll 0$U9::COlf CONTRACT NO._~-~-----
Change Order No. 04 ---------------------
Date: April 24, 2012
Project Name: Fort Worth Phase I P25 -TX-091171 A
Customer Name: _C_ity~of_F_o_rt_W_o_rt_h _____________ _
Customer Project Mgr: Alan Girton ---------------------
The purpose of this Change Order is to:
Move the project completion date from May 31 , 2012, to August 31 , 2012.
Contract# City of Fort Worth: Contract Date: 6/28/1 O
Contract 40526
Motorola Contract:
10-1507 4/RH/CB
In accordance w ith the terms and conditions of the contract identified above between
The City of Fort Worth and Motorola, Inc., the following changes are approved :
Contract Price Adjustments
Original Contract Value:
Previous Change Order amounts for Change Order
numbers I O j through I 3 I
This Change Order:
New Contract Value :
Completion Date Adjustments
Original Completion Date:
Current Completion Date prior to this Change Order:
New Completion Date:
There are no equipment changes with this change order.
Chancies in Services: (additions, deletions or modifications)
There are no service changes with this change order.
Form : WDS1PM04-12C ver 3 .0 Page 1 of 2
$1 ,649 ,850.04
$6 ,711.50
$0
$1 ,656 ,561.54
7/8/2011
5/31/2012
8/31/2012
Fort Worth Phase I P25 -TX-
091171A
07 -10 -1 2 A0/:46 I N
'
-, • MOTOROLA
CHANGE ORDER
Schedule Changes: (describe chan_qe or NIA)
The scheduled date of completion will change to August 31, 2012, due delays installing the 24 T1
links to the Bolt Street dispatch location.
There are no pricing changes with this change order.
Customer Responsibilities: (describe chanae or NIA)
There are no customer responsibility changes with this change order.
Payment Schedule for this Change Order:
(describe new oavment terms aoolicable to this chanae order)
There is no change in payment schedule
Unless amended above, all other terms and conditions of the Contract shall remain in full force. If there
are any inconsistencies between the provisions of this Change Order and the provisions of the Contract,
the provisions of the Change Order will prevail.
IN WITNESS WHEREOF the parties have executed this Change Order as of the last date signed below.
Date: Reviewedby: M ~~
Reviewedby: ~-Date: 'l-/t,"74
City ofFortortroject Manager
MOTOROLA, INC.
By A />'li_;;l/
Printed Name: ~idHm
CITY OF FORT
WORTH
By:~
Printed Name: ~ -----------
Title : Title: ·1...s sistant City Nana99,r
Date: Date: 1 { l.9 \ l -77
LEGALITY :
OFFICIAL RECORD
Form : WDS1PM04-12C ver 3.0 P 9CfPV2 SECRETARYl=brt Worth Phase I P25 -TX-
FT. WORTH, TX 091171A
M&C Review
·.-~ :;;:'
Official site of the City of Fort Worth, Tex , '[' . ,. w· ·~-. ·"'.~ rORI .ORTH
~ ~~. > .. ,~~t
.,,,.-_:~'. t•\?\~,
DATE: 6/15/2010 REFERENCE NO.: C-24272 LOG NAME: 04PUBLIC SAFETY
RADIO SYSTEM
CODE: C TYPE: NON-CONSENT PUBLIC HEARING: NO
SUBJECT: Authorize Execution of an Agreement with Motorola Inc., Using a Houston-Galveston Area
Contract for Equipment and Professional Services to Install Public Safety Radio System
Infrastructure at a Cost Not to Exceed $1,700,000.00, and Adopt a Supplemental
Appropriation Ordinance Increasing Appropriations in the Information Systems Fund by the
Same Amount and Decrease the Unaudited, Unreserved, Undesignated Fund Balance of that
Fund by the Same Amount
RECOMMENDATION:
It is recommended that the City Council:
1. Authorize execution of an Agreement with Motorola Inc., Using Houston-Galveston Area Contract No.
RA 01-08 for Equipment and Professional Services to install Public Safety Radio System Infrastructure for
the Information Technology Solutions Department at a cost not to exceed $1,700,000.00; and
2. Adopt the attached supplemental appropriation ordinance increasing appropriations in the Information
Systems Fund by $1 ,700,000.00 and decreasing unaudited , unreserved , undesignated fund balance by the
same amount.
DISCUSSION:
This M&C is for the purchase of the required P25 digital interoperable radio infrastructure necessary to
provide a minimum back-up capability for the current aging public safety system and the prerequisite
equipment to support a new radio site in southwest Fort Worth needed due to annexations , and to provide
the foundation for a new radio system. It includes a new "master switch" at our Eagle Mountain Lake Radio
Site and transmitter/receiver equipment at the downtown Burnett Plaza Radio Site as well as the necessary
equipment to allow communications between new technology used at new radio s ites and the existing radio
system .
City Radio Maintenance staff has worked to extend the life of the current system and it is now over 18 years
old and beginning to experience increasing failures and service degradations . Since the beginning of 201 O,
there have been 14 incidents that resulted in serious system-wide failures or performance degradations in
the public safety system . Seven of those have occurred in the last 60 days . The system typically operates
with 80 percent -90 percent capacity available but there have been instances of this capacity dropping to
50 percent available simply due to the age and fragility of the system . When this happens, system users
experience "busy signals" preventing them from making calls . This has affected Police whose officers have
had to use back up channels during major events like speedway races to ensure officers at the events have
an operational radio system to rely on . Although the system has sufficient capacity for daily operations,
significant events stress and in some cases overload it, reducing the system's capacity and preventing
communications. Key components of the radio system have now reached their end of life expectancy and
are no longer supported by the manufacturer. Additionally the current system is unable to support the
,;·
'M&C Review
!
interope rability goals as set forth in the Texas Statewide Communications Interoperability Pl an .
As the C ity annexes new areas , the radio system must be expanded to provide coverage in th ese areas .
Plans c urre ntly are to start an additional site in southwest/Walsh Ranch area of the City within the next year
to provide rad io c overage in this area . The infrastructure funded by this project is a pre requi s ite t o installing
th is add iti onal radio site . This new site will also improve coverage in areas that have s ubstandard coverage .
Staff is activ e ly putting together the replacement and funding plans for the current radio system . In May
2010 Coun cil approved M&C C -24221 authorizing staff to hire Buford Goff and Associates, Inc., (BGA) to
develop a Master Plan for the Public Safety Radio System , develop the Radio System Technical
Architectu re a nd to negotiate New Rad io System Costs . BGA notes that upgrades of this nature typically
take 18-60 months from contract signing to final system acceptance . Staff has been pursuin g g rants to
support this project and received one for $1 .145 million that has been used to upgrade hand held a n d
mobile r ad ios to be c o mpatible with the new system. Additionally , staff is engaging with other rad io system
owners in th e region and the North Central Texas Council of Governments to establish a "cou nty" wide
interope rable radio system . The North Texas Interoperable Communications Coalition (NTICC) is bein g
created to p rovide seamless interoperability between jurisdictions and eliminating redundancy a n d reducing
costs as well a s providing communications interoperability with other region s throu g h o ut Texas and the
nati on . R ecently NTICC provided the Mayors' Council an overview with regard to NTICC and an
interoperab le radio system for the county and was invited back to the August meeting to provid e a
presentati o n . NTICC has recently initiated discussions with the Tarrant 911 District for possible assistance .
Additio nally NTICC has begun pursuing feder al funding . In the event staff decides that it is prudent f or t he
City to purs ue fe deral funding as part of NTICC, the issue will be presented to the Le g isl ativ e and
Intergovernmental Affairs Committee (LIAC) and if approved by the LIAC , then to City C o un c il fo r addition
of t hi s is sue to t he "Support'' element of the 2010 Feder al Legislative Program .
The IT Sourcing Initiative will have no impact on this project.
The T exas lnterlocal Cooperation Act perm its joint participatio n by local governments, states , state
agencies and non-profit corporations to use the Houston-Galveston Area Council (H-GAC) C ooperative
Purchasing Prog ram . Purchases made by using H-GAC procedures satisfy oth e rwise applica ble
competitiv e bidding requirements .
ADMINISTRATIVE CHANGE ORDER -An administrative change order or increase may b e m ade by the
C ity Manage r fo r a n amount up to $50,000.00 and does not require specific City Council app roval as long
as sufficient funds have been appropriated.
M/WBE -A waiver of the g oal for M/WBE subcontracting requirements was requested b y the IT Solutions
Depar tm e nt and approved by the M/WBE Office because the purchase of goods or services is from so u rces
where subcontracting or supplier opportunities are negligible.
FISCAL INFORMATION/CERTI FICA TION:
The Financia l Management Services Director c e rtifies that upon adoption of the attached s u pp lemental
appropriations ordin a nce, funds will be available in the current operating budget, as approp ri ated , of the
Information Syst e m s Fund .
TO Fund/Account/Centers
Pl68 539120 0046020 $1,700 ,000 .00
Submitted for City Manager9s Office b y:
FROM Fund/Account/Centers
P l68 539120 0046020 $1 1 700 ,000 .00
Karen Montgomery (6222)
~-~-,,.
M&C Review ,
Originating Department Head:
Additional Information Contact:
ATTACHMENTS
04PUBLIC SAFETY RADIO SYSTEM AO.doc
Peter Anderson (8781)
Steve Streiffert (2221 )