HomeMy WebLinkAboutContract 40667-A1ST ATE OF TEXAS
COUNTY OF TARRANT
AMENDMENT NO . 1 TO AGREEMENT
FOR ARCHITECTURAL DESIGN SERVICES
FIRE STATION 42
CITY SECRETARY CONTRACT NO . '-101-c. ,-Af
WHEREAS , The City of Fort Worth and RPGA Design Group , Inc. (Architect) made and entered into City
Secretary Contract No. 40667 {The Contract) which was authorized by the City Council by M&C G-16991 ,
the 20th day of July, 2007 ; and
WHEREAS, further amendment is necessary to reimburse the Architect as part of the des ign services
agreement for additiona l design services for Site Adaptation and ARFF Modifications of the "Prototype Fire
Station " ; and to attain LEED Certification Level -Silver
NOW THEREFORE, City and Architect , acting herein by and through thei r duly authorized
representatives , enter into the following agreement which amends the Contract:
1.
Article 1.1, SECTION I -SERVICES OF THE ARCHITECT , the following paragraphs are added to read
as follows:
"Provide additional design services for Site Adaptation and ARFF Modifications of the "Prototype
Fire Station ". The cost of this add it ional service is $550.00 plus up to $0 .00 i n re imbursables . The
scope of services is described more fully in the RPGA letter dated April 19 , 2010 , subject: Site
Adaptation and Airport Rescue Fire fi ghting (ARFF) Modifications of the Prototype Fire Station -
Fire Station #42 -Spinks Airport , Fort Worth, Texas which is attached hereto as Attachment "A"
and made a part of this Agreement."
"Provide additional design services for Fire Station #42 -LEED Certification , Fort Worth, Texas .
The cost of this additional service is $33 ,300.00 plus up to $6,000 .00 in reimbursables . The
scope of services is described more fully in the RPGA letter dated July 28 , 2010, subject: Fire
Stat ion #42 -LEED Certification, Fort Worth, Texas which is attached hereto as Attachment "B"
and made a part of this Agreement "
2.
Paragraph 1 of SECTION V-COMPENSATION TO ARCHITECT, is amended as follows :
"The total compensation for all of the assignments to be performed by Arch itect as described in
CHARACTER AND EXTENT of ARCHITECT'S SERVICES hereof shall be a fixed fee of
$249 ,147.00 plus up to $11 ,750 .00 in reimbursable expenses."
3.
All other provisions of this Contract which are not expressly amended herein shall remain in full force and
effect.
09 -22-lC Al0 :31 I N
OFFICIAL REGO D
CITY SECRETARY
FORT WORTH, TX
By:
APPROVAL RECOMMENDED:
By : 4l&~Ll ~ ~ W illiam A. Veest, Direc
Transportati on & Pub lic Works Departme ,
By:
Amy J. Ramsey
Assis tant C ity Attorney
By:
APPROVED :
5:~-~--'CL.
Fernando Costa
Assistant City Manager RECOm ~
By:
Marty Hendrix
City Secretary
M&C G-16991
Contract Authorization
OFFICIAL REC D.
CITY SECRETARY
FORT VvORTH, TX
I~ R p
DESIG N
G A
G R O U P, I NC.
• • • •
February 9, 2010
(Revised 2/23/1 O)
(Revised 3/5110)
(Revised 4/19110)
(Revised 4/20/10)
Mr. Dalton Murayama
Architectural Services Manager
Transportation and Public Works Department
319 W. 10th Street
Fort Worth, Texas 76102
RE: Site Adaptation and Airport Rescue Fire Fighting (ARFF) Modifications
of the Prototype Fire Station -Fire Station #42 -Spinks Airport
Mr. Murayama:
It is with great enthusiasm that RPGA Design Group, Inc. presents the following Services and Fee Proposal
for the "Site Adaptation and ARFF Modifications of the Prototype Fire Station." This proposal reflects our
anticipated Professional Services for the site adaptation and ARFF modifications of the "Prototype Fire
Station" for the following site :
Fire Station #42 -Spinks Airport
Northwest comer of Spinks Airport in Fort West, Texas
We submit the following :
I. Project Description
A. General Description : This new fire station will be a site adaptation and ARFF modifications of
the Prototype Fire Station developed for the City of Fort Worth by RPGA Design Group . The site
adaptation will maintain the same programming requirements and modifications incorporated into
Fire Stations #5, a two (2) Company Fire Station, with the following additional progr_amming
requirements requested for AARF.
• Three (3) Company Fire Station .,.. add three additional sleeping quarters as well as an
officer's suite
• Four Apparatus Bays -add one additional bay
• Additional Apparatus Storage (400 sq . ft. additional)
• Additional Fire Department Office (200 sq . ft)
• Enlarged Kitchen , Dining Room, Exercise Room and Living Room to accommodate a three
(3) Company Fire Station .
• Total square footage will be approximately 13,600 square feet of total living and apparatus
bay space with approximately 1,000 sq. feet of additional miscellaneous mechanical and
porch space under roof. Approximately 14,600 total square feet.
B. Site Requirements: The site adaptation design will provide for a drive through fire station with
separate employee and visitor parking . An add itional drive (approximately 1,100 feet long) for
ARFF Apparatus access from the back of the apparatus bays with direct access to airport tarmac
will also be provided at this facility. The v isitor's parking will accommodate accessible parking
and accessible access to the facility. The fire station will be sited to efficiently accommodate all
101 S . Jennings Aven ue, Su ite #100 Fort Wo rt h, Texas 76104 {817) 332-9477 (972) 445-6425 FAX (8 17) 332-9487
jlucio@rp gaarchltects.com (88 8) TRY-RPGA w·ww .rpgaa rch itects .com
---------·-··· .. ·-·-···-··-··· -· ---· ....... ··-·······--·--·--------------··-·------. ··-··--··-·-----·------------------
City of Fort Worth
Fort Worth Fire Department
(Revised 2/23/10) I (Revised 3/5/10)
(Revised 4/19/10) / (Revised 4/20/10)
2 Fire Station #42
Spinks Airport
necessary entities. Landscaping will be provided to meet the City of Fort Worth's landscape
requirements as applicable. Additional landscaping requirements will be provided as appropriate
for this airport location and as required to assist in passive solar design. Security and or privacy
fencing will also be provided.
C. Exterior Design Features: The selection of exterior materials for this fire station will be similar
in style to Fire Station #5.
D. Interior Design Features: The new fire station will implement the features _developed for the
Prototype Fire Station . It will be designed to meet the American's with Disabilities Act (ADA) and
the Texas Accessibility Standards (TAS).
E. Special Mechanical!Plumbing Systems Considerations: A ground source heating and
cooling system as well as a conventional heating and cooling split-system have been designed
for the Prototype Fire Station. A diesel exhaust system will be provided. This fire station will
also include a fire protection system throughout the living quarters and the apparatus bay.
F. Construction Budget: RPGA Design Group anticipates construction costs of approximately
$3,332,000.00 inclusive of typ.ical site improvements and a 5% construction contingency. At
13,600 square feet that is equal to a cost of $245.00 per square foot. An additional cost of
approximately $300,000.00 is anticipated for the new drive from this fire station to the a irport
tarmac to provide ARFF services; approximately 1,100 feet long.
If the new site has unusual geological conditions, these conditions may alter the final
construction cost. It is understood that the Owner w ill work with RPGA to modify the project
requirements "if it becomes necessary to meet the project budget.
II. Scope of Services
A. General Services: RPGA will meet with the Owner to clarify and define the Owner's
requirements and budget for this fire station prior to commencement of work.
RPGA will supervise and coordinate consultants' activities, review all consultants' documents
and review all pertinent consultant documents with the Owner. Consultants hired independently
by the Owner are excluded from RPGA's supervision and coordination .
B. Construction Documents: Based on any adjustments in the scope or construction budget
authorized by the Owner for the fire station, RPGA shall prepare, for approval by the Owner,
Construction Documents consisting of Drawings and Specifications setting forth in detail the
requirements for the construction of the Project. RPGA will sign , stamp or impress the
construction documents for use in the State of Texas.
In addition , RPGA will also use these documents to establish a Statement of Probable
Construction Cost. In providing a Statement of Probable Cost, the Owner understands that
RPGA has no control over costs or the price of labor, equipment or materials, or over the
Contractor's method of pricing, and that the Statement of Probable Cost provided herein is to be
made on the basis of RPGA's qualifications and experience. RPGA makes no warranty,
expressed or implied , as to the accuracy of such estimate as compared to bid or actual costs.
C. Bidding and Negotiating: RPGA, following the Owner's approval of the Construction
Documents, shall assist the Owner in obtaining bids or negotiated proposals and assist in
awarding and preparing contracts for construction.
D. Contract Administration:
1) RPGA shall visit the site to become generally familiar with the progress and quality of the
work and to determine, in general , if the work is progressing in accordance with the
contract documents. However, RPGA shall not be required to make exhaustive or
continuous on-site observations. RPGA shall endeavor to guard the Owner against
101 S . Jennings Avenue, Suite #100 Fort Worth, Texas 76104 (817) 332-9477 (972) 445-6425 FAX (817) 332-9487
(888) TRY-RPGA www.rpgaarchitects.com
City of Fort Worth
Fort Worth Fire Department
(Revised 2/23/10) I (Revised 3/5/10)
(Revised 4(19/10) / (Revised 4(20/10)
3 Fire Station #42
Spinks Airport
defects and deficiencies in the construction and shall attend regularly scheduled
construction meetings as required throughout the construction period.
2) RPGA shall not have control of, or charge of, and shall not be responsible for construction
means, methods , techniques, sequences or procedures, or for safety precautions or
programs in connection with the work, for the acts of omissions of the contractor,
subcontractors, or any other persons performing any of the work, or for the failure of any of
them to carry out the work in accordance with the contract documents .
3) RPGA shall, at all times , have access to the work wherever it is in preparation or progress.
4) If requested by the Owner, RPGA shall determine the amounts owing to the contractor,
based on observations at the site and on evaluations of the contractor's application for
payment in such amounts, as provided in the Schedule of Values .
5) RPGAshall advise the Owner to reject work that does not conform to the contract
documents .
6) .RPGA shall review and take appropriate action on submittals such as shop drawings,
product data and samples , but only for conformance with the design concept of the work
and with the information given in the contract documents.· All structural, civil , and M.E.P.
shop drawings will be reviewed by the respective consultant and documented by RPGA.
7) RPGA shall conduct inspections to determine the dates of substantial completion, and
shall review the project for final certificate of payment.
8) RPGA shall prepare "Record Drawings" for the project based on the Contractor's marked-
up field drawings, inspection notes and RPGA's observations .
9) RPGA will coordinate and conduct a warranty inspection within one (1) year of Substantial
Completion .
10) The extent of the duties, responsibilities and limitations of authority of RPGA, as the
Owner's representative during the construction shall not be modified or extended without
written consent of both the Owner and RPGA.
Ill. Compensation:
A. Based on our understanding of the scope of services to be performed the fees are as stated
below. If during the development of the project changes are made to the scope of the project,
the fees will be subject to revision.
The following proposed fees include the services of Geotechnical, Platting, Civil, Landscape,
Irrigation , Structural and M.E.P. Consultants. RPGA has calculated our proposed fees on a not
to exceed maximum as delineated below.
SERVICES FEE
Geotechnical Services By Owner
Surveying -Standard Services By Owner
Tooooraohic Survey
Plattinq of Property
Architectural $131 950.00
Site Adaotation
Architectural Modifications
T AS Project Reqistration
101 S . Jennings Avenue, Suite #100 Fort Worth, Texas 76104 · (81 7) 332-9477 (972) 445-6425 FAX (817) 332-9487
(888) TRY-RPGA www .rpgaarch itects .com
City of Fort Worth
Fort Worth Fire Department
(Revised 2/23/10) / (Revised 3/5/10)
(Revised 4/19/10) / (Revised 4/20/10)
As-built Record Drawinqs
COMcheck Compliance Reoort
1 vear Warrantv Inspection
4
Civil Engineer -Standard Services for the Fire
Station Site Adaptation Services
Site Layout Modifications
Utility Tie-in Modifications
Civil Enqineer-Services for Roadway -
Landscape and lrriqation
Structural
M.E .P.
Fire Protection System
Conventional System and
Alternate Ground Source Heat Pump
System
COMcheck Compliance Report
--
Total Consultant Fees
Anticipated Reimbursable Expense
TDLR (T AS) Fees
Total Anticipated Fees
$28,861 .00
$17,986.00
$9,050.00
$13,000.00
$15,000.00
$215,847.00
$4,500 .00
$1,250.00
$221,597.00
Fire Station #42
Sp inks Airport
B. Payments to RPGA shall be made upon presentation of RPGA's statement of services and
expenses. Payments due RPGA and unpaid under this agreement shall bear interest from the
date payment is due at a rate of 1-1/2% per month, unless greater than the applicable legal rate
in which case the applicable legal rate shall be charged and shall require RPGA to stop progress
on the Project until payments become timely.
C. Hourly Rates for Unscheduled or Requested Services (these additional services will only be
provided with an authorized amendment in writing from the Owner):
No Charge will be incurred for minor revisions to the plans during the design process prior to
construction document phase. Compensation for major variances to the agreed-upon plans and
specifications, time involved i n additional services , but not initial site visits , will be billed on an
hourly basis as follows:
Principals:
Project Architects :
Associate Architects:
Clerical
$145.00
$85.00
$65.00
$40.00
The above listed hourly rates are subject to change with notice. The Owner can negotiate a set
fee at the time, if and when needed .
D. RPGA anticipates reimbursable expenses of approximately $4,500.00 . Reimbursable fees will
be billed to the Owner at actually cost expended by RPGA. Reimbursable fees will include, but
not be limited to, the following:
1) Actual cost of reasonable incidental charges exclusive of markup for delivery charges; actual
cost of reproduction, postage and handling of drawings, specifications and other documents;
10 1 S . Jennings Avenue, Suite #100 Fort Worth, Texas 76104 (8 17) 332-9477 (972 ) 445-6425 FAX (817} 332 -9487
(888) TRY-RPGA www .rp9aarch itec ts.com
City of Fort Worth
Fort Worth Fire Department
(Revised 2/23/10) / (Revised 3/5/1 O)
(Revised 4/19/10) / (Revised 4/20/10)
5 Fire Station #42
Spinks Airport
and renderings, models and mock-ups requested by the Owner and as required in the
normal preparation of Construction Documents as required for reviewing and developing the
site adaptation of the approved Prototype Fire Station Design.
2) All necessary costs of printing or courier services for the purpose of bidding the Construction
Documents and Specifications will be the responsibility of the Owner.
E. MWBE/DBE Utilization -The fees identified above include the utilization of the following MWBE
firms:
R. L. Woods and Associates -MWBE
Structural Engineering .......................................................................... $13 ,000.00
L TS Design Group -MWBE
Landscape/Irrigation ............................................................................... $9,050.00
DJ's Print and Promo -MWBE
Reprographics and printing ..................................................................... $4,000.00
The total fees listed for MWBE/DBE firms are $26,050.00. Based on a total consulting fee of
$221,597.00, the consultants identified above provide 11.8% MWBE/DBE participation.
IV. Schedule:
A. Based on our understanding of the scope of services we estimate the schedule to be as follows :
Modifications to the Prototype Design
and Site Adaptation {Design Development)
Construction Documents (95%)
Bid Documents (100%)
8-10 Weeks
6-8 Weeks
2-3 Weeks
Anticipated Design/Documentation Duration 16-21 Weeks
B. This schedule anticipates a one week period for review by the Owner for changes and
clarifications at the completion of the Design Development phase and at comp letion of the 95%
of Construction Documents phase .
V. Owner's Responsibilities:
The Owner shall provide full information regarding requirements for the Project, and RPGA shall be
entitled to rely upon the accuracy and completeness thereof; including, but not limited to, site
information, zoning , boundary surveys, easements , soils information and any special restrictions or
variances pertaining to the site , including complete utility data and restrictions , as well as, all essential
information to be supplied by subcontractors or consultants retained by the Owner.
VI. Changes:
If a major change is made in the scope, approach or details of the Project at the Owner's request after
or construction documents are underway or finished the cost of making changes will be billed at the
above hourly rates. This also applies to any changes required by new zoning or building code
requirements instigated after the project's inception.
VII. Ownership of Documents:
All plans and drawings will be prepared and submitted by RPGA to the Owner for approval on 24 x 36
bond sheets, with all plotted lettering clearly legible when the sheets are reproduced and reduced to
half size.
101 S. Jennings Avenue, Suite #100 Fort Worth, Texas 76104 · (817) 332-9477 (972) 445-6425 FAX {817) 332-9487
(888) TRY-RPGA www.rpgaarchitects .com
City of Fort Worth
Fort Worth Fire Department
(Revised 2/23/10) / (Revised 3/5/10)
(Revised 4/19/10) / (Revised 4/20/1 O)
6 Fire Station #42
Spinks Airport
Drawings and specifications as instruments of service are and shall remain the property of RPGA
whether the project for which they are made is executed or not. A duplicate set of all drawings and
specifications shall become the legal property of the Owner. Reuse, change, or alteration by the
Owner or by others acting through or on behalf of the Owner of any such instruments of service
without the written permission of the Architect will be at the Owner's sole risk. The Owner agrees not
to execute, sell or gift these plans and specifications for any other project or extensions of this project
except by agreement in writing and with appropriate compensation to RPGA.
VIII. Limits of Liability:
The Agreement is created to allow production of design and construction documents only. RPGA, its
officers, employees, agents, or consultants shall not be held liable or responsible for acts , errors or
omissions -of the Owner, contractor, or any of the contractors' subcontractors, agents, employees, or
any other persons performing or providing information for any of the work. The Ov.iner shall indemnify
RPGA should legal action result from any acts, errors, or omissions of the Owner, contractor, any of
the contractor's subcontractors, agents, employees, or any other persons performing any of the work.
IX. Termination: In the event either party chooses to terminate this agreement before any phase of
RPGA's work (Design, Construction Documents, or Construction) is complete, the above stated hourly
rate will be used to compute pcirtial compensation then due RPGA. In any case, the amount of
compensation would not exceed the stated fee for the phase of work underway at the time of
termination. If the Project is suspended at any time, for more than three (3) months, the terms of this
agreement shall be subject to revision. If terminated, the Owner will own any products developed, to
date, for which RPGA has been compensated.
X. Publishing Credit: In the event that the design, built product, or bi-product, of the design is published,
the owner agrees to give RPGA Design Group Inc. credit for the Architectural Design in the published
article (publishing credit excludes newspapers).
It is implicitly understood that we, RPGA, will act in your best interests and, at all times, carry out duties with
reasonable diligence and expedience .
We look forward to discussing this proposal with you at your earliest convenience. Thank you again for this
opportunity.
/~· i ·:•ly,
c~~ J,a ,era. Lu£
tR P G A Design Group, Inc.
101 S . Jennings Avenue, Suite #100 Fort Worth, Texas 76104 (817) 332-9477 (972) 445-6425 FAX (8 17) 332-9487
(888) TRY-RPGA www.rpgaarchitects .com
G A
G R O U P, IN C .
• •
July 28, 2010
Dalton Murayama
Architectural Services Manager
Transportation and Public Works
City of Fort Worth
319 W. 10th Street
Fort Worth, Texas 76102
RE: Fire Station #42 -LEED Certification
Fort Worth, Texas
Mr. Murayama:
• •
In order that we might reach a clear understanding, please accept this as our proposal regarding
Additional Services to attain LEED Certification Level -Silver on the design of Fire Station #42 at
Spinks Airport. We submit the following :
1) The following services will be provided:
A. General
Architectural and Engineering Services to provide LEED Certification Level -Silver.
These services will include additional services from the following consultants:
Architect -RPGA Design Group, Inc.
Civil Engineer -Freese and Nichols, Inc.
Landscape Architect-LTS Design Group
Structural Engineer -RL Woods and Associates
MEP Engineer -Wells Doak Engineers
2) RPGA estimates between 2 and 4 weeks of additional time to complete the design portion of
A/E services once we receive the "Notice to Proceed" to complete these additional services.
3) Our proposed Additional Services fee to attain LEED Certification Level -Silver is
$33,300.00 plus any reimbursable expenses incurred for LEED fi liri.g fees , registration and
certification fees. Reimbursable expenses for LEED services are estimated to be $6,000.00,
inclusive of registration fees, certification fees and Appeal and/or Credit Interpretation
Ruling fees if necessary.
Service fees and reimbursable expenses for all services will be billed on a monthly basis as ·
they accrue.
101 S. Jennings Aven ue, Suite #100 Fort Worth, Texas 76104 (817) 332-9477 FM (817) 332-9487
(888) TRY-RPGA www.rpgaarchi tects.com
Fire Station #42 -LEED Certification 2 August 2, 2010
4) Further Additional Services: Further Additional Services may be performed as requested by
the City of Fort Worth and may include modifications beyond the scope of work indicated.
Compensation for major variances to the agreed-upon services will be billed on an hourly basis.
5) The City of Fort Worth shall provide full information regarding the requirements of the
services, and RPGA shall be entitled to rely upon the accuracy and completeness thereof;
including, but not limited to, all site information, including complete legal site data and
restrictions, as well as, all essential information that may be supplied by subcontractors or
consultants retained by the Owner.
If the above items reflect your understanding of our agreement and are otherwise satisfactory, please
sign two copies of this proposal and return them to RPGA Design Group.
Since~-//
(_~~
J~vier Q. Lu,ci~
R P G A Design Group, Inc.
August 2 , 2010
Dat e
Dalton Murayama
Architectural Services Manager
City of Fort Worth
Date
101 S. Jennings Avenue , Su ite #100 Fort Wo rth , Texas 76104 (817) 332-9477 (972) 44 5-6 425 FAX (817 ) 332-9487
(888) TRY-RPGA www.rpgaart:hitects.com