HomeMy WebLinkAboutContract 40828-CO17
• FORT WORTH . City of Fort Worth
~ Change Order Request
C 6py ~ bf ~
crrvsecRETARY JJ{J(ZY --COi cONTRACT NO . ..:~~:.:;:;_~-
Project Name! HMAC Surface Overlay (2010 -03) At Various Locations (50/50) I City Sec # I 40828
Cl ient Project #(s)! C293-541200 -202620152 183 City Project No : 01521 DOE: 6476
Project Description HMAC Surface Overlay At Various Locations 50/50 Projects
Contractor! Peachtree Construction , LTD Change Order # Date 6/2/2012
City Project Mgr. I Kr istian Sugrim (817) 392-8902 City Inspector Ali Motamed (817) 944-1174
Dept. TPW Water Sewer Totals Contract Time
CD
Orig inal Contract Amount $1 ,057 ,936 .00 $740 ,555 .20 $317 ,380 .80 $2 ,115 ,872 .00 240
Extras to Date
Credits to Date
Pending Change Orders (in M&C Process)
Contract Cost to Date $1 ,057 ,936 .00 $740 ,555 .20 $317 ,380.80 $2 ,115 ,872.00 240
Amount of Proposed Change Order 53,570.45 237,437.54 208,553 .83 99,561.82 338
Revised Contract Amount $1 ,111 ,506.45 $977 ,992 .74 $525 ,934 .63 $2 ,615,433 .82 578
Original Funds Available for Change Orders $0 .00
Remaining Funds Available for this CO $0 .00 $0.00 $0 .00
Additional Funding (if necessary) $53 ,570 .45 $237,437 .54 $208 ,553 .83 $499 ,561 .82
CHANGE ORDERS to DATE (INCLUDING THIS ONE) AS% OF ORIGINAL CONTRACT 23.61%
MAX ALLOWABLE CONTRACT AMOUNT (ORIGINAL CONTRACT COST+ 25%) $2 ,644 ,840.00
JUSTIFICATION (REASONS) FOR CHANGE ORDER
• ~ll: ~XAS ~<;, g It is understood and agreed that the acceptance of th is Change Orde r by the ~~"ro1fstitu tes an accord and satisfaction and represents paymen t
~ in full (both time and money) for all costs ari sing out of, or incidental to , the above Change Order.
""i' Contractor's Com an Name Contractor Name
;::; Peachtree Construction , LTD
M&C Number IC -257 0 I I
,/
• I
\ ' i
ORT WORTH . City of Fort Worth l-/Cf{ lY, ('( I
~ Change Order Request .-
Project Name! HMAC Surface Overlay (2010-03) At Various Locations (50/50) City Sec# 40828
Client Project #(s)! C293-541200-292620152183 City Project No : 01521 DOE : 6476
Project Description HMAC Surface Overlay At Various Locations 50/50 Projects
Contractor! Peachtree Construction , LTD Change Order # Date 6/2/2012
City Project Mgr.I Kristian Sugrim (817) 392-8902 City Inspector Ali Motamed (817) 944-1174
Dept. TPW Water Sewer Totals Contract Time
(CD)
Original Contract Amount $1 ,057 ,936 .00 $740 ,555 .20 $317 ,380 .80 $2 ,115 ,872 .00 240
Extras to Date V ~ ~
Credits to Date
Pending Change Orders (in M&C Process) "' l
Contract Cost to Date $1 ,057 ,936 .00 $740 ,555 .20 $317 ,380 .80 $2 ,'1 15 ,872.00 240
IAmount of Proposed Change Order $53,570.45 $237,437.54 $208,553.83 $499,561 .82 338
Revised Contract Amount $1 ,111 ,506 .45 $977 ,992 .74 $525 ,934 .63 $2 ,615 ,433 .82 578
Original Funds Available for Change GrdeF $0 .00
Remaining Funds Available for this CO $0.00 $0 .00 $0 .00 • I l . ·\2
Additional Fund ing (if necessary) $53 ,570 .45 $237 ,437 .54 $208 ,553 .83 I $499 ,561 .82
CHANGE ORDERS to DATE(INCLUDING THIS ONE) AS% OF ORIGINAL CONTRACT 23.61%
MAX ALLOWABLE CONTRACT AMOUNT (ORIGINAL CONTRACT COST+ 25%) $2 ,644 ,840.00
JUSTIFICATION (REASONS) FOR CHANGE ORDER
Th is change order is to cover added line items and quantity over runs for work done on Deen Rd , Hicks Field Rd . and Tierney Rd . The
additional work on Hicks Field Rd. and Tierney Rd . was requested by the Water Dept. and will be paid for by the Water Dept. The work on Deen
Rd. will be paid for based on the terms of the 2010-3_ 50/50 Contract. The work on Hicks Field Rd . was necessary because the poor condition
of the street made it not feasible to install permanent trench repair after the water and sewer installation. This required 8" pulverization , 3-inch
Type "B" Mix Binder Course and 2" overlay . Item #'s 42 , 43 and 44 are associated with the additional work on Tierney Road . The procedure on
Deen Rd . was changed from a FMOL to a POL . We also ask that 338 Calendar Days (CD) be added to this contract to cover the time to do the
additional work on Deen Rd ., Hicks Field Road & Tierney Road (60 CD) as well as to cover the loss of time caused by ATMOS Energy while
they relocated High & Low Pressure Gas Mains and Services on Deen Road , Menzer Street, Menzer Court , Scenery Hill Road and Scenery Hill
Court (278 CD) .
-.J ~
It is understood and agreed that the acceptance of this Change Order by the contractor constitutes an accord and satisfaction and represents payment
in full (both time and money) for all costs arising out of, or incidental to , the above Change Order.
Contractor's Com an Name
Peachtree Construction , LTD
Date
'6. l(.(L
M&C Number IC -5'7 B I I I .,_,
1-0RT WORTH . City of Fort Worth / /( ( y /'{ )
~ Change Order Request
Project Name! HMAC Surface Overlay (2010-03) At Various Locations (50/50) City Sec# .__4_08_2_8 ____ __.
Client Project #(s)! C293-541200-202620152183 City Project No : 01521 DOE : 6476
Project Description HMAC Surface Overlay At Various Locations 50/50 Projects
Contractor! Peachtree Construction , LTD Change Order# Date 6/2/2012
City Project Mgr.! Kristian Sugrim (817) 392-8902 City Inspector Ali Motamed (817) 944-1174
Dept. TPW Water Sewer
Original Contract Amount $1 ,057 ,936 .00 $740,555 .20 $317 ,380.80
Extras to Date
Credits to Date
Pending Change Orders (in M&C Process)
Contract Cost to Date $1,057 ,936.00 $740 ,555.20 $317 ,380 .80
!Amount of Proposed Change Order $53,570.45 $237,437.54 $208,553.83
Revised Contract Amount $1 ,111,506.45 $977,992 .74 $525 ,934 .63
Original Funds Available for Change Orders
Remaining Funds Available for this CO $0 .00 $0 .00 $0.00
Additional Funding (if necessary) $53,570.45 $237 ,437 .54 $208 ,553 .83
CHANGE ORDERS to DATE (INCLUDING THIS ONE) AS% OF ORIGINAL CONTRACT
MAX ALLOWABLE CONTRACT AMOUNT (ORIGINAL CONTRACT COST+ 25%)
JUSTIFICATION (REASONS) FOR CHANGE ORDER
Totals Contract Time
(CD)
$2 ,115 ,872.00 240
p
$2 ,115 ,872.00 240
$499,561.82 338
$2 ,615,433 .82 578
$0 .00
$499 ,561 .82
23 .61%
$2 ,644 ,840.00
This change order is to cover added line items and quantity over runs for work done on Deen Rd, Hicks Field Rd . and Tierney Rd. The
additional work on Hicks Field Rd. and Tierney Rd. was requested by the Water Dept. and will be paid for by the Water Dept. The work on Deen
Rd. will be paid for based on the terms of the 2010-3_ 50/50 Contract. The work on Hicks Field Rd . was necessary because the poor condition
of the street made it not feasible to install permanent trench repair after the water and sewer installation. This required 8" pulverization , 3-inch
Type "B " Mix Binder Course and 2" overlay . Item #'s 42 , 43 and 44 are associated with the additional work on Tierney Road . The procedure on
Deen Rd. was changed from a FMOL to a POL. We also ask that 338 Calendar Days (CD) be added to this contract to cover the time to do the
additional work on Deen Rd ., Hicks Field Road & Tierney Road (60 CD) as well as to cover the loss of time caused by ATMOS Energy while
they relocated High & Low Pressure Gas Mains and Services on Deen Road, Menzer Street, Menzer Court , Scenery Hill Road and Scenery Hill
Court (278 CD) .
It is understood and agreed that the acceptance of this Change Order by the contractor constitutes an accord and satisfaction and represents payment
in full (both time and money) for all costs arising out of, or incidental to , the above Change Order.
)
M&C Number le -2?'.7A I I ''" J,.,_1
........ f
"FORT WORTH . City of Fort Worth
~ Change Order Request
Project Name! HMAC Surface Overlay (2010-03) At Various Locations (50/50) City Sec# 40828
Client Project #(s)j C293-541200-202620152183 City Project No: 01521 DOE : 6476
Project Description HMAC Surface Overlay At Various Locations 50/50 Projects
Contractor! Peachtree Construction , LTD Change Order # Date 6/2/2012
City Project Mgr.! Kristian Sugrim (817) 392 -8902 City Inspector Ali Motamed (817) 944-1174
Dept. TPW Water Sewer Totals Contract Time
(CD)
Original Contract Amount $1 ,057 ,936 .00 $740 ,555 .20 $317 ,380 .80 $2 ,115 ,872.00 240
Extras to Date
Credits to Date
Pending Change Orders (in M&C Process)
Contract Cost to Date $1 ,057 ,936 .00 $740 ,555.20 $317 ,380 .80 $2 ,115 ,872.00 240
!Amount of Proposed Change Order $53,570.45 $237,437.54 $208,553.83 $499,561.82 338
Revised Contract Amount $1 ,111 ,506 .45 $977 ,992.74 $525 ,934 .63 $2 ,615 ,433 .82 578
Original Funds Available for Change Orders $0 .00
Remaining Funds Available for this CO $0 .00 $0 .00 $0 .00
Additional Funding (if necessary) $53 ,570.45 $237 ,437.54 $208 ,553 .83 $499 ,561 .82
CHANGE ORDERS to DATE (INCLUDING THIS ONE) AS% OF ORIGINAL CONTRACT 23 .61%
MAX ALLOWABLE CONTRACT AMOUNT (ORIGINAL CONTRACT COST+ 25%) $2,644 ,840 .00
JUSTIFICATION (REASONS) FOR CHANGE ORDER
This change order is to cover added line items and quantity over runs for work done on Deen Rd , Hicks Field Rd . and Tierney Rd . The
additional work on Hicks Field Rd . and Tierney Rd . was requested by the Water Dept. and will be paid for by the Water Dept. The work on Deen
Rd . will be paid for based on the terms of the 2010 -3_ 50/50 Contract. The work on Hicks Field Rd . was necessary because the poor condition
of the street made it not feasible to install permanent trench repair after the water and sewer installation . This required 8" pulverization , 3-inch
Type "B" Mix Binder Course and 2" overlay . Item #'s 42 , 43 and 44 are associated with the additional work on Tierney Road. The procedure on
Deen Rd . was changed from a FMOL to a POL . We also ask that 338 Calendar Days (CD) be added to this contract to cover the time to do the
additional work on Deen Rd., Hicks Field Road & Tierney Road (60 CD) as well as to cover the loss of time caused by ATMOS Energy while
they relocated High & Low Pressure Gas Mains and Services on Deen Road , Menzer Street , Menzer Court , Scenery Hill Road and Scenery Hill
Court (278 CD) .
It is understood and agreed that the acceptance of this Change Order by the contractor constitutes an accord and satisfaction and represents payment
in full (both time and money) for all costs arising out of, or incidental to , the above Change Order.
Contractor's Com an Name
Peachtree Construction , LTD
lnspector/lnspectioll Supervisor " Date Proiect Manaaer/Proaram Manaaer Date
AU f'~ '/ I , YI~ I .• ..,/P,!, ... I~ l I I
Assistant Director (Dept) Date Director , Contractinq Department (Dept) Date ..,. I I I
Assistant City Attorney
.,
Date Assistant City Manaqer Date
( ,..
·--~ ., -~.., ~ ~ ,.. I , .
Council Action if required)
M&C Number lr-"'r.-,c., I M&C Date Approved 1.at,~1, I
\
[I
FORT WORTH ----.---City of Fort Worth
Change Order Additions
HMAC Surface Overlay (2010-03) At Various Locations (50/50) Project Name
Client Project # C293-541200-202620152183 City Project No : 01521
Project Description HMAC Surface Overlay At Various Locations 50/50 Projects
Contractor Peachtree Construction , LTD Change Order #
City Sec# 40828
DOE : 6476
1 Date 6/2/2012
City Project Mgr . Kristian Sugrim (817) 392-8902 City Inspector .__A_li_M_ot_am_e_d ___ ..... (8_1~7)~9_44_-_11_7_4 _
ADDITIONS
19 (Inc)
20 (Inc)
22 (Inc)
23 (Inc)
28 (Inc)
38 (Inc)
39 (Add)
40 (Add)
18 (Inc)
19 (Inc)
20 (Inc)
22 (Inc)
23 (Inc)
28 (Inc)
38 (Inc)
39 (Add)
40 (Add)
41 (Add)
42 (Add)
43 (Add)
44 (Add)
18 (Inc)
19 (Inc)
20 (Inc)
22 (Inc)
23 (Inc)
. 28 (Inc)
38 (Inc) Re-Moo111zat1on (H1cKs t-1e1a Roaa & 11erney Road) Sewer 1.UU EA $500 .Ul. ~ouu .uu
39 (Add) Aaa1tiona1 sawing (Oeen Roaa) Sewer btib .!:!b LF ~1 .U\. ~Ot>0 .!:!5
40 (Add) Aaa1tiona1 1 rattle Gontrol (LJeen Roaa) Sewer U.1b LS ~11 ,l:ll:IO .UU ~1,tl:ll:I.Z5
41 (Add) 3-lnch Bmaer Gourse rype .. ts .. Mix (H1cKs F1e1a Koaa) sewer !S ,4Z1 .Ub .:,y ~14 .JU H,!U,4Z1 .UZ
42 (Add) 1:na Ut Roaa tsarncaae \ 11erney Koaa) Sewer 1/.UU LF ~4U .Ul. ~ti!SU .UU
43 (Add) Install Goncrete t-lume ( 11erney Koaa) Sewer 1!:JU .00 St-~11.U\. ~L ,Ul:IU .UU
44 (Add) Install Groutea 1 is-inch KocK Rip Kap\ 11erney Koaa) sewer bU .UU St-~LU .U\. ~1 .uuu .uu
TPW $53 ,570.45
Water $237,437 .54
Sewer $208 ,553 .83
suo I ota1 Aaa1t1ons ~!:J!:J ,bti1 .!SZ
Change Order Additions Page 2 of 2
FORT WORTH ---..,---City of Fort Worth
Change Order Deletions
HMAC Surface Overlay (2010-03) At Var ious Locations (50/50) Project Name
Client Project# C293-541200-202620152183 City Project No : 01521
Project Description HMAC Surface Overlay At Various Locations 50/50 Projects
Contractor Peachtree Construction , LTD Change Order #
City Sec# 40828
DOE : 6476
1 Date 6/2/2012
City Project Mgr . Kristian Sugrim (817) 392-8902 City Inspector ......_A_li _M_ot_am_e_d ___ .._(8_17 ..... ) _944_-1_17_4___,
DELETIONS
IIEM Ut:;:il;Klt-' I ION Ut:t-' I ~ry Unit Unit COSI IO(al
Change Order Deletions Page 1 of 2
TPW $0 .00
Water $0 .00
Sewer $0 .00
:suo I ota1 ue1et1ons
Change Order Deletions Page 2 of 2
M/WBE Breakdown for this Change Order
MWBE Sub Type of Service Amount for this CO
Total $0.00
Previous Change Orders
CO# DATE AMOUNT
Total $0.00
PROJECT NAME :
BuySpeed No (T/PW):
BuySpeed No (Water):
City Project No:
Contract No :
D.O .E. No:
Attachment to Change Order No :
Today's Date :
Original Contract Amount:
Extras to Date :
Credits to Date :
Contract Amount to Date :
PROJECT SUMMARY SHEET
(Change Order Attachment)
HMAC 2010-3 Surface Overlay 50/50
P0-10-00062373
N/A
01521 Original M & C = C-24418, approved 08-24-10
CS40828
6476 C0#1 pending M & C approval
1
6/14/12
TOTAL C293 P253
$ 2,115,872.00 $ 1,057,936.00 $ 740,555.20
$ $ $
$ $ $
P258
$ 317 ,380 .80
$
$
$ 2,115,872.00 $ 1 ,057 ,936 .00 $ 740,555 .20 $ 317 ,380 .80
Amount of Proposed Change Order: $ 499,561.82 $ 53,570.45 $ 237,437 .54 $ 208 ,553 .83
Revised Contract Amount:
Contingency Funds Avail. for Admin . Change Orders :
Remaining Funds Available for Change Orders:
Additional Funding (if necessary):
$ 2,615,433.82 $ 1 ,1 11 ,506 .45 $ 977,992.74 $ 525 ,934 .63
$
$
$
$
$
(499,561.82) $
$
$
$
$
(53,570.45) $ (237,437 .54) $ (208 ,553 .83)
Prepared By : Christy Ezernack T/PW Construction Services
r•
City of Fort Worth, Texas
Mayor and Council Communication
COUNCIL ACTION: Approved on 8/14/2012 -Ordinance Nos. 20324-8-2012 & 20325-08-
2012
DATE: Tuesday , August 14 , 2012 REFERENCE NO.: **C-25781
LOG NAME: 20HMAC SURFACE OVERLAY 2010-3 C01
SUBJECT:
Authorize Execution of Change Order No . 1 to City Secretary Contract No . 40828 with Peachtree
Construction , Ltd ., in the Amount of $499 ,561 .82 for Hot Mix Asphaltic Co11crete Surface Overlay 2010-3 at
Multiple Locations , Thereby Increasing the Total Contract Amount to $2 ,615,433 .82 and Adopt
Appropriation Ordinances (COUNCIL DISTRICTS 7 and 8)
RECOMMENDATION:
It is recommended that the City Council :
1. Authorize the transfer of $445 ,991 .37 from the Water and Sewer Operating Fund to the Water Capital
Projects Fund in the amount of $237,437 .54 and the Sewer Capital Project Fund in the amount of
$208 ,553 .83 ;
2 . Adopt the attached appropriation ordinances increasing estimated receipts and appropriations in the
Water Capital Projects Fund in the amount of $237,437 .54 and the Sewer Capital Projects Fund in the
amount of $208,553 .83 from available funds ; and
3. Authorize the execution of Change Order No. 1 to City Secretary Contract No . 40828 with Peachtree
Construction , Ltd ., in the amount of $499 ,561 .82 for Hot Mix Asphaltic Concrete , thereby increasing the
total contract in the amount of $2 ,615,433 .82 .
---------- -
DISCUSSION:
On August 24 , 2010 , (M&C C-24418) the City Council authorized the execution of a contract with
Peachtree Construction , Ltd ., in the amount of $2 ,115,872.00 for Hot Mix Asphaltic Concrete at various
locations . Staff now recommends that two new locations be added to replace those that have been
removed due to utility conflicts .
These additions necessitate add itional work and quantity increases . The two streets listed have been
added to help facilitate a request from the Water Department.
STREETS
Hicks Field Road
Tierney Road
LOCATIONS
Saginaw Boulevard to Hicks Field Road
Cliffview Drive to Barnett Street
Staff has reviewed and verified the quantities for the additional work on Change Order No . 1.
No M/WBE goal was applied to this Change Order No. 1, effectively waiving a goal. The prime contractor's
self performance and non-M/WBE subcontractors account for the significant portion of this additional
Lognam e : 20HMAC SURFACE OVERLAY 2010-3 CO i Page I of2
wo r k.
The projects are located in COUNCIL DISTRICTS 7 and 8.
FISCAL INFORMATION/ CERTIFICATION:
The Financial Management Services Director certifies that funds are available in the current capital
budget, as appropriated , of the Contract Street Maintenance Fund, and, upon approval of the above
recommendations and adoption of the attached appropriation ordinances , funds will be available in the
current capital budget, as appropriated, of the Water Capital Projects Fund and the Sewer Capital Projects
Fund .
FUND CENTERS:
TO Fund/Account/Centers
1&2) P253 476045 602170152183
1&2) P258 476045 702170152183
2) P253 541200 602170152183
2) P258 541200 702170152183
CERTIFICATIONS:
i237,437 .54
i208,553.83
i237,437 .54
$208,553 .83
Submitted for City Manager's Office by:
Originating Department Head:
Additional Information Contact:
ATTACHMENTS
FROM Fund/Account/Centers
1) PE45 538040 0609020
1) PE45 538040 0709020
3) P253 541200 602170152183
3) P258 541200 702170152183
3)C293 541200 202620152183
Fernando Costa (6122)
Douglas W . Wiersig (7801)
Kristian Sugrim (8902)
1. 20HMAC SURFACE OVERLAY 2010-3 C01 MWBE .pdf (CFW Internal)
2. 20HMAC SURFACE OVERLAY 2010-3 C01 Sewer FAR.pdf (CFW Internal)
3. 20HMAC SURFACE OVERLAY 2010 -3 C01 STREET FAR .pdf (CFW Internal)
4 . 20HMAC SURFACE OVERLAY 2010-3 C01 Water FAR.pdf (CFW Internal)
5. 20HMAC SURFACE OVERLAY 2010-3 C01 P253 A012 .doc (Public)
6 . 20HMAC SURFACE OVERLAY 2010-3 C01 P258 A012 .doc (Public)
7. 20HMAC 2010-3 CO 1 MAP PAGE 1.pdf (Public)
8. 20HMAC 2010-3 CO 1 MAP PAGE 2 .pdf (Public)
9 . 22 . 20HMAC Surface Overlay 2010-3 C01{7-25-12).PDF (CFW Internal)
10 . PE45-538040-0609020.docx (CFW Internal)
11 . PE45-538040-0709020 .docx (CFW Internal)
Logname : 20HMAC SURFACE OVERLAY 2010-3 COi
$237,437 .54
$208,553 .83
$237,437 .54
$208,553 .83
$53,570.45
Pa ge2of2
PROJECT NAME:
BuySpeed No:
Contract No:
D.O .E. No:
Attachment to Change Order No:
Today's Date:
Original Contract Amount:
Extras to Date:
Credits to Date:
Contract Amount to Date:
PROJECT SUMMARY SHEET
(Change Order Attachment)
HMAC Surface Overlay 2010-3
CS40828
6476
1
8/17/12
TOTAL C293
$ 2, 115,872.00 $ 1,057 ,936.00
$ $
$ $
P253 -Water P258-Sewer
$740 ,555.20 $317,380.80
$ $
$ $
Amount of Proposed Change Order:
$ 2,115,872.00 $ 1,057,936.00 $740 ,555.20 $317 ,380 .80
$ 499,561.82 $ 53 ,570.45 $237 ,437.54 $208 ,553.83
$ 2,615,433.82 $ 1,111 ,506.45 $977,992.74 $525 ,934.63 Revised Contract Amount:
Contingency Funds Avail. for Admin . Change Orders: $
Remaining Funds Available for Change Orders: $
Additional Funding (if necessary): $
$
$
499,561.82 $
$
$
$
$
53 ,570.45 $237,437.54 $208 ,553.83
Prepared By : Karen Striker -T/PW Business Support