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Home My WebLink AboutContract 20850-A2AMENDMENT No.2 TO CITY SECRETARY CONTRACT No. WHEREAS, the City of Fort Worth (CITY) and Jacobs Engineering Group, Inc., (ENGINEER) made and entered into City Secretary Contract No . 40850, (the CONTRACT) which was authorized by M&C C-2 4 294 on the 22 nd day of June, 2010 in the amount of $493,637.00 ; and WHEREAS, the CONTRACT was subsequently revised by: Amendment Number 1 in the amount of $158,030 .00 which was authorized by M&C #C-25346 on December 13, 2011; and WHEREAS, the CONTRACT involves engineering services for the following project: Eastern Hills Drainage Improvements, Pro j ect No. 01363; and WHEREAS, it has become necessary to execute Amendment No. 2 to the CONTRACT to include an increased scope of work and revised fee . NOW THEREFORE , CITY and ENGINEER, acting herein by and through their duly authorized representatives, enter into the following agreement, which amends the CONTRACT: 1. Article I of the CONTRACT is amended to include the additional engineering services specified in a proposal dated October 30, 2012, a copy of which is attached hereto and incorporated herein. The cost to City for the additional design services to be performed by Engineer totals $265,500.00 . (See Attached Funding Breakdown Sheet , Page -3 -) 2. Article II of the CONTRACT is amended to provide for an increase in the fee to be paid to Engineer for all work and services performed under the Contract, as amended, so that the total fee paid by the City for all work and services shall be an amount of $917,167.00 . 3. All other provisions of the Contract, which are not expressly amended herein , shall remain in full force and effect. City of Fort Worth Professio na l Servi ces Agreem en t Amendm ent Te m pla te PMO Official Release 8/1/2 01 2 Page 1 of 3 OFFICIAL RECORD CITY SECRETARY FT. WORTH , "f l 01 -28 -1 3 P03 :35 I N EXECUTED and EFFECTIVE as of the date last written by a signatory , below . APPROVED : City of Fort Worth ENGINEER Jacobs Engineering Gr o up Inc . ·~CL • Fernando Costa Tom Meinhart Assistant City Manager Vice President -Operations DATE : DATE : J·IS:·l.3 APPRO RECOMMENDED : (i7 u.w Director , Transportation Public Works Department APPROVED AS TO FORM AND LEGALITY : M & C : C -Z 60 S'-i' Do~ Assistant City Attorney ATTEST : City of Fort Worth Professional Services Agreement Amendment Template PMO Official Release 8/1/2012 Page 2 of 3 Date : 1 · I S-. / 3 I OFFICIAL RECORD CITY SECRETARY FT, WORTH, TX _1 FUNDING BREAKDOWN SHEET City Secretary No. Department T/PW - City ofFort Worth Professional Services Agreement Amendment Template PMO Official Release 8/1/2012 Page 3 of3 Amendment No. 2 Fund-Account-Center P227 531200 204280136330 Amount $265,500.00 Total: $265,500.00 Attachment "A" Amendment No. 2 City of Fort Worth Storm Water Utility Eastern Hills Storm System Improvements Scope of Work PROJECT DEFINITION The objective of the original scope for this project is to design new and/or upgraded storm water drainage facilities for the Eastern Hills Watershed. Services to be provided also include some bidding and construction services, environmental permitting, hydrologic and hydraulic modeling, and right-of-way/easement assistance. The project is separated in to two phases; Phase 1 consists of a multi-use storm water detention basin and associated storm drain system improvements located generally in the southern and eastern part of the watershed, and Phase 2 (previously known as Phase 2 and 3) consisting of storm drain system improvements throughout the remainder of the watershed. Phase 1 was designed in 2010-2011 and is being constructed in 2011-2012. Phase 2 is scheduled to be designed in 2011-2012 and construction will begin in late 2013. At time of this amendment, the 30% design for Phase 2 has been completed and reviewed by the City, and much of the phase has been taken to the 60% level of design. This amendment is organized into two parts: (I) Phase 2 design services modifications due to a realignment of the project and change of the type of facilities being designed; and (II) As-needed services to support several potential permitting and construction administration needs that have or may arise as the work progresses. Part I is provided on a lump sum basis, similar to the original design contract; Part II is provided on a time and materials basis to reflect the uncertain nature of the work. BASIC SCOPE OF SERVICES I. Shadow Creek Box Culvert Realignment & Channel Improvements Background During the process of performing the Phase 2 design work, a workshop was held with City staff to consider several alignment alternatives for the outfall location of a large box culvert. The preferred alternative entails re-routing the box culvert to an existing channel located south of Shadow Creek Court; the existing trunk line system currently outfalls here via a reinforced concrete arch culvert under Weiler Boulevard that has been shown to be significantly undersized, so re-routing the diversion box culvert to this same location will require significant improvements to the receiving channel in order to Updated: October 30, 2012 Printed: 1/16/2013 1:58 PM Page 1 prevent erosion and flooding of private property. The area in question can be seen in Attachment A-1. The reason this alignment was preferred from the design workshop is that it reduces the construction in Weiler and avoids existing utility relocations, traffic control, and general public interference ( existing utilities were not available during the planning and 30 percent design phases). The selected alternative also utilizes the existing channel into the golf course, whereas the studied alignment would be close to an existing golf course hole and would likely change the play of the hole both during construction and long term. All things considered, the change of alignment was seen as a cost savings to the project and worthy of the design change. This amendment therefore contains the estimated effort required to incorporate these channel improvements, and it also details substitutions of existing scope items with new items related to this design change and other changes, described in detail below. These new and deleted scope items are summarized in Table 1. Updated: October 30, 2012 Printed: 1/16/2013 1:58 PM Page 2 Table 1. Summary Table of Phase 2 Scope Changes Item Item Description Justification Fee Impact Number ($) Shadow Creek Alignment change Requested by city staff to 1 box culvert (from Shadow Creek avoid outfall on $0 (a) Ct. to Weiler Blvd.) Meadowbrook Golf Course Proposed Add to scope (survey, improvements SUE, geotech, Requested by city staff to environmental 2 to existing permitting, civil & avoid outfall on $93,550 drainage structural design, H&H Meadowbrook Golf Course channel modelinq) Determined to be Proposed pipe prohibitively difficult to 3 from Eliminate from scope construct due to grade, $0 Jacqueline to vegetation, and private Yolanda improvements on the proposed alignment Inlets near Alignment change Diverting flow from these 4 Jacqueline / ( divert west to inlets reduces flow in the $0 Yolanda proposed North Weiler existing channel that intersection system) parallels Yolanda Upgrade Upgraded crossing will reduce risk of overtopping 5 Yolanda Add to scope and improve capacity of $0 (b) crossing upstream channel Parks Requested by city staff 6 Conversion Move to As-Needed since need for parks ($5700)(c) Services conversion is unknown at Permit this time SWPPP Phase 2 SWPPP City standards for SWPPP 7 Change to manual replaced with have changed to meet $0 iSWM Construction iSWM Plan iSWM standards TOTAL FEE IMPACT $87,850 (a)Realignment does include some additional surveying, SUE, and geotechnical cost which is included in Item 2. (b) Balanced out by scope deletions in Items 3 and 4. ( c) Removed from lump sum budget and added to as-needed services A. Proposed Work 1. Shadow Creek box culvert: To accommodate a request by the City to avoid constructing the box culvert and related new outfall structure on the Meadowbrook Updated: October 30, 2012 Printed: 1/16/2013 1:58 PM Page 3 Golf Course as previously planned and scoped, Jacobs will modify the alignment of the proposed box culvert starting near station 8+30 on Danciger Dr ive (using stationing shown on the 30% submittal drawings). The alignment upstream of this location is not expected to change due to this mod ification. 2. Proposed improvements to existing drainage channel: The realignment of the proposed Shadow Creek box culvert described above wi ll require improvements to the existing drainage channel that carries storm water from the outlet of the existing concrete arch pipe at Weiler Boulevard downstream to Meadowbrook Golf Course. Proposed improvements will include excavation to widen the channel, MagnumStone modular block retaining walls lining both sides of the channel, energy dissipaters, and a new concrete headwall at Weiler Bouleva rd. i. Civil Design: Prepare construction drawings for the proposed improvements described above. These drawings will show the layout, grading, profiles, cross sections, appurtenances, and details necessary to construct the channel improvements as well as energy dissipators downstream of the Weiler culvert outlets. Data and engineering calculations from sub-tasks I.A.2.ii-vi will be utilized in preparation of these drawings. This design will include the location, alignment, limits, and top-of-wall elevations for the proposed MagnumStone modular block retaining walls that will line both sides of the outfall channel. ii. Structural Design: Jacobs will provide design of energy dissipaters and an approximately 35' long retaining wall with pipe penetrations (headwall), including all necessary calculations, drawings, details, and quality reviews. Jacobs will provide construction administration (CA) review of retaining wall submittals (concrete/rebar) by the City's contractor. The proposed MagnumStone modular block retaining walls that will line the channel downstream of the headwall will be a "designated design," meaning that structural design calculations will be provided by the contractor and must be signed and sealed by a registered professional engineer. Jacobs will provide CA review of this modular block wall and foundation design submittal. (See Phase II CA services) iii. Survey and Subsurface Utility Engineering (SUE): See attached scope from ANA, included and made a part of this contract as Attachment A-2. Preparation of any temporary and permanent easements will be performed per the original contract scope. iv. Geotechnical Investigations: See attached scope from Mas-Tek, included and made a part of this contract as Attachment A-3. v. Environmental Permitting: Jacobs will expand the scope of the USACE environmental permit investigation and preparation to include modifications to the existing channel. The environmental services to be performed for the stream bank modification associated with Phase II will include the performance of a preliminary jurisdictional delineation and corresponding report identifying the Section 404 jurisdictional li mits of the stream and other associated areas subject to Section 404 that may be associated with the stream. In addition, information addressing this portion of the project will be incorporated into a U.S . Army Corps of Engineers' (USACE) Nati onwide Permit (NWP) 43 (Stormwater Management Facilities) preconstruction notification permit application for transmittal to the USACE Fort Worth District in requesting authorization fo r the project under th is Updated: October 30, 2012 Printed: 1/16/2013 1:58 PM Page 4 NWP. Jacobs will also tag and identify all trees within the existing drainage easement plus a 15-foot buffer. ANA will provide surveyed locations for trees larger than 6-inches (standard caliper measurement) as described in the scope included and made a part of this contract as Attachment A-2. vi. Hydraulic Modeling (HEC-RAS and InfoWorks SD): Jacobs will perform preliminary sizing of the channel using HEC-RAS, using flows taken from the InfoWorks SD model prepared under Amendment #1, and this HEC-RAS model will be used to establish proposed grading and other design elements for the 30% submittal. After approval of the 30% design, any changes required for the 60% submittal will be modeled using the HEC-RAS model; subsequently, the proposed channel grading will then be added to the InfoWorks SD model and the results of both models compared for reasonableness; this comparison is necessary since the InfoWorks SD channel modeling capabilities are not as well- understood or widely accepted as HEC-RAS. It is not expected that significant changes will be required going from 60% to final drawings (90% and 100%), but any changes that are made to the design will be incorporated into the models for final submittal of same. If significant changes are required, additional scope and budget may be necessary. 3. Proposed pipe from Jacqueline to Yolanda: The original concept plan for this improvement alignment, as determined during the watershed study phase of the project, was to design and install a new relief pipe running generally parallel to the existing natural drainage channel, with the constraint of keeping the pipe within the existing easement (most of the channel does not lie within the easement). After obtaining survey information and making another site visit with City staff, it was determined that this proposed alignment along the existing easement would require deep trenching in some locations due to a steep hillslope that exists in some of the backyards. This trenching would be very disruptive to established backyards, and could require the City to remove and replace landscaping, vegetation, fences, decks and footbridges that span the drainage channel, a gazebo, utility poles, outbuildings, and other similar backyard items. Based on preliminary model results simulating the new proposed improvements described in scope item numbers 4 and 5 below, it appears that storm water flooding can be reduced in this backyard channel without installation of this pipe. The previous scope envisioned improved inlets at the sump on Jacqueline near the upstream end of this channel; this change would eliminate those new inlets as well. 4. Inlets near Jacqueline/ Yolanda intersection: A pair of proposed inlets on either side of a valley gutter on Jacqueline, near Weiler, are currently planned to be piped east (down Jacqueline) to the proposed pipe (parallel to the existing channel, eliminated in item #3 above) that runs behind the houses along Yolanda. In order to provide relief to the existing system at the sump in Jacqueline and to the existing natural drainage channel, it was decided to instead take the flow from these inlets (approximately 30 cfs) and carry it west to Weiler, extending the proposed system farther to the north along Weiler to connect. Survey and SUE was not obtained for part of this area in the original scope, and Jacobs does not propose to collect it at this time. Jacobs proposes to digitize surface features to fill in the gap between the existing survey for Weiler and Jacqueline; the only utility potentially impacted Updated: October 30, 2012 Printed: 1/16/2013 1:58 PM Page 5 appears to be a 12-inch water line, and missing information for this can be filled in from plans. 5. Upgrade Yolanda crossing: The existing 2-36" reinforced concrete pipe structure under Yolanda (between Jacqueline and Danciger) appears to be undersized based on preliminary model results; improvements here were not part of the concept plan developed during the watershed study phase, but current modeling and field assessment suggests a new structure may be required. This scope change would upgrade this crossing to a larger box culvert that would reduce overtopping potential and improve capacity in the natural drainage channel upstream. 6. Parks conversion permit: The existing scope for parks conversion permit is moved from the lump sum portion of the budget to the as-needed, time and materials section (Part II) since the need for this permit is uncertain at this time and will be determined as the design progresses. 7. SWPPP change to iSWM Checklist: This provides for the change from to the city standard now being used, the iSWM Site Plan Checklist, instead of the consultant- supplied SWPPP process being used at the beginning of the project. B. Deliverables 1. Conceptual drawings: 30% design package submittal showing the revised alignments, dimensions, and other key design elements for the items revised by this scope (1-5), including how they tie into the rest of the project. 2. 30% Review meeting: Jacobs will prepare for and attend one (1) project review meeting with City staff to present, discuss, and gather feedback from the 30% submittal for the items revised by this scope (1-5). 3. 60% Drawings: Jacobs will incorporate the 30% design review comments for items revised by this scope (1-5) into the 60% design package and submit to the City, making one submittal for all of Phase 2. The Phase 2 60% design review meeting is covered by the original scope. 4. Final (90% and 100%) Drawings: Jacobs will incorporate the 60% design review comments for items revised by this scope (1-5) into the 90% design package and submit to the City, making one submittal for all of Phase 2. The Phase 2 90% design review meeting is covered by the original scope. 5. Revised geotechnical report: Jacobs will provide a revised geotechnical report that includes previous bores, analysis, and recommendations, as well as information for new bores acquired for the new alignment and channel improvements. This report will include global stability analysis for the proposed retaining walls lining the channel. These walls will be a designated design, and this analysis will be provided to the contractor for that purpose. Jacobs structural engineers will review and approve the submitted design as appropriate. C. Assumptions 1. Hydrology (SCS method) developed during the watershed planning study and refined during the original scope and previous amendments to this contract will be used as a Updated: October 30, 2012 Printed: 1/16/2013 1:58 PM Page 6 starting point for this modeling effort and refined as required by the design to accommodate new proposed inlets. 2. The new proposed channel will be designed to carry the 100-year storm. 3. This scope assumes that no street grades will change due to any proposed improvements. 4. Should the USACE require compensatory mitigation for Section 404 waters of the U.S. impacts resulting from the project, then it is assumed the City will purchase mitigation banking credits from an USACE-approved mitigation bank. 5. Geotechnical work will include 6 borings of varying depth in the vicinity of the Weiler headwall and downstream channel. An allowance for rock coring is included if required (see additional services category below). 6. Tree trimming will be performed by the geotechnical subconsultant's personnel or their contractor, for work in and around backyards and the existing channel. The subcontractor cost provided includes one (1) day of tree trimming and removal of trimmings from sites. Tree trimming will be performed under direction of the City arborist. 7. Right of entry will be acquired by Jacobs and/or its subcontractors for access through the golf course and two private properties for geotechnical borings, surveys, and tree surveys. 8. The fee for geotechnical engineering services includes costs for the drill crew to lay plywood sheeting progressively beneath drill equipment along access routes across the golf course and private properties to minimize rutting as the drill equipment travels across the golf course and two private properties for distances of 200 feet to 350 feet; costs are provided based on two days of drilling activity. Ruts created by drilling operations will be repaired by a landscaper directed by the geotechnical engineer, with costs reimbursed by the City. An allowance of up to $5,000 is provided for rut repair work as additional services (see additional services category below). 9. Urban Forestry Permit plan review fee of $250 will not be paid by Jacobs. 10. Additional iterations of forestry permit will be considered additional services. D. Exclusions No fees have been provided for the items listed below. If they are subsequently needed or desired by the City additional scope and compensation will be required. 1. Hydrologic and hydraulic modeling will be performed only on existing and proposed storm drain infrastructure within the Eastern Hills watershed as described herein, in the original scope, and in previous amendments . Should additional modeling be required using additional storms, on other waterways or within other watersheds that work will be accomplished as Additional Services, after approval by the City. 2. This scope does not include any review fees associated with submittals to FEMA such as a Letter of Map Revision (LOMR); at present, the review fee for a LOMR of this nature (map change based on bridge, culvert, channel, or combination thereof) is Updated: October 30, 2012 Printed: 1/16/20131:58 PM Page 7 $5,300, and is subject to a yearly review and revision cycle. It is not expected that a Conditional Letter of Map Revision (CLOMR) will be required for this project. 3 . Jacobs will not design any modifications or improvements to private structures such as sheds that may be located within any existing or proposed easements. If such structures are affected by any proposed improvements Jacobs will inform the City and provide information about the nature of the improvements at that location to the City's rea l properties group. 4. Any other additional work not specifically included in the above scope of services will be accomplished as Additional Services, after approval by the City. 5. For the tree mitigation area, it is assumed that the contractor will be asked to submit an irrigation design including water and power supply as required for the trees and plants, and that design for these items will not be included in the bid documents . II. Additional Services Fees are provided for the items listed below in case they are determined to be necessary. Compensation will be provided on a time-and-materials basis according to the rates, personnel, and reimbursable costs detailed for each "Additional Serv ices" item as detailed in Attachment B. 1. Floodplain Development Permit: The proposed channel improvements lie w ithin the regulatory (Zone A) FEMA floodplain of Shadow Creek, a tributary to Woodhaven Creek, as shown on panel 48439C0215K of the Tarrant County, Texas Flood Insurance Study, effective 9/25/2009. Jacobs will prepare and submit a floodplain development permit to the City of Fort Worth documenting the effects of the proposed channel improvements on the floodplain from the downstream face of Weiler to the tie-in with the Zone AE floodplain of Shadow Creek. No modeling or mapping on Shadow Creek is included or anticipated. Modeling prepared under item vi, Hydraulic Modeling, will be utilized to prepare proposed floodplain mapping exhibits and a short technical memo for review and approval by City floodplain management staff. It is expected that a letter of map revision (LOMR) will ultimately be required for this area. Since a LOMR cannot be prepared and approved until after all construction is complete, and construction is not currently scheduled to begin until December 2013, the effort for preparation and submittal of the LOMR is included in this amendment as an additional service (see below). 2. Urban Forestry Permit: If needed, Jacobs will prepare and coordinate an Application for an Urban Forestry Permit (Application) in accordance with the City of Fort Worth Tree Ordinance requirements inclusive of the preparation of an Urban Forestry Plan Check List (Check List). Two (2) paper copies each of the Check List and Application will be provided to the Client. Data Collection and Evaluation: Collect various i nformation to be used for the preparation of the Check List and Application. This will include conducting a tree survey of the project area which is comprised of approximately 1. 7 acres. The tree survey will be performed in accordance with the City of Fort Worth Tree Ordinance requirements. It is estimated that approximately 40 -50 trees will Updated: October 30 , 2012 Printed: 111612013 1:58 PM Page 8 need to be evaluated and surveyed within the project area. Following the data collection effort, the information will be evaluated and organized for use in preparing the Check List and Application. Urban Forestry Plan Check List: In coordination with the Project Manager and Project Landscape Architect, prepare the draft Urban Forestry Plan Check List and provide the Client with one (1) hard copy for review and comment. Subsequent to receipt of review comments from the Client, prepare and transmit the final Check List for evaluation and processing. Perform on-going coordination with the City of Fort Worth Arborist during the review/approval process. Application for Urban Forestry Permit: In coordination with the Project Manager and Project Landscape Architect, prepare the Urban Forestry Permit Application and provide the Client with one (1) hard copy for review and comment. Subsequent to receipt of review comments from the Client, prepare and transmit the final Application for evaluation and processing. The Application will be submitted simultaneously with the Check List. Associated items to include with the Application include two (2) full size Phase I (Existing Conditions Plan) and Phase II (Site Alterations/Planting Plan) Plan copies (tri-folded with name of project on copy face; one (1) 8.5 x 11-inch mini map of image area of plan; digital copies (CD or DVD) of the Phase I and Phase II Plans; one (1) full size plat copy folded to City of Fort Worth standards. Perform on-going coordination with the City of Fort Worth Arborist during the review/approval process. 3. Parks Conversion Permit: If needed, the parks conversion permit work as described in the original scope of work will be provided. 4. Tree Mitigation Planting Plan: If needed, Jacobs will prepare a tree mitigation plan in association with the urban forestry permit and incorporate the plan into the design plans. The mitigation area is assumed to be available within the limits of the area shown on Attachment A-1. 5. Rock Coring: An allowance for rock coring by the geotechnical engineering subconsultant is included, should subsurface conditions require. Costs for rock coring are $60.00/foot if performed using portable equipment and/or $35.00/foot if performed using a 4-wheel drive all-terrain vehicle; the use of a particular piece of equipment is at the geotechnical engineer's discretion based on his professional judgment. 6. Tree Trimming: An allowance of $2,750 is included for tree trimming on private property, within the existing drainage easement, or on Meadowbrook Golf Course as may be required to obtain the geotechnical bores. Tree trimming will be performed by the geotechnical engineering subconsultant's personnel or their contractor, for work in and around backyards and the existing channel. The allowance cost provided includes one (1) day of tree trimming and removal of trimmings from sites. Tree trimming will be performed under direction of the City arborist. 7. Rut Repair: While the geotechnical engineering subconsultant is taking steps to reduce the risk of tire and rut damage to private property or Meadowbrook Golf Course, the possibility for such damage still exists. Ruts created by drilling operations will be repaired by a landscaper directed by the geotechnical Updated: October 30, 2012 Printed: 1/16/2013 1:58 PM Page 9 engineer, with costs reimbursed by the City. An allowance of up to $5,500 is provided for rut repair work as additional services . 8. Letter of Map Revision (LOMR): As described in section II.1 of this document, the channel modifications are located in a regulatory FEMA floodplain (Zone A, approximate study area), and as such will ultimately require a Letter of Map Revision (LOMR) submittal to FEMA to revise the floodplain limits in this area. After construction of these channel improvements is complete, Jacobs wil l obtain as-built survey data of the improvements, provided by the contractor and/or City of Fort Worth, and use it to revise the previously-prepared HEC-RAS model to reflect the actual post-project conditions of the channel and floodplain. The limits of this model and floodplain revision are as described in section IL 1. Since FEMA does not presently accept the lnfoWorks software packages for map revisions, Jacobs will update existing models that are acceptable for FEMA submittals for the hydrology and existing hydraulics portions of the submittal. For hydrology, Jacobs will revise an existing HEC-HMS model, which was originally prepared during the watershed study phase of this project, to accurately reflect watershed conditions at the time the LOMR is prepared . For pre-project conditions hydraulics, Jacobs will update a HEC-RAS model of the existing channel configuration, also prepared during the watershed study phase of this project, extending it downstream to the limits described above and extending cross sections laterally as necessary to accurately model and map the floodplain. 9. Jacobs will prepare a LOMR submittal package for the limits of the stream as described above, including all necessary information to reclassify the floodplain as Zone AE ( detail study), including 100-year and 500-year floodplains, base flood elevations (BFEs), and summary of discharge tables. This scope assumes that a floodway will not be developed for this stream. The submittal package also includes notification letters to affected property owners and coordination with FEMA reviewers as necessary during the approval process. Phase 1 Expanded Construction Administration (CA) Services The scope/fee provided for Phase 1 services during construction included 8 site visits. As of the end of May 2012, 19 visits had been provided As of July 2012, the contractor has installed topsoil and landscaping that does not appear to meet the standards of material quality or installation as shown in the contract documents for this project. Beginning in June 2012, Jacobs engineers and landscape architects undertook an effort to provide expanded construction services to help identify and correct deficiencies with the installed landscaping, topsoil, misaligned maintenance access road, and other items as needed. Assistance with earthwork quantities was also provided to help with contractor questions. These items depleted the existing CA services budget. A. Proposed Work 1. Additional coordination, construction observation, submittal review, and site visits will be provided to assist the City in guiding the contractor as he completes the construction of the basin. This work will be provided on a time and materials basis, not to exceed$25,000. Updated: October 30, 2012 Printed : 1/16/2013 1:58 PM Page 10 B. Deliverables Jacobs will collect and provide documentation of the additional coordination, construction observation, submittal review, and site visits. Documentation may include construction photographs, memoranda, or other forms of documentation to help assure that the contractor provides the materials and workmanship required for the landscape elements of the contract documents. C. Assumptions 1. Services to be provided on an as-needed basis as requested by City staff or consultant PM. Hourly rates will be based upon the contracted rate schedule, Rates are subject to review and annual adjustments . 10. Phase 2 Bidding and Construction Administration (CA) Services The original contract did not provide for these services, so they are being included in this amendment to assist with the Phase 2 construction process. A. Proposed Work Bid Phase: Provide same services as that for Phase 1. Refer to original contract, Task 5. Construction Phase: The following list presents an estimate of the level of effort required to support Phase 2 construction . • Site Visits (2 per month for 12 months, 8 hr/visit) -192 hr • Pond inspections -60 hr • Channel inspections -40 hr • Respond to city staff /council questions -50 hr • Respond to contractor questions -40 hr • Submittal review for 20 submittals -40 hr • RFI responses -40 hr • Public meeting support -28 hr • Record drawings -60 hr The total effort for Phase 2 construction services is therefore estimated at 550 hours. B. Deliverables Jacobs will collect and provide documentation of the additional coordination, construction observation, submittal review, and site visits. Documentation may include Updated : October 30, 2012 Printed : 1/16/2013 1:58 PM Page 11 construction photographs, memoranda, or other forms of documentation to help assure that the contractor provides the materials and workmanship required for the landscape elements of the contract documents. C. Assumptions Services to be provided on an as-needed basis as requested by City staff or consultant PM . Hourly rates will be based upon the contracted rate schedule, Rates are subject to review and annual adjustments . Construction schedule assumed to be as follows: Bid opening -July 2013 Bid award -October 2013 Construction start -December 2013 Construction complete -October 2014 (duration 10 months) 11. Project Management The addition of the Phase 2 design revision, bidding, and CA services has added 16 months to the contract duration. This task provides for the project management phase of the contract for the duration of this time. SUMMARY OF PROPOSED COSTS DESIGN -LUMP-SUM Item Descri tion Jacobs Fee Sub Fee Total Fee I.A.2 Channel Improvements $ $ 40,975 $ I.A.6 Parks Conversion Permit TOTAL LUMP SUM FEE IMPACT DESIGN & CONSTRUCTION: AS-NEEDED SERVICES ITEMS TIME+MATERIALS Item Descri tion 11.1 Floodplain Development Permit 11.2 Urban Forestry Permit 11.3 Parks Conversion Permit 11.4 Tree Mitigation Planting Plan 11.5 Rock Coring 11.6 Tree Trimming 11.7 Rut Repair 11.8 LOMR 11.9 Phase 1 Expanded CA 11.10 Phase 2 Biddin &CA TOTAL T&M FEE IMPACT Updated: October 30, 2012 Printed: 1/16/2013 1:58 PM Jacobs Fee $ 6,000 $ 10,900 $ 5,700 $ 3,200 $ $ $ $ 20,200 $ 25,000 63 400 Sub Fee Total Fee $ $ 6,000 $ $ 10,900 $ $ 5,700 $ $ 3,200 $ 4,400 $ 4,400 $ 2,750 $ 2,750 $ 5,500 $ 5,500 $ $ 20,200 $ $ 25,000 63 400 Page 12 TIE IN TO PREVIOUS SURVEY � , , �� M � � � ti� .. f. ti_ 1� N� .�. �� • � y , r - � ' • . - _i- ._��. � .'`� -. ' . i�f► • . 1 '� ,� fi �u_ `��,.� �-- ,�� + " , ' ,,� '' , t ; :�� . � ► . ;�: .�." ;� ��,`` EXISTING BORE _j -�-__�,,� � '�,�..r,.•��.' � ,"r��- ` ++�. �,�. LOCATIONS � ;- . ,�, � - .. . , � • .�— !�� a � � : � r� `� � . a �`" '��j, , � �, � � �= , '� ` ' t-^� �w� � . ' ; ',� _ � ' ...� ,-:.. . .__ - � .•w> S^ � _ _ ,'+.. X.' '�ya ., AR�ee � , �x�� _ . `i ^ `♦ � i ' �r. � ' ' LIMITS OF } � ��`' ��` " PREVIOUS SURVEY ' r, �•,,,� � - � ...��,.�, , t J +, � ► � � "_ � - - __,-____ 4 : --.,.-...� � . -- �:�.�.,i..�:..-_ - -_. _ . _ . �: � SHADOW CREE14`�� _ � COUR �,%" � � " s . _ - _ � , ,, - BEGIN PROPOSED ' . �' . � CHANNEL IMPROVEMENTS ti � �' ' � ��r . ,, i i ,' " ; ��, �� -:�_ END PROPOSED + � �,�-_ . CHANNEL IMPROVEMENTS ��- . , L N EW BO RE ,�,,, 't t�C , � �4 LOCATIONS �,�� . � ,.�,, � rF; , L �� `� � ,..,,,� � '��- Y � . � i.� . � �, � ` � �.�� - -- {��'. � � , .�.. .. f - f 'I . , . . , . � � r -� � ` �`�(i��. . � f �r� `� / �, _ 15' f�41N DEPTH � ' ��MIN Ecr'TH _ _ _r� � ; i \r ' '' \ � 10' MAX DEPTH 0' IN DEP H ` �� _. . : — - � , _ � ` F�J-0€�T�I -: - - _ _: : _ I � — — — r ,� 4 ?��, `�- ' ; `" �, , ""'' �.'" ` ,.i�� W � g ;'� i �� i �,�ra � � � s rt ',,,r` , i .,. ; ' � ! � � ` �;� �_ � � � � � f� i, - � . � '� �. �, � ✓ r + ��, �� ` ` r l� ��: � �� , • `b. , �r,�l''. �,`: '� � _ . '_�'� : , �II '' _ - , .; ' , i�a ,r . - �. _: ,,,. t .' . � . �--, ` I � � ��+' '-,�- EXISTING BORE ' EXISTING 35 DRAINAGE EASEMENT: � =— i LOCATION I �: �s�� _ S U R V E Y C H A N N E L F R O M B A N K- T O- B A N K � �._ i .� a ;�) PLUS MINIMUM 15' OUTSIDE OF BANK/EASEMENT I i. VE ALONG ENTIRE LENGTH SHOWN � - - - -� ---- �._ �� . ,�r � - - -� _ - � � ° 1- - � ,� � �r."� � �. , . 1,.� � . �, f ' � �� .f Eastern Hills � _ F� . `��,�� Phase 2 � �� x ,� K� .�_ ;' � Channel Survey & � � i i i . � - _ Geotech Needs For , �` g • Amendment r ��---� , � r � � �. ` DATA NEEDED: � r• > ,, " �r', -TOPO � w- � �-=:% �� --'"�. -PROPERTY CORNERS �► .� � �� & INFORMATION _ �'��° -LOCATE/STAKE ALL EXISTING EASEMENTS ��'`� � � � -ALL ABOVE/BELOW- k GROUND UTILITIES �� -ALL TREES >3" DIA. � i � (JACOBS TO TAG) r.�� -ALL SURFACE �, �� ''� • � � ti � FEATURES (FENCES, / '' � '' I WALLS SHEDS I i , , �` �� ,� FLUMES, ETC.) � � -, . �� , I �' � - r. s� LEGEN D . � i ' � I '�' I � NewSurvey Limits (Channel) • ,�' ' � � . ` � Outfall Channel Centerline , .,, , � �;,�Proposed New Pipe Alignment TIE IN TO �-� Existing Sanitary Line J. PREVIOUS SURVEY � Existin g Sanitar y MH � '� � ,. . j ` �,� " ' � Existing Water Node � __ _.,. .. Rry K'��- / . . . �- . / _ � _ _ - Existing Water Line �� ^ Property Boundary (From TAD) � I DEPTH �—� Existing Easement (Approx) J`_ y __,_ �_� `� Existing Bore Location (Approx) � � ` � _� � \ Proposed New Bore Location �, , f �`\ - N VERIFY FLOWLINE uF � \ SANITARY MANHOL_E �\\ W E � \ \� S \ Attachment A-1 � SURVEY ALL EXISTIN(; EASEMENTS ALONG ENTIRE LENGTH OF PROPOSED NEW BOX CULVERT ALIGNMENT SHOWN 0 FEET 60 PLUS MINIMUM 1'�' BUFFER 1"= 60 ' �IFY EXISTING ARCH CULVERT � SIZE, FLOWLINE, HEADWALL ,��QBs1' M&C: Review Page 1 of 2 ��,��__ti _�, �_��.�-��.��6� �� . �-��,b ��_,��,. . w _ � ��._. � �, �, ,. �.�� .�.��.�� ..�.��; . COUNGIL ACTION: Approved on 1/1�/2013 _ �.�_ � ��3� �e.,� x�.__.��.��.��.��:�� F., w.��,�� .-��: 20SW 01363 EASTERN HILLS DATE: 1/15/2013 REFERENCE **G26057 LOG DRAINAGE NO.: NAME: IMPROVEMENTS AMENDMENT NO. 2 CODE: C TYPE: CONSENT PUBLIC NO HEARING: SUBJECT: Authorize Execution of Amendment No. 2 to City Secretary Contract No. 40850, an Engineering Services Agreement with Jacobs Engineering Group, Inc., in the Amount of $265,500.00 for the Design of the Eastern Hilis Drainage Improvements Project - Phase 2, Thereby Increasing the Total Contract Amount from $651,667.00 to $917,167.00 (COUNCIL DISTRICT 4) F:�.��._�� ,v��,�;�. ��:rv. m��:�-�.�.ax��_�.m.� ��;�.::.� ��--m ��,��-� :.�.��.�. ..��> RECOMMENDATION: It is recommended that the City Council authorize execution of Amendment No. 2 to City Secretary Contract No. 40850, an Engineering Services Agreement with Jacobs Engineering Group, Inc., in the amount of $265,500.00 for the design of the Eastern Hills Drainage Improvements Project - Phase 2, thereby revising the total contract cost to $917,167.00. DISCUSSION: The amendment recommended by this Mayor and Council Communication will provide the following: design for a revised outfall location with associated survey and subsurface utility engineering, and permit/bidding construction phase services. A revised outfall location is needed to limit impacts to the Meadowbrook Municipal Golf Course. The Eastern Hills Drainage Project is divided into two Phases. Phase 1 provided a dual-use facility that unctions both as a detention basin and athletic practice field. Phase 2 will provide flooding relief for the northern portion of the Eastern Hills neighborhood. On June 22, 2010, (M&C C-24294) the City Council authorized an Agreement with Jacobs Engineering Group, Inc., (Jacobs), to design this project. Jacobs proposes to perform the additional design services for a lump sum fee in the amount of $87,850.00 and to provide the remaining services on a time and materials basis, as needed, not to exceed $177,650.00. The total proposed fee in the amount of $265,500.00. Staff considers the fee to be fair and reasonable for the scope of services proposed. Funding for this project is being provided from revenue bonds in the Stormwater Capital Projects Bond Fund. Jacobs Engineering Group, Inc., is in compliance with the City's M/WBE Ordinance by committing to an additional 14 percent M/WBE participation on this Change Order No. 2. The City's goal on this amendment, change order or extra work is 14 percent. This project is located in COUNCL DISTRICT 4, Mapsco 79C. FISCAL INFORMATION/CERTIFICATION: The Financial Management Services Director certifies that funds are available in the current capital budget, as appropriated, of the Stormwater Capital Projects Bond Fund. http://www.fortworthgov.org/colmcil�acket/mc_review. asp?ID=17777&councildate=l / 1... 1 /16/2013 M&�; Review TO Fund/Account/Centers Submitted for Citv Manaaer's Office bv: Oriqinatinq Deaartment Head: Additional Information Contact: ATTACHMENTS Page 2 of 2 FROM Fund/AccountlCenters P227 531200 204280136330 $265.500.00 Fernando Costa (6122) Douglas W. Wiersig (7801) Chad Simmons (900-8346) 1363 Eastern Hills Drainaae Maa Amendment No. 2.adf http://www.fortworthgov.org/council�acket/mc_review. asp?ID=17��&councildate=l /1... 1 /16/2013