HomeMy WebLinkAboutContract 40850-A4.,. CITY SEC 'ARY . . / ,lh I
CONl'ltACt NO. lJ ~ ~ r J ~
AMENDMENT No.4
TO CITY SECRETARY CONTRACT No. 40850
WHEREAS, the City of Fort Worth (CITY) and Jacobs Engineering Group ,
Inc ., (ENG INEER ) made and entered into City Secretary Contract No . 40850 ,
(the CONTRACT) which was authorized by M&C C-24294 on the 22 nct day of
June , 2010 in the amount of $493 ,637 .00 ; and
WHEREAS, the CONTRACT was subsequently revised by : Amendment Number
1 in the amount of $158 ,030 .00 which was authorized by M&C C-25346 on
December 13 , 2011 , Amendment Number 2 in the amount of $265 ,500 .00 which
was authorized by M&C C-26057 on January 15 , 2013 , Amendment Number 3 in
the amount of $187 ,120 .00 which was authorized by M&C C-27372 on July 21 ,
2015 ; and
WHEREAS, the CONTRAC T involves engi ne ering services for the
following project :
Eastern Hills Drainage Improvements , Project No. 01363 ; and
WHEREAS, it has become necessary to execute Amendment No . 4 to the
CONTRACT to include an increased scope of work and revised fee .
NOW THEREFORE, CITY and ENGINEER , acting herein by and through their
duly authorized representatives , enter into the following agreement ,
which amends the CONTRACT :
Article I of the CONTRACT
engineering services specified in
copy of which is attached hereto
City for the additional design
totals $46 ,005 .00 . (See Attached
1.
is amended to include the additional
a proposal dated September 30 , 2016 , a
and incorporated herein . The cost to
services to be performed by Engineer
Funding Breakdown Sheet , Page -3 -)
2 .
Article II of the CONTRACT is amended to provide for an in crease in
the fee to be paid to Engineer for all work and services performed under
the Contract , as amended , so that the total fee paid by the City for all
work and services shall be an amount of $1 ,150 ,292 .00 .
City of Fort Wo rth C • P',.D
Professional Services Ag ree m e nt Amend e nt mp late \• • Im
PMO Official Release 8/1 /2 012
Page 1 of 3
3 .
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
'T
All other provisions of the Contract , which are not expressly
amended herein , shall remain in full force and effect .
EXECUTED and EFFECTIVE as of the date last written by a signatory ,
below .
APPROVED :
City of Fort Worth
Assistant City Manager
DATE : t i/i 1, / 1 l,
APPROVED AS TO FORM AND LEGALITY :
Douglas W. Black
Assistant City Attorney
ATTEST:
City of Fort Wo rth
Professio n al Services Agree m ent Am endment Templat e
PMO Officia l Re lease 8/1/201 2
Page 2 of 3
ENGINEER
Group , Inc .
Manager of Operations
DATE :
M&C:
Date:
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Department
FUNDING BREAKDOWN SHEET
City Secretary No . 40850
Amendment No. 4
Fund-Account-Center
TPW 59651-0200431-5330500--C01363 -002880
City of Fort Worth
Professional Services Agreement Ame ndm ent Template
PMO Official Release 8/1/2012
Page 3 of 3
Total :
Amount
46 ,005 .00
46 ,005 .00
JACOas·
September 30 , 2016
City of Fort Worth
Transportation and Public Works
Stormwater Management Division
Attn : Debbie Willhelm , P.E.
Subject: Project No. 01363
Eastern Hills Drainage Improvements
Contract Amendment Request #4
Dear Ms. Willhelm ,
As part of the Phase 2 construction services, Jacobs has been requested to perform additional
services outside the current scope and allocated budget in order to support the completion of
construction of the referenced project. As construction progressed in 2015-2016 , additional
scope items were recorded and discussed with City staff. Jacobs proceeded to support the
construction of the project in order to meet the City's schedule goals and allow for completion of
this phase of work as soon as possible , with the understanding that Jacobs would receive
approval and funding for the additional services . The situation with the pond being drained and
improvements needing to be completed prior to major fall rains was especially of concern to the
schedule.
Specific events resulting in these additional services are as follows :
• Field meeting and environmental services related to USACE TXRAM process approval.
• Yolanda Outfall design : Generated multiple versions of design to accommodate resident
or contractor requests or adjustments.
• Pond outlet redesign : Beginning in August 2015 , a series of neighborhood meetings and
contractor communications resulted in additional services for the design and
reconstruction of the pond outlet.
Also included in this amendment request is effort to convert the existing lnfoWorks model from
lnfoWorks SD to lnfoWorks ICM , allowing the remainder of the Phase 3 or Phase 2 as-built
improvements to be incorporated into the final model and report deliverable for the project.
Following is a summary of tasks considered to be additional services along with a breakdown of
fees . Per our contract , we respectfully request approval of the additional scope and fee required
to support the Phase 2 and 3 project delivery goals.
Page 1 of 3
Ja cobs Engineering Group, Inc.
JACOas·
Task Detail Fee$ No.
Phase 2
100 Design of Yolanda Outfall -Multiple alternatives 7 ,748
200 Rev ised plan sheet for field adjustment of Line 10 ,531 D
300 Additional site inspections during pond/spillway 7 ,600 construction
400 Engineering review/resolutions for sinkhole and 6 ,506 seepage issues at spillway
Phase 3
500 lnfoWorks Conversion 2 ,610
600 Survey of pond/spillway for model input 2 ,080
700 Model verification of as-built conditions 4,402
800 Permanent drainage easement -Eastern Hills 274 Park (FWISD)
900 Temporary construction easement -Eastern 274 Hills Park (FWISD)
1000 Permanent drainage easement -access to 274 emerQency spillway
1100 Coordination -inclusion of Multatech design 1,976 packaQe
1200 Project Management -Design 3,750
Credit from Amendment 3 for removal of - 4 ,850 water/sewer sheets
Reimbursables 2 ,830
Total Amendment 46 ,005
The total amount of this Amendment including reimbursable expenses is $46 ,005.
The included supporting files as part of this Amendment 4 are :
• Attachment A -Scope of Services
• Attachment B -Compensation (Exhibits B-1 (Rate Schedule) and B-2 (Fee Breakdown))
• Attachment C -Decision Log
Please let me know if you have any questions or concerns .
Page 2 of 3
J acobs Engineering Group , In c.
JACOes·
Regards ,
Joan D. Flowers , Project Manager
Jacobs Engineering Group
777 Main Street
Fort Worth , TX 76102
817 -735-6068 (office)
817-897-1121 (mobile)
Joan .Flowers@jacobs .com
J acobs Engin eering Gro up, Inc.
Page 3 of 3
Attachment A
Amendment No. 4
City of Fort Worth Storm
Eastern Hills Storm Drain Improvements
Scope of Work
PROJECT DEFINITION
The objective of the original scope for this project is to design new and/or upgraded
storm water drainage facilities for the Eastern Hills Watershed. Services to be provided
also include bidding and construction services, environmental permitting, hydrologic and
hydraulic modeling, and right-of-way/easement assistance. The project is separated into
three phases; Phase 1 consists of a multi-use storm water detention basin and
associated storm drain system improvements located generally in the southern and
eastern part of the watershed. Phases 2 and 3 consist of upgrades to the subsurface
storm drain system elsewhere in the watershed. In addition, the Phase 2 design consists
of improvements to the existing outflow channel at the downstream end of the
subsurface drainage improvements.
The project design and construction has involved a long-term schedule. Phase 1 was
designed in 2010-2011 and was constructed in 2011-2012. Design for Phase 2 was
finalized in the fall of 2013 with construction starting in early 2014 and expected to end
in early 2016. Phase 3 design is planned for 2016 with construction starting in 2016 and
extending into 2017.
Amendment 4 is proposed to cover design or construction services that are additions to
the original contract and previous amendments, which became necessary because of
events that necessitated changes to the contract documents in the design phase, and
unexpected developments during the construction of Phase 2. These events are
generally described as follows:
• Iterations of the Yolanda headwall design
• Revision of plan sheet for field adjustment of Line D
• Additional site inspections during pond/spillway construction
• Engineering review/resolutions for sinkhole and seepage issues at spillway
Amendment 2 provided a budget for Phase 2 construction services on a time and
materials basis . However, the issues that arose, as detailed below, were not anticipated
in the budgeting for the construction phase, and caused the budget to be exceeded.
Page 1
Amendment 4 also includes additional services as part of Phase 3 design including:
• Conversion of InfoWorks SD model to InfoWorks ICM
• Survey of pond/spillway for model input
• Model verification of as-built conditions
• Permanent drainage easement for Eastern Hills Park (FWISD)
• Temporary construction easement for Eastern Hills Park (FWISD)
• Permanent drainage easement for access to emergency spillway
• Coordination with Multatech for inclusion of their water/sewer design package
• Project management for design phase (4 months) -January 2017 -April 2017
Amendment 4 also includes a credit for removal of water and sewer sheets from our
Phase 3 design package.
BASIC SCOPE OF SERVICES
The following sections describe the new scope in more detail by corresponding line item.
Task 100. Design of Yolanda Outfall (Multiple Alternatives)
As part of Amendment #2, a redesign of the Yolanda Drive headwall was included.
However, the scope assumed one design would be necessary. Due to requests of local
residents, an extension of the headwall 30 feet beyond its current location was
evaluated and designed. This request was later recanted. A second design of the
headwall was therefore necessary which was not covered under the original contract or
subsequent amendments. In addition, field engineering was provided to ensure proper
dimensions of the constructed headwall, as part of adjustments to the final design.
Task 200. Revised Plan Sheet for Line D
Local residents requested a meeting in August 2015 to discuss concerns with the
recently constructed principal spillway in the Eastern Hills Pond, which was attended by
Jacobs staff. Upon evaluation of the location of the principal spillway, it was determined
that the structure was constructed approximately 33 feet away from the location
indicated on the plans. This necessitated additional construction services to coordinate
with the contractor and incorporate revised design features in accordance with local
resident and contractor adjustments. These construction services included an additional
realignment of the Line D reinforced concrete box and redesign of the principle spillway
structure. Upon the demolition of the previously constructed spillway, on-the-ground
survey was also required to ensure proper placement and appropriate dimensions of the
principle spillway. Coordination efforts were provided on an emergency-term basis to
work with the contractor to accommodate the short time schedule available and material
issues. Time was of the essence because of the threat of rain and the fact that the pond
had been drained and cleaned to facilitate the spillway construction.
Page 2
Task 300. Additional Site Inspections
Once design revisions were incorporated, field engineering services were provided to
ensure the contractor constructed the spillway appropriately, which required frequent
site visits.
Task 400. Engineering Review/Resolutions to Sinkhole and Seepage Issues
Upon completion of the construction of the spillway, leaks were observed in the principle
and emergency spillway which required additional field engineering services to provide
recommended solutions.
Task 500. Conversion of InfoWorks Model
Under Amendment #1 , Jacobs developed an InfoWorks SD model of the Eastern Hills
drainage system. However, this software has since become outdated and has been
replaced with InfoWorks ICM. This Scope of Work provides for conversion of the model
from InfoWorks SD to InfoWorks ICM to better accommodate existing and future
updates to the drainage system . These updates include the final Phase 2 improvements
as constructed and the Phase 3 improvements as they are designed and constructed.
The goal of the InfoWorks modeling effort has been to incorporate final design features
as they are implemented.
Task 600. Survey of Pond/Spillway for Model Input
Lina T. Ramey & Associates (L TRA) provided a pre-excavation survey ( elevation of top
of silt) and post-excavation survey (elevation of bottom of pond). Upon review of the
survey data, it was determined that additional elevation data is needed to model the
pond in InfoWorks ICM. Jacobs will survey additional points along the top of the wall
and spillway to provide input to the InfoWorks ICM model.
Task 700. Model Verification of As-Built Conditions of Pond
Jacobs will input data from Task 600 and run the InfoWorks ICM model for as-built
conditions to verify the operation of the spillways and inundation of adjacent properties.
Task 800. Permanent Drainage Easement for Eastern Hills Park
Jacobs will prepare easement documents for a permanent drainage easement from Fort
Worth Independent School District (FWISD).
Task 900. Temporary Construction Easement for Eastern Hills Park
Jacobs will prepare easement documents for a temporary construction easement from
FWISD for construction of Phase 3.
Task 1000. Permanent Drainage Easement for Emergency Spillway
Jacobs will prepare easement documents for a permanent drainage easement from
resident(s) adjacent to pond 's emergency spillway to allow the City access to the
spillway for operation and maintenance activities.
Page 3
Task 1100. Coordination with Multatech
Jacobs will coordinate with Multatech to include their water and sewer design package
with the plans and specifications for bidding of Phase 3.
Task 1200. Project Management During Design of Phase 3
Amendment 3 extended the project management through September 2016. Due to
delays in bidding Phase 3, additional project management hours are needed to complete
Phase 3. Amendment 4 will extend the project management task by 4 months (January
2017 through April 2017).
Credits from Amendment 3
Reduction in Scope for Item 3 -Additional Water/Sewer Design (Phase 2 and
3)
Removal of water and sewer details for each water main lowering, service lateral, water
meter, and sewer cleanout replacements (4 sheets).
Credit unbilled amount: $2 ,650
Reduction in Scope for Item 7 -Additional Phase 2 and 3 Drawings
Removal of 7 Plan and Profiles sheets for water/sewer. Removal of water/sewer
services and water details sheets .
Credit unbilled amount: $2,200
Page 4
' ' .
EXHIBIT B-1
(SUPPLEMENT TO ATIACHMENT B)
EASTERN HILLS STORM SYSTEM IMPROVEMENTS
HOURLY RATE SCHEDULE
(FOR WORK DONE ON TIME MATERIALS BASIS)
PROJECT MANAGEMENT
Manager of Projects (Project Principal) (2015} $200
Manager of Projects (Project Prin ci pal) (2016) $208
Project Manager (2015) $132
Project Manager (2016) $137
Administrative/Clerical {2015) $60
Administrative/Clerical (2016) $62
ENGINEERING
Project Engin e er (2015)
Project Engineer (2016)
Sr. Hydrologist
EIT (2015)
EIT (2016)
PRODUCTION
CADD Designer (2015)
CADD Designer (2016)
ENVIRONMENTAL
Sr . Environmental Scientist
Envirionmental Sc ientist
GIS Analyst
SU RVEYI NG/OTHER
Survey Technician
$115
$120
$96
$82
$85
$106
$110
$120
$72
$72
$60
ATTACHMENT B
Exhibit B-2 : Fee Breakdown
PROJECT NAME : CoFW Eastern Hills Phase 2 & 3 (Amendment 4)
PROJECT NUMBER : WFXK5900
DATE : 9/29/2016
Contract Type : Lump Sum
MANHOUR ESTIMATE
Management
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APPROVED BILLING RATE 200.00 208.00 132.00 137.00 120.00 115.00 82.00
TASK Phase2
100 Design of Yo landa Outfall -Multiple alternatives 1 40.5 1
200 Revised plan sheet for field adj ustment of Line D sheets 26
300 Additional site inspections during pond/spillway construction (September 2015) 38
400 Engineering review/resolutions for sinkhole and seepage issues at spillway 23 14 0.5
TASK Phase 3
500 lnfoWorks Conversion 2 2 16
600 Survey of pond/spi ll way for model input
700 Model verification of as-built conditions 6 2 24
800 Permanent Drainage Easement-Eastern Hills Park (FWISD) 2
900 T emporary Construction Easement-Eastern Hills Park (FW ISD ) 2
1000 Permanent Drainage Easement -Access to emergency spillway 2
1100 Coordination -In c lu sio n of Multatech Design Package 8
1200 Project Management -Design 27.373
Credit from Amendment 3 for removal of water/sewer sheets
Billable Hours 62 8 81 45 40 1 1
REIMBURSABLES Markup I QO/o
I. PRI NTING & REPRODU CTION $0 $0
I. COUR IER & OVERN IGHT DELIVERY $0 $0
II. Travel $0 $0
IV . TRAVEL $10 $10
Ill . Survey Equipment $120 $120
IV. SUBS-ANA $2,700 $2,700
Direct Costs $2,830
Pl anning
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8 368
Labor
Re imbursables
Total
$7 ,748
$10,53 1
$7,600
$6 ,506
$2 ,610
$2,080
$4,402
$274
$274
$274
$1 ,976
$3 ,750
-$4,850
$43 ,175
$43 ,175
$2,830
$46 ,005
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10/3/2016