HomeMy WebLinkAboutOrdinance 18688-06-2009Ordinance No. 1$68$-46-2409
AN ORDINANCE INCREASING ESTIMATED RECEIPTS AND APPROPRIATIONS IN
THE RETIREMENT FUND 4N THE AMOUNT OF "1,477.40 FOR THE PURPOSE OF
FINALIZfNG THE FISCAL YEAR 204$ BUDGET; PROVIDING FOR A SEVERABlLITY
CLAUSE; MAKING THIS ORDINANCE CUMULATIVE OF PRIOR ORDINANCES;
REPEAL(NO ALL ORDINANCES !N CONFLICT HEREWITH; AND PROVIDING AN
EFFECTIVE DATE.
BE IT ORDAINED BY THE CITY GOUNGIL OF THE CITY OF FORT WORTH, TEXAS:
SECTION 1.
That in addition to those amounts allocated to the various City departments for Fiscal Year 2407-244$, there
shall also be increased estimated receipts and appropriations in the Retirement Fund in the amount of
$1,077.00 for the purpose of finalizing the Fiscal Year 2008 Budget.
SECTION 2.
That should any portion, section or part of a section of this ordinance be declared invalid, inoperative or void
far any reason by a court of competent jurisdiction, such decision, opinion or judgment shall in no way
impair the remaining portions, sections, or parts of sections of this ordinance, which said remaining
provisions shall be and remain in full force and effect.
SECTION 3.
That this ordinance shall be cumulakive of Ordinance No. 17749 and aII other ordinances and appropriations
amending the same except in those instances where the provisions of this ordinance are in direct conflict
with such other ordinances and appropriations, in which instance said conflicting provisions of said prior
ordinances and appropriations are hereby expressly repeaPed.
SECTION 4.
This ordinance shall take effect upon adoption.
APPROVED AS TO FORM AND LEGALITY:
'~ ° i
t ~ r
Assistant C~ty Attorney
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City of Fort Wartlt, Texas
Mayor and Council Communication
CC1tlNClL AC"flON: Approved on 6123120U9 - tJrd. No, 18587-06-2009 &.18688»06-2009
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DATE: Tuesday, June 23, 2009 REFERENCE NO.: G-18608
LOG NAME: 13FY2008 YRENOADJ
SUBJECT:
Adapt Supplemental Appropriation Ordinances far Fiscal Year 2008 Year End Budget Adjustments
RECOMMENDATION:
It is recommended that the City Council:
1. Adopt the attached supplemental appropriation ordinance increasing appropriations for Fiscal Year
2008 by $4,644,548.00 in the General Fund departments that are over budget and decreasing the
unreserved, undesignated General Fund balance by the same amount; and
2. Adapt the attached supplemental appropriation ordinance increasing estimated receipts and
appropriations for Fiscal Year 2008 by $1,077.00 in the Retirement Fund.
DISCUSSION:
The City's annual General Fund operating budget is formally enacted into law by City Council action
adopting an appropriation ordinance that establishes spending limits for each department's operation.
The purpose of this M&C is to provide the City Council with the final balanced budget, per the audit, for the
year ending September 30, 2008. This process begins with the recording of all expenditures from October
1, 2007, to September 30, 2008, plus all expenditures found posted to the Fiscal Year 2009 that should be
posted as prior year expenditures. As a result of the external auditors' review, additional expenditure
entries are either posted ar re-classed, resulting in changes to departments' final total expenditures. All
departments' final expenditures are then compared against the budgeted amount approved from the
original or supplemental appropriation during the year, which results in today's action.
The amounts over budget must be appropriated by action of the City Council in accordance with the City
Charter {Chapter X, Section 5, Expenditure Ondy Pursuant to Appropriations). This action represents the
final step before the audit can be completed and the Comprehensive Annual Financial Report be
putwiished.
CEN~F2AL. FU~€~ ~1EPARTMEN"f
Ettrtfgt ar'ct ~1t~r?agerl?ent Servat:e5
~;€ty €v~anager
City Secretary
Codµe Gornplian£ce ~t
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t:~~gnam4: 131=~'()C!~ YEtf.~it?At)1 t!a~;e I «t"-t
Parks and Community Services $176,418.44
Police $2,744,575.44
Public Events $158,458.44
Public Health $21,776A4
Transportation & Public Works $981,594.44
Zao $5,008.00
TOTAL GENERAL FUND $4"644,548.aa
Below is a brief explanation of the activity that caused these departments to exceed their budgets:
Budget and Management Services-Over budget due to salary and temporary labor costs.
City Manager-Unexpected personnel costs resulted in not realizing salary savings projected in the budget
reduction plan as well as unanticipated consultant and transportation study expenditures.
City Secretary-Over budget due to supply and contractual services items.
Code Compliance-Salary savings did not offset increased costs for fuel, postage, property demolitions and
private mowing.
Community Relations-Slight overage in production of annual citizen survey.
Internal Rudit-Over budget due to increased costs related to the recruitment of the City Auditor.
Parks and Community Services-Budget overages in personal services, fuel and waterlwastewaterfew did
not completely offset savings in contractual costs.
Police-Over budget due to an increase in motor vehicle fuel, consultant costs and ESQ outside repair
charges which were partially offset by savings in salary, IT supplies and motor vehicle repairs.
Public Events-An increase in contractual services and operating supplies resulted in a budget average;.
however, salary savings were achieved through the hiring freeze and restrictions on overtime.
Public Health-Slightly over budget due to purchase of vehicles this fiscal year which were originally
budgeted the prior fiscal year.
Transportation and Public Works-Over budget due to increases in cost of raw materials, such as concrete,
motor vehicle fuel, and transfer out far contract street maintenance which was partially offset by savings in
personnel costs and vehicle purchases.
Zoo -Slight overage due to salary related expenditures.
t,€ytht4c.. trS ."^.~ k!$i{s.~1 ,..1t CF!:'#'.rate R" twl£ c. €: Bawz+i€:":ixF .~'3 t€~w~t ?}:'..~f F srr:~ t,+~5,~ a{.i}#i ssp~.ckt;#:3:n~, £ ,S ,fit?}Yi£ VYi,j1'~:+ frp
r atE; t<a~ €'"~!`aS '€~£."~?I ~~-_tli~ E'U'Lenc~c.s i~S tl ~tl}~'.~ t'', 4,:~t`ti:;i rig t}"~@,rr„}? s E.k t.s.9e_'de"3~" ti"=? t..s (frE?~teta a?7i: ±tent 3i'4 *:7}^a.
REYENtlE~u ANI~ CITNER I`INAJ+iGCNG SG}URCES
{aaa"s ami#ted) AGTf1At_ BUQGE"f VARIANCE
anera! Prr~perty "~?,54}3 :32.948 {7,3611
Larziamc: t.3t Y"'t7i)t? 5'h[;tif?t1i).1 ]Yt~~~'r~1~-t
Other Local Taxes $9,288 $9,297 ${9}
Charges for Services $25,062 $25,715 ${653}
Licenses and Permits $43,534 $42,106 $1,428
Fines and Forfeitures $13,729 $13,727 $2
Revenue from Use of Money $13,174 $17;416 ${4,242}
Intergovemmentai $1,212 $1;068 $143
Gas Leases and Royalties $608 $350 $258
Other Revenues $2;620 $1,387 $1,233
Transfers In -Other Funds $31;152 $28,494 $2,658
lntrafund Transfers In $8,050 $0 $8,050
Total Revenues $571,392 $564,052 $7,340
It is also noteworthy to rnentian departments that did not exceed ar had savings below the approved
budget, as identified below. Savings noted below may ar may not be fully realized because the funds are
rolled aver for use in Fiscal Year 2008-2009. This occurs most often when a construction contract takes
more than a year to execute or when vehicles take longer than a year to bid, order and receive.
DEPARTMENT APPROPRIATED SAVINGS
Mayor and Council $32,725.00
Law $35,648.00
Human Resources $133,695.00
Environmental Management $76,587.00
Nan-Departmental $8,934,170.00
Economic and Community Development $326.732.00
Planning and Development $712,932.00
Library $230,895.00
Municipal Court $68,580.00
Financial Management Services $309,490.00
Fire $314,647.00
Housing $140,075.00
Total Savings General Fund $11,316,176.00
Mayor and Council -Savings were achieved in IT leased equipment, mileage reimbursements, and travel
expense.
Law -Savings exist in casts for outside legal consultation.
Human Resources -The mid-year hiring freeze resulted in savings in contractual casts related to Police
and Fire recruiting.
~l'a "i3C`tT".,rtta? to c'?°?tx~f..r E£;€'t I.3 r.t1{:- ?tZ tQir~~a, Cat.#4 ?:} sala!~# ~i^~`JirlgS.
° C 3*'tc a ~, r t tf r r t FYtC tC+ G. r~! "x Y.+.! ' fY - t` €_
~i(3-$ ti~}.~. t, r.=ai :~aVi~'t~.Y ..x!S.. iS° t#?iS .:.i7.,°. ,,,:a. t".t£;. ,.?r ~xF>e.}Ciit,.?rE:. t: i".et ~_.x...,i~... ,~,,.,y Ydt..-.cE fd _.
t,rv'}gCan<.??r.1t3G "espnt,s C,.,.tif'~ t?t a??'yr °yFSx:. de;7art.'nf'r}t.. ~i~V'Ir?{r8 'J4'£?C4~ at:r!;f'Ved !S? ele~trr#:i,y £C_'=SSS .~., 4.de to
.r:.illSf;l'1,'t3t#an etfL7d'CS and C3CtiC~.=~zuc+l 5#.?PVIU'e5 FSJr prajPir`.S Si3it~'i aS {~t~,.t~ arlt`? et".;3?l?JiT'i:^_ dev@iS}prxlent aS 4lreil
as debt transfers.
,_..t_nLm;c ~±ta' ~C~{T?ttlilr,?y y3wt.m%,76T°e nj°{~ndr'i h }',';vet d?~P, t^ $alaty _~Vings and a diSCarity stCrd': w}t%t;:~
#1~`_'+ r2m#:''Y~;3i a ,.wCS:n~!~,#??~ r!y f St "te v ~`.'"# t:""s.."e
t' c.!".; I.:q°? .~dtd a~cv'> u up, s,E..f'?; (.,,. ~ ~" €'}g. t~ wt s ~. `J .era ..."",v` r ~ !,i €tSwk. [£~ ttuv# tCt re ,'~ y ~`ar ?' o .t y C, r;+..'{' .~r...„t r}
i..r}y~r~.n~~e: 13t Y'?t1tl~ ~'ttF;~it)1C73 I"a8~ 3 ctf4
new billing system for third-party plumbing which has reduced costs.
Library -Under budget due to salary savings and contractual costs related to IT leases, telephone
services and ttte Shambles Library were partially offset by increases in supplies and equipment.
Municipal Court -Under budget due to the hiring freeze which was partially offset by increases injury fees
and court notification processes.
Financial Management Services-Savings were achieved in salary, discretionary iT charges and
contractual casts.
Fire-Under budget primarily due to savings in Constant Staffing Overtime.
Housing-Salary savings related to vacancies.
Retirement Fund is over budget by $1,477.00 due to charges incurred prior to the Retirement
Administration becoming a separate entity but paid during this fiscal year. The City was reimbursed for
these expenses.
Culture and Tourism Fund is under budget by $1,422,330.00 and therefore no supplemental
appropriations are needed.
FISCAL INFORMATION J CERTIFICATION:
__ __ __
The Financial Management Services Director certifies that upon the approval of the above
recommendations and adoption of the attached supplemental appropriation ordinances funds will be
available in the current operating budgets, as appropriated, of the General Fund and the Retirement Fund.
Upon approval, the Unaudited, Unreserved; Undesignated Fund balances of the General Fund and the
Cultural and Tourism Fund will exceed the minimum reserves as specified in the Financial Management
Policy Statements.
FUNQ CENTERS:
TO FundtAccounttCenters FROM FundtAccountiCenters
_ - --
CERTIFICATIONS: - -- _ _ ___.
Submitted for Char Manager's Office by; Karen Montgomery {6222)
Originating Department Head: Mena Ellis {8517)
Additional information Contact: Walter Peoples {6217)
i.otraainc: 13F`r"i}iJS 1`RF,~C7rY171 1~<<ge 4 oi'=t