HomeMy WebLinkAboutContract 41045-CO1+ • ;
City of Fort Worth
Change Order Request
CITY SECRETARY
CONTRACT NO. 4-\'0t\5-to \
Change Order No. Date TPVV Project No. Funding (FAC)
1 (One) 12/14/10 GG04 541200 0246000
Facility and Project Description City Secretary Contract No.
Cooling Tower Upgrade Fort Worth Convention Center
ORIGINAL CONTRACT AMOUNT .............................................................. ..
EXTRAS TO DATE ................................................................... ..
CREDITS TO DATE ................................................................... .
41045
$1 ,063 ,820
$
$
0
0
CONTRACT COST TO DATE ................................................................................................ ..
AMOUNT OF PROPOSED CHANGE ORDER. ................................................................. .
REVISED CONTRACT AMOUNT ........................................................................................... ..
ORIGINAL FUNDS AVAILABLE FOR CHANGE ORDERS ........................................................... .
REMAINING FUNDS AVAILABLE FOR CHANGE ORDERS ....................................................... ..
ADDITIONAL FUNDING (IF NECESSARY) .................................................................. · ............ ..
IN ACCORDANCE WITH THIS CHANGE ORDER, THE CONTRACTOR SHALL:
Provide all labor and material as per the attached PCR 1 to add discharge tank and valving,
backwash sand filters and removal of existing ammonia evaporator and condenser ADD
Total this Change ADD
$ 1,063,820
$ 57 ,910
$ 1,121,730
$ 90 ,000
!l, ~, m~n
0
$57,910
$ 57 ,910
It is understood and agreed that the acceptance of this Change Order by the contractor constitutes an accord and satisfaction and represents payment in full (both time
and money) for all costs ari sing out of, or incidental to , the above Change Order
Contractor's Name
Freer Mechanical Contractors, inc
Orig inal Contract Ti mt, Add itional Approved Time To Data Approved Contract T!me To Data .Add itional Tlma Fer Th is Chan ge Order
140 cd O 140 cd O cd
12 -2~1 -l J M·:ti IN
Cou cil Action (If Required)
0 Approved O Disapproved /I '7 111,~
0 Other C, • ""ff T
Date_./ 11/4,pp
Date
/,/S-tfap &,
Date
{ Z ·2-1./o
t .
'
~ MECHANICAL CONTRACTORS, INC,
November 16, 2010
To: City of Fort Worth
Ra: FWCC; Cooling Tower Upgrade
Sub: Sand Filter Tank Change Order Proposal
Freer Mechan ical Contractors, Inc; will furn ish material and labor per for this proposed
change order per the following scope of work:
WORK TO INCLUDE:
Material/
Reclaim & recycle ammonia in evaporator, condenser, & Reclaim Equip $ 10,800.00
receiver tubes then demo tubes & steel supports Labor $ 26,403.00
Provide & install (1) 1050 gallon cone bottom tank on Material $ 1,898.00
existing concrete pad Labor $ 800.00
P rovide & install eductors and 3-way valves to cycle the Material $ 3,060.00
sweep between (2) towers as requested Labor $ 500.00
Provide new electrical & temperature control sequences & Material $ 1,000.00
relays as requ ired Labor $ 4,4n .oo
Reroute backwash pipe to terminate in tank and install Material $ 2,277.00
piping from tank into existing floor drain Labor $ 3,777.00
Add itional bond premium fees $ 1,400.00
Rental equipment for demo & tank installation $ 1,518.00
TOTAL $ 57,910.00
WORK TO EXCLUDE (for clarification):
• Thermal insulation of new tank • F ire protection
• Priming or painting • Concrete work (cutting, patching , or pads)
• Asbestos abatement or lead reduction • Overtime
Proposal is based upon approved submittals and scope of work. We appreciate the
opportunity to submit this quote. If you have any questions , please advise.
Sincerely,
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
1908 SAMUELS AVE .• FORT WORTH , TEXAS 76102 • Fax (817) 335-2 100 • Phone (817) 335-2101
P.O . BOX 4176 • FORT WORTH, TEXAS 761&4-0178
'
~-
I
t
I
J
I
" .
City of Fort Worth, Texas
Mayor and Council Communication
COUNCIL ACTION: Approved on 9/28/2010 -Ord. No. 19380-09-2010
DATE: Tuesday, September 28, 2010 REFERENCE NO.: C-24497
LOG NAME:. 25CONVENTlONCENTERCOOLINGTOWERUPGRADE
SUBJECT:
Adopt a Supplemental Appropriation Ordinance Increasing Appropriations in the Culture and Tourism Fund
in the Amount of $1,153,820.00 and Authorize the Execution of a Construction Contract in the Amount of
$1,063,820.00 Plus $90,000.00 in Contingency with Freer Mechanical Contractors, Inc., to Upgrade the
Cooling Tower at the Fort Worth Convention Center (COUNCIL DtSTRICT 9)
RECOMMENDATION:
It is recommended that the City Council:
1. Adopt the attached supplemental appropriation ordinance increasing appropriations in the Culture and
Tourism Fund by $1,153,820.00 and decreasing the unaudited, unreserved, undesignated fund balance
by the same amount; and
2. Authorize the City Manager to execute a contract in the amount of $1,063,820.00 plus $90,000.00 in
contingency with Freer Mechanical Contractors, Inc., to upgrade the cooling tower at the Fort Worth
Convention Center.
DISCUSSION:
The project is necessary to replace and upgrade the existing cooling tower at the Fort Worth Convention
Center. The cooling tower was installed in 1966 and requires replacement due to its age and normal wear
and tear.
The project was advertised for bid in the Fort Worth Star-Telegram on August 19, 2010 and August 26,
2010. The following proposals were received:
Freer Mechanical Contractors, Inc.
SKIHI Enterprises, Ltd.
RJM Contractors, Inc.
American Mechanical Services of Texas, LLC
$1,063,820.00
$1,301,900.00
$1,307.138.00
$1,427.300.00
Based on price, schedule, reputation and experience, Freer Mechanical Contractors, Inc., was determined
to offer the best value.
The overall project cost is expected to be:
Construction
Contingency, Staff Administration
· Total
$1,063,820.00
$ · 90,000 .00
$1, 153 .820.00
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
I
I
I
I ··
I
1·
I
' I
I
' I ·
I
I
I
~he City's M/WBE Ordinance is ~ed fgc_th.l§_ pr~. A public or administrative emergency exists which
requires the goods ·orservices to be provided with unusual immediacy.
The project is located in COUNCIL DfSTRICT 9, but will serve Fort Worth residents in ALL COUNCIL
DISTRICTS.
FISCAL INFORMATION/ CERTIFICATION:
The Financial Management Services Director certifies that upon approval of the above recommendations
and adoption of the attached supplemental appropriation ordinance , funds will be available in the current
operating budget, as appropriated, of the Culture and Tourism Fund. Upon approval, the unaudited,
unreserved, undesignated fund balance of the Culture and Tourism Fund will exceed the minimum reserve
as outlined in the Financial Management Policy Statements .
. FUND CENTERS:
' )
TO Fund/Account/Centers
GG04 539120 0246000
CERTIFICATIONS:
FROM Fund/Account/Centers
$1,153,820.00 GG04 539120 0246000
Submitted for City Manager's Office by: Thomas Higgins ·(6192)
Kirk Slaughter (2501)
Kirk Slaughter (2501)
Originating Department Head:
Additional Information Contact:
ATTACHMENTS
1. 25CONVCENTERCOOL TOWERUPGRAD AO .doc (Public)
2 . fund inqverifcation .pdf (CFW Internal)
3. MWBE Cooling Tower Waiver.pdf (CFW Internal)
$1,153,820 .00
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
CITY OF FORT WORTH
Purchase Order
Page 1 of 1
P.O. DATE: 11/10/2010
y Vendor Number: 0000001122
E FREER MECHANICAL CONTRACTORS INC
N 1908 SAMUELS AVE
ACHONLY
D FORT WORTH, TX 76102
0
R
INVOICE:$: Direct invoices in DUPLICATE to the address shown.
STANDARD PURCHASING TERMS AND CONDITIONS set forth in the
City of Fort Worth's Bid or Quotation, are incorporated herein by reference
and become a part of this order.
s
H
P0-11-00063159
SHOW THIS NUMBER ON ALL
PACKAGES, INVOICES AND
SHIPPING PAPERS.
TRANSPORTATION & PUBLIC WORKS
ARCHITECTURAL SVCS
401 W13TH ST
I FORT WORTH, TX 76102
p Phone:
T
0
MAIL INVOICE IN DUPLICATE TO:
B TRANSPORTATION & PUBLIC WORKS
I ARCHITECTURAL SVCS
L 401 W13TH ST
L FORT WORTH, TX 76102
T Phone:
0
Account Code: GG04-539120-0246000 Payment Terms:
Bid No .:
Item I I Requlsltlont
Class-Item 909-63
1 Fort Worth Convention Center Cooling Tower Upgrade CS41045 M&C
C-24497 9-28-20 10 GG04-539120-0246000
Class-Item 909-63
2 Contingency -Fort Worth Convention Center Cooling Tower Upgrade
CS41045 M&C C-24497 9-28-2010 GG04-539120-0246000
Rev. 20100104
Shipping Terms:
Delivery Calendar Day(s) A.R.O.:
Quantity Unit Unit Price Total
1 EA $1 ,063 ,820 .00 $1 ,063 ,820 .00
1 EA $90 ,000 .00 $90 ,000 .00
TOTAL: $1 ,153 ,820.00
APPROVED:
By: Vicki McDonald
Phone#: (817) 392-2586
BUYER
OFFICIAL RECORD
CITY secRF'!'l~V
FT. u.,,-PT ' ,••w ••• ,.., ' '1 ; ~ I\
., .
PROJECT SUMMARY SHEET
PROJECT NAME: Cooling Tower Upgrade Fort Worth Convention Center
City Secretary No.:
Attachment to Change Order No.:
Today's Date:
Original Contract Amount:
Extras to Date:
Credits to Date:
Contract Amount to Date:
Amount of Proposed Change Order:
Revised Contract Amount:
41045
1
12/22/10
Contingency Funds Avail . for Admin. Change Orders:
Remaining Funds Available for Change Orders:
Additional Funding (if necessary):
by: Brandy Crane
$
$
$
$
$
$
$
$
TOTAL
1,063,820.00
1,063,820.00
57,910.00
1,121,730.00
90,000.00
32,090.00
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Page 1 of2
Tidwell, Allison
From: Durham , Jack
Sent: Monday, January 03 , 2011 9 :07 AM
To: Tidwell, Allison
Cc: Murayama, Dalton
Subject: RE: Change Order for Cooling Tower Upgrades at FWCC
The original contingency was $90 ,000 . The Co 1 is for $57 ,910 which when deducted from the Council Approved
contingency ($90 ,000) leaves balance of $32 ,090 remaining in cont ingency balance. Thanks .
Jack Durham
Senior Construction Manager
T/PW Architectural Services
8 17-392 -8072
From: Tidwell, Allison
Sent: Monday, January 03, 2011 9:02 AM
To: Durham, Jack
Cc: Murayama, Dalton
Subject: RE: Change Order for Cooling Tower Upgrades at FWCC
Jack,
The original contract was approved by Council on September 28 , 2010, for the amount of$1 ,063 ,820.00 plus
$90 ,000 contingency. The change order is requesting an additional amount of $57 ,910.00 , but the remaining
funds of the contingency amount is $32 ,090.00.
I read the original contract and it states that any change orders over $25 ,000.00 have to go to Council. If the
$32 ,090.00 was being applied to the amount requested ($57 ,910 .00), the additional amount is still over
$25 ,000.00 by $820.00.
I'm waiting to hear back from Doug Bl ack to find out if this should have gone before Council.
t,-,. B,,;/ XL//
~3F.J
Admin istrative/Record s Technician
City Secretary's Office
Phone: (817) 392 -6090
Fax: (817) 392-6196
www.fortwor thg ov.org/cs e c
1/3/2011
From: Durham, Jack
Sent: Monday, January 03, 2011 8:55 AM
To: Tidwell, Allison
Cc: Murayama, Dalton
Subject: RE: Change Order for Cooling Tower Upgrades at FWCC
Allison , what are the discrepancies are you concerned about? Thanks.
Jack Durham
Senior Construction Manager
T/PW Architectural Services
817-392-8072
From: Tidwell, Allison
Sent: Thursday, December 30, 2010 8:02 AM
To: Durham, Jack
Subject: Change Order for Cooling Tower Upgrades at FWCC
Jack,
Page 2 of2
As I was reviewing the change order for the Cooling Tower upgrades, there were some discrepancies with the
amount and before Marty signs off on it , I need clarification from Doug Black. So , just in case you were
wondering where it was, I wanted you to know that our office had it.
Also , I noticed that the routing slip was missing the City Secretary's Office name, and all change orders are
supposed to come through our office and are to be housed with the original contract. Thanks!
1111'11 ,,fu, 1/uv,/
~~J
Administra tive/Re co rds Te chnician
City Secre tary 's O ffi ce
Phone: (817) 392-6090
Fax: (8 1 7) 392-6196
www.fo rtworthgov.org/ csec
1/3/2011