Loading...
HomeMy WebLinkAboutContract 41055-A2CITY SECRETARY CONTRACT NO. 4 1 o5S -8: a STATE OF TEXAS COUNTY OF TARRANT 0 AMENDMENT NO. 2 CITY SECRETARY CONTRACT N0.41055 (M&C Needed) WHEREAS, the City of Fort Worth (City) and HDR Engineering, (Engineer) made and entered into City Secretary Contract No. 41055, (the Contract) which was authorized by the City Council by M&C C-24547 on the 19 day of October 2010; and WHEREAS, the Contract involves engineering services for the following project: Fort Worth Traffic Adaptive Signal Project (EECBG Grant Activity #7, Project No. N/A WHEREAS, it has become necessary to execute Amendment No. 2 to said Contract to include an increased scope of work and revised maximum fee; NOW THEREFORE, City and Engineer, acting through their duly authorized representatives, following agreement which amends the Contract: 1. herein by enter into and the Article I of the Contract is amended to include the additional engineering services specified in M&C C-24547 ,adopted by the City Council on the 19 day of October 2010 and further amplified in a proposal letter dated July, 28, 2011, copies of which are attached hereto and incorporated herein. The cost to City for the additional design services to be performed by Engineer total $75,000. 2. Article II of the Contract is amended to provide for an increase in the maximum fee to be paid to Engineer for all work and services performed under the Contract, as amended, so that the total fee paid by the City for all work and services shall not C ity of Fort Worth, Texas Amendment to Engineering Agreement PMO Official Release Date: 6 .18.2010 Page 1 of 2 12 -23 -11 P1 2 :1 3 IN OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX exceed the sum of $350 ,970 . 3 . All other provisions of the Contract which are not expressly amended herein shall remain in full force and effect . EXECUTED on this the *Day of Month Here* day of *Month Here*, *Year Here*, in Fort Worth, Tarrant County, Texas. • ~~~"t\.'tl..~'IJ.1 AT w ,<:),~ti!!ORT IM',. §!( iooOOOo o~o · . r · eO,,o° 01-t1ii ~ ~ 0 0-~~ <:,~~ ka.t Ly !!eudzix -~t~\ g § City Secretary v o o ¥ r' °o o0 ~1 A )too oo /:.r I(~ 0 00000° C:I .C ~?lll: 'l'EX ~ ~~ APPROVAL RECOMMENDED: :tl.1t"Q..~~~~ APPROVED: _D __ o_~u _.~-~-/--~~t::J_ Do~i9, Dire~ Fernando Costa Transportation and Public Works Assistant City Manager HDR Engineering, Inc. ENGINEER Name: Ram.on Migue Vice President 210 East Third Street , Suite 300 Fort Worth, TX 76102 ~FORM AND LEGALrTY: Assistant City Attorney City of Fort Worth, Texas Amendment to Engineering Agreement PMO Official Release Date: 6.18 .2010 Page 2 of 2 hr-4-L c -z s-2-1,; { (. I 7'. l I OFFICIAL RECORD IT V SECRETARY Ff, 11' • n n ., v exceed the sum of $350,970. 3. All other provisions of the Contract which are not expressly amended herein shall remain in full force and effect. EXECUTED on this the *Day of Month Here* day of *Month Here*, *Year Here*, in Fort Worth, Tarrant County, Texas. ATTEST: Marty Hendrix City Secretary APPROVAL RECOMMENDED: Doug Wiersig, Director, Transportation and Public Works Name: Ramon Miguez Vice President APPROVED: Fernando Costa Assistant City Manager 210 East Third Street, Suite 300 Fort Worth, TX 76102 APPROVED AS TO FORM AND LEGALITY: Assistant City Attorney City of Fort Worth , Texas Amendment to Engineering Agreement PMO Official Release Date: 6 .18.2010 Page 2 of 2 July 28, 2011 Mr. Mark Mathis , P.E. Traffic Services Manager Transportation and Public Works Department City of Fort Worth 5001 James Avenue Fort Worth Texas 76115 Dear Mr. Mathis, Attached is the Additional Scope of Services for the Fort Worth Adaptive Signal Project (EECBG Grant Activity #7). These additional services include the evaluation , design and installation of Carlson Wireless Radios provided by the City of Fort Worth. Attached is a detailed scope of services that lists the work to be performed under these add itional services. Compensation for these additional services will be $75,000. The total fee for the original services and the additional services will be $350,970. The original W/DBE goal was 40% and the W/DBE goal after this contract amendment remains the same at 40%. The City M/WBE Goal is 10% Thank you for the opportunity to serve the City of Fort Worth and we look forward to completing this project successfully for the Cjty . S incerely, Paul Luedtke, PE Project Manager Attachment Additional Scope for Engineering Study and Design Related Services for Adaptive Traffic Signal Control System Wireless Design and Installation The additional scope set forth herein defines the work to be performed by the ENGINEER in completing the project. Both the CITY and ENGINEER have attempted to clearly define the work to be performed and address the needs of the Project. OBJECTIVE The CITY has been awarded an Energy Efficiency and Conservation Block Grant (EECBG) from the U.S. Department of Energy as part of the federal economic recovery plan (American Recovery and Reinvestment Act of 2009 -ARRA). One of the activities included in this grant is to deploy and to test adaptive traffic signal control hardware at twelve (12) traffic signals along two arterials as follows : • University Dr. from Colonial Parkway south through Benbrook Blvd . including these signalized intersections: o University Drive & Colonial Parkway o University Drive & Park Hill Drive o University Drive & Cantey Street o University Drive & TCU pedestrian Crossing o Un iversity Drive & Berry Street o University Drive & Benbrook Blvd. • Bryant Irvin Blvd. from SH 183 south through Overton Ridge Blvd. including these signalized intersections: o Bryant Irvin Rd . & SH 183 (diamond interchange) o Bryant Irvin Rd . & Private Drive (Sams/Lowes) o Bryant Irvin Rd . & SW Loop 820 WB frontage road o Bryant Irvin Rd. & SW Loop 820 EB frontage road o Bryant Irvin Rd. & Cityview Blvd. o Bryant Irvin Rd. & Overton Ridge Blvd. WORK TO BE PERFORMED Task 1. Project Management Task 2 . System Design Task 3 . Radio Installation Task 4 . Configuration and Integration Services ATIACHMENT 'G" TO STANDARD AGREEM ENT FOR ENGIN EE RING RELATED DESIGN SERVIC ES (REV 7127/2009) PAGE 2 0 F 5 TASK 1. PROJECT MANAGEMENT ENGINEER will manage the work outlined in this scope to ensure efficient and effective use of ENGINEER 's and CITY's time and resources. ENGINEER will manage change , communicate effectively , coordinate internally and externally as needed , and proactively address issues with the CITY 's Project Manager and others as necessary to make progress on the work . 1.1. Managing the Team a. Lead , manage , and direct design team activities b. Ensure quality control is practiced in performance of the work c . Communicate internally among team members d. Task and allocate team resources 1.2. Communications and Reporting a . The ENGINEER will attend a kickoff and chartering meeting with CITY staff to confirm and clarify scope, understand CITY objectives , and ensure econom ical and functional designs that meet CITY requirements . b. Conduct and document project meetings with CITY Project Manager as needed . c . Prepare invoices and submit monthly in the format requested by the CITY . This Format will be developed according to CITY , ARRA and EECBG requirements . d . Prepare and submit monthly progress reports in the format provided by the respective CITY Department and developed accord ing to CITY, ARRA and EECBG requirements . e. Vehicle Identification : When conducting site visits to the project location, the ENGINEER or any of its sub-consultants shall carry readily visible information identifying the name of the company and the company representative . DELIVERABLES • Monthly invoices • Monthly progress reports in format appropriate for CITY ARRA office (ARRA Spreadsheets) TASK 2. SYSTEM DESIGN In this task , the ENGINEER will design the network configuration , assign IP numbers, coordinate with CITY departments (limited) and develop a standard mounting detail for the radios. For this system, the goal will be to rapidly deploy a wireless Ethernet system using Carlson Wireless Ethernet radios. A linear network will be designed along each of the two corridors and will have a connection to the t nternet. ATIACHMENT "G" TO STANDARD AGRE EMENT FOR ENG IN EER ING RELATE D DESIGN SERVICES (REV 7127/'2009) PAGE30F 5 ', 1. Conduct a ground level field observation for each intersection noting the best apparent line of sight between accessible signal poles at each intersection 2. This configuration will be documented showing the approximate location of each radio with its signal path between radio_s 3 . An IP addressing scheme will be developed by the CITY with the assistance from the ENGINEER. This addressing scheme will be shown on the drawing provided to the CITY. 4. This drawing will be provided to the CITY for review and comment. 5 . Comments will be received from the CITY and incorporated into the design as appropriate. 6. One day of field work by senior staff is assumed. DELIVERABLES • Drawing for each corridor noting the locations of the radios , their orientation and their addressing scheme. TASK3. RADIO INSTALLAT~ON In this Task, the radios that have been purchased by the CITY will be installed and configured according to the plans developed in Task 2. The ENGINEER will install the wireless Ethernet radios supplied by the CITY using hardware supplied by the city according to the design developed in Task 2. 1. Furnish and Install Outdoor Ethernet Cat5E cable in existing conduit. 2. Install Carlson Ethernet radios. A total of 22 radios will be installed at signalized intersections . 3. Install up to two Carlson Ethernet radios in intermediate locations for connectivity _along University Drive between Colonial Drive and Park Hill Drive . 4 . Provide traffic control in field during radio installation for ENGINEER. ASSUMPTIONS • All radios , power insertion hardware , and attachment hardware will be provided by the.CITY. • Outdoor Ethernet wiring will be _provided by the ENGINEER DELIVERABLES • Twenty Installed , configured Carlson Ethernet Radio Units TASK4. CONFIGURATION AND INTEGRATION SERVICES ATIACHMENT "G" TO STANDARD AGREE MENT FOR ENG INEERING RELATED DES IGN SERVICES (REV 7f27/'2009) l'AG E 4 OF 5 Coordinating closely with the CITY, the Carlson Ethernet Radios will be configured by the ENGINEER. 1. Obtain twenty Carlson Ethernet Radios from the City of Fort Worth equipment warehouse. 2 . Preconfigure Each Carlson Ethernet radio for field installation including assigned IP address. 3. Align Carlson Ethernet radio during field installation. 4 . Provide post installation configuration to enable connectivity between intersections via the Carlson Ethernet radios . 5. Provide assistance to the CITY for installation of a wireless 3G or 4G type connection to the Internet for each of the two systems. ASSUMPTIONS • CITY will provide 22 Carlson Radios for configuration . • CITY will provide IP addresses for each Carlson Wireless Unit. • CITY will provide two 3G or 4G access points with service plan. DELIVERABLES • 5 wireless links along Bryant Irvin Road using Carlson Ethernet radios . • 4 wireless links along University Drive using Carlson Ethernet radios . • Depending on the design in Task 1, between one and three links along University Drive between Park Hill Drive and Colonial Drive . • Two 3G or 4G access points -one on University Drive and one on Bryant Irvin Drive. ATIACH ME NT 'G' TO STANDARD AGREE MENT FOR ENGI NEERING RELATE D DESIGN SERVICES (REV 7rl.7/'lf/J9) PAG E SOF 5 .1, ~ .. • r • I I l ~ ., , .. r., ~- ', 'r 'l ,,, ..... I City of Fort Worth, Texas Mayor and Council Communication COUNCIL ACTION: Approved on 11/15/2011 DATE: LOG NAME: SUBJECT: Tuesday, November 15, 2011 20AMEND 2 HDR REFERENCE NO.: **C-25275 Authorize Execution of Amendment No. 2 in the Amount of $67,340.00 to City Secretary Contract No. 41055, with HDR Engineering, Inc., for Additional Engineering Services for the Deployment of Traffic Signal Control Equipment Along Bryant Irvin Road and University Drive (COUNCIL DISTRICTS 3 and 9) RECOMMENDATION: It is recommended that the City Council authorize execution of Amendment No. 2 in the amount of $67,340.00 to City Secretary Contract No. 41055, with HDR Engineering, Inc., for additional Engineering Services for the deployment of traffic signal control equipment along Bryant Irvin Road and University Drive . DISCUSSION: On October 19, 2010, (M&C C&minus;24547) City Council authorized execution of an Engineering Agreement with HDR Engineering, Inc. (HDR), for engineering analysis and deployment of adaptive traffic signal control hardware at six traffic signal locations on Bryant Irvin Road and six locations on University Drive in the amount of $283,630.00. It has become necessary to amend the contract for additional engineering services to deploy and integrate wireless communication radios between each traffic signal along both roadways. This demonstration project is being funded by an American Recovery and Reinvestment Act grant to determine the viability and reliability of this advanced traffic control hardware that is designed to assist with retiming traffic signals based on real&minus;time traffic conditions. These two arterial sections were selected by Staff as providing a good test of this new and emerging technology because Bryant Irvin offers an arterial with super saturated traffic demand, while the section of University Drive offers varying traffic demands from special events. HDR will manage the installation of the specialized signal control hardware and prepare before and after condition studies to document the success or failure of this advanced traffic signal control hardware. HDR agrees to maintain its initial M/WBE commitment of 40 percent that it made on the original Agreement and extend and maintain that same M/WBE commitment of 40 percent to all prior amendments up to and inclusive of this Amendment No. 2. Therefore HDR remains in compliance with the City' s M/WBE Ordinance and attests to its commitment by its signature on the Acceptance of Previous M/WBE Commitment form executed by an authorized representative of its company. This project is located in COUNCIL DISTRICTS 3 and 9. FISCAL INFORMATION: ..., "j The Financial Management Services Director certifies that funds are available in the current operating budget, as appropriated, of the Grants Fund. FUND CENTERS: TO Fund/AccounVCenters CERTIFICATIONS: Submitted for City Manaeer's Office by: Ori2inatin2 Department Head: Additional Information Contact: ATTACHMENTS 1. 20AMEND 2 HDR financial info.doc FROM Fund/AccounVCenters GR76 531200 020484371770 Fernando Costa (6122) Douglas W. Wiersig (7801) George Behmanesh (7914) 2. 20AMEND SIGNALIZATION PILOT BRYANT IRVIN 2011 10 18,pdf 3. 20AMEND SIGNALIZATION PILOT UNIVERSITY 2010 09 20,pdf 4. Amendment #2 MWBE form,pdf $67,340.00 7 RBORLAWN BEL AIRE TRANSPORTATION & PUBLIC WORKS DEPARTMENT Traffic Services Division Adaptive Traffic Signal Control Project FORT WORTH ~ Bryant Irvin Rd from Hwy 183 to Overton Ridge Blvd Council District 3 T f z Col 0 0 I-"Z --' 4: BERRY BERRY W STCLIFF ~KEN T 0 a. HIL OP HILLTOP _3 -----'--'=ci-'-=---+~~-0 ID BIDDI ON ·1D DISON SH ELBY ~ SOUTH 90Uf H '----/---. .<_~~ HILLS /-I IL4S TRANSPORTATION & PUBLIC WORKS DEPARTMENT Traffic Services Division ....., # 0 cr' (j coLON L " Signalization Pilot Program 0 fJ • --' u. FORT WORTH University Drive from Log Cabin Village to Benbrook Blvd Council District 9 ~ City of Fort Worth ACCEPTANCE OF PREVIOUS M/WBE COMMITMENT FORM (for use with CHANGE ORDERS or AMENDMENTS greater than $60,000) .--"'"""'""!"'!""!"l'!'".-0~~""""'----'!ll!''!!'I'!!!' :~~~;,~_·.-_····· ·.:LLi·~~:~~,~~t-f 1~1!lSif /,~·,'{, 1 ·.i Fort Worth Adaptive Signal Project (EECBD Grant ActiVity #7):.: >: ;' \)·t.v~~·~::c:., .. ,,z, . ..:,· ·i' .r-;:· ·,···:. :\ ,,: ·j:, Language to be inserted in the M&C for this Agreement HOR Engineering, Inc. agrees to maintain its initial M/WBE commitment of 40% that it made on the original agreement and extend and maintain that same M/WBE commitment of 40% to all prior amendments up to and inclusive of this Amendment No. 2. Therefore HDR Engineering, Inc. remains in compliance with the City's MM'BE Ordinance and attests to its commitment by its signature on the Acceptance of Previous M/WBE Commitment form executed by an authorized representative of its company. To be Completed by the Representative of the Consu I Ramon Miguez Printed Signature HOR Engineering, Inc. Company Name 600 W. Sixth Street, Suite 100 Address Fort Worth , TX 76102 City/State/Zip Vice President · --~-1--------.:;... __ Ti tie Author 40% Paul Luedtke Contact Name (if different) paul.luedtke@hdrinc.com E-mail address 817-333-2800 Phone number as of 9/24/2011 817-333-2818 Fax Number M/WBE % Paid to Date Date Attach Complete Amendment Documentation and For.vard to MIWBE office M/WBE Compliance Staff (" ~~.--·.:·.~-~---·:·• E Signature (_o ,sc, ID# V'\ :::, .... -. :_ /li>.-r -. .-. .-. -.~:;·:-::::,:.: =.,,.-.·::: M/WBE Current % level via Last Report Rec'd :-'-~,_-_ _,. Tl:,/iii/ii .: .. :_ · · · ., I FDate 'I.