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CONTRACT NO . 1 L7\ I I .,,.
AMENDMENT NO . 1 TO
CITY SECRETARY CONTRACT NO . 41219
SERVICES AGREEMENT
BETWEEN CITY OF FORT WORTH
AND
TEKSYSTEMS, INC.
This Amendment No . 1 ("Amendment") to City Secretary Contract No . 41219 Services
Agreement ("Agreement"), is made and entered into by and between the City of Fort Worth (the
"City"), a home rule municipal corporation situated in portions of Tarrant , Denton, and Wise
Counties , Texas acting by and through Karen L. Montgomery, its duly authorized Assistant City
Manager, and Teksystems , Inc ., ("Consultant "), a Maryland Corporation and acting by and
through Adam Oxenreider, its duly authorized Senior Manager of Operations , each individually
referred to as a "party" and collectively referred to as the "parties ."
RECITALS
The following provisions are true and correct and form the basis of this Amendment:
WHEREAS , on or about December 13 , 2010 , the parties entered into a Services Agreement
("Agreement") for professional consulting services for staff augmentation under the te rms and
conditions set forth in the Agreement. The Agreement is a public document on file in the City 's
Secretary Office and referenced as City Secretary Contract No . 41219 , and
WHEREAS, the parties wish to amend the Agreement to increase the annual compensation for
the deliverables as set forth in this Amendment.
NOW, THEREFORE, for good and valuable consideration , the receipt and adequacy of which
are hereby acknowledged , the City and Consultant agree as follows :
1 .
Section 3 COMPENSATION is hereby amended to read as follows :
The City shall pay Consultant per terms of individual executed work orders in
accordance with Exhibit "B," "Professional Hourly Rates and Permanent Placement Cost ," which
is attached hereto and i ncorporated for all purposes incident to this Agreement. Each individual
work order shall be listed as Appendix B-1, Appendix B-2, Appendix B-3 and so forth , and each
work order shall be attached and incorporated into the Agreement. Each work order shall set
forth the name of the personne l to provide the services , the specific project to which the
personnel will be assigned ; the specific services to be provided by the personnel; the start and
end date of the work to be performed ; the hourly rate or salary of the personnel ; and any other
regulations as agreed to by the parties that may apply to the specific personnel.
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
The total aggregate amount of compensation to be paid under this Agreement, inclusive
of all work orders , shall not exceed $498,016 .00 on an annual basis .
Consultant shall not perform any additional services for the City not specified by this
Agreement unless the City requests and approves in writing the additional costs for such
services . The City shall not be liable for any additional expenses of Consultant not specified by
this Agreement unless the City first approves such expenses in writing.
2
All other provisions of the Agreement that are not express ly amended herein shall
remain in full force and effect.
Executed on this the 28 1h day of March , 2011 .
CITY OF FORT WORTH:
By~~~ Karen L. Montgomery -(/
Assistant City Manager
Date: ----4-'L/(.'----~----'-6--'-! I.___ __
TEKSYSTEMS, INC.
By · .IAa.1,f.a C1-tu1,0:1 > shay1aonm3r
Senior Manager of Operations
Date : --'0'"""3.;..c/2;;..c8.;_/1;....;.1 ______ _
ATTfu ,q ' : /)
By : /!ili ~~
CitySec~
APPROVED AS TO FORM AND LEGALITY:
Contract Authorization:
M&C : G-17240
Date Approved: 3/22/2011
CFW I TEKSYSTEMS
Amendment No . 1 to CSC No . 41219
Page 2 of2
OF FICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
r M&C Review
• . . • • • .. ~
City Council Agenda FORT \\'ORTH
DATE:
CODE:
COUNCIL ACTION: Approved on 3/22/2011
3/22/2011 REFERENCE NO.: G-17240 LOG NAME:
G TYPE: NON-CONSENT PUBLIC
HEARING:
~
04TEKSYSTEMS
STAFFING SERVICES
NO
SUBJECT: Authorize Increase of Funds by $287 ,000.00 for the Ex isting Services Agreements for
Technology Staffing and Placement Services with TEKsystems, Inc., for the Information
Technology Solutions Department
RECOMMENDATION:
It is recommended that the C ity Council authorize the City Manage r to increase the dollar cap for the
existing Services Agreements for Technology Staffing and Placement Services w ith TEKsystems Inc., by
$287,000 .00 for the Information Technology Solutions Department.
DISCUSSION:
On November 16, 2010 , (M&C C-24608) the City Council authorized execution of a Contract with
TEKsystems , Inc., using Texas Department of Information Resources (DIR) Contract No. DIR-SDD-1117
for Technology Staffing and Placement Services. In order to mainta in current levels of service through the
end of the initial contract term of August 31 , 2011 , which corresponds with the expiration of the DIR
contract, staff is now requesting an additional increase of $287 ,000 .00 in expenditures to increase the total
contract amount to $498 ,016 .00.
In order to await the outcome of the IT sourcing project, staff has only been requesting the continuation of
contractual support to fill staff vacancies on a quarterly basis. Now that the sourcing study is completed and
to maintain the current service levels without interruption , staff is requesting authorization to extend the
support contracts through August 31 , 2011 . Staff will begin to hire employees to fill vacancies created
during the sourcing study as time permits .
The purpose of this service agreement is to allow the City to have an agreement in place for staff
augmentation to assist in the development and implementation of technology projects and services in the
City such as 1) assistance in the installation and implementation of software packages, such as Help Desk
and Desk Top support; 2) assistance for short-term resolutions of problems , such as staffing shortages for
technology related projects ; and 3) staffing placement. Due to continued use of th is vendor, staff is
requesting an additional $287 ,000 .00 for services from April through August 31, 2011 . The estimate of
salary savings due to current vacancies is $221 ,90 1.00 . Following the expiration of the initial term , the
current agreement already authorizes two one-year renewal terms in accordance with the DIR contract.
Staff anticipates the agreement will be renewed in September 2011 for additional services .
DIR is authorized to offer the cooperative purchasing program to state agencies, public institutions of higher
learning , public school districts and local governments . Pursuant to State law, a local government that
purchases goods and services under the lnterlocal Cooperation Act satisfies otherwise applicable
competitive bidding requirements .
http://apps .cfwnet.org/council_packet/mc_review.asp?ID=l4857&coundldatez3/22/2011 (1 of 2) [3/25/20 11 3:57 :38 PM]
M&C Review
MIVVBI: -A waiver of the goal for M/WBE subcontracting requirements was requested by the Information
Technology Solutions Department and approved by M/WBE Office because the purchase of goods or
services is from sources where subcontracting or supplier opportunities are negligible .
ADMINISTRATIVE AMENDMENT -An administrative amendment or increase may be made for this
agreement by the City Manager for an amount up to $50,000.00 and does not require specific City Council
approval as long as sufficient funds have been appropriated .
FISCAL INFORMATION/CERTIFICATION:
The Financial Management Services Director certifies that funds are available in the current operating
budgets , as appropriated, of the Information Systems Fund.
TO Fund/Account/Centers
Submitted for City Manager's Office by:
Originating Department Head:
Additional Information Contact:
ATTACHMENTS
FROM Fund/Account/Centers
Pl68 539120 0043020 $200,000 .00
Pl68 539120 0041100
Karen Montgomery (6222)
Peter Anderson (8781)
Mai Tran (8858)
$87,000 .00
http :f/apps.cfwnet.org/coundl_packet/mc_review.asp?ID=l4857&c:oundldate"'3/22/2011 (2 of 2) [3/25/2011 3:57 :38 PM]