HomeMy WebLinkAboutContract 41219-A4CITY SECRETARY 4 l'Z'tf 1A tJ CONTRACT NO. i: , 11
AMENDMENT NO. 4 TO
CITY SECRETARY CONTRACT NO. 41219
SERVICES AGREEMENT
BETWEEN CITY OF FORT WORTH
AND
TEKSYSTEMS, INC.
This Amendment No . 4 ("Amendment ") to City Secretary Contract No. 41219 Services
Agreement ("Agreement"), is made and entered into by and between the City of Fort Worth (the
"City"), a home rule municipal corporation situated in portions of Tarrant, Denton , and Wise
Counties , Texas act ing by and through Susan Alanis , its duly authorized Assistant City
Manager, and Teksystems , Inc., ("Consultant"), a Maryland Corporation and acting by and
through Adam Oxenreider, its duly authorized Senior Manager of Operations , each individually
referred to as a "party" and collectively referred to as the "parties."
RECITALS
The following provisions are true and co rrect and form the basis of this Amendment:
WHEREAS , on or about December 13 , 2010, the parties entered into a Services Agreement
("Agreement") for professional consulting services for staff augmentation under the terms and
conditions set forth in the Agreement. The Agreement is a public document on file in the City's
Secretary Office and referenced as City Secretary Contract No . 41219 , and
WHEREAS, on or about March 28 , 2011 , the parties subsequently amended the Agreement via
City Secretary Contract No. 41219-A 1, to increase the compensation and clarify other matters
under the Agreement ; and further amended the Agreement on or about September 27 , 2011 via
City Secretary Contract No. 41219-A2 to exercise its first option to renew , subject to the terms
and conditions of the Amendment ; and further amended the Agreement on or about June 29 ,
2012 to exercise the second option to renew , subject to the terms and condit ions of the
Amendment ; and City Secretary Contract Nos. 41219 , 41219-A 1, 41219-A2, and 41219-A3 are
hereby collectively referred to as the ("Agreement"); and
WHEREAS, the Agreement was for one year term with two additional options to renew for one
year each .The City has exercised all available options to renew pursuant to the agreement; and
WHEREAS, the parties now wish to further amend the agreement to extend the term of service
and increase the cap on compensation for the deliverables , subject to the terms and conditions
of this Agreement.
NOW, THEREFORE , for good and valuable consideration , the receipt and adequacy of which
are hereby acknowledged , the City and Consultant agree as follows :
1. f
OFFICIAL RECORD 1
CITY SECRETARY
FT. WORTH TX L ,
1 RECEIVE D AUG 2 6 2013
Section 2 of the agreement shall be modified to extend the term of the Agreement to be
effective August 31 , 2013 and expiring on November 12 , 2013 ("Extension Period ").
2.
Section 3 of the agreement shall be amended to read as follows :
The City shall pay Consultant per terms of individual executed work orders in
accordance with Exhibit "B," "Professional Hourly Rates and Permanent Placement Cost ," wh ich
is attached hereto and incorporated for all purposes incident to this Agreement. Each individual
work order shall be as listed as Appendix B-1 , Appendix B-2 , Appendix B-3 and so forth , and
each work order shall be attached and incorporated into the Agreement. Each work order shall
set forth the name of the personnel to provide the services , the specific project to which the
pe rsonnel will be assigned ; the spec ific services to be prov ided by the personnel ; the start and
end date of the work to be performed ; the hourly rate or salary of the personnel ; and any other
regulations as agreed to by the parties that may apply to the specific personnel.
The total aggregate amount of compensat ion to be paid under this Agreement , inclusive
of all work orders , shall not exceed $698 ,016.00 . Total compensation for the Extension Period
shall not exceed $200 ,000.00 .
Consultant shall not perform any additional serv ices for the City not specified by this
Agreement unless the City requests and approves in writing the additional costs for such
services. The City shall not be liable for any additional expenses of Consultant not spec ified by
this Agreement unless the City first approves such expenses in writing .
3.
All other provis ions of the Agreement that are not expressly amended herein shall
remain in full force and effect.
Executed on this the ~y of @p-:
CITY OF FORT WORTH:
By ~ ~
ssistant City Manager
Date : '61 9'1 { 1 ;
C FW I T ekS ys tem s, Inc .
Am endm ent No.4 to C SC No.4 1219
Pa ge 2 of 3
, 2013
TEKSYSTEMS, INC.
By :___.!::,~~~..,tt::::::.:____::::: __ _
Senior Man er of Operations
D!te..t t:. ll s ~~
Date : g,f/;3
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
~·
APPROVED AS TO FORM AND LEGALITY:
~4¢
Senior Assistant City Attorney
Contract Authorization:
M&c: G ,2-u3q9
Date Approved: ~ ( ;)--v ft 3
CFW I TekSystems, In c.
Amendment No.4 to CSC No.4 1219
Page 3 of3
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
.-.
" M&~ Re vjew
DATE: 812012013 REFERENCE **C_26398 LOG NAME: 04TEKSYSTEMS CSC 41219
NO.: AMENDMENT NO 4
CODE: C TYPE: PUBLIC
CONSENT HEARING: NO
SUBJECT: Authorize Amendment No. 4 to City Secretary Contract No. 41219 for Professional
Consulting Services for Staff Augmentation and Placement Services with TEKsystems,
Inc., to Extend the Term and Increase the Dollar Cap in the Amount of $200 ,000 .00 ,
Thereby, Increasing the Total Contract Amount to $698 ,016.00 for the Information
Technology Solutions Department (ALL COUNCIL DISTRICTS)
RECOMMENDATION:
It is recommended that the City Council authorize Amendment No . 4 to City Secretary Contract
No. 41219 for professional consulting services for staff augmentation and placement services with
TEKsystems, Inc., to extend the term and increase the dollar cap in the amount of $200,000 .00,
thereby, increasing the total contract amount to $698 ,016 .00 for the Information Technology
Solutions Department.
DISCUSSION:
On November 16, 2010, (M&C C-24608) the City Council authorized execution of a Contract with
TEKsystems, Inc., using Texas Department of Information Resources {DIR) Contract No. DIR-
SDD-1117 for Technology Staffing and Placement Services . On March 22 , 2011, (M&C G-17240)
the City Council authorized an increase to the dollar cap for the existing Services Agreements for
Technology Staffing and Placement Services with TEKsystems Inc., in the amount of $287 ,000.00 ,
increasing the total contract amount to $498,016.00, with two one-year renewal terms, in
accordance with the DIR contract.
The current Agreement will expire on August 31, 2013. DIR is currently in the negotiation stage of
the new Agreements. In order to ensure that current City projects using TEKsystems contractors
are not adversely affected, IT Solutions is requesting to extend the current Agreement through
November 12 , 2013. Other Information Technology Solutions (ITS) staffing augmentation
contracts expire on November 12, 2013. Prior to that time, ITS will return to Council for
authorization to enter into new contracts for staffing augmentation, including one with
TEKsystems. IT Solutions will spend approximately the amount of $78,000.00 per month for
current TEKsystems contract employees or approximately the amount of $200,000.00 for the
period August 31 , 2013 through November 12 , 2013. The requested authorization amount of
$200,000.00 is expected to sustain the current level of staffing through November 12, 2013. This
increase to the cap will increase the total contract amount to $698,016.00.
M/WBE OFFICE - A waiver of the goal for M/WBE subcontracting requirements was requested by
IT Solutions Department and approved by M/WBE Office because the purchase of goods or
services is from sources where subcontracting or supplier opportunities are negligible .
ADMINISTRATIVE CHANGE ORDER -An Administrative amendment or increase may be made
by the City Manager in the amount up to $50,000.00 and does not require City Council approval as
long as sufficient funds have been appropriated.
http ://apps .cfwnet.o rg/co uncil_p ac ket/mc _rev iew .asp?ID =l 88 02&co un ci ld ate=8 /20/20 13 (8/2 1/20 13 8 :39:53 AM]
FISCAL INFORMATION/CERTIFICATION:
The Financial Management Services Director certifies that funds are available in the current
operating budgets , as appropriated, of the Information Systems Fund .
TO Fund/Account/Centers
Submitted for City Manager's Office by:
Originating Department Head:
Additional Information Contact:
ATTACHMENTS
FROM Fund/Account/Centers
P168 539120 004501 O $47.208 .00
P168 539120 0045000 $152 792 oo
Susan Alanis (8180)
Peter Anderson (8781)
Mai Tran (8858)
http ://apps .cfwnet.org/co unc il _packet/mc _review.as p?ID= I 8802&counc ild ate=8/20/20 13(8/21 /2013 8:39:53 AM ]