HomeMy WebLinkAboutContract 41219-A5CITY SECRETARY
CONTRACT NO. YI lli-tt<
AMENDMENT NO. 5 TO
CITY SECRETARY CONTRACT NO. 41219
SERVICES AGREEMENT
BETWEEN CITY OF FORT WORTH
AND
TEKSYSTEMS, INC.
This Amendment No. 4 ("Amendment") to City Secretary Contract No. 41219 , Services
Agreement ("Agreement"), is made and entered into by and between the City of Fort Worth {the
"City"), a home rule municipal corporation situated in portions of Tarrant , Denton, and Wise
Counties, Texas acting by and through Susan Alanis , its duly authorized Assistant City
Manager, and Teksystems , Inc ., ("Consultant"), a Maryland Corporation and acting by and
through Adam Oxenreider, its duly authorized Senior Manager of Operations , each individually
referred to as a "party" and collectively referred to as the "parties ."
RECITALS
The following provisions are true and correct and form the basis of this Amendment:
WHEREAS , on or about December 13 , 2010, the parties entered into a Services Agreement
("Agreement") for professional consulting services for staff augmentation under the terms and
conditions set forth in the Agreement. The Agreement is a public document on file in the City's
Secretary Office and referenced as City Secretary Contract No. 41219; and
WHEREAS, on or about March 28, 2011 , the parties subsequently amended the Agreement via
City Secretary Contract No . 41219-A 1, to increase the compensation and clarify other matters
under the Agreement; and further amended the Agreement on or about September 27, 2011 via
City Secretary Contract No . 41219-A2 to exercise its first option to renew, subject to the terms
and conditions of the Amendment; and further amended the Agreement on or about June 29,
2012 via City Secretary Contract No. 41219-A3 to exercise the second option to renew, subject
to the terms and conditions of the Amendment; and further amended the Agreement on or about
August 26, 2013 via City Secretary Contract No. 41219-A4 to extend the term of service and
increase the cap on compensation for the deliverables , subject to the terms and conditions of
the Amendment ; and City Secretary Contract Nos . 41219, 41219-A1, 41219-A2 , 41219-A3, and
41219-A4 are hereby collectively referred to as the ("Agreement"); and
WHEREAS, the Agreement was for one year term with two additional options to renew for one
year each . The City has exercised all available options to renew pursuant to the agreement; and
WHEREAS, the parties now wish to further administratively amend the agreement to increase
the total compensation, subject to the terms and conditions herein.
NOW, THEREFORE, for good and valuable consideration, the receipt and adequacy of which
are hereby acknowledged, the City and Consultant agree as follows:
. RECEIVED OCT -4 2013
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
1.
Section 3 of the agreement shall be amended to read as follows:
The City shall pay Consultant per terms of individual executed work orders in
accordance with Exhibit "B," "Professional Hourly Rates and Permanent Placement Cost ," which
is attached hereto and incorporated for all purposes incident to this Agreement. Each individual
work order shall be as listed as Appendix B-1 , Appendix B-2 , Appendix B-3 and so forth , and
each work order shall be attached and incorporated into the Agreement. Each work order shall
set forth the name of the personnel to provide the services , the specific project to which the
personnel will be assigned; the specific services to be provided by the personnel ; the start and
end date of the work to be performed ; the hourly rate or salary of the personnel ; and any other
regulations as agreed to by the parties that may apply to the specific personnel.
The total aggregate amount of compensation to be paid under this Agreement, inclusive
of all work orders, shall not exceed $798,016 .00 . Consultant shall not perform any additional
services for the City not specified by this Agreement unless the City requests and approves in
writing the additional costs for such services. The City shall not be liable for any additional
expenses of Consultant not specified by this Agreement unless the City first approves such
expenses in writing .
2
All other prov1s1ons of the Agreement that are not expressly amended herein shall
remain in full force and effect.
Executed on this the ~y of J}~ , 2013
CITY OF FORT WORTH:
By ~~
usanAlanis
Assistant City Manager
CFW / TekSystems, Inc .
Ame ndme nt No .5 to CS C No.41219
Page 2 of3
TEKSYSTEMS, INC.
By: ~--===-_..c::~~------
Senior ana r of Operations
(bp__Q,t B isw~
Date : 9/z7/1J'
APPROVED AS TO FORM AND LEGALITY:
syC~~
Maleshia Farmer
Senior Ass istant City Attorney
Contract Authorization:
M&C : G-17240 ; Date Approved 3/22/2011
M&C : C-26398 ; Date Approved 8/20/2013
CFW / TekSystems, Inc .
Amendment No.5 to CSC No.4 1219
Page 3 of3
. . · M'&C Review Page 1 of2
Official site of the City of Fort Wo rth , Texas
CITY COUNCIL AGENDA FORT\VORTH
~
COUNCIL ACTION: Approved on 8/20/2013
DATE: 812012013 REFERENCE
NO.:
CODE: C TYPE:
**C-26398 LOG NAME:
PUBLIC
CONSENT HEARING:
04TEKSYSTEMS CSC 41219
AMENDMENT NO 4
NO
SUBJECT: Authorize Amendment No. 4 to City Secretary Contract No. 41219 for Professional
Consulting Services for Staff Augmentation and Placement Services with TEKsystems,
Inc., to Extend the Term and Increase the Dollar Cap in the Amount of $200,000.00,
Thereby, Increasing the Total Contract Amount to $698,016.00 for the Information
Technology Solutions Department (ALL COUNCIL DISTRICTS)
RECOMMENDATION:
It is recommended that the City Council authorize Amendment No. 4 to City Secretary Contract No.
41219 for professional consulting services for staff augmentation and placement services with
TEKsystems, Inc., to extend the term and increase the dollar cap in the amount of $200,000 .00,
thereby, increasing the total contract amount to $698,016.00 for the Information Technology Solutions
Department.
DISCUSSION:
On November 16, 2010 , (M&C C-24608) the City Council authorized execution of a Contract with
TEKsystems, Inc., using Texas Department of Information Resources (DIR) Contract No. DIR-SDD-
1117 for Technology Staffing and Placement Services. On March 22, 2011, (M&C G-17240) the City
Council authorized an increase to the dollar cap for the existing Services Agreements for Technology
Staffing and Placement Services with TEKsystems Inc., in the amount of $287,000.00, increasing the
total contract amount to $498 ,016.00, with two one-year renewal terms, in accordance with the DIR
contract.
The current Agreement will expire on August 31, 2013. DIR is currently in the negotiation stage of
the new Agreements. In order to ensure that current City projects using TEKsystems contractors are
not adversely affected, IT Solutions is requesting to extend the current Agreement through November
12, 2013. Other Information Technology Solutions (ITS) staffing augmentation contracts expire on
November 12, 2013. Prior to that time, ITS will return to Council for authorization to enter into new
contracts for staffing augmentation, including one with TEKsystems . IT Solutions will spend
approximately the amount of $78,000.00 per month for current TEKsystems contract employees or
approximately the amount of $200,000.00 for the period August 31, 2013 through November 12,
2013 . The requested authorization amount of $200,000.00 is expected to sustain the current level of
staffing through November 12, 2013. This increase to the cap will increase the total contract amount
to $698,016.00 .
M/WBE OFFICE - A waiver of the goal for M/WBE subcontracting requirements was requested by IT
Solutions Department and approved by M/WBE Office because the purchase of goods or services is
from sources where subcontracting or supplier opportunities are negligible .
ADMINISTRATIVE CHANGE ORDER-An Administrative amendment or increase may be made by
the City Manager in the amount up to $50,000.00 and does not require City Council approval as long
as sufficient funds have been appropriated .
FISCAL INFORMATION/CERTIFICATION:
http://apps .cfwnet.org/ council _packet/me _review .asp?ID= l 8802&councildate=8/20/2013 9/30/2013
• • M'&C Review Page 2 of2
,-
The Financial Management Services Director certifies that funds are available in the current operating
budgets, as appropriated, of the Information Systems Fund.
TO Fund/Account/Centers
Submitted for City Manager's Office by:
Originating Department Head:
Additional Information Contact:
ATTACHMENTS
FROM Fund/Account/Centers
Pl68 539120 0045010 $47,208.00
Pl68 539120 0045000 $152,792.00
Susan Alanis (8180)
Peter Anderson (8781)
Mai Tran (8858)
http://apps.cfwnet.org/council_pc,1cket/mc _review .asp?ID= l 8802&councildate=8/20/2013 9/30/2013