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Home My WebLink AboutContract 41333-CO2, CITY OF FORT WORTH CHANGE ORDER REQUEST DISTRI BU TION : W HITE -FILE CA NARY -CONSTRUCTION SERV ICES PI NK -PROJECT MANAGER ~n1n ~N Ann _r.nNTAA~TnA Cl 11\N(,i-: O RDER NO . DATE: 2 11 /19 /13 l 'IW Jl ·:c I' u r·:SCR ll'TI ON: D .O .E . NO 6510 PHYLLI S J. TILLEY MEMORIAL BRIDGE (LANCASTER PEDESTRIAN BRIDGE) PROJE CT NO . C280/54l600/801580033580 STP 2008 (560)MM / CSJ 0902-48-698 C ITY SEC RETARY CONTRACT NO . 41333 O RI G I N A L CONTRACT AMOUNT .................. $ 2,403 , l 79.90 EX T RAS TO DA TE ........................... $ 1,068.50 C R E D ITS TO DATE ............................ $ -0- ( ·o N lR /\C l CO ST TO D ;\TE .............................................................................................................................. $ 2,404,248.40 t\i\l tJU 1 l O F PR O POS ED C H AN G E ORDER ............................................................................................................ $ 12 0,864.23 ll l :V I SU) CONTRACT A M OUNT ..................................................................................................................................... $ 2 ,525,112 .63 OR ICil N/\1. FU l )S AVA IL A BLE FO R C HANG E ORDERS ................................................................................ $ -NA- I l{l:ivl 1\I N I N(i n .:NoS /\ V ;\I LA BL E FOR C H ANGE O RD E RS ......................................................................... $ ______ o_.o_o_, 1\IJl)IT ION/\I , FlJND I G (IF NECESSA RY ) .............................................................................................................. $ 0 .00 SEE A TTA C HM EN TS CONTR ;\(TOR "S NA ME : REBCON INC. OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX ----------------------r----------.--------------1 lll{l(,I N,\L C O NTRACT TIME ( .< li\. J"J{,\C ("( >R .\\'ii'.'> l".\N CITY 1\l ,\N/\Li ER - ADDITIONAL APPROVED T I ME TO DATE DAT E APP ROV ED CONTRACT T IME TO DATE 265 Calendar Da ys ADDITIONAL T I ME FOR T HI S CHANGE ORDE R 199 Ca lenda r Days DATE ATE IJ /2:i/13 DATE (( · 2-f · t 3 COU NCIL ACTION (IF REQUIRED) DAT E 9 APPROVED 9 DISAPPROV ED 9 OTH ER (l. CC{-tJ NOV 2 6 2013 ., 11/19/13 DATE CHANGE ORDER J US TIFICATION RECORD PROJECT NA 1\IE : PHYLLIS J. TILLEY MEMORIAL BRIDGE (LANCASTER PEDESTRIAN BRIDGE) C II ANGE ORDER : DOE NO. 65 10 CLIENT PROJECT NO C292 /541600/80 15 80033580 I NSPECTO R: Mike Myers PHONE NO: 8 17-480-4451 PROJECT i\lANAGER: C arlos Gonzalez PHONE NO: 8 17-392 -5 734 REASON (S) FOR C HANGE : DURING CONST RUCT ION THE PROJECT MANAGER (PM) WAS INFORMED BY THE CONSULTANT THAT THE CONST RUCT ION DO CU MENTS (CD'S) WERE REVIEW BY THE STATE AND WAS INFORMED THAT THE BR IDGE EXCEEDED THE REQUIRED 5% SLOPE. DURING DESIGN PHASE CITY STAFF HAD INFORMED THE CONSU LTANT OF THE PROBLEMS, BUT THE CONSULTANT OVERLOOK THE ISS UE. THE CONSULTANT LATER REQ UES TED THE STATE FOR A VARIANCE , BUT THE STATE INFORMED BOTH THE CONSULTANT AND THE C ITY THAT THE REQUEST WAS DENIED. CONSTRUCTION HAD TO BE STOP AND THE CD'S WERE REDESIGN. THE CONSU L TANT GAYE THE CONTRACTOR THE REDESIGN CD'S AND REQUESTED FOR A MATER IA L C HANGE PROPOSAL (SEE ATTACH LETTER). THE C ITY AGREED TO THE PROPOSAL AND DO TO T HE TIME RESTRAINT AND EXPECTED CH ANGES DURING THE PROJECT, THE CONTRACTOR AND THE C ITY AGREE D TO COM PLETE THE CHANGE ORDER AT THE END OF THE PROJECT. THE PROJECT WAS RE-STARTED AND DURING CONSTRUCTION IT WAS DISCOVERED THAT THE PROPOSED WEIGHT OF THE STEEL RIBBON AND THE STEEL ARCHES WERE INCORRECT AND THE CITY AGREED TO COM PENSATE THE CONTRACTOR FOR THE DIFFERENCES . DUR ING CONSTRU CTfON IT WAS DISCOVERED THAT THE COVER PLATES WERE NOT DETAIL ON THE CD'S AND THE ANCHOR BOLT LENGTH FOR THE RE-DESIGN BRIDGE PLANKS WERE NOT AVAILABLE. THE C ITY AGREED TO COMPENSATE THE CONTRACTOR FOR THE RE-DESIGN/DETAIL OF THE COVER PLATES AND FOR THE ANCHOR BOLT CHANGES. ALSO, DUR!NG CONSTRUCITON IT WAS DISCOVER THAT THE LENGTH OF THE RAIL WAS NOT ACCURATE ON THE PLANS AND A DEDUCITON OF 736 LBS WAS MADE TO THE RAIL LINE ITEM . THE C O NTRACTOR ORIG!NAL PROPOSAL REQUESTED A TOT AL OF NINETY FIVE (95) CALENDAR DAYS, HOW EVER DURIN G THE REMAINING CONSTRUCTION PHASE AN ADDITIONAL TWENTY (20) CALENDAR DAYS WERE G IV EN FOR DELAYS ON REVIEW TIME , AN ADDITIONAL THIRTY THREE (33) CALENDAR DAYS WE R E G IVEN FOR THE DELAY OF CHANGES FOR THE STEEL RIBBON MATERIAL CHANGE S, AN ADD IT IONAL TWO (2) CA LENDAR DAYS WERE GIVEN TO THE CONTRACTOR FOR PROBLEMS WITH MATER IA L DEUVERIES , AN ADDITIONAL FOURTH FOUR (44) DAYS WERE G IV EN TO THE CONTRACTOR DU E TO T H E CONT RA CT BEEN A CALENDAR DAY CONTRACT AND THE CITY NOT ALLOWING THE CONTRACTOR TO WORK ON A SUN DAY AND AN ADDITIONAL FIVE (5) CA LENDAR DAYS WERE G IVEN TO T I-IE ('ONTRACTO R IN EXCHANGE FOR THE IN STALLATION OF SOD THAT SURROUNDED THE BRIDGE ABUTMENT TO PR EVENT FURTHER EROSION . THAT BRINGS A TOTAL OF ONE HUNDRED AND NINETY N IN E ( 199) CALENDA R DAYS THAT THE C ITY HAS APP ROV E D T O THE CONTRA C TOR. I NS PECTOR~~- DIRECTOR OF MANAG I NG DEP~ • ., • PAY ITEM OTY. UNIT DESCRIPTIO N UNIT PRICE AM OUNT I. INCREASE PAY 8900 LB STR STL (MISC.)(ARCH) (Increase $ 4 .00 $35 ,600.00 ITEMNo . 16 from 137,100 lbs. to 146,000 lbs.) 2 . DEDUCT PAY 736 LB STRL STL (RAIL) (Reduce from <$ 19 .00> <$13,984 .00> ITEM No. 17 4,910 lbs. to 4 ,174 lbs.) 3 . DEDUCT PAY LS LIGHTING & ELECTRICAL <$23 ,670 .00> <$23,670 .00 > ITEM No . 24 REVISIONS 4 . ADD PAY LS STR STL (TAPERED PLATES) $20 ,280.00 $20,280 .00 ITEM No . 26 5. ADD PAY LS PEDESTRIAN CABLE RAILING $ 8,280 .00 $ 8,280.00 ITEM No . 27 (SS CABLE/FITTINGS) 6. ADD PAY 740 LF RAIL REPLACEMENT $ 61.20 $45 ,288 .00 ITEM No . 28 (FINISHED HANDRAIL) 7 . ADD PAY LS DETAILING REVIS IONS (ARCH, $ 6,840.00 $ 6,840 .00 ITEM No . 29 PLATES, PLANK, HANDRAILL) 8. ADD PAY 175 SY SURF PREP OF CONC BRIDGE SLAB $ 64.00 $11,200.00 ITEM No. 30 (CONCRETE DECK PANEL MODIF .) 9. ADD PAY 5 MO GROUNDS MAINTENANCE $ 5,000.00 $25 ,000 .00 ITEM No . 3 1 (PROJECT MA INTENANCE) 10 . ADD PAY 3754 LB STR STL (MATERIAL ONLY STRESS $ 0.927 $ 3,479 .96 ITEM No . 32 RIBBON STEEL ($92.70/100 LBS)) 11. ADD PAY DOL RE-DESIGN/DETAIL COVER PLATES $ 269.80 $ 269 .80 ITEM No. 33 COMPENSATION 12 . ADD PAY LS STR STL (PLANK ANCHOR BOLTS) $ 2,280.47 $ 2,280.47 ITEM No . 34 TOT AL CHANGE ORD ER $120 ,864.23 . , ;..• City of Fort Worth, Texas Mayor and Council Communication DATE: Tuesday , November 19, 2013 REFERENCE NO.: **C-26568 LOG NAME: 80TILLEYBRIDGEC02 SUBJECT: Authorize Payment of Change Order No . 2 to City Secretary Contract No . 41333 with Rebcon , Inc ., in the Amount of $120 ,864 .23 for Bridge Deck and Electrical Modifications to the Phyll is J. Tilley Memorial Pedestrian Bridge (COUNCIL DISTRICT 9) RECOMMENDATION: It is recommended that the C ity Council authorize a payment of Change Order No . 2 to City Secretary Contract No . 41333 w ith Rebcon , Inc ., in the amount of $120 ,864 .23 for bridge deck and electrical mod ifications for the Phyll is J . Tilley Memorial Pedestrian Bridge . DISCUSSION: The purpose of this Mayor and Council Commun ication (M&C) is to authorize payment of Change Order No . 2 to City Secretary Contract No . 41333 with Rebcon , Inc., i n the amount of $120 ,864.23 for bridge deck and electrica l modifications for the Phyllis J. Tilley Memorial Pedestrian Bridge . On December 7 , 2010 , (M&C C-24635) the City Council authorized the City Manager to execute a construction contract with Rebcon , Inc ., in the amount of $2,403 , 179 .90 for the construction of the Phyllis J . T illey Memorial Pedestrian Bridge . Change Order No . 1 was administratively approved on April 29 , 2011 in the amount of $1 ,068 .50 for the fabrication and installation of project signage , revising to the total contract amount to $2,404 ,248.40 . Th is Change Order No . 2 will bring the rev ised total contract amount up to $2 ,525 ,112 .63 . The work contemplated by this Change Order has been done and the bridge has been open to the public since August 2012 . The delay in payment is due to a mid-project change made by Texas Department of Transportation (TxDOT) regarding identification of costs for change order prices . In order to close the contract with the contractor and allow it to pay its subcontractors , the City is seeking authorization to pay the change order through the use of 2004 Capital Improvement Proj ect (CIP) bond funds while actively seeking reimbursement from TxDOT. Fund ing for this project was allocated through a Federal Transportation -Land Use Joint Venture/South of 7th Grant and a Transportation , Commun ity and System Preservation (TCSP) Grant , both administered through the TxDOT, a donation from Streams and Valleys , Inc ., 2002 Certificates of Obligations and additional funding from the 2004 CIP bond funds . This Change Order No . 2 prov ides compensation to the contractor for the required fabrication modifications to the br idge concrete deck panels , anchor bolt/cover plates and handrails to conform with applicable accessibility requirements , compensation for costs associated with the increased weight of the stressed steel ribbon and bridge arches due to increased weight of steel in excess of the proposal esti mated weight , and electrical revis ions identified during structural plan submittals . M/WBE OFFICE -Rebcon , Inc ., is in compliance with the City's DBE program by committing to an add it ional 56 percent DBE particiation on Change Order No . 2. The Phyll is J . Tilley Memorial Pedestrian Bridge is located in COUNCIL DISTRICT 9 , Mapsco 76C . Lo gname: 80TILLEYB RID GEC02 Page 1 of 2 .. / FISCAL INFORMATION/ CERTIFICATION: The Financial Management Services Director certifies that funds are available in the current capital budget , as appropriated , in the Park Improvements Fund . FUND CENTERS: TO Fund/Account/Centers CERTIFICATIONS: Submitted for City Manager's Office by: Originating Department Head: Additional Information Contact: ATTACHMENTS 1. C280 00335 & 99901 .docx (CFW Internal) 2 . FAR for Change Order 2.pdf (CFW Internal) 3. MWBE Compliance Memo .pdf (CFW Internal) FROM Fund/Account/Centers 1) C280 541600 801580033580 Susan Alanis (8180) Richard Zavala (5704) Mike Ficke (5746) 4. PMP Request Change Order 2.pdf (CFW Internal) $120 ,864.23 Log name: 80 TIL LE YBRIDGEC02 Page 2 of 2