Loading...
The URL can be used to link to this page
Your browser does not support the video tag.
Home
My WebLink
About
Contract 56888-A3
CSC No. 56888-A3 AMENDMENT No.3 TO CITY SECRETARY CONTRACT No. 56888 WHEREAS, the City of Fort Worth (CITY) and Graham Associates, Inc., (ENGINEER) made and entered into City Secretary Contract No. 56888, (the CONTRACT) which was administratively authorized on the 27th day of December, 2021 in the amount of $98,085.00; and WHEREAS, the CONTRACT was subsequently revised by: Amendment No. 1 in the amount of $2,479,025.00 which was authorized by M&C 22-0518 on June 28, 2022, Amendment No. 2 in the amount of $97,360.00 which was administratively approved on April 3, 2023; and WHEREAS, the CONTRACT involves engineering services for the following project: WJ Boaz Road West Half, CPN 103299; and WHEREAS, it has become necessary to execute Amendment No. 3 to the CONTRACT to include an increased scope of work and revised fee. NOW THEREFORE, CITY and ENGINEER, acting herein by and through their duly authorized representatives, enter into the following agreement, which amends the CONTRACT: 1. Article I of the CONTRACT is amended to include the additional engineering services specified in proposal attached hereto and incorporated herein. The cost to City for the additional design services to be performed by Engineer totals $125,124.45. (See Attached Funding Breakdown Sheet, Page -4-) 2. Article II of the CONTRACT is amended to provide for an increase in the fee to be paid to Engineer for all work and services performed under the Contract, as amended, so that the total fee paid by the City for all work and services shall be an amount of $2,799,594.45. 3. All other provisions of the Contract, which are not expressly amended herein, shall remain in full force and effect. OFFICIAL RECORD City of Fort worth, Texas CITY SECRETARY wJ Boaz Road west Half Prof Services Agreement Amendment Template 103299 Revision Date: November 23, 2021 FT. WORTH, TX Page 1 of 4 EXECUTED and EFFECTIVE as of the date subscribed by the City's esignated Assistant City Manager. APPROVED: City of Fort Worth C>9�1-� Jesica McEachern Assistant City Manager DATE: Jan 16, 2024 APPROVAL RECOMMENDED: ENGINEER Kasper/Graham Associates, Inc. W. W G w,,l W. Jeff Williams (Jan 3, 202417:19 CST) W. Jeff Williams President/CEO DATE: Jan 3, 2024 A Lauren Prieur (Jan 11, 202413:39 CST) Lauren Prieur, P.E. Director, Transportation & Public Works Department Contract Compliance Manager: By signing, I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. 4& Aye AlejandoOra Ayala, P.E. Sr. Project Manager OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX City of Fort Worth, Texas WJ Boaz Road West Half Prof Services Agreement Amendment Template 103299 Revision Date: November 23, 2021 Page 2 of 4 APPROVED AS TO FORM AND LEGALITY: Mack (Jan 12, 202415:18 CST) Douglas W. Black Sr. Assistant City Attorney 4.004vnp�U 000 F q, b ,,�uc�s �paysany FExRprSao*.00 ATTEST: a°O ° d o °o °°* *dffa �°°°° Jannette Goodall City Secretary M&C No.: 23-1017 M&C Date: November 28, 2023 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX City of Fort Worth, Texas Prof Services Agreement Amendment Template Revision Date: November 23, 2021 Page 3 of 4 WJ Boaz Road West Half 103299 FUNDING BREAKDOWN SHEET City Secretary No. 56888 Amendment No. 3 Department Fund -Account -Center Amount TPW 30108 0200431 5330500 103299 002330 $125,124.45 Total: $125,124.45 City of Fort Worth, Texas WJ Boaz Road West Half Prof Services Agreement Amendment Template 103299 Revision Date: November 23, 2021 Page 4 of 4 Graham Associates, Inc. CONSULTING ENGINEERS & PLANNERS September 21, 2023 Alexandra Ayala, P.E. Senior Project Manager City of Fort Worth Transportation And Public Works 200 Texas Street Fort Worth, Texas 76102 Re: W.J. Boaz Road (Boat Club Road to Elkins School Road) City Project No: 103299 Contract Amendment No 3 Dear Alex: Graham Associates, Inc. is preparing this letter of proposal to perform the following tasks:. TASK 1: Graham Associates, Inc. sub —consultant for appraisals (Molas Schechter & Assoc. LLC) is asking for an additional $9,300.00 to complete the project. These were due to inspections of the property and some paperwork being done prior to stopping on parcels 12 thru 16 on the roundabout area. She is asking for additional compensation for the parcels changing in size and location per Kimley Horns review of the roundabout changes. We also added more property to Parcel 2 per Oncors recommendations and a new driveway to Parcel 34 (Montoya) which will require an updated appraisal. Parcel 37 & 38 (Dwayne Davis) were actually in the same deed but by separate tracts so we left them as two parcels. She is asking for an additional $9,300.00 for these tasks. TASK 2: Graham Associates, Inc. is proposing to hire ICF to prepare an Environmental Assessment for Boat Club Road LOSA for TxDOT. They are assuming they need to prepare documents for land use, air quality, archeological background study, community impact assessment, hazardous materials initial site assessment, historical PCR, biological resources, prime farmlands, and public involvement. Summit Office Park Centerpoint Three Chase Bank 1300 Summit Ave., Suite 419 600 Six Flags Drive, Suite 500 3200 Broadway Blvd. Suite 530 Ft. Worth, Texas 76102-4418 Arlington, Texas 76011-6356 Garland, Texas 75043-1571 (817) 332-5756 (817) 649-1914 • Metro (817) 640-8535 (972) 840-6671 Fax (817) 336-6909 FAX (817) 633-5240 FAX (972)-840-6671 They are asking for $54,049.50 to perform these tasks and prepare a report for TXDOT review and make changes as necessary to satisfy TxDOT. TASK 3: Graham Associates, Inc. sub —consultant for right of way services is Seven Arrows. They are requesting additional funds for optional relocation services asked by them by the City of Fort Worth for four property owners. The properties are not being taken directly by the project but the proposed right of way does not allow the proper building set back requirement by the City of Fort Worth. They therefore have the option -of staying or relocating. This is a very involved process with time and effort by our subconsultant so they are requesting an additional $50,400.00 to perform this task. TASKS 1-3 are an additional $113,749.50 plus an additional 10% for Graham Associates of $11,374.95. This amount does not include condemnation hearing expenses for Molas Schechter & Assoc. LLC who requested to bill the city directly for these appraisal services for the hearings. In conclusion the maximum fee for contract amendment no. 3 would be $ 125,124.45. We look forward to working with you and your staff to complete this project. Sincerely, Mark Burckhard, P.E. Vice President At*Molas Schechter * & Associates, LLC REAL ESTATE APPRAISAL & CONSULTATION September 7, 2023 Ms Suzanne Taylor, J.D. Graham Associates, Inc. 600 Six Flags Drive, Suite 500 Arlington, Texas 76011 Via email: STaylor@grahamcivil.com Re: W. J. Boaz Road Change Order Request Dear Ms. Taylor: Thank you for the opportunity to submit a proposal to provide additional appraisal services for the project referenced above. Since the scope of the project and the time line, has changed somewhat since our initial agreement, it is necessary to amend the contract accordingly. Changes and revisions have been made which have reduced the economies of scale on this project and required additional time and increased overhead expense. It is noted that our original agreement was for all the legal descriptions to be provided prior to starting the project, please understand that by changing that time line, it has greatly impacted the economies of scale that were built into the original contract price. With regard to the current changes, my review indicates that affected parcels include the five roundabout parcels (Parcels 12,13, 14, 15 & 16) as well as multiple revisions to Parcels 37 and 3 8. These revisions necessitated multiple inspections and much starting and stopping which detracts greatly from the aforementioned economies of scale. In addition, I incurred additional time researching and correcting ownership and survey errors on Parcels 37 and 38. It is estimated that an 15 additional hours will be required to complete these parcels. As per our previous agreement, my hourly rate is $300 per hour so the total change is $4,500. In addition, it is my understanding that survey revisions have been made to two parcels for which appraisal reports have previously been completed (Parcels 2 and 34). It is estimated that these revisions and the production of new appraisals incorporating the changes, along with updated dates of value, should require 8 hours per parcel or $4,800, total for those two parcels. The additional fees associated with the changes outlined above total NINE THOUSAND THREE HUNDRED DOLLARS ($9,300), bringing our total contract amount to $120,300. 1321 Randol Mill Road, Suite 140 Arlington, Texas 76012 (847) 294.9415 Ms. Suzanne Taylor Page Two The reports will comply with the reporting requirements set forth under Standards Rule 2-2(a) of Uniform Standards of Professional Appraisal Practice and will comply with the City of Fort Worth Appraisal Services Guidelines. The appraisals will be prepared assuming my standard Certification and Assumptions and Limiting Conditions, copies of which were previously provided for your review. Please note, as per our original engagement letter, consultation, updates, pre-hearing/trial preparation, deposition, testimony, etc. regarding the assignment will be billed at $300.00 per hour, including travel time. It is was part of our initial agreement that these services are to be billed directly to the City of Fort Worth and not be contracted through Graham. It is my preference to handle the commissioners' hearings in this manner as it is not possible to estimate the number of hours that will be required. Once it gets to the City Attorney's office and/or a hearing, it is completely outside of my control. If you have any questions please do not hesitate to call. Sincerely, MOLAS SCHECHTER & ASSOCIATES, LLC By: Nicole Molas Schechter, MAT Accepted By: Date: 1321 Randol Mill Road, Suite 140 Arlington, Texas 76012 (817) 294.9415 I ICF August 9, 2023 Mark Burckhard, P.E. Graham Associates, Inc. 600 Six Flags Drive, Suite 500 Arlington, Texas 76011 Subject: Proposed Scope of Services, W J Boaz Road and FM 1220, City of Fort Worth, Tarrant County, Texas Dear Mr. Burckhard: At your request, Blanton & Associates, Inc., a wholly owned subsidiary of ICF Jones & Stokes, Inc. (hereinafter "ICF") has prepared the following scope of environmental services for proposed improvements to W J Boaz Road and FM 1220, also known as Boat Club Road, as shown in Attachment A. This scope of services covers only the highlighted proposed improvements shown in Attachment A. The additional planned improvements on W J Boaz Road are under a separate project administered by the City of Fort Worth and not part of this proposal. The proposed improvements would add approximately 475 feet of dedicated right turn lane on FM 1220, sidewalk or shared use path at all four corners of the FM 1220/W J Boaz Road intersection, add through and turn lanes at the westbound approach to the intersection, and install raised median in limited areas. A minor amount of addition right-of-way (ROW) and variable width slope easements are needed at the FM 1220/W J Boaz Road intersection to accommodate the proposed improvements. The intent of the project is to improve connectivity, mobility and promote safety. FM 1220 is an on -system facility owned and maintained by the Texas Department of Transportation (TxDOT); therefore, proposed improvements must comply with TxDOT's environmental rules and regulations. This proposal includes the preparation of environmental documentation in support of an anticipated Categorical Exclusion. Under this proposal, ICF shall prepare environmental documentation in accordance with the TxDOT Environmental Compliance Toolkits. Based on our review of the information provided by Graham Associates, Inc. (Engineer), and an initial desktop analysis, it is anticipated that the proposed project would be classified as a (c)-list Categorical Exclusion. Categorical Exclusion Analysis Working closely with the Engineer, ICF shall complete the appropriate environmental issues checklist(s) for determining if the project qualifies as a Categorical Exclusion, document anticipated This proposal includes data that shall not be disclosed outside the Recipient and shall not be duplicated, used, or disclosed —in whole or in part —for any purpose other than to evaluate this proposal. If, however, a contract is awarded to this offeror as a result of —or in conjunction with —the submission of these data, the Recipient shall have the right to duplicate, use, or disclose the data to the extent provided in the resulting contract. This restriction does not limit the Recipient's right to use information contained in these data if it is obtained from another source without restriction. The data subject to this restriction are contained in this volume and its appendices and attachments. 5 Lakeway Centre Court, Suite 200, Austin, TX 78734 USA+S12.264.1095 icf.com ti ***ICF August 9, 2023 Mark Burckhard, P.E. Graham Associates, Inc. 600 Six Flags Drive, Suite 500 Arlington, Texas 76011 Subject: Proposed Scope of Services, W J Boaz Road and FM 1220, City of Fort Worth, Tarrant County, Texas Dear Mr. Burckhard: At your request, Blanton & Associates, Inc., a wholly owned subsidiary of ICF Jones & Stokes, Inc. (hereinafter "ICF") has prepared the following scope of environmental services for proposed improvements to W J Boaz Road and FM 1220, also known as Boat Club Road, as shown in Attachment A. This scope of services covers only the highlighted proposed improvements shown in Attachment A. The additional planned improvements on W J Boaz Road are under a separate project administered by the City of Fort Worth and not part of this proposal. The proposed improvements would add approximately 475 feet of dedicated right turn lane on FM 1220, sidewalk or shared use path at all four corners of the FM 1220/W J Boaz Road intersection, add through and turn lanes at the westbound approach to the intersection, and install raised median in limited areas. A minor amount of addition right-of-way (ROW) and variable width slope easements are needed at the FM 1220/W J Boaz Road intersection to accommodate the proposed improvements. The intent of the project is to improve connectivity, mobility and promote safety. FM 1220 is an on -system facility owned and maintained by the Texas Department of Transportation (TxDOT); therefore, proposed improvements must comply with TxDOT's environmental rules and regulations. This proposal includes the preparation of environmental documentation in support of an anticipated Categorical Exclusion. Under this proposal, ICF shall prepare environmental documentation in accordance with the TxDOT Environmental Compliance Toolkits. Based on our review of the information provided by Graham Associates, Inc. (Engineer), and an initial desktop analysis, it is anticipated that the proposed project would be classified as a (c)-list Categorical Exclusion. Categorical Exclusion Analysis Working closely with the Engineer, ICF shall complete the appropriate environmental issues checklist(s) for determining if the project qualifies as a Categorical Exclusion, document anticipated This proposal includes data that shall not be disclosed outside the Recipient and shall not be duplicated, used, or disclosed —in whole or in part —for any purpose other than to evaluate this proposal. If, however, a contract is awarded to this offeror as a result of —or in conjunction with —the submission of these data, the Recipient shall have the right to duplicate, use, or disclose the data to the extent provided in the resulting contract. This restriction does not limit the Recipient's right to use information contained in these data if it is obtained from another source without restriction. The data subject to this restriction are contained in this volume and its appendices and attachments. 5 Lakeway Centre Court, Suite 200, Austin, TX 78734 USA +512.264.1095 icf.com Proposed Scope of Services, W J Boaz Road and FM 1220 City of Fort Worth, Tarrant County, Texas August 9, 2023 Page 2 of 5 impacts, and coordinate environmental studies with the Engineer and TxDOT Fort Worth District. ICF shall perform literature and background searches, and conduct field reconnaissance, as appropriate, to gather information and data necessary to complete the Categorical Exclusion documentation. Information and data shall be provided at an appropriate scale and described in sufficient detail for the project. Existing and proposed typical sections, plan and profile sheets, and any proposed ROW or other type of easement shall be provided by the Engineer. If the proposed action meets the criteria for a Categorical Exclusion, ICF shall prepare the following studies: 1. Land Use and Section 4(0/Section 6(f) • ICF shall document the current and projected land use and determine impacts of the proposed project improvements considering land use trends, plans, and policies within the study area. • ICF shall review the applicability of Section 4(0 of the U.S. Department of Transportation Act and Section 6(f) of the Land and Water Conservation Fund Act. 2. Air Quality: Prepare Transportation Conformity Report Form • Approved traffic shall be provided by TxDOT. It is assumed the projected Average Daily Traffic would be under 140,000. 3. Archeology: Prepare Archeological Background Study • An Archeological Background Study and supporting documentation shall be completed and submitted to the TxDOT Fort Worth District. This task includes a background review of records available at the Texas Archeological Research Laboratory (TARL), the Texas Historical Commission's (THC) online Texas Archeological Site Atlas, the TxDOT Potential Archaeological Liability Maps to determine if any previously recorded archeological sites are located in or near the project area or if potential for sites exist. The existing and proposed ROW or other type of easement shall be provided by the Engineer to determine the Area of Potential Effects (APE) for the background study. An archeological survey is not included in this scope of services. If the archeological background study recommends a survey, then it would be conducted under a separate scope and budget. 4. Prepare Community Impacts Assessment in accordance with TxDOT's guidelines. As applicable, this task shall address potential effects of the project on neighborhoods or communities, travel patterns, access, and public safety, particularly as those changes could differentially affectvarious social groups and minorities. The assessment shall also document if populations with Limited English Proficiency are located within the project area. Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal. Proposed Scope of Services, W J Boaz Road and FM 1220 City of Fort Worth, Tarrant County, Texas August 9, 2023 Page 3 of 5 S. Prepare Hazardous Materials Initial Site Assessment in accordance with TxDOT's guidelines. • A standard American Society for Testing and Materials (ASTM) data search for potential hazardous material sites within one mile of the project site shall be performed. The report shall include a map and detailed information on sites identified. In addition, a visual inspection for potential hazardous materials shall be performed within the existing and proposed ROW. The Engineer shall be notified if further investigation is necessary based on the results of the report or on -site inspection. All findings shall be summarized using TxDOT's Hazardous Materials Initial Site Assessment form. 6. Historical: Prepare Project Coordination Request Form ICF shall complete a TxDOT Historic Resources Project Coordination Request (PCR) form and submit it to the Fort Worth District for review. This PCR form would analyze the potential for the presence of historic resources in the project's APE. It is anticipated that a PCR form will be the only deliverable required for historic resource compliance for the proposed project. 7. Biology: Prepare Species Analysis Form, Species Analysis Spreadsheet, and TPWD BMP form 8. ICF shall assess impacts to prime farmland soil units. Coordination with the Natural Resources Conservation Service is not anticipated. 9. Waters of the U.S. • Services related to evaluation of waters of the U.S., including wetlands, will be provided if needed by Symonds Ecology Ltd. and under a separate agreement with the Engineer. ICF will coordinate with the Engineer to obtain and incorporate water resources information as applicable to TxDOT's environmental process. Symonds Ecology Ltd. will be responsible for addressing TxDOT comments and providing revisions as required. 10. Traffic Noise Analysis • The proposed project is not expected to meet the definition of a Type I noise project and therefore a traffic noise analysis is not anticipated. 11. Public Involvement • Services related to public involvement will be provided by the City of Fort Worth, and under a separate agreement with the Engineer. ICF will coordinate with the Engineer to obtain and incorporate public involvement information as applicable to TxDOT's environmental process. The Engineer will be responsible for addressing TxDOT comments on public involvement and providing responses and/or revisions to public involvement materials, as required. Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal. Proposed Scope of Services, W J Boaz Road and FM 1220 City of Fort Worth, Tarrant County, Texas August 9, 2023 Page 4 of 5 Project Coordination This task includes communication with the Engineer, and TxDOT and attendance at no more than two (2) coordination meetings by ICF personnel. Publishing public notices, preparing media releases, providing a court reporter, or other public involvement activities are not included in this proposal. All communication with Graham Associates, Inc., TxDOT, and resource agencies will be incorporated into the project file. Assumptions This proposed scope of services is based on the following assumptions: 1. A presence/absence survey for federally endangered vertebrates is not included in this scope and cost estimate. If the results of the habitat assessments indicate that a survey(s) is necessary, or the U.S. Fish & Wildlife Service determines one or more surveys are needed, survey(s) will be accomplished under a separate scope and budget. 2. Section 7 consultations under the Endangered Species Act are not included in this scope of services. Section 7 consultation, if deemed necessary, will be accomplished under a separate scope and budget. Services related to evaluations of waters of the U.S., including wetlands, will be provided if needed by Symonds Ecology Ltd. and under a separate agreement with the Engineer. ICF will coordinate with the Engineer to obtain and incorporate water resources information as applicable to TxDOT's environmental process. Symonds Ecology Ltd. will be responsible for addressing TxDOT comments and providing revisions as required. 4. If a reconnaissance level historic resources survey report for non -archeological historic resources, intensive level survey, or other additional historic resource investigations are required, they would be done under a separate scope and budget. S. All necessary land access will be secured by Graham Associates, Inc. 6. Any mitigation plan that maybe required as a result of regulatory coordination or consultation would be done under a separate scope and budget. 7. CE documentation is expected to be adequate to meet the National Environmental Policy Act requirements for this project. If the project does not qualify as a CE, or an Environmental Assessment is deemed necessary, the additional work would be conducted under a separate scope and budget. S. This scope and budget does not include formal coordination with any regulatory agency. 9. This scope and budget does not include the preparation of a 4(0 Evaluation or the resolution of adverse effect activities or mitigation efforts for non -archeological historic resources. Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal. Proposed Scope of Services, W J Boaz Road and FM 1220 City of Fort Worth, Tarrant County, Texas August 9, 2023 Page 5 of 5 10. This scope and budget does not include the preparation of a 6(f) Evaluation. 11. This scope and budget does not include costs associated with publication of public meeting advertisements or preparation of any other public meeting materials. 12. This scope and budget does not include rental of meeting facilities. 13. Graham Associates, Inc. shall provide the required engineering drawings and schematics for environmental studies including public involvement. A copy of the cost estimate is included as Attachment B. The fee to conduct these tasks would include a total, not -to -exceed cost of $54.049.50 and includes labor costs to be billed on a time and materials basis. This estimated cost is based on the above -described scope of services and assumptions/exclusions. This proposal is valid for 90 days. Thank you for the opportunity to submit this proposal. Do not hesitate to contact me at 512.264.1095 or dean.tesmer(@icf.com if you have any questions. If the proposal is acceptable, please forward a subconsultant agreement to initiate the work. We look forward to working with you. Sincerely, Stacey Ire in Senior Contracts Administrator ICF AttachmentA: Preliminary TxDOT Exhibit AttachmentB: Cost Estimate P Dean Tesmer Managing Director, Transportation ICF Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal. Proposed Scope of Services, W J Boaz Road and FM 1220 City of Fort Worth, Tarrant County, Texas August 9, 2023 Attachments Attachment A Preliminary Drawing Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal. E) ------------- ------ - 11 ...................... BOAT CLUB ROAD (FM 1220) ................i ......... ........... .............. . .......... ...... --7-r- 7 To 1.0 - - - - - - - - - - - - - - - - - - - F - - - - - - - GRAHAM ASSOCIATES. INC. TXDOT EXHIBIT CITY OF FORT WORTH W. J. BOAZROAD & BOATCLUB ROAD (F.M. 1220) PROJECT LIMITS --------------------------------------- . ................... 7 ...... ... I Proposed Scope of Services, W J Boaz Road and FM 1220 City of Fort Worth, Tarrant County, Texas August 9, 2023 Attachments Attachment B Cost Estimate Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal. DIRECT LABOR COST IDescripptloo of Work Task Land Vse, Section 4(f)/Section 6(t) JAir Quality JArcheological Background Study Community Impact Assessment Hazardous Materials Inlitial Site Assessment Historical PCR Biological Resources 11'rime Farmlands Public Involvement - Meeting Summary Documentation TOTAL LABOR COST DIRECT COST iftem Mileage JLodging and Taxes Translators for Public Meeting (Spanish and Sign Language) 11-lazardous Materials Database Report ICADD Plotting -per linear foot 11'resentation Boards - approx 30" x 40" color mounted 18 1/2' x 11"Photocopies I V x 17" Photocopies TOTAL DIRECT COST SUMMARY Total Labor Cost Total Direct Cost TOTAL COMBINED COST Attachment B - Cost Estimate W J Boaz Road and FM 1220, City of Fort Worth, Tarrant County, Texas Senior Senior Project Environmental Manager Professional 5225.00 $175.00 1 1 1 2 1 2 2 4 4 4 2 4 4 4 1 2 2 2 18 25 Total Environmental Technical Clerical Hours Cost Per Professional Staff Scientist11 GIS/Cartography Editor Staff Per Task Task $165.00 $150.00 $120.00 $100.00 $75.00 4 2 1 9 $1,375.00 8 4 1 1 17 $2,550.00 24 8 4 1 40 $5,970.00 32 16 4 1 59 $8,825.00 32 4 16 4 1 65 $9,875.00 24 2 4 1 37 $5,825.00 30 16 4 1 59 $8,945.00 8 2 2 15 $2,215.00 8 12 2 1 27 54,195.00 162 24 66 25 8 328 $49,775.00 Per Unit # of Units Cost $0.66 1900 $1,244.50 $175.00 11 $1,925.00 $100.00 $0.00 $750.00 1 $750.00 $7.50 40 $300.00 $80.00 $0.00 $0.10 250 $25.00 $0.20 150 $30.00 $4,274.50 $49,775.00 $4,274.50 $54,049.50 ICF 0/912023 �A SEVEN ARROWS City of Fort Worth WJ Boaz Road Expansion Relocation Services Relocation Services: • If the City directs the Acquisition Provider to cease all Contract services and terminate a Work Authorization through no fault of the Acquisition Provider, Acquisition Provider shall work with local ROW PD office to determine if each relocation is to proceed or letters rescinding relocation benefits are to be sent. • If benefits are rescinded, payment for the milestone currently being worked on will be payable in full upon submittal of the complete file to that point. • Complete relocation files must include a copy of the letter rescinding benefits and all documentation and contact logs capturing communications with the Displacee and complete documentation for any claims payable up to the time the Displacee is notified of their ineligibility for further relocation assistance. • Acquisition Provider shall provide advance notice of the date and time of the initial meeting with the Displacee regarding the Appraiser's and Relocation Agent's inspection of the subject property. • Acquisition Provider shall notify all State approved Displacees of eligibility for relocation assistance. At the time of initial contact, the Acquisition Provider shall provide Displacees, that are approved by the State, with a Relocation Assistance Packet consisting of the following approved TxDOT forms: • Parcel advisory services record • Certificate of eligibility • Relocation Assistance Brochure • Copy of the Relocation Assistance Program Survey along with a stamped return envelope addressed as shown below. All distributed surveys must have the ROW CSJ and parcel number pre -completed by the Relocation Agent before delivery to the Displacee. • Acquisition Provider shall provide on -going relocation assistance and advisory services to Displacees affected by the acquisition of right of way and deliver the required TxDOT forms to local ROW PD office that are signed by the Displacee. On -going advisory services include monitoring the move and any necessary relocation activities taken by the Displacee. Frequency and manner for monitoring the move must match the complexity of the relocation, however, the expectation is multiple in -person site visits, which is standard practice, and must be documented in the contact log portion of the required TxDOT forms to be submitted at close out. • Acquisition Provider shall locate, evaluate, and maintain files on comparable available housing as well as listings for non-residential properties, for the duration of the project. These files are subject to review by local ROW PD office as deemed necessary. • Acquisition Provider shall compute and submit the request for relocation housing/rental supplement to local ROW PD office on the appropriate TxDOT form with supporting photos attached for each property. • Acquisition Provider shall provide 90-day notice: www.7arrowsland.com �A SEVEN ARROWS • Deliver the 90-day notice and benefits package at the same time as the written offer to purchase is delivered. • Not deliver the 90-day notice prior to a personal interview with the Displacee during which time the Relocation Agent determines the type, needs, and eligibilities of the Displacee, or before the issuance of the initial offer. • Acquisition Provider shall provide 30-day notice to vacate once the State has possession of the property. The Displacee must be given a minimum of 90 days' notice prior to being required to vacate. • Acquisition Provider shall immediately notify local ROW PD office if the Displacee does not vacate the premises after 30-day notice expires. • Acquisition Provider shall perform a decent, safe, and sanitary (DSS) inspection of replacement housing in accordance with TxDOT policy. Acquisition Provider shall complete the appropriate TxDOT forms and submit to local ROW PD office. • Acquisition Provider shall prepare all relocation claims on appropriate forms and in accordance with TxDOT policies and procedures. • Acquisition Provider shall coordinate and monitor moves with displaced homeowners, business owners, tenants, and with moving companies in accordance with TxDOT procedures. • Relocation Agent must maintain relocation contact logs on appropriate TxDOT forms journaling all attempted and completed contacts with all parties, including descriptions of the reasons and outcome for each contact. Copies of all Displacees' emails with date and time sent must be captured in the Acquisition Provider's relocation contact logs. • Relocation Agent must: • Attend closings on replacement property and ensure supplemental payment is properly distributed. • Process and compute increased interest payments as required. • Be available for any relocation appeals and meetings. • Prepare all relocation payment claim submissions for all Displacees in accordance with TxDOT guidelines. • Deliver warrants in accordance with TxDOT guidelines. • Issue Relocation Assistance Program Surveys to all Displacees • Acquisition Provider shall provide an executed certification of eligibility with all Displacee claims. • The local ROW PD office must approve the timing and content of any notice to a Displacee concerning relocations prior to the Acquisition Provider sending the notice. Submitted by: 41/u e4 � t ' - Nicole Costa nza, Manag g Partner Date: August 7, 2023 www.7arrowsland.com SEVEN ARROWS City of Fort Worth WJ Boaz Road Expansion Relocation Services Optional Relocation Services Estimated price per parcel $12,000.00 $48,000.00 Potentially 4 displacees impacted: Hatten - 6017 WJ Boaz Rd - Triplex Rodarte - 5917 WJ Boaz Rd Fee for Residential Relocation Assistance Service • Payment is made on per Displacee basis. If Displacee is not entitled to relocation benefits by virtue of not being legally present in the United States, this service would be reduced to a single milestone of 10% • 40% payment milestone paid upon: • Submitting completed parcel advisory services record and certificate of eligibility signed by Displacee to local ROW PD office. • Delivery of computation, submittal and approval of replacement housing supplement to local ROW PD office. • Submitting proof of providing 90-day notice to Displacee after initial interview. Displacee may not receive a 90-day notice prior to an initial interview. • 30% payment milestone paid upon submitting memorandum to local ROW PD office reporting the actual date the Displacee vacated parcel and includes detailed documentation (as directed by the local ROW PD office) of the move. This assumes the replacement housing has been acquired and the move was monitored by the Provider. • 30% payment milestone paid upon: • Transmittal of memorandum to the local ROW PD office stating that all relocation assistance has been completed. • Submittal of completed relocation file to local ROW PD office with documents filed by date of activity. Completed file documents must contain: all contacts with the Displacee, completed claim forms, copies of all payment submissions for relocation assistance, and signed form (in a checklist format, as directed and approved by the local ROW PD office) by Displacee verifying move is completed and all benefits have been explained to them. Proiect Management/Coordination: $2,400.00 TOTAL ESTIMATED COST: $50,400.00 *7Arrows will invoice ONLY for services performed www.7arrowsland.com 12/1/23, 5:07 PM M&C Review CITY COUNCIL AGENDA Create New From This M&C DATE: 11/28/2023 REFERENCE NO.: **M&C 23-1017 LOG NAME: CODE: C TYPE: CONSENT PUBLIC HEARING: Official site of the City of Fort Worth, Texas FoH 20WJ BOAZ DESIGN AMDMT 3 NO SUBJECT: (CD 7) Authorize Execution of Amendment No. 3 in the Amount of $125,124.45 to a Engineering Services Agreement with Graham Associates, Inc. for a Revised Contract Amount of $2,799,594.45 for the WJ Boaz Road Widening Improvements Project RECOMMENDATION: It is recommended that the City Council authorize execution of Amendment No. 3 to City Secretary Contract No. 56888, an Engineering Services Agreement with Graham Associates, Inc., to increase the contract amount by $125,124.45 for a revised contract amount of $2,799,594.45 for the WJ Boaz Road Widening Improvements project (City Project No. 103299). DISCUSSION: On December 27, 2021, the City administratively approved a contract with Graham Associates, Inc. (Consultant) in the amount of $98,085.00 to advance the delivery of the WJ Boaz Road Widening Improvements (City Secretary No. 56888). On June 28, 2022, Mayor and Council Communication (M&C) 22-0518 authorized Amendment No. 1 in the amount of $2,479,025.00 for the preparation of plans, specifications and estimates for the roadway widening from a 2-lane road to a 4-lane thoroughfare from Boat Club Road to Elkins School Road. The contract was subsequently revised by Amendment No. 2, which was administratively approved for $97,360.00, to add franchise utility relocations services. Amendment No. 3 will provide additional compensation to the consultant for the revision of four (4) appraisals due to the revision of the plans which required additional right-of-way to accommodate a roundabout. Also, three (3) appraisals were revised to include additional driveways which were part of the right-of-way negotiations with the property owners. The amendment also includes additional compensation for an Environmental Assessment needed to obtain a Local On -System Agreement (LOSA) permit from the Texas Department of Transportation. The following table summarizes previous contract action and amendments: Contract Action Amount Justification Date City Secretary Contract No 56888 -Administratively approved Amendment No. 1 - M&C 22-0518 Amendment No. 2 - Administratively approved Amendment No. 3 - This M&C Contract Total $98,085.00 Advance delivery of 2022 12/27/2021 Bond Program Projects $2,479,025.00 Engineering design 6/28/2022 services $97,360.00 Utility relocation services 4/3/2023 $125,124.45 Additional right-of-way and This M&C environmental services for TxDOT permit $2,799,594.45 Current funding for the WJ Boaz Road Widening Improvements project is summarized in the table below: apps.cfwnet.org/council_packet/mc_review.asp?I D=31642&councildate=11 /28/2023 1 /3 12/1/23, 5:07 PM M&C Review Fund Existing Funding 30108-Transportation Impact $3,431,732.13 Fee Cap Fund 30104-Developer Contribution $300,000.00 Fund 39008-Trans Impact Fee Cap $568,267.87 Legacy Fund 34027-2022 Bond Program $6,150,000.00 Fund 30106-Intergovernmental $10,700,000.00 Contribution Fund Additional Funding Total $3,431,732.13 $300,000.00 $568,267.87 $6,150,000.00 $10,700,000.00 Project Total $21,150,000.00 $21,150,000.00 Graham Associates, Inc. agrees to maintain its initial M/WBE commitment of 21\% that it made on the original agreement and extend and maintain the same M/WBE commitment of 21\% to all prior amendments up to and inclusive of this Amendment No. 3. Therefore, Graham Associates, Inc. remains in compliance with the City's M/WBE Ordinance and attests to its commitment by its signature on the Acceptance of Previous M/WBE Commitment form executed by an authorized representative of its company. Funding is budgeted in the Transportation Impact Fee Cap Fund for the purpose of funding the WJ Boaz Rd West Half project, as appropriated. The project is located in COUNCIL DISTRICT 7. FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that funds are available in the current capital budget, as previously appropriated in the Transportation Impact Cap Fund for the WJ Boaz Rd West Half project to support approval of the above recommendation and execution of the amendment. Prior to any expenditure being incurred, the Transportation and Public Works Department has the responsibility to validate the availability of funds. TO Fund Department Account Project Program Activity Budget Reference # ID ID I Year (Chartfield 2) FROM Fund Department Account Project Program Activity Budget Reference # ID ID Year (Chartfield 2) Submitted for City Manager's Office by_ William Johnson (5806) Originating Department Head: Lauren Prieur (6035) Additional Information Contact: Monty Hall (8662) ATTACHMENTS 103299 FID TABLE.xlsx (CFW Internal) 1295 Form.Ddf (CFW Internal) apps.cfwnet.org/council_packet/mc_review.asp?I D=31642&council date=11 /28/2023 Amount Amount 2/3 12/1/23, 5:07 PM M&C Review 20WJ BOAZ DESIGN AMDMT 3.docx (CFW Internal) M&C Map CPN103299.pdf (Public) Sianed APCForm CPN103299 Graham 10.18.23.pdf (CFW Internal) apps.cfwnet.org/council_packet/mc_review.asp?ID=31642&council date=11/28/2023 3/3 103299-EPAM-WJ Boaz Rd West Half Amendment No. 3 Interim Agreement Report Created: 2023-12-14 By: Andrea Munoz (Andrea. M unoz@fortworthtexas.gov) Status: Out for Signature Transaction ID: CBJCHBCAABAAeMSka8h-oeT6yyWWuPwWC8pgyptKii2s Agreement History 2024-01-13 Agreement history is the list of the events that have impacted the status of the agreement prior to the final signature. A final audit report will be generated when the agreement is complete. "103299-EPAM-WJ Boaz Rd West Half Amendment No. 3" Histo ry Document created by Andrea Munoz (Andrea. Munoz@fortworthtexas.gov) 2023-12-14 - 1:54:35 AM GMT- IP address: 204.10.90.100 Document emailed to jwilliams@grahamcivil.com for signature 2023-12-14 - 2:43:07 PM GMT Document emailed to wendi.hedIund@fortworthtexas.gov for filling 2023-12-14 - 2:43:07 PM GMT Document emailed to Alejandra.Ayala@fortworthtexas.gov for signature 2023-12-14 - 2:43:08 PM GMT Email viewed by Alejandra.Ayala@fortworthtexas.gov 2023-12-14 - 2:49:55 PM GMT- IP address: 204.10.90.100 Signer Alejandra.Ayala@fortworthtexas.gov entered name at signing as A Ayala 2023-12-14 - 2:50:21 PM GMT- IP address: 204.10.90.100 Document e-signed by A Ayala (Alejandra.Ayala@fortworthtexas.gov) Signature Date: 2023-12-14 - 2:50:23 PM GMT - Time Source: server- IP address: 204.10.90.100 Email viewed by wendi.hedlund@fortworthtexas.gov 2023-12-14 - 5:03:51 PM GMT- IP address: 204.10.90.100 FORTW❑RTHg I Paw m"Y Adobe Acrobat Sign - Signer wendi.hedlund@fortworthtexas.gov entered name at signing as Wendi Hedlund 2023-12-14 - 5:50:22 PM GMT- IP address: 204.10.90.100 Form filled by Wendi Hedlund(wendi.hedlund@fortworthtexas.gov) Form filling Date: 2023-12-14 - 5:50:24 PM GMT - Time Source: server- IP address: 204.10.90.100 Email viewed by jwilliams@grahamcivil.com 2023-12-24 - 8:45:21 PM GMT- IP address: 69.237.17.107 Email viewed by jwilliams@grahamcivil.com 2024-01-02 - 3:40:51 PM GMT- IP address: 209.65.241.66 Email viewed by jwilliams@grahamcivil.com 2024-01-03 - 11:18:07 PM GMT- IP address: 209.65.241.66 -� 6 Signer jwilliams@grahamcivil.com entered name at signing as W. Jeff Williams 2024-01-03 - 11:19:12 PM GMT- IP address: 209.65.241.66 Document e-signed by W. Jeff Williams (jwilliams@grahamcivil.com) Signature Date: 2024-01-03 - 11:19:14 PM GMT - Time Source: server- IP address: 209.65.241.66 Document emailed to Raul.LopezRoura@fortworthtexas.gov for filling 2024-01-03 - 11:19:17 PM GMT Andrea Munoz (Andrea.Munoz@fortworthtexas.gov) added alternate form filler Alejandra.Ayala@fortworthtexas.gov. The original form filler Raul.LopezRoura@fortworthtexas.gov can still fill the form. 2024-01-03 - 11:22:06 PM GMT- IP address: 204.10.90.100 Document emailed to Alejandra.Ayala@fortworthtexas.gov for filling 2024-01-03 - 11:22:06 PM GMT Email viewed by Alejandra.Ayala@fortworthtexas.gov 2024-01-03 - 11:23:47 PM GMT- IP address: 204.10.90.100 Signer Alejandra.Ayala@fortworthtexas.gov entered name at signing as Alejandra Ayala 2024-01-03 - 11:24:07 PM GMT- IP address: 204.10.90.100 Form filled by Alejandra Ayala (Alejandra.Ayala@fortworthtexas.gov) Form filling Date: 2024-01-03 - 11:24:11 PM GMT - Time Source: server- IP address: 204.10.90.100 Document emailed to Lissette.Acevedo@fortworthtexas.gov for filling 2024-01-03 - 11:24:12 PM GMT Email viewed by Lissette.Acevedo@fortworthtexas.gov 2024-01-11 - 7:04:52 PM GMT- IP address: 35.150.22.190 FORTW❑RTHg I Paw m"Y Adobe Acrobat Sign - Signer Lissette.Acevedo@fortworthtexas.gov entered name at signing as Lissette Acevedo, P.E. 2024-01-11 - 7:05:04 PM GMT- IP address: 35.150.22.190 Form filled by Lissette Acevedo, P.E. (Lissette.Acevedo@fortworthtexas.gov) Form filling Date: 2024-01-11 - 7:05:06 PM GMT - Time Source: server- IP address: 35.150.22.190 Document emailed to patricia.wadsack@fortworthtexas.gov for filling 2024-01-11 - 7:05:10 PM GMT Email viewed by patricia.wadsack@fortworthtexas.gov 2024-01-11 - 7:14:12 PM GMT- IP address: 204.10.90.100 Signer patricia.wadsack@fortworthtexas.gov entered name at signing as Patricia L. Wadsack 2024-01-11 - 7:21:56 PM GMT- IP address: 204.10.90.100 6© Form filled by Patricia L. Wadsack (patricia.wadsack@fortworthtexas.gov) Form filling Date: 2024-01-11 - 7:21:58 PM GMT - Time Source: server- IP address: 204.10.90.100 12y Document emailed to Lauren.Prieur@fortworthtexas.gov for signature 2024-01-11 - 7:22:02 PM GMT Email viewed by Lauren. Prieur@fortworthtexas.gov 2024-01-11 - 7:38:38 PM GMT- IP address: 107.77.197.12 &o Signer Lauren.Prieur@fortworthtexas.gov entered name at signing as Lauren Prieur 2024-01-11 - 7:39:32 PM GMT- IP address: 107.77.197.12 60' Document e-signed by Lauren Prieur (Lauren.Prieur@fortworthtexas.gov) Signature Date: 2024-01-11 - 7:39:34 PM GMT - Time Source: server- IP address: 107.77.197.12 P.► Document emailed to Priscilla.Ramirez@fortworthtexas.gov for approval 2024-01-11 - 7:39:40 PM GMT Email viewed by Priscilla.Ramirez@fortworthtexas.gov 2024-01-11 - 7:53:32 PM GMT- IP address: 204.10.90.100 6© Signer Priscilla.Ramirez@fortworthtexas.gov entered name at signing as Priscilla Ramirez 2024-01-11 - 7:59:21 PM GMT- IP address: 204.10.90.100 40- Document approved by Priscilla Ramirez (Priscilla.Ramirez@fortworthtexas.gov) Approval Date: 2024-01-11 - 7:59:23 PM GMT - Time Source: server- IP address: 204.10.90.100 ' Document emailed to Douglas.Black@fortworthtexas.gov for signature 2024-01-11 - 7:59:27 PM GMT Email viewed by Douglas.Black@fortworthtexas.gov 2024-01-12 - 9:16:47 PM GMT- IP address: 204.10.90.100 FORTW❑RTHg I Paweredbv Adobe Acrobat Sign - Signer Douglas.Black@fortworthtexas.gov entered name at signing as DBlack 2024-01-12 - 9:18:24 PM GMT- IP address: 204.10.90.100 Document e-signed by DBlack (Douglas.Black@fortworthtexas.gov) Signature Date: 2024-01-12 - 9:18:26 PM GMT - Time Source: server- IP address: 204.10.90.100 Document emailed to William.Johnson@fortworthtexas.gov for signature 2024-01-12 - 9:18:30 PM GMT FORTW❑RTHg I P°He1� Y Adobe Acrobat Sign FORT WORTH,,; Routing and Transmittal Slip Transportation & Public Works. Department DOCUMENT TITLE: Professional Services Agreement Amendment No. 3 M&C: CPN: 103299 CSO: 56888 DOCM Date: To: Name Department Initials Date Out 1 Jeff Williams — Graham Assoc. Consultant— signature Jan 3, 2024 Jwilliams(agrahamcivil.com WJW 2 Wendi Hedlund — Bus. Support TPW — review w�!�- Dec 14, 2023 3 Aleiandra Avala — PM TPW - review . AA Dec 14, 2023 4 Raul Lopez — Program Mngr. TPW — review M A-V Jan 3, 2024 5 Lissette Acevedo — Sr. CPO TPW — review A Jan 11, 2024 6 Patricia Wadsack — AD TPW — review PLW Jan 11, 2024 7 Lauren Prieur — Director TPW - signature art Jan 11, 2024 8 Doug Black — Legal Legal - signature d.b Jan 12, 2024 9 Jesica_McEachern — ACM CMO - signature ,LMr� Jan 16, 2024 10 Jannette Goodall - CSO CSO - signature J, C Jan 16, 2024 11 TPW Contracts TPW DOCUMENTS FOR CITY MANAGER'S SIGNTURE: All documents received from any and all City Departments requesting City Manager's signature for approval MUST BE ROUTED TO THE APPROPRIATE ACM for approval first. Once the ACM has signed the routing slip, David will review and take the next steps NEEDS TO BE NOTARIZED: ❑ Yes X No RUSH: ❑ Yes X No SAME DAY: ❑ Yes ❑ No NEXT DAY: ❑ Yes ❑ No ROUTING TO CSO: X Yes ❑ No Action Required: ❑ As Requested ❑ For Your Information X Signature/Routing and or Recording ❑ Comment ❑ File ❑ Attach Signature, Initial and Notary Tabs Return To: TPWContracts(@fortworthtexas.aov at ext. 7233 for pick up when completed. Aleiandra.Avala(a�fortworthtexas.aov email executed document when completed. i ICPN: Project Name: 1 Consultant: Contract CSN 56888 Administratively Approved 12/27/2021 Amendment No. 1 CSN 56888-A1 M&C 22-0518 6/28/2022 Amendment No. 2 CSN 56888-A2 Administratively Approved x/x/2023 Amendment No. 3 CSN 56888-A3 M&C 23-1017 11/28/2023 JUSTIFICATION OF CONTRACT CHANGES 103299 WJ Boaz Road Widening Improvements Graham & Associates Contract Change Total to Date Justification $98,085.00 Original contract to expedite design services. $ 2,479,025.00 $ 2,577,110.00 Amendment for full engineering design services. $ 97,360.00 $ 2,674,470.00 Added utility relocation services and right-of-way acquisition services. $ 125,124.45 $ 2,799,594.45 Additional right of way revisions needed after review of roundabout. Add Environmental Assessment for TxDOT LOSA approval. Add relocation services for parcels (4) that contain homes that will be rendered unconforming structures after right of way acquisition.