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HomeMy WebLinkAboutContract 42246-CO1• • C!._op l/ 1 of 2. CITY SECRETARY '' ' FORT WORTH . ~ City of Fort Worth Change Order Request Project Name! HMAC Surface Overlay (2011-8) CDBG-Infrastructure Project Client Project #(s)j C299-539120-208620172583 HMAC Surface Overlay At Various Locations Within The City Of Fort Worth . CONTRACT NO. qu l//J -loJ City Sec# DOE : 6686 42246 Project Descr iption .__ ________________________________ ____. Contractor! .... _P_e_ac_h_tre_e_C_o_n_st_ru_ct_io_n,_L_T_D _____ ~ Date 4/24/2012 City Project Mgr.I .... _K_ri_st_ia_n _S_ug~ri_m ____ (8_1_7_) 3_9_2-_8_90_2_~ Change Order # City Inspector Anthony (Tony) Host (817) 223-2281 Enter Department(s) to the Right and TPW Contract Day Type Or igina l Contract Amount $1 ,037,700 .00 Extras to Date Cred its to Date Pending Change Orde rs (in M&C Process) Contract Cost to Date $1,037 ,700.00 IAmount of Proposed Change Order $259,250.00 Rev ised Contract Amou nt $1,296 ,950 .00 Or iginal Funds Avai lab le fo r Change Orders $34 ,394 .73 Remaining Funds Ava ilable for this CO $34,394 .73 Additional Funding (if necessary) $224,855.27 CHANGE ORDERS to DA TE (INCLUDING THIS ONE) AS % OF ORIGINAL CONTRACT MAX ALLOWABLE CONTRACT AMOUNT (ORIGINAL CONTRACT COST+ 25%) JUSTIFICATION (REASONS) FOR CHANGE ORDER Contract Time Totals (CD) $1 ,037 ,700 .00 21 0 $1 ,037 ,700 .00 210 $259 ,250 .00 52 $1 ,296 ,950 .00 262 $34 ,394 .73 $34 ,394.73 $224 ,855 .27 24.98% $1 ,297 ,125 .00 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX It is understood and agreed that the acceptance of this Change Order by the contractor constitutes an accord and satisfaction and represents payment in full (both time and money) for all costs arising out of, or incidental to , the above Change Order. Council Action (if required) M&C Number I t:..,-,Z...$',4 e,-M&C Date Approved I ,;: . l . ( -z.._. 05 _11-12 A10 :22 IN ,> I top 1/ 1 of ~ • t .... City of Fort Worth Change Order Request I I qzz Vu 101 Project Name! HMAC Surface Overlay (2011-8) CDBG-Infrastructure Project Client Project #(s)j C299-539120-208620 172583 Project HMAC urface Overlay At Various Locations Within The City Of Fort Worth. City Sec# DOE: 6686 42246 Description .__ __ _;_ _____________________________ ___. Contractor! Peachtree Construction , LTD Change Order# Date 4/24/2012 City Project Mgr.j Kristian Sugrim (817) 392-8902 City Inspector Anthony (Tony) Host (817) 223-2281 - Enter Department(s) to the Right and TPW _,,,-/ ,"' --Contract Time I Contract Day Type t Original Contract Amount ~1 .037 ,700 .00 ' Extras to Date Credits to Date ' < - Pending Change Orde rs (in M&C Process) - Contract Cost to Date $1,037,700 .00 !Amount of Proposed Change Order $259,250 .00 Revised Contract Amount $1,296,950.00 Original Funds Available for Change Orders $34 ,394.73 Remaining Funds Available for this CO $34 ,394 .73 Additional Funding (if necessary) $224 ,855.27 CHANGE ORDERS to DA TE (INCLUDING THIS ONE) AS % OF ORIGINAL CONTRACT MAX ALLOWABLE CONTRACT AMOUNT (ORIGINAL CONTRACT COST+ 25%} ... JUSTIFICATION (REASONS) FOR CHANGE ORDER ~ Totals (CD) ;$1 ,037,700 .00 210 I - l I $1 ,037 ,700 .00 210 $259,250.00 52 $1 ,296 ,950.00 262 $34,~94 .7 3 $34 ,394 .73 $224 ,855 .27 24.98% $1,297,125.00 Th is change order is being submitted for the allocation of the additional funding necessary to complete the following projects that were added to this contract. Also to complete this added work , an additional 52 calendar days is requested . 1. Fontaine St. (Jasper St. -Terminal Rd.) 2. Columbus Ave . (NW 28th St. -NW Loraine St.) 3. Houston St. (Long Ave . -NW 34 th St.) 4. Dorothy Ln . (Clarke Ave . -Camp Bowie Blvd.) 5. E. Jessam ine St. (S. Freeway Service Rd . -Evans Ave.) It is understood and agreed that the acceptance of this Change Order by the contractor constitutes an accord and satisfaction and represents payment in full {both time and money) for all costs arising out of, or incidental to, the above Change Order. Council Action (if required) M&C Number Z--i.s,4 ~-M&C Date Approved I r;. t. ( ?.- . -• • "' (. JI( ' • .. C:op 'I 1 of d) FORT WORTH . ~ City of Fort Worth Change Order Request t;?r lib r~, Project Name! HMAC Surface Overlay (2011-8) CDBG-Infrastructure Project Client Project #(s)! C299 -539120-208620172583 Project Description HMAC urface Overlay At Various Locations Within The City Of Fort Worth . City Sec# DOE : 6686 42246 Contractor! Peachtree Construction , LTD Change Order# Date 4/24/2012 City Project Mgr.j Kristian Sugrim (817) 392 -8902 City Inspector Anthony (Tony) Host (817) 223-2281 Enter Department(s) to the Right and TPW .. Contract Time Contract Day Type Original Contract Amount $1 ,037,700.00 Extras to Date Credits to Date Pending Change Orde rs (in M&C Process) Contract Cost to Date $1 ,037,700.00 !Amount of Proposed Change Order $259,250.00 Revised Contract Amount $1,296 ,950.00 Original Funds Availab le for Change Orders $34 ,394.73 Remaining Funds Available for this CO $34 ,394.73 Additional Funding (if necessary) $224,855.27 CHANGE ORDERS to DA TE (INCLUDING THIS ONE) AS % OF ORIGINAL CONTRACT MAX ALLOWABLE CONTRACT AMOUNT (ORIGINAL CONTRACT COST+ 25%) JUSTIFICATION (REASONS) FOR CHANGE ORDER Totals (CD) $1 ,037,700 .00 210 $1,037 ,700 .00 210 $259,250.00 52 $1 ,296 ,950 .00 262 $34,394 .73 $34,394.73 $224 ,855.27 24.98% $1,297,125.00 This change order is being submitted for the allocation of the additional funding necessary to complete the following projects that were added to this contract. Also to complete this added work , an additional 52 calendar days is requested. 1. Fontaine St. (Jasper St. -Terminal Rd .) 2. Columbus Ave. (NW 28th St. -NW Loraine St.) 3. Houston St. (Long Ave. -NW 34th St.) 4. Dorothy Ln . (Clarke Ave . -Camp Bow ie Blvd .) 5. E. Jessamine St. (S. Freeway Service Rd . -Evans Ave .) I I. 1 ' I lt. .. _i-- 1 I 1..-.v'. YI , I JtJ I, l- It is understood and agreed that the acceptance of this Change Order by the contractor constitutes an accord and satisfaction and represents payment in full (both time and money) for all costs arising out of, or incidental to , the above Change Order. Contractor's Compan Name Contractor (Name) Contract Signature Date Peachtree Construction , LTD , .; , .. , ,-'--,,( ..,- I 7. I Zr 1--~......_~-~..,__,_--'----~~~~--+~~~+-,-~-'-~---'.___,~~"----'---'-~f-----~---l t)~ Date \\ t--"""t"'"~":!=,;:<,---"-e<'-----------t---:----=--f=,....,....--'-....... --:::;~----;.------+--~-:----1 G"fto/1,a M&C Number t:. ~ i.s i; .J .,-M&C Date Approved l S::: I • / l,.. . I • FORT WORTH ~ City of Fort Worth Change Order Request Project Name! HMAC Surface Overlay (201 1-8) CDBG-Infrastructure Project Client Project #(s)j C299-539120 -208620172583 Project HMAC Surface Overlay At Various Locations Within The City Of Fort Worth . - City Sec# DOE : 6686 I • {i. 42246 Description .__ __________________________________ ___, Contractor! Peachtree Construction , LTD Change Order# Date 4/24/2012 City Project Mgr I Kristian Sugrim (817) 392 -8902 City Inspector Anthony (Tony) Host (8 17) 22 3-2281 Enttr Dt a l'lt'llt J tc tt e R1g'lt j TPW Contract Time ct Ody f yp, Totals (CD) Orig in al Contract Amount $1 ,037 ,700 .00 $1 ,037,700 .00 210 Extras to Date Credits to Date Pending Change Orde rs (in M&C Process) Contract Cost to Date $1,037,700 .00 $1,037,700 .00 210 !Amount of Proposed Change Order $259,250.00 $259,250.00 52 Revised Contract Amount $1,296 ,950.00 $1 ,296 ,950 .00 262 Original Funds Available for Change Orders $34 ,394.73 Remaining Funds Ava il able for this CO $34 ,394.73 Additional Funding (if necessary) $224 ,855.27 CHANGE ORDERS to DA TE (INCLUDING THIS ONE) AS % OF ORIGINAL CONTRACT MAX ALLOWABLE CONTRACT AMOUNT (ORIGINAL CONTRACT COST+ 25%) JUSTIFICATION (REASONS) FOR CHANGE ORDER $34 ,394 .73 $34 ,394.73 $224 ,855 .27 24 .98% $1 ,297 ,125.00 This change order is being submitted for the allocation of the additional funding necessary to complete the following projects that were added to this contract. Also to complete this added work , an additional 52 calendar days is requested . 1. Fontaine St. (Jasper St. -Terminal Rd .) 2. Columbus Ave . (NW 28th St. -NW Loraine St.) 3. Houston St. (Long Ave . -NW 34 th St.) 4. Dorothy Ln . (Clarke Ave. -Camp Bowie Blvd .) 5. E. Jessamine St. (S. Freeway Service Rd . -Evans Ave.) ' . I c It is understood and agreed that the acceptance of this Change Order by the contractor constitutes an acco rd and satisfaction and represents payment in full (both time and money) for all costs arising out of, or incidental to , the above Change Order . Contractor's Company Name Contractor (Name) Contract Signature Date Peachtree Construction , LTD Inspector/Inspection Supervisor Date Project Manager/Program Manager Date I; .. i ,,,_--· .. ,. '" / 'fl Assistant Director (Dept) Date Director, Contracting Department (Dept) Date Assistant City Attorney Date Assistant City Manager Date ' -.. _ / --11 .. ,,, I'. -::....... Council Action (if required) M&C Number I I M&C Date Approved I I ' ' I I FORT WORTH ---,--City of Fort Worth Change Order Additions Project Name HMAC Surface Overlay (2011-8) CDBG-Infrastructure Project Client Project# C299-539120-208620172583 City Sec# DOE : 6686 Project Description HMAC Surface Overlay At Various Locations Within The City Of Fort Worth . Ii t:M J 4 b 7 8 10 11 12 13 14 1ti 19 20 21 28 32 33 35 36 JI Contractor City Project Mgr . Peachtree Construction , LTD Kristian Sugr im (817) 392 -8902 Uc;:i\.;l"\Jt' i iUN 1-{emove & 1-{eplace t:xisting <.;oncrete <.;urb & Gutter I New <.;oncrete <.;urb & Gutter 11-{emove & 1-{eplace t:xis!tng 6" LJnveway New 6" Concrete Driveway Remove & Replace Exist ing 4" Sidewall< New 4" Concrete ::iidewalk I Remove & Replace 4" AUA Wheelchair Ramp New 4" ADA Wheelchair Ramp Remove & Replace Concrete Valley Gutter New <.;oncrete Valley Gutter If' 1-'avement 1-'ulvenzation Cement Moditicatton {2tilbs/sy) Unclassified Street E)(cavation Crushed Limestone t, ::;urtace Course I ype u Water Valve Box Adjustment With Concrete Collar Water Meter Box AdJustment Manhole Adjusment With Concrete Collar Painting House Addresses Grass Sod Replacement ADDITIONS Change Order# 1 Date 4/24/2012 City Inspector I Anthony (Tony) Host (817) 223-2281 Uct-'i 1 .. ny Unit Unit t;OSt 11-'VV 2, ltil:1 .0U LF :j;Zl .OL 11-'VV 612 .UU LF $20 .UL 11-'VV J,LUU.UU ::it' :jib .OL i r'VV oou .uu ;:it' :jib.OL i r'VV 1,61U .uu ::it' $4.0L 11-'VV 6,184 .UU ::it' $4 .0L 11-'VV bUU.UU ::it' $13 .UL IPW 1,JLO.UU ::it' $13.UL tl-'W JU .VU ;:,y :ji/0 .UL tl-'W 50 .UU ::;y :ji/0.UL 11-'VV ti ,OJL .OU ::,y $4 .UC i r'VV tltl.OU IN $110 .UU i r'VV 1UUU t;Y :i;zu .uu i r'VV 21 .UU t;Y :j;JU .UU i r'VV 6,0JO.UU ::,y $8 .85 fPW 4.UU c.A :j;JOU.UU i r'VV 2J .UU c.A :j;J0 .00 i r'VV ti .UU c.A $450 .00 i r'VV rz.UU EA $15 .00 11-'W 1,1UU .UU ;:,y $4 .5U .. Change Order Additions Page 1 of 2 42246 1ota1 :j,4/,U/4 .LO :i;1Z ,24U .uu ;J>LU,OUU .UU :j,0 ,0LO .UU :ji/,Z4b .UU :j,2/,ti/J.UU :i,r ,ouu.uu :ji1/,2Zb .UU :j,2 ,LOU .UU :j;J,IOU .UU :i,zo , 12is .uu :i;l:1 ,otiU .uu ;J>L ,LOU .UU :jitiJU .UU ;i,or ,tiJ4 . /'J :i,1 , .. uu .uu ;i,ouo .UU ;i>L ,fUU .UU :i,1 ,uou .uu :i,4 ,~ou .uu TPW $259 ,250 .00 Sub Total Add1llons ~LOl:1 ,250.00 Change Order Additions Page 2 of 2 FORT WORTH ------.---City of Fort Worth Change Order Deletions Project Name HMAC Surface Overlay (2011-8) CDBG-Infrastructure Project Client Project# C299-539120-208620172583 City Sec# DOE : 6686 Project Description HMAC Surface Overlay At Various Locations Within The City Of Fort Worth . 11-EM Contractor City Project Mgr. Peachtree Construction , LTD Change Order# 1 Date 4/24/2012 Kristian Sugrim (817) 392-8902 City Inspector I Anthony (Tony) Host (817) 223-2281 DELETIONS Ut:-:>v~lt' I IUN Ut:r' I Uty Unit Unit (.;ost Change Order Deletions Page 1 of 2 42246 lotal TPW $0 .00 Sub I otal uelet1ons Change Order Deletions Page 2 of 2 M/WBE Breakdown for this Change Order MWBE Sub Type of Service Amount for this CO Total $0 .. 00 Previous Change Orders CO# DATE AMOUNT Total $0 .00 -. , .. ~\1&C Revi ew Pa g e I of 2 Official site of the City of Fort Worth, Texas CITY COUNCIL AG ENDA fORTWORTlt ---...,..,- COUNCIL ACTION: Approved on 8/23/2011 DATE: 8/23/2011 REFERENCE C-25122 LOG 17201 OSTREETRECONSTRUCTION_AWARDBID NO.: NAME: CODE: SUBJECT: NON-PUBLIC C TYPE: CONSENT HEARING: NO Authorize Execution of a Contract with Peachtree Construction, Ltd ., in an Amount of $1 ,037 ,700 .00 from Community Development Block Grant Funds for the 201 O Street Reconstruction Project to Reconstruct Residential Streets (COUNCIL DISTRICTS 2 , 3 , 5, 7 , 8 and 9) RECOMMENDATION: It is recommended that the City Council authorize execution of a contract with Peachtree Construction , Ltd ., in an amount of $1 ,037 ,700.00 from Community Development Block Grant funds for the 201 O Street Reconstruction Project to reconstruct residential streets . DISCUSSION: On August 17,2010, (M&C C-24401) the City Council approved the City's 2010-2011 Action Plan which included $381 ,7 33 .00 in Community Development Block Grant (CDBG) funds for the reconstruction of residential streets in CDBG-eligible areas of the City. On January 25 , 2011 , (M&C G-17188) the City Council approved a change in use and expenditure of $638 ,267 .00 of additional CDBG funds to allow reconstruction of additional streets. On June 14 , 2011, (M&C C-24950) the City Council approved an additional change in use and expenditure of $150,000 .00 of additional CDBG funds to cover the estimated total project budget of $1 ,170 ,000.00 . On March 24 , 2011 and March 31, 2011 , the project was advertised for bid in the Fort Worth Star- Telegram. On April 21 , 2011 , the following bids were received: I BIDDERS II AMOUNT I PEACHTREE CONSTRUCTION, LTD. $1 ,037 700.00 I AUSTIN BRIDGE AND ROAD , LP . $1 ,085 .736.00 I QUALITY EXCAVATION , LTD. II $1 ,089 ,015 .00 I JLB CONTRACTING, LLC II $1,139,767.00 Based on the weighted selection criteria of price, schedule, M/WBE participation , reputatio n and experience, Peachtree Construction , Ltd ., was determined to offer the best value for the project. The estimated budget breakdown is: CONSTRUCTION 11 $1 ,012 ,094.73 IN SPECTION 1 $ 60 .000 .00 $ 14,107.52 TPW MATERIAL TESTING ADVERTISING/PRINTING 11 $ soo.oo OUTSIDE MATERIAL TESTING 11 $ 23,291 .1s TOTAL 11 $1,110 ,000 .00 For the Construction budget, $1,037,700.00 is to be used for the contract with Peachtree Construction, ltd., consistent with the amount of the bid. The remaining Construction budget balance is reserved for change orders or additional streets which may be added if funds are available afte r httn · /lfArtwnrthtP.v!'I« onv/r.rn inc.ii nacket/mc review .aso?ID= l 52l4&councildate=8/23/201 I 4/24/2012 Page 2 of 2 reconstruction of the streets on the attached list. Tasks totaling $97 ,905 .27 for inspections , material testing and advertising/printing will be completed by the City. Peachtree Construction , Ltd ., is in compliance with the City's M/WBE Ordinance by committing to 11 percent M/WBE participation and documenting good faith effort . Peachtree Construction , Ltd ., identified several subcontracting opportunities . However, the M/V\/BEs contacted in the areas identified did not respond or did not submit the lowest bids . The City's goal on this project is 20 percent. Staff recommends that Council award a contract in an amount of $1 ,037,700 .00 to Peachtree Construction, Ltd ., for the 201 O Street Reconstruction Project to reconstruct residential streets . This project is available in all Council Districts, but this M&C affects COUNCIL DISTRICTS 2 , 3 , 5, 7 , 8 and 9 . FISCAL INFORMATION/CERTIFICATION: The Financial Management Services Director certifies that funds are available in the current operating budget, as appropriated, of the Grants Funds . TO Fund/Account/Centers GR76 541200 020206929890 $74,607 .52 GR76 541200 020206005890 $165. 798 . 76 GR76 541200 020206140890 $136,890 .55 GR76 541200 020206180890 $23,297.75 GR76 541200 020206270890 $237,672.42 GR76 541200-020206460650 $381,733 .00 GR76 541200 020206350890 $150.000.00 Submitted for City Manager's Office by: Originating Department Head: Additional Information Contact: ATIACHMENTS FROM Fund/Account/Centers GR76 539120 005206929890 $74,607 .52 GR76 541200 005206005890 $165,798 .76 GR76 539120 005206140890 $136,890 .55 GR76 539120 005206180890 $23.297 . 75 GR76 539120 005206270890 $237.672.42 GR76 539120 005206460650 $381,733 .00 GR76 539120 017206350890 $150 .000 00 ·------·------------·------·----------- Susan Alanis (8180) Jay Chapa (5804) Cynthia Garcia (8187) Charletra Hurt (7536) httn· //f'Ar+,,,Artht<>v<>c <l'f'l\llrrn,nril mirlo•tlmr n~vie:w ~sn?ID = I 5214&councildate=8/23/2011 4/24/2012 PROJECT NAME : BuySpeed No (T/PW): BuySpeed No (Water): City Project No: Contract No : D.O .E. No : Attachment to Change Order No : Today's Date : Original Contract Amount: Extras to Date : Credi ts to Date : Contract Amount to Date : PROJECT SUMMARY SHEET (Change Order Attachment) HMAC 2011-8 Surface Overlay (COBG) P0-12-00069116 N/A 01725 CS42246 6686 1 4/25/12 C-25122 approved 08-23-11 TOTAL $ 1,037,700.00 $ $ Amount of Proposed Change Order: $ 1,037,700.00 $ 259,250.00 $ 1,296,950.00 Revised Contract Amount: Conting,~ncy Funds Ava il. for Admin . Change Orders : $ . 34,394.73 Remain i ng Funcls Available for Change Orders: $ . 34,394.73 Additional Funding (if necessary): $ (224,855.27) Prepared By : Christy Ez ernack T/PW Construction Services M&CReview Page 1 of 2 Official site of the City of Fort Worth, Texas CITY COUNCIL AGENDA ~I DATE : CODE: SUBJECT: COUNCIL ACTION: Approved on 5/1/2012 5/1/2012 REFERENCE **C-25575 LOG 17201 OSTREETRECONCHANGEORDER260K NO.: NAME: PUBLIC C TYPE: CONSENT HEARING: NO Authorize Execution of Change Order No . 1 w ith Peachtree Construction , Ltd ., in the Amount of $259 ,250 .00 to City Secretary Contract No . 42246 Increasing the Total Contract Amount of $1 ,296 .250.00 to Include Additional Streets in the Community Development Block Grant 2010 Street Reconstruction Project (COUNCIL DISTRICTS 2, 7 and 8) RECOMMENDATION: It is recommended that the City Council authorize the execution of Change Order No . 1 in t he amount of $259 ,250 .00 to City Secretary Contract No . 42246 with Peachtree Construction , Ltd., to include ·additional streets in the Community Development Block Grant 2010 Street Reconstruction Project, thereby increasing the total contract amount to $1 ,296 ,250 .00 . DISCUSSION: On August 23 , 2011 , (M&C C-25122) the City Council approved using $1 ,037 ,700 .00 of Community Development Block Grant funds (CDBG) from the Un ited States Department of Housing and Urban Development (HUD) for the reconstruction of streets in CDBG eligible areas to benefit low to moderate i ncome City residents. On March 6 , 2012 , (M&C G-17527) the City Council app roved $259 ,250 .00 in CDBG funds to be added to the 201 O Street Reconstruction Project so that additional streets approved in the original Mayor and Council Communication are completed . This action w ill increase the total contract amount to $1 ,296 ,250.00. Therefore , Staff recommends approving Change Order No . 1 which will add $259 ,250 .00 in CDBG funds and an additional 52 calendar days to the contract to complete the additional streets listed below: Additional Streets Dorothy Lane (Clarke -Camp Bowie) Houston Street (Long -34th Street) Fontaine Street (Jasper -Terminal) East Jessamine (South Freeway -Evans) Columbus Avenue (NW 28th Street -NW Loraine) Staff has reviewed Chang~ Order No . 1 and verified the quantities for the add it ional work . Peachtree Construction , Ltd., agrees to maintain its initial M/WBE commitment of 11 percent that it made on the or iginal contract and extend and maintain that same M/WBE comm itment of 11 percent http://apps.cfwnet.org/council_packet/mc _re v ie w .asp ?ID = 164 78 ... 5/2/2012 , M&C R eview Page 2 of 2 to this first change order. Therefore , Peachtree Construction , Ltd ., remains in compliance with the City's M/WBE Ordinance and attests to its commitment by its signature on the Acceptance of Previous M/WBE Commitment form executed by an authorized representative of its company . The additional streets are located in COUNCIL DISTRICTS 2, 7 and 8 . FISCAL INFORMATION/CERTIFICATION: The Financial Management Services Director certifies that funds are available in the current capital budget, as appropriated , of the Grants Fund . TO Fund/Account/Centers Submitted for City Manager's Office by: Originating Department Head: Additional Information Contact: ATIACHMENTS StreetContractC D2 . J PG StreetContractCD7 .JPG StreetContractCD8 .J PG FROM Fund/Account/Centers GR76 541200 020206350890 $259,250.00 Fernando Costa (6122) Jay Chapa (5804) Cynthia Garcia (8187) Charletra Hurt (7536) http://apps.cfwnet.org/council_packet/mc _re v ie w .asp?ID= 164 78 ... 5/2/2012