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Home My WebLink AboutContract 42303-WO9,,. Document No. 298829 CITY SECRETARYlj ci_ ""~ CONTRACT No.Z:¢::Wo rllt!J telecom_ Customer Information and Contract Specifications Customer Name: City of Fort Worth Contract Status: • Master Services Agreement (MSA), City Secretary Contract No . 42303, on File as of 09/19/2011 Service Order This Service Order is entered into by tw telecom holdings inc. on behalf of Itself and its wholly owned operating subsidiaries (collectively "TWTC") and City of Fort Worth ("Customer"). It is effective upon execution by both Parties ("Effective Date"). -Service Level ,. 24x7x4 -Pr imary DNS (up to 10) -Secondary DNS (up to 50) nternet Transport -Ethernet 100Mbps Order > Tomi . Qty Type (Mo~itis) Renewal 36 Unit MRC ' j.Jf!Jt N~C $1 ,398.00 $0.00 $1 ,039.50 $0.00 Total "'1R¢ T9tal NRC $1,398.00 $1 ,039.50 \ si4.37.so $0.00 $0.00 $0.00 .. · ... , .. :.--· . \]2,437.!iO · .. ·.·. $0.00 Additional charges may be assessed if Customer causes a delay in installation or if wiring is required between the service address and the network demarcation point. Contract Provisions The Services ordered herein are governed by this Service Order and the tw telecom Master Services Agreement executed by Customer, as referenced above. Invoices Single prices shown above for bundled Services, or for Services provided at multiple locations, will be allocated among the individual services for the purpose of apply ing Taxes and regulatory fees and also may be divided on the Customer's invoice by location served. In ternet Usage: C usto mer shall not transmi t or sto re material in violation of any Federal or state laws or regu lati o ns, inclu d ing, b ut not limited to , obs cenity , indecency, defamation or infringement of trademark or copyrigh t. Custom er agrees to ad here to TWTC's IP policies at http ://www.twtelecom.com/support-information/customer-resources/product-resources/ip- addressinq-policy/ and http ://www .twte lecom .com/support-information/customer-resources/product-resources/peerin g-po l icy/ and lWTC's Acceptable U se Policy ("A UP") at http://www.twtelecom.com/support-information/leqa l- information/acceptable -use-poli cy/, wh ich may be modified from tim e to time. Equip me nt Recovery Upon ter m in ati o n of a Service for any re ason , TWTC o r its representative w ill contact Customer to sched ule a mutually acceptable ti me and date for TWTC 's retrieval of TWTC Equipment located on Customer's premises. Alternatively, TWTC may request that Customer package TWfC's Equipment and return it , at TWTC 's cost, to a location iden ti fied by TWTC. If Customer does not provide TWTC with access to its premises to allow TwrC to recover the lWTC Equipment with in Service Order OFFICIAL RECORD ci+vsi crllfXKY FT. WORTH, TX ,. Document No. 298829 ~telecom. thirty (30) days following TWTC's contact, or If Customer does not ship the TWTC Equipment back to TWTC within the thirty (30) days, then TWTC may charge Customer for the replacement cost of the TWTC Equipment. Signature Block Customer: Cl of Fort Worth ntre: Date: Safes Person: Keith Davis Customer and the Ind ividual signing above represent that such individual has the authority to b ind Customer to this Agreement. Service Order tw telecorn -Confidential OFFICIAL RECORD CITY SECRETARY Ft WORTH, TX Poge 2 of 2 .,. ~~&C Review CITY COUNCIL AGENDA DATE: CODE: COUNCIL ACTION: Approved on 5/3/2011 51312011 REFERENCE NO.: C TYPE: C-24894 NON- CONSENT LOG NAME: PUBLIC HEARING: Page l of 2 Official si te of the City of Fort Worth, Texas fORT\VORTH ~ 04TW TELECOM SERVICE AGREEMENT NO SUBJECT: Authorize Execution of a Service Agreement for Telecommunications Services with TW Telecom Holdings Inc., for the Information Technology Solutions Department at an Annual Cost Not to Exceed $500,000 .00 RECOMMENDATION: It is recommended that the City Council authorize the City Manager to execute an agreement with TW Telecom Holdings Inc., to provide telecommunications services at multiple City of Fort Worth sites for the Information Technology Solutions Department using General Services Administration Contract number GS-35F-0426R at an annual cost not to exceed $500,000.00. DISCUSSION: Employees at most City of Fort Worth (City) sites are provided access to information systems and resources via the City's data network. This network provides the connectivity required for computers and workstations at remote sites to access computing systems in the City Hall data center. At most sites outside the downtown area, a key component of this connectivity is one or more telecommunications circuits provided by a public carrier. Currently the City relies heavily on a single telecommunications provider for services obtained through a Texas state agreement. Staff is recommending increased use of a second provider to help ensure the city can obtain the lowest cost service available for any given site. The use of a second provider may also increase the potential resiliency of the network when service interruptions are experienced by a single provider. Staff will utilize this agreement to obtain telecommunications services for new City locations when these services are more cost effective than those offered by the City's existing provider. In addition, existing services to City locations may be replaced by this provider if a cost reduction can be realized. Except for services required for new locations, the City's overall costs for telecommunications services should not increase. This M&C, however, will allow staff to obtain a larger portion of those services from a lower-cost provider with the intent of utlimately reducing overall costs. TW Telecom Holdings Inc ., (TWT) is currently providing an alternate internet service at the City's Eagle Mountain site. Staff recommends the execution of an annual service agreement with TWT to potentially provide services at other City sites to provide the redundancy and cost advantages required by the City's internal network. State law provides that a local government purchasing an item under a General Services Administration (GSA) contract satisfies state laws requiring that the local government seek competitive bids for purchase of the item . GSA contracts have been competitively bid to increase and simplify the purchasing power of local government entities. M/WBE - A waiver of the goal for M/WBE subcontracting requirements was requested by the Purc ha sing Department a nd a pproved by the M/WBE Offi c e beca use the p ur chas e o f good s a n d services is from source s w h e re su bcon tracting o r su p p lier opportunities a re negl igible . AGREEMENT TERMS -Th is agreement shall begin upon e xecution and exp ire three years from that http://app s .cfwnet.org/council_pa cket/mc _rev iew.asp?ID = 13 83 5&councildate=5 /3/2011 5/17/2 013 ,1&C Review Page 2 of2 date. RENEWAL OPTIONS -This agreement may be renewed for one additional year in accordance with the terms of the GSA Contract. This action does not require specific City Council approval provided that the City Council has appropriated sufficient funds to satisfy the City's obligation during the renewal term. FISCAL INFORMATION/CERTIFICATION: The Financial Management Services Director certifies that funds are available in the current operating budget, as appropriated, of the Information Systems fund. TO Fund/Account/Centers Submitted for City Manager's Office by: Originating Department Head: Additional Information Contact: ATTACHMENTS FROM Fund/Account/Centers Pl68 535080 0046002 $500,000.00 Karen Montgomery (6222) Peter Anderson (8781) Alan Girton (8484) http://apps.cfwnet.org/council_packet/mc _review.asp?ID= 13 835&councildate=5/3/2011 5/17/2013