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Home My WebLink AboutContract 42303-WO13Document No. 529934 Customer Information and Contract Specifications Customer Name: City of Fort Worth Contract Status: -Btelecom. • Master Services Agreement (MSA), City Secretary Contract No . 42303 , on File as of 09/19/2011 Service Order This Service Order is entered into by tw telecom holdings inc. on behalf of itself and its wholly owned operating subsidiaries (collect ively "TWTC") and City of Fort Worth ("Customer"). It is effective upon execution by both Parties ("Effective Date"). Service Address Description Order Term Qty Unit MRC Unit NRC Total MRC Total NRC Type (Months) 1000 THROCKMORTON E-Line -EVC EVPL 50 Mbps New 36 1 $396 .80 $0.00 $3 96 .80 $0.00 ST, FORT WORTH , TX 76102 3809 LINCOLN AVE , -Class = Shared FORT WORTH , TX 76106 Subtotal $396 .80 $0.00 1000 THROCKMORTON Additions to UNI -1000 Mbps Modify 36 1 NIA N/A ST, FORT WORTH , TX 76102 Subtotal $0.00 $0.00 3809 LINCOLN AVE , UNI -100 Mbps New 36 1 $0.00 $0.00 $0.00 $0 .00 FORT WORTH , TX 76106 -Service Level = 24x7x4 -Port Size= 100 Mbps -UNI Type = Multiplexed Local Loop 1 $919.42 $0.00 $919.42 $0 .00 Site Readiness 1 $0.00 $0 .00 $0 .00 $0.00 -Port Bandwidth = 100 Mbps -Standa rd Delivery -To the MPoE (Customer Provided) Subtotal $919.42 $0 .00 Totals $1 ,316.22 $0.00 Additional charges may be assessed if Customer causes a delay in installation or if wiring is required between the service address and the network demarcation point. Contract Provisions The Services ordered herein are governed by this Service Order and the tw telecom Master Services Agreement executed by TWTC and Customer. Invoices Single prices shown above for bundled Services, or for Services provided at multiple locations, will be allocated among the individual services for the purpose of applying Taxes and regulatory fees and also may be divided on the Customer's invoice by location served. Service Order RECEIVED JAN 14 A.M. tw telecom -Confidential OfflCIAL RECORD Cl'l'Y SECRE'l"ARY -dlftDTM. TX Page 1 of 3 Document No. 529934 ~telecom. Activation Support If requested by Customer, TWTC may assist Customer with activating and/or configuring equipment on Customer's s ide of the Demarcation Point ("Activation Support"). Customer must compensate TWTC for such Activation Support at TWTC 's then prevailing Time and Materials rates posted at www.tw telecom.com . Multiple Site Services (IP VPN , ILAN , NLAN , ENLAN , Converged, Multi-VPNNPN Connector, UNI, E-Line, E-Access, and E-NNI) Billing for multiple site Services will commence on the Service Date for each individual node or site . Customer networks should be engineered so that a hub-site and at least one other site are brought online first and on the same date . Notwithstanding the foregoing , billing for E-NNI Service locations will commence when the E-NNI Service has been successfully installed and is available for Customer's use regardless of the status of other sites or configurations . Equipment Recovery Upon termination of a Service for any reason , TWTC or its representative will contact Customer to schedule a mutually acceptable time and date for TWTC's retr ieval of TWTC Equipment located on Customer's premises . Alternatively , TWTC may request that Customer package TWTC's Equipment and return it , at TWTC's cost , to a location identified by TWTC . If Customer does not provide TWTC with access to its premises to allow TWTC to recover the TWTC Equipment within thirty (30) days following TWTC's contact , or if Customer does not ship the TWTC Equipment back to TWTC within the thirty (30) days , then TWTC may charge Customer for the replacement cost of the TWTC Equ ipment. Regulatory and Tax Jurisdiction of Data and Transport Services The regulatory jurisdiction and the application of certain taxes and surcharges depend on whether the Services provided are interstate or in trastate . For purposes of the Services ordered herein : a) For Carrier and Internet Service Provider Customers: The Services will be treated as intersta te unless otherwise demonstrated by Customer to TWTC 's sole satisfaction . The application of Taxes , including wi thout limitation Universal Service Fund surcharges, will be subject to Customer's timely submitted annual USF Exemption Certificate, if any. b) For End User Custome rs : "End User Intra-State Services " shall mean all point to point and multi point Services with service addresses that a re .§11 at an end user location within the same state. TWTC will treat End User Intra- State Se rvices as intrastate for regu latory purposes and the application of Ta xes . Customer confirms , evidenced by executing this Service Order, that all End User Intra-State Serv ices ca rry less than 10 % interstate traffic . Customer must promptly advise TWTC in writing if any End User Intra-State Services are used for a greater proportion of inters tate traffic so that TWTC can properly address the application of Ta xe s. Service Order tw telecom -Confid ential Pag e 2 of 3 Document No. 529934 ~telecom_ Signature Block tw telecom holdings inc. Customer: Cit of Fort Worth Signature : Name: Title: Title : Assistant City Mana;e r Date : Date : l \ '1 J Customer and the individual signing above represent that such individual has the authority to bind Customer to this Agreement. A Service Order OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX tw telecom -Confidential Page 3 of 3 •' M&C Review Official site of the City of Fort Worth, Texa City Council Agenda FORT WORTH ~ DATE: CODE: COUNCIL ACTION: Approved on 5/3/2011 5/3/2011 REFERENCE NO.: C-24894 LOG NAME: C TYPE: NON-CONSENT PUBLIC HEARING: 04TW TELECOM SERVICE AGREEMENT NO SUBJECT: Authorize Execution of a Service Agreement for Telecommunications Services with TW Telecom Holdings Inc., for the Information Technology Solutions Department at an Annual Cost Not to Exceed $500,000 .00 RECOMMENDATION: It is recommended that the City Council authorize the City Manager to execute an agreement with TW Telecom Holdings Inc., to provide telecommunications services at multiple City of Fort Worth sites for the Information Technology Solutions Department using General Services Administration Contract number GS- 35F-0426R at an annual cost not to exceed $500 ,000.00. DISCUSSION: Employees at most City of Fort Worth (City) sites are provided access to information systems and resources via the City's data network. This network provides the connectivity required for computers and workstations at remote sites to access computing systems in the City Hall data center. At most sites outside the downtown area , a key component of this connectivity is one or more telecommunications circuits provided by a public carrier. Currently the City relies heavily on a single telecommunications provider for services obtained through a Texas state agreement. Staff is recommending increased use of a second provider to help ensure the city can obtain the lowest cost service available for any given site . The use of a second provider may also increase the potential resiliency of the network when service interruptions are experienced by a single provider. Staff will utilize this agreement to obtain telecommunications services for new City locations when these services are more cost effective than those offered by the City's existing provider. In addition, existing services to City locations may be replaced by this provider if a cost reduction can be realized . Except for services required for new locations, the City's overall costs for telecommunications services should not increase . This M&C , however, will allow staff to obtain a larger portion of those services from a lower-cost provider with the intent of utlimately reducing overall costs. TW Telecom Holdings Inc., (TWT) is currently providing an alternate internet service at the City's Eagle Mountain site . Staff recommends the execution of an annual service agreement with TWT to potentially provide services at other City sites to provide the redundancy and cost advantages required by the City's internal network . State law provides that a local government purchasing an item under a General Services Administration (GSA) contract satisfies state laws requiring that the local government seek competitive bids for purchase of the item . GSA contracts have been competitively bid to increase and simplify the purchasing power of local government entities. htq)://apps.cfwn et.org/couodl_padcetfrnc_revi ew .asp?ID =l383S&councildate =S/3/2011 (1 of 2) [5/4/2011 12 :13 :20 PM ] M&C Review M/WBE -A waiver of the goal for M/WBE subcontracting requirements was requested by the Purchasing Department and approved by the M/WBE Office because the purchase of goods and services is from sources where subcontracting or supplier opportunities are negligible . AGREEMENT TERMS -This agreement shall begin upon execution and expire three years from that date . RENEWAL OPTIONS -This agreement may be renewed for one additional year in accordance with the terms of the GSA Contract. This action does not require specific City Council approval provided that the City Council has appropriated sufficient funds to satisfy the City's obligation during the renewal term . FISCAL INFORMATION/CERTIFICATION: The Financial Management Services Director certifies that funds are available in the current operating budget, as appropriated, of the Information Systems fund. TO Fund/Account/Centers Submitted for City Manager"s Office by: Originating Department Head: Additional Information Contact: ATTACHMENTS FROM Fund/Account/Centers Pf68 535080 0046002 $500,000 .00 Karen Montgomery (6222) Peter Anderson (8781) Alan Girton (8484) http://apps.cfwnet.org/council__packet/mc_review .asp ?ID=l3835&cou ndldate=5/3/201l (2 of 2) [5/4/201112 : 13 :20 PM]