HomeMy WebLinkAboutContract 53832-R1DocuSign Envelope ID: 6DB1227F-7102-4E9F-AOCD-11ODF1E288BC
CSC No. 53832-R1
CITY OF FORT WORTH
CONTRACT RENEWAL NOTICE
November 9, 2023
Central Square Technologies, LLC
Attn: Kim Lee
1000 Business Center Dr.
Lake Mary, FL 32746
Re: Contract Renewal Notice
Contract No. CSC No. 53832 ("Contract")
Renewal Term No. 1: April 23, 2023 to April 22, 2024
The above referenced Contract with the City of Fort Worth expires on April 22, 2023 (the
"Expiration Date"). Pursuant to the Contract, contract renewals are at the sole option of the City.
This letter is to inform you that the City is exercising its right to renew the Contract for an
additional one (1) year period, which will begin immediately after the Expiration Date. All other
terms and conditions of the Contract remain unchanged. Please return this signed
acknowledgement letter, along with a copy of your current insurance certificate, to the
address set forth below, acknowledging receipt of the Contract Renewal Notice. Failure to
provide a signed acknowledgment does not affect the renewal.
Please log onto PeopleSoft Purchasing at htto://fortworthtexas.aov/purchasinz to insure
that your company information is correct and up-to-date.
If you have any questions concerning this Contract Renewal Notice, please contact me at
the telephone number listed below.
Sincerely,
9 .7/Coac2ea
Janie Morales
817-392-7810
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Contract Renewal Page 1 of
DocuSign Envelope ID: 6DB1227F-7102-4E9F-AOCD-11ODF1 E288BC
ACCEPTED AND AGREED:
CITY OF FORT WORTH:
City:
Dana EGIYaG kA,
By: Dana Burghdoff (Jan t, 2024 ldA PST)
Name: Dana Burghdoff
Title: Assistant City Manager
Date: Jan 13, 2024
Central Square Technologies, LLC
By: FDoeuSigned by.
ew Q. Qv'k'V�oln,
Name: Ron An2rerson
Title: Chief Sales Officer
Date: 12/18/2023
FOR CITY OF FORT WORTH INTERNAL PROCESSES:
Approval Recommended:
x. . lel-
By: DJ Harrell (Dec21, 202315:28 CST)
Name: Dalton Harrell
Title: Director
Approved as to Form and Legality
ALA -
By_ Nico Arias 0an 12,202411:40 CST)
Name: Nico Arias
Title: Assistant City Attorney
Contract Authorization:
M&C: 20-0219
Form 1295. 2019-564577
Contract Compliance Manager:
By signing I acknowledge that I am the
person responsible for the monitoring and
administration of this contract, including
ensuring all performance and reporting
requirements.
By: 7' LZr'e-d'
Frame: Tammy Lewis
Title: Customer Service Manager
City Secretary:
By:
Name: Jannette Goodall
Title: City Secretary
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OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Contract Renewal Page 2 of 2
DocuSign Envelope ID: 6DB1227F-7102-4E9F-A0CD-11ODF1F-288BC
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Page 1 of 2
CZTY (COUNCC ii 1L AGENDA
Create New From This M&C
DATE: 4f7/202O REFERENCE '*M&C 20-
NO.: 0219
LOG NAME:
CODE: P TYPE: CONSENT PUBLIC
HEARING:
Offioai site of the City of Fort Worth, Texas
FORTWORTH
13P19-0155 FALSE ALARM
MANAGEMENT SYSTEM CC
P&D
NO
SUBJECT: Authorize Execution of a Revenue Generating Agreement with CentralSquare
Technologies, LLC, for False Alarm Management System Services and Software for the
Development Services Department (ALL COUNCIL DISTRICTS)
RECOMMENDATION:
It is recommended that the City Council authorize execution of a revenue generating agreement with
CentralSquare Technologies, LLC, for false alarm management system services and software for the
Development Services Department.
DISCUSSION:
The Development Services Department requested that the Purchasing Division issue a Request for
Proposals (RFP) for an agreement for false alarm management system services and software. The
system will manage the City's alarm program to the specifications detailed in the City's False Alarm
Ordinance. The intent of outsourcing is to reduce false alarms, increase fee and fine collections, and
improve responder and citizen safety. The loss of 121% alarm permit revenue, approximately
$223,799.34 will be offset by a robust false alarm education effort supported by the Police
Department and by outreach for permit renewals and initial applications that current city staff are not
able to accommodate_
The Bid was advertised in the Fort Worth Star-Telearam on June 12, 2019, June 19, 2019, June 26,
2019, July 3, 2019, July 10, 2019 and July 17, 2019. A pre -bid conference was held on June 20, 2019.
The City received three proposals.
The evaluation committee reviewed the proposal and agreed with recommending CentralSquare
Technologies, LLC, for award. The contract will be for a one-year initial term with four one-year
options to renew. CentralSquare Technologies, LLC, proposed a revenue -sharing approach
which does not require any out-of-pocket expenditures by the City. All their service fees will be based
on alarm program fees and fines collected. The fixed revenue sharing percentage will be 881% for the
City of Fort Worth and 121% for Central Square Technologies. The contract with Central Square
includes terms and conditions to protect the City and customers personal data in the event of a data
breach.
An administrative change order or increase may be made by the City Manager up to the amount
allowed by relevant law and the Fort Worth City Code and does not require specific City Council
approval as long as sufficient funds have been appropriated.
A waiver of the goal for MBE/SBE subcontracting requirements was requested by the Purchasing
Division and approved by the MM/BE Office, in accordance with the BIDE Ordinance, because the
purchase of goods or services is from sources where subcontracting or supplier opportunities are
negligible.
Upon City Council approval, the Contract shall begin on execution and end one year from that date
FISCAL INFORMATION/CERTIFICATION:
http://apps.cfwnet.org/council_packet/mc review.asp?TD=27787&councildate=4/7/2020 11/9/2023
DocuSign Envelope ID: 6DB1227F-7102-4E9F-AOCD-110DF1E288BC
Page 2 of 2
The Director of Finance certifies that upon approval of the above recommendation and award of the
contract, funds will be deposited into the General Fund. The Development Services Department (and
Financial Management Services) is responsible for the collection and deposit of funds due to the City
and prior to any expense incurred, the Development Services Department also has the responsibility
to validate the availability of funds. The reduction of revenue in an estimated amount of $223,800.00
annually is anticipated under the proposed terms. This amount will be included in the CWS five year
financial forecast.
BOW
TO
Fund Department Account Project Program Activity Budget Reference# Amount
ID ID I Year I (Chartfield 2) I
FROM
Fund Department Account Project Program I Activity Budget Reference 9 I Amount
1D ID Year (Char ;field 2)
Submitted for City Manacler's Office bv:
Oriciinatinci Department Head:
Additional Information Contact:
Kevin Gunn (2015)
Reginald Zeno (8517)
Cynthia Garcia (8525)
Cristina Camarillo (8355)
ATTACHMENTS
1295 (2).odf (CFW Internal)
ALARMS FID TABLE.xlsx (CFW Internal)
Approved Waiver 190523 MV19-0155 Security Alarm Svstem — REVENUE GEN. $0.00.r)df.
SAMs Report11.13.19.1odf (CFW lntemal)
Validation of Alarm revenue funds.PNG (CFW lntemal)
(CFW Internal)
http://apps.cfwnet.org/council_packet/me review.asp?ID=27787&councildate=4/7/2020 11/9/2023