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Home My WebLink AboutContract 59439-A1CSC No. 59439-A1 AMENDMENT No .1 TO CITY SECRETARY CONTRACT No. 59439 WHEREAS, the City of Fort Worth (CITY) and Freese and Nichols, Inc., (ENGINEER) made and entered into City Secretary Contract No. 59439, (the CONTRACT) which was administratively authorized on the 20th day of May, 2023 in the amount of $ 99,780; and WHEREAS, the CONTRACT involves engineering services for the following project: Owner's Representation Services - Everman Parkway, CPN 103271; and WHEREAS, it has become necessary to execute Amendment No. 1 to the CONTRACT to include an increased scope of work and revised fee. NOW THEREFORE, CITY and ENGINEER, acting herein by and through their duly authorized representatives, enter into the following agreement, which amends the CONTRACT: Article I of the CONTRACT is amended to include the additional engineering services specified in proposal attached hereto and incorporated herein. The cost to City for the additional design services to be performed by Engineer totals $896,440. (See Attached Funding Breakdown Sheet, Page -4-) 2. Article II of the CONTRACT is amended to provide for an increase in the fee to be paid to Engineer for all work and services performed under the Contract, as amended, so that the total fee paid by the City for all work and services shall be an amount of $996,220.00. OFFICIAL RECORD CITY SECRETARY 3. FT. WORTH, TX All other provisions of the Contract, which are not expressly amended herein, shall remain in full force and effect. City of Fort Worth, Texas Owner's Representation Services-Everman Parkway Prof Services Agreement Amendment Template CPN 103271 Revision Date: 12/08/2023 Page 1 of 4 EXECUTED and EFFECTIVE as designated Assistant City Manager. APPROVED: City of Fort Worth op�� .Tes1ca McEachern Assistant City Manager DATE: Jan 18, 2024 d440Uq� ATTEST: p�s°�°�ost _f* p �`o % Ovo 0o =0 ��4uaa'd'O' Jannette Goodall City Secretary APPROVAL RECOMMENDED: of the date subscribed by the City's ENGINEER Freese and Nichols, Inc Chris Bo ;o (Jan 5, 2024 08:36 CST) Chris B. Bosco, P.E. Principal DATE: Jan 5, 2024 X— Lauren Prieur (Jan 18, 202409:57 CST) Lauren Prieur Director, Transportation and Public Works Department Contract Compliance Manager: By signing, I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. Bradley M Radovich, P.E. Project Manager OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX City of Fort Worth, Texas Owner's Representation Services-Everman Parkway Prof Services Agreement Amendment Template CPN 103271 Revision Date: 12/08/2023 Page 2 of 4 APPROVED AS TO FORM AND LEGALITY: Mack (Jan 18, 202414:27 CST) Douglas W. Black Sr. Assistant City Attorney M&C No.#: 23-1053 M&C Date: 12-12-2023 City of Fort Worth, Texas Prof Services Agreement Amendment Template Revision Date: 12/08/2023 Page 3 of 4 Owner's Representation Services-Everman Parkway CPN 103271 FUNDING BREAKDOWN SHEET City Secretary No. 59439 Amendment No. 1 Fund Dept ID Account Project ID 39008 020 5330500 103271 30108 020 5330500 103271 30104 020 5330500 103271 Total: CF1- CF2 - Activity Bond Reference 002330 002330 002330 Amount 296,685.24 400,000.00 199,754.76 $896,440.00 City of Fort Worth, Texas Owner's Representation Services-Everman Parkway Prof Services Agreement Amendment Template CPN 103271 Revision Date: 12/08/2023 Page 4 of 4 ATTACHMENT A Scope for Enaineerina Desian Related Services for Owner's Representative Services for Everman Parkwav — CPN 103271 The scope set forth herein defines the work to be performed by the ENGINEER in completing the project. Both the City of Fort Worth (CITY) and Freese and Nichols, Inc. (ENGINEER) have attempted to clearly define the work to be performed and address the needs of the Project. The purpose of the Project is to provide consulting services for the development of Design Build contracts and preparation of design criteria packages for Everman Parkway. The Engineer and the City agreed to expedite administratively a contract for Owner's Representative Services to advance the project activities and this amendment supplements that contract to account for all activities contemplated for this project. The purpose of this amendment is to augment the scope of the original administratively approved contract with the remainder of the required services not included in it and as described in this attachment. WORK TO BE PERFORMED Task 1. Project Management Task 2. Design Build Team Selection Task 3. Design Criteria Package Task 4. Survey, SUE and Geotechnical Task 5. Right-of-way Acquisition Services Task 6. Construction Phase Owner's Representation Services TASK 1. PROJECT MANAGEMENT. ENGINEER will manage the work outlined in this scope to ensure efficient and effective use of ENGINEER's and CITY's time and resources. ENGINEER will manage change, communicate effectively, coordinate internally and externally as needed, and proactively address issues with the CITY's Project Manager and others as necessary to make progress on the work. Additionally, project management will include the following tasks. 1.1. Prepare invoices, in accordance with Attachment B to this Standard Agreement and submit monthly in the format requested by the CITY. 1.2. ENGINEER shall prepare monthly briefing reports for the CITY (for thirty-eight (38) months). 1.3. Prepare and maintain detailed Owner's Representative program schedule. 1.4. Project team coordination and Project Meetings ASSUMPTIONS • Project duration is assumed to be thirty-six (36) months for the entire project and fourteen (14) months for Owner Representative project development until the DB team begins final design and construction activities. DELIVERABLES A. Monthly invoices with progress summary reports B. Program Schedule OWNER'S REPRESENTATIVE SERVICES - EVERMAN PARKWAY CPN 103271 TASK 2. DESIGN BUILD TEAM SELECTION. ENGINEER will provide consulting services for the design build team selection of the project as follows. 2.1. The ENGINEER will coordinate City Attorney's office on DB contract and RFQ and RFP documents for DB team selection. 2.2. The ENGINEER will review and prepare comments on the existing City DB Contract for City Attorney review. 2.3. The ENGINEER will prepare and conduct contractor outreach pre -solicitation meeting. 2.4. The ENGINEER will prepare request for qualification to solicitate letters of interest from DB Teams. 2.5. The ENGINEER will support the City in reviewing RFQs and developing the shortlisted DB Teams. 2.6. The ENGINEER will prepare the RFP documents including providing the design criteria packages included as part of task 3. 2.7. The ENGINEER will respond to DB Team questions during the development of DB team proposals. 2.8. The ENGINEER will work with the City on developing the selection criteria for DB team interview evaluations. 2.9. The ENGINEER will attend and support the City in the interview and selection process. 2.10. The ENGINEER will notify and participate in debriefings for the teams not selected. 2.11. The ENGINEER will advise and support the City through the DB team negotiations. ASSUMPTIONS DB Team selection will be a two-step process DELIVERABLES A. Draft Design Build Contract Document B. Contractor Outreach Pre -solicitation presentation C. Request for Qualifications D. Request for Proposals E. Selection Criteria Document TASK 3. DESIGN CRITERIA PACKAGE ENGINEER will prepared the design criteria package for Everman Parkway project to include the following scope. 3.1. The ENGINEER will visit the project site to prepare 20% design package that include typical sections, plan & profile, ROW needs, and identify project risks. 3.2. The ENGINEER will coordinate meeting with TPW Project managers to review and discuss conceptual design schematic (10 Meetings) 3.3. The ENGINEER will prepare an updated total project cost estimate 3.4. The ENGINEER will work with the City to determine the project limits, pavement transitions, define the typical sections, and project right-of-way and easement limits. 3.5. The ENGINEER will prepare and maintain a project risk register and identify possible solutions to reduce risks that our team will incorporate into the design criteria package OWNER'S REPRESENTATIVE SERVICES - EVERMAN PARKWAY CPN 103271 3.6. The ENGINEER will initiate coordination with the franchise utility companies, collect record drawings, delineate private easement, and develop a utility contact list 3.7. The ENGINEER will meet with the City Water Department to verify existing utilities and determine if the department plans for additional or upsized facilities. 3.8. The ENGINEER will prepare the design criteria package that includes the electronic data files, record drawings within the project limits, utility coordination status report with responsibility matrix, permit status report with responsibility matrix, design schematic (20% design level), typical sections, SUE Utility plan sheets, ROW/Easement Map, survey documents, drainage memo and models. • The ENGINEER will review and comment on up to 2 full plan set submittals developed by the DB team. Comments will be provided to the City and DB Team for consideration. 3.9. The ENGINEER will prepare hydraulic models of the proposed project to identify a viable hydraulic design which meets the City's floodplain criteria. Data Collection • Conduct one (1) site visit to evaluate the topography at each of the proposed crossings and general stream hydraulic conditions such as vegetation and roughness. • ENGINEER will obtain the best available model from the CITY. If necessary, ENGINEER will obtain the latest model from Federal Emergency Management Agency (FEMA). • ENGINEER will obtain field topographic survey to define the existing crossing and the adjacent stream channel. Available LIDAR topography will be obtained for use in defining overbank areas and areas further from the crossing. Hvdraulic Model Analvsis • ENGINEER will review the models to evaluate the adequacy of the geospatial reference of the model as well as topography, roughness, and other parameters. Corrections deemed necessary to adequately model the project area will be made to develop a Corrected Effective model. • ENGINEER will add a minimum of four (4) hydraulic cross sections per crossing and/or update topography for existing cross sections in the vicinity of the proposed crossings to create the Existing Conditions model. The Everman Parkway site is assumed to include analysis of the future Hemphill Street extension crossing of Sycamore Creek in addition to the Everman Parkway crossing of Sycamore Creek. • ENGINEER will create a Proposed Conditions model by adding the creek crossings to the Existing Conditions model. Culvert crossings at roadways will be located with the goal of passing the 100-year event. Comparisons will be made to the Existing Conditions model to identify hydraulic impacts in accordance with the current City of Fort Worth Stormwater Criteria Manual. • For each of the crossings, ENGINEER will provide an estimated minimum roadway elevation, conceptual cross culvert or bridge size, and evaluate up to two (2) general alternatives to minimize or eliminate hydraulic impacts. The evaluation of any alternative will be abandoned if it is identified the implementation of the solution is not feasible in the ENGINEER's opinion. If impacts cannot be feasibly mitigated, it is expected that a FEMA Conditional Letter of Map Revision (CLOMR) and Letter of Map Revision (LOMR) may be required by the design team. • Based on City standards and the analysis performed at each crossing, ENGINEER will identify the pertinent design standards, City permits, and anticipated FEMA submittals required for the project. It is understood this may not be all-inclusive and the DB team must satisfy themselves that all necessary permits have been obtained. This does not include an assessment of local, state, or federal environmental permitting requirements. OWNER'S REPRESENTATIVE SERVICES - EVERMAN PARKWAY CPN 103271 • ENGINEER will prepare a draft memorandum including hydraulic workmaps, hydraulic results tables, and schematic figures of the crossing alternatives (bridge and culvert options) based on the work described above for each site. • After draft results are prepared, ENGINEER will attend up to two (2) meetings with the CITY to discuss the alternatives to finalize the hydraulic concept. • A final memorandum describing the hydraulic modeling and the selected alternatives and final models will be provided after receipt of CITY comments. ASSUMPTIONS • Utility Coordination will be initiated, and the DB team will finalize the relocation coordination activities • Assumes acceptable hydrology has been performed and will be provided by the CITY including fully developed conditions. • It is understood the identified alternatives are conceptual in nature and will need to be finalized by the DB Team. • If necessary, LOMR or CLOMR submittals to FEMA submittals will be completed by the DB team of the project and are not included in this scope. DELIVERABLES F. Electronic Data Files G. Schematic Design (20% Level) H. Utility Coordination Status Report I. Permitting Coordination Status Report J. ROW/Easement Map and Survey Documents K. Conceptual Hydraulic Evaluation Memorandum and Models TASK 4. Survey, SUE, and Geotechnical ENGINEER will provide survey, SUE and Geotechnical services 4.1 Easement meets and bounds descriptions for the following parcels. This work will begin once the DB team is under contract and the DB team and City agree on the ROW/Easement limits. • (14) Right-of-way documents • (4) Drainage Easements • (4) Grading Easements • (4) Temporary Construction Easements 4.2 Subsurface Utility Engineering (Level "B") designating including gas, telecommunication, traffic signals, storm, water, and sanitary sewer within the project limits from High Summit Trail to Quicksilver Trail. 4.3 The ENGINEER will provide geotechnical investigation services to the City as follows Field Exploration • Select and mark up to nine (9) boring locations to obtain subsurface information for roadway subgrade, bridge and Sycamore Creek, bridge at UPRR and an MSE retaining wall at the eastern end of the project. Notify Texas 811, appropriate CITY Department(s) to request OWNER'S REPRESENTATIVE SERVICES - EVERMAN PARKWAY CPN 103271 location and marking of existing underground utilities prior to the field exploration. Access to the selected boring locations will be verified with the CITY prior to accessing the site with a core drilling rig. • Subcontract with a geotechnical drilling contractor to drill up to nine (9) borings. Four borings will be drilled to 40 feet; two borings will be drilled to 25 feet; and three borings will be drilled to 20 feet. Samples will be collected intermittently using hollow stem augers and either split -spoon or tube samplers. Rock and rock -like materials will be tested insitu using a Texas Department of Transportation (TxDOT) Cone Penetration Test, or NX sized rock core samples obtained as appropriate for the material. At completion, the boreholes will be backfilled with auger cuttings and the pavement surfaces patched. • Provide an Engineer or Geologist experienced in logging borings to direct the drilling, log the borings, and handle and transport the samples. Visual classification of the subsurface stratigraphy shall be provided per the Unified Soil Classification System (USCS). Laboratory Testing • Perform testing on samples obtained from the borings to determine soil classification and pertinent engineering properties of the subsurface materials. ENGINEER will select samples for laboratory testing, assign tests, and review the test results. Testing will be performed by a geotechnical testing subcontractor. • Laboratory tests will be assigned based on the specific subsurface materials encountered during exploration. Test type and quantity may vary, but are expected to include: O Classification tests (liquid and plastic limits and percent passing the No. 200 sieve or gradation) o Moisture content O Dry unit weight O Unconfined compressive strength o pH lime series o Soluble sulfate content Engineering Analysis and Reporting • Prepare a technical memorandum (in compliance with City of Fort Worth Pavement Design Manual, 2015) of the geotechnical investigation to include: O Boring locations, boring logs, laboratory test results, and a key to the symbols used. o Discussion of subsurface conditions and soil properties indicated by the field and laboratory work, and the implications for design. O Recommendations for pavement subgrade treatment O Foundation and site preparation recommendations for the two bridges and the retaining walls. O Earthwork related recommendations for use during development of the plans and specifications ASSUMPTIONS • ENGINEER will complete subsurface utility information prior to Geotechnical borings being drilled. • Traffic control has not been included since the project is located along undeveloped greenfield. • It is assumed that a truck -mounted drilling rig can access the drill locations. If drilling with a track -mounted rig is necessary, it will be considered an additional service to this contract. If OWNER'S REPRESENTATIVE SERVICES - EVERMAN PARKWAY CPN 103271 clearing of brush and trees is required to access borings, it will be considered an additional service. • ENGINEER will coordinate with CITY to obtain the necessary permits for core drilling within the roadway. At this time, it is anticipated that drilling permits will not be required. • Shear strength properties of the subsurface strata will be determined using correlations with soil classifications for the global stability calculations for the retaining wall. Triaxial shear tests are not included in this scope of service. If unexpected subsurface conditions are encountered that would necessitate specific shear tests, such tests will be additional services and performed only after concurrence with the City. • The geotechnical scope of work does not include labor hours for design of the MSE wall, although global stability calculations will be performed. • Pavement analysis including design traffic volumes and pavement thickness calculations will be provided in a report/memorandum separate from the Geotechnical Report. DELIVERABLES A. Survey meets and bounds description documents B. Subsurface Utility Engineering electronic files for Level B SUE C. Geotechnical report: One (1) hard copy and one (1) electronic copy of geotechnical technical memorandum (including exhibits, soil boring results, summary of observations and pavement (surface and subgrade) recommendations. TASK 5. ROW Acquisition Services 5.1. The ENGINEER will provide appraisal services • This scope of services is based on providing appraisals for up to 10 parcels • Conduct a pre -appraisal contact with the property owner • Afford the property owner or their representative the opportunity to accompany the appraiser during their inspection of the property. • The appraisal report shall conform to the Uniform Standards of Professional Appraisal Practices. • When the Appraisal is finalized, the Appraisal will be submitted to City for final approval prior to making an offer. 5.2. The ENGINEER will provide right of way title and negotiation services • This scope of services is based on obtaining easements for up to 10 parcels • All acquisitions will comply with CFR Part 24 and the Uniform Relocation Assistance and Real Property Act of 1970 (Uniform Act). • Prepare and send an Introduction letter along with the Landowners' Bill of Rights by Certified Mail -Return Receipt Requested (CMRRR) • A written offer, appraisal report and required brochures will be sent to each property owner or the property owner's designated representative. • Up to five follow-up contacts will be made with each property owner with a goal to reach an agreement conducive to all parties. • If the property owner choses to make a counteroffer, we will advise them to provide a written and signed letter along with the appropriate backup documentation in support of the counteroffer. OWNER'S REPRESENTATIVE SERVICES - EVERMAN PARKWAY CPN 103271 • Once an agreement has been reached, the necessary instruments (Memorandum of Agreement (MOA), Deed and W9) will be secured and provided to the title company in request of a closing statement • If after 30 days of negotiations and an impasse has been determined or the property owner is non -responsive, a Final Offer Letter (FOL) will be delivered along with the draft conveyance document and MOA. ASSUMPTIONS • Project includes acquisition of up to 10 parcels of right-of-way, drainage easements, grading easements, and temporary construction easements. • Our team will coordinate and obtain approval from the City Property Management department prior to making offers. • The scope of work does not include condemnation services TASK 6. Construction Phase Owner's Representation Services The ENGINEER will provide owner's representative services for the construction phase 6.1 As the Owner's Designated Representative, FNI will support Fort Worth during final design and construction • Construction Kickoff and Progress Meetings o Attendance (in person or virtual) at monthly meetings led by Design Builder. (Up to 18 meetings) • Submittal Review o Support as requested by the City to review of submittals (i.e., shop drawings, RFIs, etc.). These reviews are intended to be cursory in nature to verify submittal contents are in general conformance with the construction documents. Note that it is the DB Team's responsibility to prepare and verify that submittal contents strictly conform to the construction documents. The DB Team must identify all components in the submittal necessary for a complete the work in accordance with all applicable codes and regulations, and that will have the aesthetic and operational characteristics that meets the overall intent of the form and function of the roadway facility. • Baseline Schedule Review o Review the baseline construction schedule for compliance with the General Conditions of the Construction Agreement. • Cost Management o At the City PM Request, FNI will review the schedule of values prepared by the DB Team for acceptance. Review the monthly cash flow projections provided by the DB Team. Review the monthly payment requests and supporting documentation and provide Fort Worth with an opinion of alignment between the payment requested and the actual work completed, and a recommendation for payment as appropriate. • Issue Management o At the City PM Request, FNI will review the Issues Log developed by DB Team. Build and facilitate the resolution of any issue that requires City of Fort Worth input or involvement. If necessary, provide an interpretation of the drawings and specifications OWNER'S REPRESENTATIVE SERVICES - EVERMAN PARKWAY CPN 103271 when questions arise concerning the meaning or intent as it pertains to Owner defined items. • Change Management o At the City PM Request, FNI will review the documentation of requested contract modifications for justification and compliance with the General Conditions of the Construction Agreement. Provide recommendations to City of Fort Worth on subsequent change order documents for approved changes. • Project Completion o When the DB Team requests that substantial completion be granted for the Project (or applicable portions thereof), FNI will conduct a walk-through of the Project with Fort Worth and prepare a punch list of observed items requiring completion or correction prior to Substantial Completion and again prior to Final Completion. o Verify with DB Team that all inspections have been performed as required by regulations, ordinances, and codes applicable to the Work, including those to be performed by public agencies having authority over the Work. o Conduct a final review of the Project with Fort Worth and the DB Team for conformance with all the Project documents. FNI will confirm work is complete and in accordance with the Project documents prior to recommending final payment. o At the City PM request, FNI will review and confirm that the DB Team has submitted all required documents to Fort Worth prior to recommending the final payment. • Construction field issue resolution o At the City PM request, FNI will work with the DB Team, working principally through the superintendent to address field issues and assist in understanding the intent of Contract Documents. o Assist in obtaining from the City additional details or information, when required for proper execution of the Work. ASSUMPTIONS • The City of Fort Worth is responsible for construction management and inspection services. FNI is serving in an advisory role during construction to support the City PM as needed. • FNI will not authorize any deviation from the contract documents or substitution of materials or equipment (including "or -equal" items) without authorization from the City. • FNI will not undertake any of the responsibilities of the DB Team. • FNI does not guarantee the DB Team's performance. • FNI will not advise on, issue directions relative to or assume control over any aspect of the means, methods, techniques, sequences, or procedures of construction unless such advice or directions are specifically required by the contract documents. • FNI will not advise on, issue directions regarding or assume control over safety precautions and programs in connection with the work or any activities or operations by the DB Team. OWNER'S REPRESENTATIVE SERVICES - EVERMAN PARKWAY CPN 103271 FORT WORTH, ADDITIONAL SERVICES NOT INCLUDED IN THE EXISTING SCOPE OF SERVICES Additional Services not included in the existinq Scope of Services —_CITY and ENGINEER agree that the following services are beyond the Scope of Services described in the tasks above. However, ENGINEER can provide these services, if needed, upon the CITY's written request. Any additional amounts paid to the ENGINEER as a result of any material change to the Scope of the Project shall be agreed upon in writing by both parties before the services are performed. These additional services include the following: • Full Design Services in addition to the 20% level design included in this scope • Condemnation Services • Construction management and inspection services • Materials testing • Additional Topographic survey for extend project limits • Level "A" Subsurface Utility Engineering • Legal Representation for property acquisition • Services related to development of the CITY's project financing and/or budget. • Services related to disputes over pre -qualification, bid protests, bid rejection and re- bidding of the contract for construction. • Services necessary due to the default of the Design Build Team. • Services related to warranty claims, enforcement and inspection after final completion. • Services to support, prepare, document, bring, defend, or assist in litigation undertaken or defended by the CITY. • Permitting will be executed by the DB Team • Effort exceeding those outlined in the "Assumptions" section of each task description. City of Fort Worth, Texas Page 9 of 9 Attachment A PMO RELEASE DATE: 02.06.2015 OWNER'S REPRESENTATIVE SERVICES— EVERMAN PARKWAY CPN 103271 Legend: "Effort Split bet 'een Wagley Robertson & Everman Parkway Level of Effort Spreadsheet TASKIHOUR BREAKDOWN Design Services for Owner's Representation Services - Everman Parkway (CPN 103271) Labor] Houma Task Task Description Ift R� 1.0 Task 1 . P.J-t Management tI�t��d�, :1 Months) jes�20 rolecl32 PMMr$Re$ Chuck WaH PM reMexmM 18 Chris Bosco APMRaak Lxtl P,eknWWa E295 132 R000weV Fahad Rajaball FlT Pmlaaelonwx $1'� Buc Sham QC Rwiew ProM1salones / $2T1 .load, Oswald QC Reriew Pmlaaalaiwl5 $2T Drelnsua Emily Sestak Task Lead Pmkesla.al3 $20 halyels Ella Peni n,ml EIT Pnroealoaalx E1Y Hamelwrghl Tony Bosecker C43 Talk Lead P,sroaslonall P,Wasslaml6 $147 $295 Glote.h.1101 Aaron Brewer Erruineer nhesioaal] $200/ ad -se Margo Knapp Admin 8 p onx p $14 Mark THnnea GIs ealonall $14] Total Labor Coct Subwnsu"'m MWBE Non-MWBE! Travel Toll Expense Cwt Task Sub Tool Reproduction 16 0 3 1 3 0 0 O 0 1 $48,450 $0�142 $4 $42 $48,8m$11,81 M 16 3 $11,81 $5,91 $18,92 $$1181ipip`(Brda, 1 $C E11,811.3 I $1.4 1 $62 ! $ $19, k 2. Des( BUII d Contractor SeleNon 21 Ninafion Ih c, Atto Ys oBice f 2.0 Iii-ader 2.2 1 f��p�i�ggt iiev7 z3 �ap fPle-Brits' natonng) 2.4 of Interest RFO 2.5 )8 T. RFO Ev peon an9 ShortliM 2.8 'repare ilequest �l mfmposels(RFP) 2.7 lespOnd to Q.., g /� DB Team During Prapasal DevebPmenl 2.8 'rep...Selactlon Mena 2.9 )B Teaml �per�w�e�ws tl I��tW� 2.10 dolly 3elec[etl T¢am ar( nducl�bnef MletInge 2.11 )B Team Contest s 1 1 /A 24f 1 1 1 4a 82 5 �' 4 $71,720 $0 EO $180 E $1 $71,9 4 • 9 2 I 18 4 4 ifi 8 4 $1,7 $4,] $4,9 $186 I $1,780 $4,]3 14, 42,96 $2, $9.4 $9A $8,2] $8.2] $7,0 $$ $], S41 $4,14 $9,4 $1N $9,8 s5,91 $5.91 $12,9 $12,99 I I 30 'ask 3. Deaign Criteria Package kaadwar 3.1 mlect sitevlsM B2 A W, Rep Design Devebpmenl Meetings 3.& 'otal Prolecl Estimate 3.4 'rep ne Design Concepts and Evaluate Coal Impacts 3.5 5sk isury n11{fas 3.8 Initial Frenchise Utility COordinallon 37 City Water Department Coordination peaignC1riI @n P p@l @m\s) Ekmmnk�t�a e urvey , Geolecn) lalM Asbui-curd Drgs Utility S.W. Repel and Responsiba8y Mebc Permitting Steals Report and Responsiblity Mete Sc1Mme5c Design (20%) Plan & Pmflle Retaining"WA Pt per Gedech Re-rnmandahans Prepare Tyykal Sections SMtility PMn Sheets Rightof-ofEasement Map Rightof-wayB Easement DOouments J:R P-I Su11- end Caordinatbn pesgn B0Teem PMn Reviews (2 Reviews) DM Team1b Plan Reviews (Up to 2) 3.9 Drel, Memos ModNs Data L'dle Yion (Available Hytl2Jic Modeling) Conecled Effecbi Model (2 crossings) Revi.d Existing Condition Models (2 crossings) Altemagwis Analysis (2 Altemati-) bemiy P��ggppryrylI�� uij�J�R Draft CorwepWa� ullc Eveluatlan Memorandum Review Meeting with CITY Stonnwater Depaitment(2) It Final Coactual Hydraulic Evaluation Memorandum 1� 4 ZO 2681 a 24 40 20 4 12 8 8 80 12 iG 4 10 4 20 10 10 WA 1z 24 16 100 SO B $ 26 tyL A 166 30 26 20 40 16 30 1 41 20 4 24I d O 4 40I 2 I 2 A 9 2 8 4 2 8 8 4 4 18 8 12 8 4 11 4 18 18 32 8 24 4 a 12 12 16 2 8 I $2W,080 $1 $0 $220 E $2 $288,301 $5,9 $22D $220 $o $6,201 $14,8 $6.2 $14, S&Z6 536,0 fB,i] $36,00 "$114 I $1.41 $3, 1 $4,8 55,91 I $1, 110 S3,S2 � S-a..� 1 4 1 $58,2 $9,91 $7.5 E11,D $1,1 1 $7, 1 $4, S4,48 I $58,2 $9,91 1 $7, $11,OB $1,1 1 $7,8] $13,784 $13. $3, $3,W $5,0 $5 $4, E9 $4,700 $10, $10, $3, $9 ( $0 $3,56 $10,61 $10,6 $3,3 $3,0 $0 $3,39 $3, 0.O sk 4. Survry, SUE, Gaohchnical u vey 4.1 oWtDsamenl Documents (14) RgMof+wey Documents (4) Drainage Easements (4) Grading Easements L (4)Tef^pq try qE Fie az pub$urFace Ufffffy end Merins'l I[L'x nagW"nt, Research, Survey el"B"SUE 2 10 1 10 1 2 $27,T90 $89,5M $23,000 Sol $ $112, 5$1 $14q $1.76 $35,000 $1G,000 $10,6oa $10,000 15,500 $15'000 E $1, $0 $35, $10,000 $35,0 E70, $10,000 $10,000 sE E10, $1,7 $9,5 $15, $15,0 City of Fort Worth, Texas Attachment B - Level of Effwt Supplement PMO =lei Release Dell: 8.09.2012 M' C° Level of Effort Spreadsheet Legend: TASKIHOUR BREAKDOWN -Effor[ Spit between Wagley Robertson 8 Everman Parkway Design Services for Owner's Representation Servi es -Everman Parkway (CPN 103271) Labdt;Hoff r Owna's Reo Roadway Drainaue nalnia Cal Services pt on Task Task DesCrt i Chuck Wolf I Chris Bosco Fahad Rajabali Todd Jualln DSwald Emily Sestak Ella PeHichord Bryce Tony Bosecker AarontBrewer Buckingham HameIwsri9M1t Margo Knapp Mark TM1innea No. Total labor cost PM PPYIN— Teak Leed DT Leatl EIT DC Rwiew aReview Lee4 Ea�ineer Tesx Aemm cls _ PretauNna P.o+...loaals P,oro.aloaaz P.oroseioaas P,vro.alo.a P,ar..olanals r,oro.ai.nalx P,wveeloaal P,aa.elanals Pmrosaioaall $29� $1T� $2]+ $2i♦1 f2RC $1]@ $14i $29=_ 520E 1"PPon Ar...loaal1 $144 P $1.1 4.3 i Field t,.n q$s0I rAExplaraool I take)B��I Mse2TMu sulien, I $8$R1f CooNin�etwn 4 9 1 B{ Field Log BoWgs 20 laboratory TestingAssign end Revlew Lab Testing Dm0 and Review Bonng Logs Engineedrg Analysis aM Reporting Cak:ulafi nand Analysis 12 20 $zss Geolechniwl Investigation TeGWcal Memorandum to iS R 9 $],89c Task 5, Ri9M1tbi-waY AC9uisiT'on Serviees 52 0 0 R 0 0 e 0 0 9 f15.3T$ protect Management. Agent Coordination, MeeSngs II` 20 $5.91{{ 5.1 �aisaIs(Up to 14 parcels) 16 S2 Ition le and ROW Negotias ` 1 is $4.] Sub conaultent s TraV01 Reproduction MWBE Non-M a $10,oad $7,Sod $5,5od Tout Expense Talk Sub Total Cost crtlryen1 9$ 1T8 1201 q q q q $111,au1 $DI $o $420 $01$4 $111,8901 6.1 palings me p to l8 meetlngs) 20 60 20 ae pde ag agues (sReviews) 20 �I" $35,9 $420 1 $42 $36,40ass $51 $5,91tlne $phedJe fiev�ew f 1 $2,37 $2,3T Cost Management Review ( 10 40 $11.1 Al Issue Management 2 12 $9,4 $9.4 $9, $9.4 Change Management 11 12 Proa.ct Completlgn 1 40 Construction Field Issue Resolution 2 20 66 $14,7 $22,37 $14,]6 Project Contingency (10%) P.J.q /rmmsry t L Total L Tot MWBE Su NojrBE Subconsault f 10% SubM rl(rf/r- .BE Perticij9 Total PmMct I: City M Fort Worth, Tsuas ADachmaM B- Level of Effort Supplement PMO =at Release Dete: 8.09.2012 I 1,391' ],1]0 74,440 S225,250 E2f24.M 251%5.1 SB96A40 2 of ATTACHMENT B COMPENSATION Design Services for Owner's Representative Services City Project No. 103271 Time and Materials with Rate Schedule Project Compensation A. The ENGINEER shall be compensated for personnel time, non -labor expenses, and subcontract expenses in performing services enumerated in Attachment A as follows: i. Personnel Time. Personnel time shall be compensated based upon hours worked directly in performing the PROJECT multiplied by the appropriate Labor Cateaory Rate for the ENGINEER's team member performing the work. Labor Cateaory Rate as presented in the rate schedule table below is the rate for each labor category performing the work and includes all direct salaries, overhead, and profit. LABOR CATEGORY RATE ($/HOUR) ** Professional 1 $147 Professional 2 $176 Professional 3 $200 Professional 4 $231 Professional 5 $271 Professional 6 $295 CAD Technician/Designer 1 $124 CAD Technician/Designer 2 $163 CAD Technician/Designer 3 $199 Intern / Coop $73 Senior Advisor $193 ** Provided rates are 2023 rates, which will be adjusted annually in February. Both parties agree that amendments are not warranted if budget deficits were to result due to rate changes. ii. Non -Labor Expenses. Non -labor expenses shall be reimbursed as Direct Expenses at invoice or internal office cost. Direct Expenses (non -labor) include, but are not limited to, mileage, travel and lodging expenses, mail, supplies, printing and reproduction services, other direct expenses associated with delivery of the work; plus applicable sales, use, value added, business transfer, gross receipts, or other similar taxes. iii. Subcontract Expenses. Subcontract expenses and outside services shall be reimbursed at cost to ENGINEER plus a markup of ten percent (10%). City of Fort Worth, Texas Attachment B PMO Official Release Date: 8.09.2012 Page 1 of 4 ATTACHMENT B COMPENSATION iv. Budgets. ENGINEER will make reasonable efforts to complete the work within the budget and will keep the City informed of progress toward that end so that the budget or work effort can be adjusted if found necessary. ENGINEER is not obligated to incur costs beyond the indicated budgets, as may be adjusted, nor is the City obligated to pay ENGINEER beyond these limits. If ENGINEER projects, in the course of providing the necessary services, that the PROJECT cost presented in Article 2 of this Agreement will be exceeded, whether by change in scope of the project, increased costs or other conditions, the ENGINEER shall immediately report such fact to the City and, if so instructed by the City, shall suspend all work hereunder. When any budget has been increased, ENGINEER's excess costs expended prior to such increase will be allowable to the same extent as if such costs had been incurred after the approved increase. B. The ENGINEER shall be paid monthly payments as described in Section II - Method of Payment. II. Method of Payment A. The ENGINEER shall be paid by the City based upon an invoice created on the basis of statements prepared from the books and records of account of the ENGINEER, based on the actual hours and costs expended by the ENGINEER in performing the work. B. Each invoice shall be verified as to its accuracy and compliance with the terms of this Agreement by an officer of the ENGINEER. C. ENGINEER shall prepare and submit invoices in the format and including content as presented in Exhibit B-1. D. Payment of invoices will be subject to certification by the City that such work has been performed. III. Progress Reports A. The ENGINEER shall prepare and submit to the designated representative of the Transportation and Public Works Department monthly progress reports and schedules in the format required by the City. City of Fort Worth, Texas Attachment B PMO Official Release Date: 8.09.2012 Page 2 of 4 AM ATTACHMENT B COMPENSATION IV. Summary of Total Project Fees Firm Primary Responsibility Fee Amount Prime Consultant Freese and Nichols, Inc. Owner's Representative Services $648,190.00 Prime Consultant Total: $648,190.00 72.3% MBE/WBE Sub -Consultants Pinnacle Consulting Management Group Inc. $135,750.00 The Rios Group $24,500.00 PJB Surveying, LLC $65,000.00 MBE/WBE Sub -Consultants Total: $225,250.00 25.1 % Non-MBE/WBE Consultants Texplor, Inc. $10,000.00 Beyond Engineering and Testing $13,000.00 Non-MBE/WBE Consultants Total: $23,000.00 2.6% TOTAL $896,440.00 1 100.0% Everman Parkway (CPN 103271) Total Fee MBE/WBE Fee MBE/ WBE Owner's Representative Services $896,440.00 $225,250.00 25.1 % City MBE/WBE Goal = 0% Consultant Commtted MBE/WBE Goal = 0% City of Fort Worth, Texas Attachment B PMO Official Release Date: 8.09.2012 Page 3 of 4 AM EXHIBIT "13-1" ENGINEER INVOICE (Supplement to Attachment B) Insert required invoice format following this page, including negotiated total budget and allocations of budgets across desired work types and work phases. City of Fort Worth, Texas Attachment B PMO Official Release Date: 8.09.2012 Page 4 of 4 Professional Services Invoice Project Manager: I Bradley Radovich J Summary Project: IOwner's Representative Services - Everman Pkwy City Project #: 1103271 City Sec Number: i I Supplier Instructions Fill in green cells including Invoice Number, From and To Dates and the included worksheets. Company Name: IFreese and Nichols, Inc. When your Invoice is complete, save and close, start Buzzsaw and Add your invoice to the Consultant folder within Project's folder. Suppliers PM: Chris Bosco, P.E. email: Chris.bosco@freese.com Supplier Invoice #: Office Address 801 Cherry Street # 2800Fort Worth, Texas 76102 Payment Request #: Telephone: 817-735-7359 Service Date: From Fax: Service Date:To Invoice Date: Remit Address 801 Cherry Street # 2800Fort Worth, Texas 76102 Agreement LTD Agreement Amendment Amount to Completed Percent ($) Invoiced Current Remaining Sheet FID and Work Type Description Amount Amount Date Amount Spent Previously Invoice Balance Work Type 1 Design Services $996,220.00 $996,220.00 $996,220.00 Work Type 2 Work Type 3 Work Type 4 Work Type 5 Work Type 6 Totals This Invoice $996,220.00 $996,220.00 $996,220.00 Overall Percentage Spent: Freese and Nichols, Inc. 817-735-7359 801 Cherry Street # 2800 I801 Cherry Street # 2800 Fort Worth, Texas 76102 Fort Worth, Texas 76102 CFW Project Manager Bradley Radovich Supplier's Project Manager. I Chris Bosco, P.E. Supplier's PM email: Chris.bosco(cDfreese.com Name of Project: Labor Category Professional - 1 lProfessional - 2 Professional - 3 Professional - 4 Professional - 5 Professional - 6 Construction Manager- 1 `Construction Manager - 2 `Construction Manaqer - 3 Construction Manager - 4 Construction Manager - 5 Construction Manager - 6 !Construction Representative - 1 I[j Construction epresen`alive - 2 Construction representative - 3 Construction Revsgntative - 4 CAD Technician/Designer - 1 `CAD Technician/Designer - 2 CAD Technician/Designer - 3 Corporate Project Su000rt - 1 Corporate Project Support - 2 Corporate Project Support - 3 Intern/ Coop Senior Advisor Total Labor !Subcontract Service i I ) Owner's Representative Services - Everman Pkwy Name Subcontractor Subtotal 10 Percent Markup on Subcontract Services Nonlabor Expenses ) Invoice Supplier Project No.1 Proj. Invoice No. l Invoice date: Period Service Date:Froml Service nato•Tni City Secretary Contract M P.O. Number: Hours Rate ($/hr) $ 147 $ 176 $ 200 $ 231 $ 271 $ 295 $ 127 $ 158 $ 168 $ 213 $ 257 $ 295 $ 114 $ 127 $ 158 $ 168 $ 124 $ 163 $ 199 $ 120 $ 143 $ 191 $ 73 $ 193 0.0 Nonlabor Expense Subtotal Total Expenses (Subcontract Services+Markup+Non labor Expenses) Amount $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 TOTAL DUE THIS INVOICE $0.00 Professional Services Invoice Project Manager: Bradley Radovich Project: Owner's Representative Services - Everman P City Project #: 103271 Work Type Desc: iDesign Services j Supplier Instructions: FID: ij City Sec Number: Fill in green cells including Percent Complete and Invoiced Previously Quanities Purchase Order: ` When your Invoice is complete, save and close, start Buzzsaw and Add your invoice to the Consultant folder within Project's folder. Name: Freese and Nichols, Inc. Supplier's PM: Chris Bosco, P.E. Supplier Invoice #: Chris Bosco, P.E. Payment Request #: Service Date:From Service Date:To Invoice Date: Pay Items 31 - Conceptual Design 31 - Conceptual Design Description Totals This Unit: email: Chris.bosco@freese.com Office Address 801 Cherry Street # 2800Fort Worth, Texas 76102 Telephone: 817- 73 5-7 359 Fax: Remit Address 801 Cherry Street # 2800Fort Worth, Texas 76102 Agreement LTD Agreement Amendment Amendment Amount to Completed Amount Number Amount Date Amount $99,780.00 $99,780.0( $896,440.00 $896,440.01 $996,220.00 $996,220.00 Overall Percentage Spent: Percent ($) Invoiced Current Spent Previously Invoice Remaining Balance $99,780.00 $896,440.00 $996,220.00 0 T WORTH Owner's Representation Program Schedule (Everman Parkway) FIB .A4. 01 oz 93 fl9 0t y ca y co M L 91 02 y 6l 9± ue 1Everman Parkway IDS ProjectEverman Parkway DB Project S.1, Oanara Rep Cawad Amen-wA 0aya Thu&323 Thu-3 Submit Owners Rep Contract Amendment + 8/3 1 City Councl Appmvel Owners Rap Canoed 39 daya Thu&=3 Tue9 -2 City Council Approval Owner's Rep Contract City Council Meeting -Amestlment Approval Otlaya Tua 9R8123 Tua 9126r!]3 City Council Meeting- Amendment Approval j'9R6 • ` I' ' Owner's Rep Services (Contract Amendment) 240 daysI 1.0 Project Management -'/ 1 1.1 A.3 Montldy Rep-antlS .0- 12- W. 92712S Tucfi-f44 a 1A Pruj Cowdinagon Meetings Phase) 12 Wetl 92)Y13 Tua &2T244 1.1.1.3 Monthly Reports and Schedules ant (P-gn moln 1.4 Project Coordination and Meetings (PreMM9n Phase) a 2.0 pesign Build Team Selection 10 2.1 Coun indionwth City Adunwy Onw 20 days Thu 525'23 W-1- oro I � 2.1Cnaralna n with City Attorney Office 2.2 Fon Won, Design Build C-huh Development M daya Fn 61M3 Thu W4y 3 21 nWOIM Design Build Contract Development 2.2.1C,,MI,wion Meeting W Review D9 Conrad 0daya Fd0H8r23 Fd 8Ha23 I Coordination Meeting to Review DB Contrac(e $HB _ ti 2.3 DB Tat, OWaesh (Pro8G141Wtbn Meetlne) 0 tlsya I'd wars] Fd 9iM] 2.3 DB Team Outreach (P-Solicitation Meeting) 2.408 Team Solkitation'LeOerG lnterest'(RFD)(Mlksrone) 25 tleys Th. 11/23I23 WW 12/2T/23 2.4 OB Team Solicitation "Laver of Interest"(RFD)(Mileetone) •+ 2.5 DB Tesma RFO Evaluation&S,owtat 25 days Thu 12/2&23 Wed 11312414 2.5 DB Teams RFD Evaluation 8 Shortllat K 2.6 be Taam. RFP Co. pletlon(Mile-1) 0daya Wed 1131124 Wad 113112415 2.6 DB Team- RF1P Compitlon(Milestone) 1131 2.7 OB Teams TechnlcalPmposM DevdopmeG (Ouestlon Responses) d5 tleys TM1u 2/1124 Wetl dr312016 2.7 DB Teams Technical Proposal De elopment (Question Responses) 2a DB Team Sdedion Cmena 20 Uays Thu 211124 Wetl 2R Is 2.8 DB Team Selection Crnerla 2.9 DB Team lnlarviews&Evaluation 25 d- TM1u 4NR4 Wetl WW417 1 19gB{Qq 2.9 DB Team Interviews 8 Evauatlon a 2.10 UB Taam SGedlon (Mlastone) 0daya Wed&&24 Wetl&012419 2.101DB Team Selection (Milestone) J 518 th 2.11 Conrad Ne0Mt,, 30dys TM1u5 4 WW611912420 figion 2.It Contract Negorlatlon 22 Contrecl AvreN -dExeation 44 days Thu B2N29 Tue 8202421 Co. Award and Execution �3 Cityoauncll ComnG 1ppmvei 0 days Tue 8�Orz4 Tua 6120M22 City Council Contract Approval �T 8YL0 3.0 Design Criteria Package IN dare T!wMM Wad linauIut 3.0 Design Criteria Package Data cal-h(Survey) UdaW Thu &1O123 TMr fill&23 fly" Alignment and Concept Development 30 d- TM1u W1023 Wetl 91.325 Prepare Design CdWria PWAI,w(DCP) 114 days TM1..=3 Tue 111624 a 3.6 Franchise Utility Conflid AWp, 10daya TM1u 6/1023 W.-.325 is 3.8 Roadway Design Packaga (a Deatgn) 60 days Thu gr21123 Wed 1.13-. 3.8 Prepare ROW and [Eat,. t Fodpnnt 10 days Thu 12/1-3 Wed 12/21/2329 3.9 Prepare H&H Drainage Modd. 40 days Wed 1111Q3 Tue 1212&23 City DCP Review Maating 0days Tue112/24 Tue11a2431- drys CompM.d DCP 10daye Wetl 1-4 Tue 1/162432 Frawhh, Utilities 240 days Thu 1V1,V23 Wed 11/13124 as Uft Cco-wo, 12 mom Thu 12d14/23 Wed 11113R429 Data Collection (Survey) ♦ W10 (IAlignment and Concept Development ElPrepare esigd Criteria Package (DCP) �3 3.8 �armhiae Utility Con8lG Anatyeis i'`rd T9 3.8 Roadway Design Package (20%Desi In) 4i: Prepare ROW and Easement Foobirint Prepare MH Drainage Models City DCP Resew 112 1 Completed DCP Franchise Utilities 4.0 SurWey, SUE and Geotechnical e Is Utility Coordination FORT WORTH, Owner's Representation Program Schedule (Everman Parkway) Iu .^w•4.1& Oi az oa Ca g1 42 pxa !D 44 ou zoxa ga M ur 41 Prepare ROW and Freemem.—en. 45Eays Thu 1=8123 Wed 212&2430 r� 4.1 & 4.2 Propane ROW and hand Documents 4.3 & 4A Sub— Unity EngineedW 45 days Wed B 23 Tue I InW34 4.3 &4.45ubs rface Utllky Engineeringpq 7e 4.5 Geoloohnicallmes,bon 45days Wed W7/23 Tue 1112&234 aS Geotachn II.—thganon 5.0 Rightof-w y Acqulstlon Services 41 5.1 Appeleab Wiles Thu WQ24 Wed 5722/2431 5.1 Awaissis 40 51 ROW NegWetiona and gwinp 12 more Thu 52320 Wed 4/2&2541 5.2 ROW Npodatlonsand Closing 8.0 Construction Phase Services 44 -I Osnere Repmsen6gpn 1a hams Mon 7114/25 Fd leM 50 Genarel Owners Repreaentatlon - - Design Build Tepm (Design and Construction) ss Des, Devalopmem(20%to 70%) Wdleys W. W1/24 Tue tv1on422 Design Develophand(20%to 70% •' Cwrere Rein &City Plan Review 15 days Wool IVI1/24 rue 1MI3 446 A 01y neA Rap & City Wan R.A— PublicMMing 0deye Wad 111&25 Wad 11IMS 47 Public Meeting 1115 Flna1100% Design JSlgnedand Sealed) No- Wed 1/125 Tue&112541 jagassisse Find 100%Design signed and sealed) '-a Way Coorohahon & Rebwtion 10 mom Wed &2124 Tue &27/2522 Utility l:oorelnetlon 6 Relocation 5 DB Team Prepares Fm l GMP 30 days Wed 11125 Tue 211112547 0e Team Prepares FIn.MP to Review and Collabomlmn on GMP Nu_ Wed 2y12125 Tue 3I112551 i Review and Collabendion on GMP GMP and Funding Appmpria0om and Counul Approval 45 d_ Wed &1 L25 Too 5/132552 313 GMP and Funding APpropnatlanaand Council Approval u Clty Council Connaot Approval 0dsya Mon III— Mon 7114D5 City Council Contract approval • 7114 '-& Con —on 16m0m Mon 7/14125 FM 101WS&I Construction -----tweday City of Fort Worth, Texas Mayor and Council Communication DATE: 12/12/23 M&C FILE NUMBER: M&C 23-1053 LOG NAME: 2023 FREESE AND NICHOLS ARTERIAL PROJECTS SUBJECT (CD 7, CD 8, and CD 10) Authorize Execution of Amendments to Two Engineering Services Agreements, Each with Freese and Nichols, Inc for the Everman Parkway and Wagley Robertson Arterial Roadway Projects, Adopt Appropriation Ordinances and Amend the Fiscal Years 2024- 2028 Capital Improvement Program RECOMMENDATION: It is recommended that the City Council: 1. Authorize execution of Amendment No. 1 to City Secretary Contract Number 59439, an Engineering Services Agreement with Freese and Nichols, Inc. in an amount of $896,440.00, for additional professional services associated with the Everman Parkway Project, for a total contract amount of $996,220.00 (City Project No. 103271); 2. Authorize execution of Amendment No. 1 to City Secretary Contract Number 59368, an Engineering Services Agreement with Freese and Nichols, Inc. in an amount of $771,850.00, for additional professional services associated with the Wagley Robertson Project, for a total contract amount of $871,500.00 (City Project No. 104154); 3. Adopt the attached appropriation ordinance adjusting estimated receipts and appropriations in the Drainage Rev Bonds Series 2023 Fund, by increasing estimated receipts and appropriations in the Wagley Robertson Arterial Project (City Project No. 104154), in the amount of $2,000,000.00 and decreasing estimated receipts and appropriations in the SW Hazardous Rd Overtopping Programmable project (City Project No. P00120) by the same amount; 4. Adopt the attached appropriation ordinance adjusting estimated receipts and appropriations in the Stormwater Capital Projects Fund, by increasing estimated receipts and appropriations in the Wagley Robertson Arterial Project (City Project No. 104154),in the amount of $3,000,000.00 and decreasing estimated receipts and appropriations in the SW Hazardous Rd Overtopping Programmable project (City Project No. P00120) by the same amount; and 5. Amend the Fiscal Years 2024-2028 Capital Improvement Program. ,DISCUSSION: In May 2023, kickoff engineering services contracts with Freese & Nichols, Inc. were administratively approved for a limited scope of work for Design -Build Owner's Representative services associated with the Everman Parkway and Wagley Robertson arterial roadway projects. The contracts are intended to expedite critical early project activities while the remainder of the contract scope is negotiated. The purpose of this Mayor and Council Communication (M&C) is to authorize the execution of Amendment No. 1 to each of the engineering services contracts with Freese and Nichols, Inc. for the remainder of the required services not included in the kickoff contracts as follows: 1. Contract No. 59439 for the Everman Parkway Arterial Project, between Cameron Hill Point and Rosedale Springs Drive, which was administratively approved on May 20, 2023 in the amount of $99,780.00, is being amended in the amount of $896,440.00 for a total contract amount of $996,220.00 and, 2. Contract No. 59368 for the Wagley Robertson Road Project between Coneflower Trail and Quicksilver Trail, which was administratively approved on May 9, 2023 in the amount of $99,650.00, is being amended in the amount of $771,850.00 for a total contract amount of $871,500.00. Amendment No. 1 for each project revises the contract scope to include services relating to the development of Design -Build procurement documents and processes, preliminary engineering services, assistance and advisory roles in procurement, and implementation of the Design - Build contract. The Everman Parkway project, contemplates the design and construction of a four -lane divided arterial with associated stormwater improvements, wide sidewalks, and street lighting, and includes a railroad overpass. The Wagley-Robertson Road project will replace a two-lane rural road with a four -lane divided arterial, stormwater infrastructure, and street lighting. The project contemplates significant drainage improvements to remove the existing roadway from the floodplain and to reduce the chances of roadway overtopping currently experienced. In 2022, when the project was added to the 2022 Bond Program, Transportation Public Work's Stormwater Division agreed to participate in the project with a contribution of $5,000,000.00. This M&C will appropriate those funds into the project. The following table summarizes previous contract actions and amendments: The additional Stormwater funding for this project was not included in the FY2024-2028 Capital Improvement Program because the sources of the additional funding were unknown at the time of the CIP development. The action in this M&C will amend the FY2024-2028 Capital Improvement Program as approved in connection with Ordinance 26453-09-2023. Funding is budgeted in the TPW Dept Highway & Streets Department's Stormwater Capital Projects and Drainage Rev Bonds Series 2023 Funds for the purpose of funding the Wagley Robertson project. Everman Parkway Initial Contract 59439, May 20, 2023, administratively approved, $99,780.00, CPN 103271 Wagley-Robertson Initial Contract 59368, May 9, 2023, administratively approved, $99,650.00, CPN 104154 The following table summarizes the total project funding for Everman Parkway: Fund Existing Additional Project Total Funding Funding 34027- 2022 Bond Program Fund $11,100,000.00 0.00 $11,100,000.00 30108- Transportation Impact Fee $400,000.00 0.00 $400,000.00 Cap Fund 0.00 30104 — Developer Contribution Fund $3,066,876.54 $3,066,876.54 30106 — Intergovemmental $15,350,000.00 0.00 $15,350,000.00 Contribution Fund 39008 — Trans Impact Fee Cap $400,000.00 0.00 $400,000.00 Legacy Fund Project Total $30,316,876.54 $0.00 $30,316,876.54 DVIN-BE Office: Freese and Nichols, Inc is in compliance with the City's Business Equity Ordinance by committing to 30% MWBE participation on this project. The City's MWBE goal on this project is 13%. This project is located in COUNCIL DISTRICT 8. The following table summarizes the total project funding for Wagley-Robertson: Fund Existing Additional Project Total Funding Funding 34014- 2014 Bond Program Fund $4,500,000.00 0.00 $4,500,000.00 34027- 2022 Bond Program Fund $11,000,000.00 0.00 $11,000,000.00 52008 — Drainage Rev Bond Series $2,000,000.00 $2,000,000.00 2023 Fund 52002 — Stormwater Capital $3,000,000.00 $3,000,000.00 Projects Fund Project Total $15,500,000.00 $5,000,000.00 $20,500,000.00 DVIN-BE Office: Freese and Nichols, Inc is in compliance with the City's Business Equity Ordinance by committing to 23% MWBE participation on this project. The City's MWBE goal on this project is 20%. This project is located in COUNCIL DISTRICT 7 and 10. FISCAL INFORMATION / CERTIFICATION: The Director of Finance certifies that funds are currently available in the SW Hazardous Rd Overtopping project within the Stormwater Capital Projects and the Drainage Rev Bonds Series 2023 Funds and upon approval of the above recommendations and adoption of the attached appropriation ordinances, funds will be available in the Stormwater Capital Projects and the Drainage Rev Bonds Series 2023 for the Wagley Robertson project to support the above recommendations and execution of the amendments. Prior to an expenditure being incurred, the Transportation and Public Works Department has the responsibility of verifying the availability of funds. Submitted for Citv Manaaer's Office bv: William Johnson 5806 Oriainatina Business Unit Head: Lauren Prieur 6035 Additional Information Contact: Monty Hall 8662 103271-EPAM-Everman Parkway- DB Services rNl Amend.#1 Interim Agreement Report Created: 2024-01-05 By: Andrea Munoz (Andrea. M unoz@fortworthtexas.gov) Status: Out for Approval Transaction ID: CBJCHBCAABAAZtP_nJaPYyuOLFJ9mF1BZe0BHgYl2F6d Agreement History 2024-01-06 Agreement history is the list of the events that have impacted the status of the agreement prior to the final signature. A final audit report will be generated when the agreement is complete. "103271-EPAM-Everman Parkway- DB Services FNI Amend.#1" History Document created by Andrea Munoz (Andrea.Munoz@fortworthtexas.gov) 2024-01-05 - 2:05:51 AM GMT- IP address: 204.10.90.100 Document emailed to jaylyn.harrelson@fortworthtexas.gov for approval 2024-01-05 - 2:29:19 PM GMT Document emailed to Chris Bosco (cb@freese.com) for signature 2024-01-05 - 2:29:19 PM GMT Document emailed to Bradley.Radovich@fortworthtexas.gov for signature 2024-01-05 - 2:29:19 PM GMT Email viewed by Chris Bosco (cb@freese.com) 2024-01-05 - 2:33:42 PM GMT- IP address: 97.75.108.6 Document e-signed by Chris Bosco (cb@freese.com) Signature Date: 2024-01-05 - 2:36:37 PM GMT - Time Source: server- IP address: 97.75.108.6 Email viewed by Bradley.Radovich@fortworthtexas.gov 2024-01-05 - 2:44:51 PM GMT- IP address: 204.10.90.100 Signer Bradley.Radovich@fortworthtexas.gov entered name at signing as Bradley M Radovich 2024-01-05 - 2:45:27 PM GMT- IP address: 204.10.90.100 FORTWORTH_. Powered by Adobe Acrobat Sign Document e-signed by Bradley M Radovich (Bradley.Radovich@fortworthtexas.gov) Signature Date: 2024-01-05 - 2:45:29 PM GMT -Time Source: server- I address: 204.10.90.100 Email viewed by jaylyn.harrelson@fortworthtexas.gov 2024-01-05 - 2:52:01 PM GMT- IP address: 204.10.90.100 FORTWORTH_. Powered by Adobe Acrobat Sign 103271-EPAM-Everman Parkway- DB Services FNI Amend.#1 Final Audit Report 2024-01-10 Created: 2024-01-06 By: Andrea Munoz (And rea.M u noz@fortworthtexas.gov) Status: Canceled / Declined Transaction ID: CBJCHBCAABAAkEyrXcrosC3hxtgdWTaKNZEBx104L2Ztg "103271-EPAM-Everman Parkway- DB Services FNI Amend.#1" History Document created by Andrea Munoz (Andrea.Munoz@fortworthtexas.gov) 2024-01-06 - 4:35:34 AM GMT- IP address: 204.10.90.100 Document emailed to jaylyn.harrelson@fortworthtexas.gov for approval 2024-01-08 - 4:34:57 PM GMT Email viewed by jaylyn.harrelson@fortworthtexas.gov 2024-01-08 - 4:46:34 PM GMT- IP address: 204.10.90.100 Signer jaylyn.harrelson@fortworthtexas.gov entered name at signing as Jaylyn Harrelson 2024-01-08 - 4:53:47 PM GMT- IP address: 204.10.90.100 Document approved by Jaylyn Harrelson (jaylyn.harrelson@fortworthtexas.gov) Approval Date: 2024-01-08 - 4:53:49 PM GMT - Time Source: server- IP address: 204.10.90.100 Document emailed to Raul.LopezRoura@fortworthtexas.gov for filling 2024-01-08 - 4:53:52 PM GMT Andrea Munoz (Andrea.Munoz@fortworthtexas.gov) added alternate form filler Alejandra.Ayala@fortworthtexas.gov. The original form filler Raul.LopezRoura@fortworthtexas.gov can still fill the form. 2024-01-08 - 5:07:22 PM GMT- IP address: 204.10.90.100 P+ Document emailed to Alejandra.Ayala@fortworthtexas.gov for filling 2024-01-08 - 5:07:22 PM GMT Email viewed by Alejandra.Ayala@fortworthtexas.gov 2024-01-08 - 5:09:02 PM GMT- IP address: 204.10.90.100 FORT WORTH, Powered by Adobe Acrobat Sign Document declined by Alejandra.Ayala@fortworthtexas.gov Decline reason: Update Attachment B with the correct amount. Attach justification form. 2024-01-10 - 10:02:32 PM GMT- IP address: 204.10.90.100 FORT WORTH, Powered by Adobe Acrobat Sign FORT WORTH t Routing and Transmittal Slip: TPW-Cap Delivery DOCUMENT TITLE: Everman Parkway- DB Services FNI Amend.#1 M&C: 23-1053 CPN: 103271 CSO: 59439 DOC#: Date: To: Name Department Initials Date Out 1. Chris Bosco-CB@freese.com FNI CB Jan 5, 2024 2. Bradley Radovich-PM, Sig TPW BM� Jan 5, 2024 3. Raul Lopez -Review TPW -,ce-z Jan 17, 2024 4. Lissette Acevedo -Review TPW o�v Jan 18, 2024 5. Patricia Wadsack-Review TPW PLW Jan 18, 2024 6. Lauren Prieur- Signature TPW MLLP Jan 18, 2024 7. Doug Black -Signature Legal ,b Jan 18, 2024 8. Jesica McEachern-Signature CMO JLM Jan 18, 2024 9. Jannette Goodall CSO Jan 19, 2024 10. TPW Contracts TPW CC: TPW BSPAP Recon Team, TPW Records Room, Jaylyn Harrelson DOCUMENTS FOR CITY MANAGER'S SIGNATURE: All documents received from any and all City Departments requesting City Manager's signature for approval MUST BE ROUTED TO THE APPROPRIATE ACM for approval first. Once the ACM has signed the routing slip, David will review and take the next steps. NEEDS TO BE NOTARIZED: ❑YES ®No RUSH: ❑YES ®No SAME DAY: ❑YES ®No NEXT DAY: ❑YES ®No ROUTING TO CSO: ®YES ❑No Action Required: ❑ As Requested ❑ For Your Information ® Signature/Routing and or Recording ❑ Comment ❑ File ❑ Attach Signature, Initial and Notary Tabs Return To: Please notify TPWContracts(a)fortworthtexas.gov for pickup when complete. Call ext. 7233 or ext. 8363 with questions. Thank you!