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HomeMy WebLinkAboutResolution 5870-01-2024 A Resolution NO. 5870-01-2024 A RESOLUTION AUTHORIZING EXECUTION OF AMENDMENT #1 TO AN ADVANCE FUNDING AGREEMENT WITH THE TEXAS DEPARTMENT OF TRANSPORTATION TO REVISE THE SCOPE OF WORK AND TO INCREASE THE ESTIMATED PROJECT COSTS FROM $19,066,865.00 TO $22,207,642 DUE TO ADDITIONAL FEDERAL FUNDING AND INCREASE CITY PARTICIPATION IN THE FORM OF REGIONAL TRANSPORTATION DEVELOPMENT CREDITS FROM $3,463,963.00 TO $4,249,641.00. WHEREAS, the City of Fort Worth and the Texas Department of Transportation ("TxDOT") entered into a Local Project Advance Funding Agreement ("AFA") (City Secretary No. 55206; CSJ# 0902-90-046 and 0902-90-172) on October 13, 2020, to effectuate their agreement to reconstruct Meandering Road; and WHEREAS, there's a need to amend the existing contract to include: Utilities phase work as detailed in Article 8, Environmental Assessment and Mitigation as per Article 9, Architectural and Engineering Services as described in Article 11, Construction Responsibilities as referenced in Article 12, Right of Way and Real Property responsibilities as highlighted in Article 14; and WHEREAS, the scope of work for the Project now consists of the following: Additional engineering, environmental, right-of-way, utilities, and construction improvements to Meandering Road (from Roberts Cut Off to Anahuac Ave) and LTJG Barnet (from Meandering Road to NASJRB east gate). Specific improvements include the reconstruction of Meandering Road from four to three lanes, intersection realignment at Roberts Cut Off Road, intersection improvements at Yale Street and LTJG Barnett, reconstruction of water lines, addition of sidewalks and side paths within project limits, and bike lanes on LTJG Barnett; and WHEREAS, the estimated cost for the Project increased by $3,140,777.00 due to additional federal funding, taking the total from $19,066,865.00 to $22,207,642.00, with city participation in the form of regional transportation development credits increasing from$3,463,963.00 to $4,249,641.00. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FORT WORTH, THAT: The City Manager is authorized to execute Amendment #1 to the Advance Funding Agreement with the Texas Department of Transportation revising the scope of work and increasing the project costs due to additional federal funding, from $19,066,865.00 to $22,207,642.00, with city participation in the form of regional transportation development credits increasing from $3,463,963.00 to $4,249,641.00. The City acknowledges the terms of reimbursement for real property costs, and all other provisions of the original contract shall remain in full force and effect. Adopted this 23rd day of January, 2024 ATTEST . A t �� �� o Jannette S. Goodall, City Secretary rJ o ; o'4 0.CJ° o o <- °°0000i3o o d �y ��7 ra .' MAYOR AND COUNCIL COMMUNICATION MAP Meandering Road Advance Funding Agreement Amendment No. 1 Project Number 100873 .' , ti. I° _ o t Meandering Road ' hr Copyright 2014 City of Fort Worth.Unauthorized reproduction is a violation of applicable laws.This product is for informational purposes and may not have been prepared for or be suitable for legal,engineering,or surveying purposes.It does not represent an on-the-ground survey and represents only the approximate relative location of property boundaries.The City of Fort Worth assumes no responsibility for the accuracy of said data. City of Fort Worth, Texas Mayor and Council Communication DATE: 01/23/24 M&C FILE NUMBER: M&C 24-0038 LOG NAME: 20MEANDERING ROAD AFA AMENDMENT 1 SUBJECT (CD 7)Adopt a Resolution Authorizing Execution of Amendment Number 1 to an Advance Funding Agreement with Texas Department of Transportation for the Meandering Road Project to Increase Total Advance Funding Agreement Amount from$19,066,865.00 to$22,207,642.00 with City Participation in the Form of Regional Transportation Development Credits Increasing from$3,463,963.00 to$4,249,641.00,Adopt Appropriation Ordinances and Amend the Fiscal Years 2024-2028 Capital Improvement Program RECOMMENDATION: It is recommended that the City Council: 1. Adopt the attached resolution authorizing execution of Amendment Number 1 to the Advance Funding Agreement with the Texas Department of Transportation (City Secretary Contract No.55206;CSJ#0902-90-046 and#0902-90-172)for the Meandering Road Project(City Project No. 100873)to increase the total Advance Funding Agreement amount from$19,066,865.00 to$22,207,642.00 with City participation in the form of Regional Transportation Development Credits increasing from$3,463,963.00 to$4,249,641.00; 2. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the Grants Cap Projects Federal Fund, subject to the receipt of the grant in the amount of$2,964,198.00 for the Meandering Road project(City Project No. 100873); f 3. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the Grants Capital Project Other Fund, subject to the receipt of the grant in the amount of$785,678.00 for the Meandering Road project(City Project No. 100873);and E 4. Amend the Fiscal Years 2024-2028 Capital Improvement Program. DISCUSSION: t The purpose of this Mayor and Council Communication(M&C)is to adopt a resolution authorizing the execution of Amendment No. 1 to the Advance Funding Agreement(AFA)with the Texas Department of Transportation(TxDOT)(City Secretary Contract No.55206;CSJ#0902-90- 046 and#0902-90-172), increasing the total project cost to$22,207,642.00,with corresponding increases in the Federal participation amount of $2,964,198.00,State participation amount of$176,579.00 and City participation in the form of Regional Transportation Development Credits (TDCs)in the amount of$785,678.00 as well as to adopt appropriation ordinances to accept additional federal grant funds for the project and to track usage of Transportation Development Credits. The City Council approved an AFA with TxDOT in the amount of$19,066,865.00 on September 22,2020(M&C 20-0722)for engineering,right-of- way(ROW)acquisition, and construction of the Meandering Road project, including Meandering Road from State Highway(SH)183 to Anahuac Avenue in the Cities of River Oaks and Fort Worth and LT JG Barnett Road from Meandering Road to the Naval Air Station Joint Reserve Base (NASJRB)East Gate in Fort Worth. Amendment No. 1 is for additional engineering, ROW,utility relocation,and construction costs for the project.Additional federal funds in the amount of$2,964,198.00 were approved by North Central Texas Council of Governments(NCTCOG)on 2/27/23 for this work and will be approved with this M&C.TxDOT will absorb the additional indirect costs of$176,579.00 for providing statewide support services to this federally funded project.These state indirect costs will not be appropriated in our finance system.The City's required additional local match is being made with Regional Transportation Development Credits(TDCs)in the amount of$785,678.00 which are appropriated and tracked as a non-spendable item in the Grants Capital Project Other Fund. The following table displays what the revised Federal,State and Local particiation amounts will be after approval of Amendment No. 1: Description Total Estimated Federal Participation State Participation Local Participation Cost(Excludes Non-spendable TDC Local % Cost % Cost % TDCs Participation column) Environmental(by LG) $457,585.00 100% $457,585.00 0% $0 0% $91,517.00 Engineering(by LG) $2,666,425.00 100% $2,666,425.00 0% $0 0% $533,285.00 ROW(by LG) $1,060,000.00 100% $1,060,000.00 0% $0 0% $212,000.00 Utility(by LG) $1,100,000.00 100% $1,100,000.00 0% $0 0% $220,000.00 Construction(by LG) $15,000,000.00 100% $15,000,000.00 0% $0 0% $3,000,000.00 Subtotal $20,284,010.00 $20,284,010.00 $0 $4,056,802.00 Environmental Direct State $26,965.00 100% $26,965.00 0% $0 0% $5,393.00 Costs ROW Direct State Costs $20,000.00 100% $20,000.00 0% $0 0% $4,000.00 Engineering Direct State $147,233.00 100% $147,233.00 0% $0 0% $29,446.00 Costs Utility Direct State Costs $20,000.00 100% $20,000.00 0% $0 0% $4,000.00 Construction Direct State $750,000.00 100% $750,000.00 0% $0 0% $150,000.00 Costs Indirect State Costs $959,434.00 0% $0 100% $959,434.00 0% $0 Total $22,207,642.00 $21,248,208.00 $959,434.00 $4,249,641.00 The following table displays the appropriation history for the project: Fund Existing Funding Additional Funding Project Total Notes 31001 -Grants Cap Projects Federal $18,284,010.00 $2,964,198.00 $21,248,208.00 Federal funding Fund 31003-Grants Capital Project Other $3,463,963.00 $785,678.00 $4,249,641.00 Nonspendable-TDCs Fund 39408-Street Rehabilitation Fund $500,000.00 $0.00 $500,000.00 City funding for project management Project Total $22,247,973.00 $3,749,876.00 $25,997,849.00 Additional Federal funding for this project was not included in the Fiscal Years(FY)2024-2028 Capital Improvement Program because the availability of the additional funding was unknown at the time of the development of the Capital Improvement Program. The action in this M&C will amend the FY2024-2028 Capital Improvement Program as approved in connection with Ordinance 26453-09-2023. Business Equity:TxDOT has set a DBE goal for this project.Approval of this AFA Amendment Number 1 will not affect the DBE goal. This project is located in COUNCIL DISTRICT 7 and the City of River Oaks. A Form 1295 is not required because:This contract will be with a governmental entity,state agency or public institution of higher education:Texas Department of Transportation FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that upon approval of the above recommendations,execution of the amendment,and adoption of the attached appropriation ordinances,funds will be available in the current capital budget,as appropriated,of the Grants Cap Projects Federal Fund and the Grants Capital Project Other Fund. The Transportation and Public Works Department(and Financial Management Services)is responsible for the collection and deposit of funds due to the City.This is a reimbursement grant. Submitted for City Manager's Office by� William Johnson 5806 Originating Business Unit Head: Lauren Prieur 6035 Additional Information Contact: Monty Hall 8662