HomeMy WebLinkAboutContract 53554-R4A4DocuSign Envelope ID: 8F06D796-8935-4C59-ADBD-F27134472EDO
City Secretary Contract Number 53554-R4A4
FOURTH RENEWAL AND FOURTH AMENDMENT TO
CITY SECRETARY CONTRACT NUMBER 53554
A VENDOR SERVICES AGREEMENT BETWEEN
THE CITY OF FORT WORTH AND HOLT TEXAS, LTD.
This FOURTH RENEWAL AND FOURTH AMENDMENT TO CITY SECRETARY
CONTRACT NUMBER 53554 ("Fourth Renewal and Fourth Amendment") is made and entered into by
and between the City of Fort Worth ("City"), a home -rule municipal corporation of the State of Texas,
and Holt Texas, Ltd. ("Vendor"), a Texas limited partnership.
WHEREAS, the City and Vendor previously entered into that certain Vendor Services Agreement,
City Secretary Contract Number 53554 ("Agreement"); and
WHEREAS, the Parties executed the First Amendment to the Agreement to clarify the parts
pricing applicable to the Agreement and provide for the inclusion of freight charges when necessary to
have specific parts delivered to the City, City Secretary Contract No. 53544-A1; and
WHEREAS, the Parties executed the First Renewal to extend the Agreement for one additional
year, City Secretary Contract No. 53554-R1; and
WHEREAS, the Parties executed the Second Renewal and Second Amendment to extend the
Agreement for a second renewal term and to reflect increases in labor and service rates, City Secretary
Contract No. 53554-R2; and
WHEREAS, the Parties executed the Third Renewal and Third Amendment to extend the
Agreement for a third renewal term and to reflect increases in labor and service rates, City Secretary
Contract No. 53554-R3A3; and
WHEREAS, the City Council for the City passed M&C 24-0043 on January 23, 2024, authorizing
the execution of this Amendment and increasing the authorized appropriation amount for the Agreement to
$1,080,000.00; and
WHEREAS, City and Vendor desire to renew and extend the Agreement for the fourth renewal
term; and
WHEREAS, City and Vendor desire to amend the Agreement to reflect increases in Vendor's labor
and service rates;
NOW THEREFORE, in consideration of the mutual promises and covenants contained herein,
and other good and valuable consideration, the receipt and sufficiency of which are acknowledged, the City
and Vendor, acting herein by and through their duly authorized representatives agree to renew and amend
the Agreement as follows:
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
FOURTH RENEWAL AND FOURTH AMENDMENT TO Page 1 of 4
CITY SECRETARY CONTRACT NUMBER 53554
A VENDOR SERVICES AGREEMENT
BETWEEN THE CITY OF FORT WORTH AND HOLT TEXAS, LTD.
DocuSign Envelope ID: 8F06D796-8935-4C59-ADBD-F27134472EDO
I.
The Agreement is renewed and extended for the Fourth Renewal Term beginning on December 3,
2023 and expiring on December 2, 2024.
H.
Exhibit B of the Agreement is hereby amended in its entirety to be and read as set forth in
Attachment 1 of this Fourth Renewal and Fourth Amendment which is attached hereto and incorporated
herein by reference.
1. All other provisions of the Agreement which are not expressly amended herein shall remain
in full force and effect.
2. All terms in this Fourth Renewal and Fourth Amendment that are capitalized but not
defined shall have the meanings ascribed to those terms in the Agreement.
[Signature Page Follows]
FOURTH RENEWAL AND FOURTH AMENDMENT TO Page 2 of 4
CITY SECRETARY CONTRACT NUMBER 53554
A VENDOR SERVICES AGREEMENT
BETWEEN THE CITY OF FORT WORTH AND HOLT TEXAS, LTD.
DocuSign Envelope ID: 8F06D796-8935-4C59-ADBD-F27134472EDO
IN WITNESS THEREOF, the parties have executed this Fourth Amendment and Fourth Renewal
to be effective on December 3, 2023.
FORT WORTH:
City of Fort Worth
Dana surandoff
By: Dana Burghdoff (Jan 2 ,202411:08 CST)
Name: Dana Burghdoff
Title: Assistant City Manager
Date: J an 29, 2024
Approval Recommended:
By:
Name: Marilyn Marvin
Title: Interim Property Management Director
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Attest:
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By: /V
Name: Jannette S. Goodall
Title: City Secretary
VENDOR:
Holt Texas, LTD.
�D7ocuS'igned by -
By: /'� 4GNd�A� �tf�L�2GGV1
2B80804DD18445C...
Name: Michael Puryear
Title: General Counsel, Corporate
Date: 1/25/2024 1 9:49 AM CST
Contract Compliance Manager:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
of this contract, including ensuring all performance
and reporting requirements.
n&94e-LiArc4s'
By: Denise Garcia (Jan 26,202408:27 CST)
Name: Denise Garcia
Title: Purchasing Manager
Approved as to Form and Legality:
By: JM., AO4�,_
Name: Kevin Anders
Title: Assistant City Attorney
Contract Authorization:
M&C: 24-0043
Form 1295: 2023-1102158
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
FOURTH RENEWAL AND FOURTH AMENDMENT TO Page 3 of 4
CITY SECRETARY CONTRACT NUMBER 53554
A VENDOR SERVICES AGREEMENT
BETWEEN THE CITY OF FORT WORTH AND HOLT TEXAS, LTD.
DocuSign Envelope ID: 8F06D796-8935-4C59-ADBD-F27134472ED0
ATTACHMENT 1
EXHIBIT B
PRICE SCHEDULE
Line
Description
UOM
2024 Rate
1
EQUIPMENT REPAIR SHOP LABOR
HR
$175.00
2
EQUIPMENT REPAIR FIELD LABOR
HR
$200.00
3
LUBE SERVICES LABOR
HR
$175.00
4
POWER SYSTEMS SHOP LABOR
HR
$225.00
5
POWER SYSTEMS FIELD LABOR
HR
$240.00
6
WELDING LABOR IN SHOP
HR
$175.00
7
WELDING LABOR IN FIELD
HR
$200.00
8
UNDERCARRIAGE LABOR IN SHOP
HR
$175.00
9
UNDERCARRIAGE LABOR IN FIELD
HR
$200.00
10
FIELD SERVICE TRAVEL LABOR
HR
$110.00
11
FIELD SERVICE TRAVEL MILEAGE (PER MILE)
EA
$5.00
12
LUBE SERVICES TRAVEL TIME AND MILEAGE
EA
$7.00
13
ON ROAD TRUCK SHOP LABOR
HR
$175.00
14
ON ROAD TRUCK FIELD LABOR
HR
$200.00
15
Additional Parts [No discount off MSRP for Vendor-
EA
MSRP
acquired parts]
Vendor's
16
Vendor Charges - SHIPPING, HANDLING, & FREIGHT
EA
Cost
FOURTH RENEWAL AND FOURTH AMENDMENT TO Page 4 of 4
CITY SECRETARY CONTRACT NUMBER 53554
A VENDOR SERVICES AGREEMENT
BETWEEN THE CITY OF FORT WORTH AND HOLT TEXAS, LTD.
City of Fort Worth, Texas
Mayor and Council Communication
DATE: 01/23/24 M&C FILE NUMBER: M&C 24-0043
LOG NAME: 21AMEND13PSS5204 HOLT CAT REPAIRS AND SVCS
SUBJECT
(ALL) Authorize Execution of Amendment No. 4 to City Secretary Contract No. 53554 with Holt Texas, Ltd. d/b/a Holt Cat for Original Equipment
Manufacturer Caterpillar Heavy Equipment Parts and Repairs to Increase the Annual Amount by $580,000.00 for a New Annual Aggregate Amount
Up to $1,080,000.00 for the Property Management Department
RECOMMENDATION:
It is recommended that the City Council authorize the execution of Amendment No. 4 to City Secretary Contract No. 53554 with Holt Texas, Ltd.
d/b/a Holt Cat for Original Equipment Manufacturer Caterpillar Heavy Equipment Parts and Repairs to increase the annual amount by $580,000.00
for a new aggregate amount up to $1,080,000.00 for the Property Management Department.
DISCUSSION:
On February 18, 2020, the City of Fort Worth approved Maylor & Council Communication (M&C) 20-0078 which authorized a sole source
agreement with Holt Texas, Ltd. d/b/a Holt Cat for Caterpillar heavy equipment parts and repairs in the amount of $500,000.00. This procurement
was exempted from competitive bidding requirements as provided for under Section 252.022(7) of the Texas Local Government Code
because Holt Cat is the documented sole source original equipment manufacturer for Caterpillar heavy equipment parts, repairs and maintenance
services.
The City of Fort Worth anticipates spending an additional $580,000.00 over the original amount upon authorization. The City has approximately
106 active Caterpillar equipment and or engines primarily in construction and fire apparatus. This also includes off -road equipment such as
tractors, backhoes, skid steer loaders, tracked excavators as well as tub grinder/mulcher, and fire apparatus that range in age of from 1992 to
2023. The increase in funds would aid in repairing and maintaining the 106 active units. Holt Cat offers Original Equipment Manufacturer parts
needed for equipment to work to its full potential on road calls during hours of operation and afterhours.
The maximum amount allowed under this agreement citywide will be $1,080,000.00; however, the actual amount used will be based on the need of
departments citywide, and available budget.
This amendment will not change any other agreement terms or conditions.
Funding is budgeted in the Fleet Srvc Outside Rep & Maint account within the Fleet & Equipment Sery Fund.
AGREEMENT TERMS - Upon renewal the current term of this Agreement will expire on December 2, 2024.
ADMINISTRATIVE CHANGE ORDER - An administrative change order or increase may be made by the City Manager up to the amount allowed
by relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been
appropriated.
DIVERSITY & INCLUSION - A Business Equity goal is not assigned when purchasing from an approved purchasing cooperative or public entity.
FISCAL INFORMATION / CERTIFICATION:
The Director of Finance certifies that funds are available in the current operating budget, as previously appropriated, in the Fleet & Equipment
Sery Fund to support the approval of the above recommendation and execution of the amendment. Prior to any expenditure being incurred, the
Property Management Department has the responsibility to validate the availability of funds.
Submitted for Citv Manaaer's Office bv: Dana Burghdoff 8018
Oriainatina Business Unit Head: Ricardo Salazar 8379
Additional Information Contact: Megan Fowler 8538