HomeMy WebLinkAboutContract 60168-A1CSC No. 60168-A1
AMENDMENT NO. 1
TO
CITY OF FORT WORTH CONTRACT 60168
This Amendment is entered into by and between the City of Fort Worth (hereafter
"City"), and DH Pace Company, Inc. ("Vendor"). City and Vendor may be referred to
individually as a Party and collectively as the Parties.
WHEREAS, on September 23, 2023, the Parties entered into City Secretary Contract
60168 for Vendor to provide overhead door maintenance ("Agreement/Contract");
WHEREAS, the Parties wish to amend the Agreement to increase the total compensation
amount allowed under the Agreement by $384,750.00 as authorized by Mayor and Council
Communication No. 23-1042 (December 12, 2023).
NOW, THEREFORE, the Parties, acting herein by the through their duly authorized
representatives, enter into the following agreement:
1.
AMENDMENTS
The Compensation provision of the Agreement, Paragraph 2 on page 2 of the Agreement,
shall be deleted in its entiretv and amended to read as follows:
City shall pay Vendor in accordance with the fee schedule in Exhibit C and in accordance with the
provisions of this Agreement. Total payment made under this Agreement shall not exceed Four
Hundred Eighty -Four Thousand Seven Hundred Fifty Dollars ($484,750.00). Vendor shall not
provide any additional items or services or bill for expenses incurred for City not specified by this
Agreement unless City requests and approves in writing the additional costs for such services. City
shall not be liable for any additional expenses of Vendor not specified by this Agreement unless
City first approves such expenses in writing.
2.
ALL OTHER TERMS SHALL REMAIN THE SAME
All other provisions of the Agreement which are not expressly amended herein shall
remain in full force and effect.
3.
ELECTRONIC SIGNATURE
This Amendment may be executed in multiple counterparts, each of which shall be
an original and all of which shall constitute one and the same instrument. A facsimile copy
or computer image, such as a PDF or tiff image, or a signature, shall be treated as and shall
have the same effect as anoriginal.
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
ACCEPTED AND AGREED:
CITY OF FORT WORTH:
By: Valerie Washington (Jan 29, 202411:23 CST)
Name: Valerie Washington
Title: Assistant City Manager
Date: Jan 29, 2024
APPROVAL RECOMMENDED:
By:
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Name: Roger Venables
Title: Aviation Director
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By:
Name: Jannette Goodall
Title: City Secretary
Vendor: 4H Pace Comp4iy, Inc
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"title: Sr Regional VP
Date: 01 /11 /2024
CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
of this contract, including ensuring all
performance and reporting requirements.
By: EYUti L . f � dvle/YV
Name: Erin Roden
Title: Sr. Contract Compliance Specialist
APPROVED AS TO FORM AND LEGALITY:
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By: u
Name: Jessika Williams
Title: Assistant City Attorney
CONTRACT AUTHORIZATION:
M&C: 23-1042
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
City of Fort Worth, Texas
Mayor and Council Communication
DATE: 12/12/23 M&C FILE NUMBER: M&C 23-1042
LOG NAME: 13P AMEND CSC 60168 OVERHEAD DOORS WATER CB
SUBJECT
(ALL) Authorize Execution of an Amendment to City Secretary Contract No. 60168 with DH Pace Company, Inc for Overhead Doors to Increase
the Annual Amount by $384,750.00 for an Annual Amount Up to $484,750.00 Using an Interlocal Agreement with Tarrant County for the Water,
Property Management, Public Events, Aviation, and Library Departments
RECOMMENDATION:
It is recommended that the City Council authorize execution of an amendment to City Secretary Contract No. 60168 with DH Pace Company, Inc
for overhead doors to increase the annual amount by $384,750.00 for an annual amount up to $484,750.00 using an Interlocal Agreement with
Tarrant County for the Water, Property Management, Public Events, Aviation, and Library Departments.
DISCUSSION:
The Water, Property Management, Public Events, Aviation, and Library Departments requested that the Purchasing Division assist with amending
an agreement with DH Pace Company, Inc, using an Interlocal Agreement with Tarrant County to service and repair overhead doors, gates, and
lifts on an "as -needed" basis. Parts can also be purchased for door repairs at a mark-up cost.
Approval of this Mayor and Council Communication authorizes the City to spend up to $484,750.00 per year with DH Pace Company, Inc for
overhead doors; however, the actual first year spend is anticipated to be $387,800.00 based on current budget allocations. Actual usage in any
term can be up to the authorized amount and will be dependent upon actual appropriations for this purpose in the departments' budgets.
Department Requested Amount
Water $165,000.00
Property
Management
$100,000.00
Public Events
$75,000.00
Aviation
$32,800.00
Library
$15,000.00
$387,800.00
State law provides that a local government purchasing an item under an Interlocal Purchasing Agreement satisfies state laws requiring that the
local government seek competitive bids for purchase of the item. In August 2021, Tarrant County processed a bid (RFB No. 2021-118) and
received one (1) response. An evaluation team scored the proposal and awarded the agreement to DH Pace Company Inc. The contract has a
term through September 17, 2024.
ADMINISTRATIVE CHANGE ORDERS - An administrative change order or increase may be made by the City Manager up to the amount allowed
by relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been
appropriated.
AGREEMENT TERMS - The Areement is set to expire on September 17, 2024.
A M/WBE goal is not assigned when purchasing from an approved purchasing cooperative or public entity.
Funding is budgeted in the participating department's operating budgets.
This project will serve ALL COUNCIL DISTRICTS.
FISCAL INFORMATION / CERTIFICATION:
The Director of Finance certifies that funds are available in the current operating budget, as previously appropriated, in the participating
departments' Operating Funds to support the approval of the above recommendation and execution of the amendment to the contract. Prior to any
expenditure being incurred, the participating departments have the responsibility to validate the availability of funds.
Submitted for Citv Manaaer's Office bv: Reginald Zeno 8517
Dana Burghdoff 8018
Oriainatina Business Unit Head: Reginald Zeno 8517
Chris Harder 5020
Additional Information Contact: Jo Ann Gunn 8525
Charles Benson 8063