HomeMy WebLinkAboutContract 58338-R1CSC No. 58338-R1
CITY OF FORT WORTH
CONTRACT RENEWAL NOTICE
January 11, 2024
EAR Telecommunications, Inc. dba EARTC
Attu: Carlos Reyes
16201 Bratton Lane
Austin., TX 78728
Re: Contract Renewal Notice
Contract No. CSC No. 58338 (the "Contract")
Renewal Term No. 1: January 10, 2024, to January 9, 2025
The above referenced Contract with the City of Fort Worth expires on October 25, 2027
(the "Expiration Date"). Pursuant to the Contract, contract renewals are at the sole option of the
City. This letter is to inform you that the City is exercising its right to renew the Contract for an
additional one (1) year period, which will begin immediately after the Expiration Date. All other
terms and conditions of the Contract remain unchanged. Please return this signed
acknowledgement letter, along with a copy of your quote for charges for the new renewal
term and a current insurance certificate, to the address set forth below, acknowledging
receipt of the Contract Renewal Notice. Failure to provide a signed acknowledgment does
not affect the renewal.
Please log onto PeopleSoft Purchasing at httn://fortworthtexas.Rov/purchasing to ensure
that your company information is correct and up-to-date.
If you have any questions concerning this Contract Renewal Notice, please contact me at
the telephone number listed below.
Sincerely,
Clint Hoover
817-392-6573
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Contract Renewal Page 1 of 2
CITY OF FORT WORTH
By: C>�
Name: Jesica McEachern
Title: Assistant City Manager
APPROVAL RECOMMENDED:
A.
By: Lauren Prieur (Jan 16, 2024 08:44 CST)
CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
of this contract, including ensuring all
performance and reporting requirements.
By: C
Name: Clint Hoover
Title: Engineering Manager
APPROVED AS TO FORM AND LEGALITY:
Name: Lauren Prieur�jr�
Title: Director, Transportation & Public Works By: D81ack(Jan 18,202413:55 CST)
Department Name: Douglas W. Black
4p4Upn
FORroad� Title: Assistant City Attorney
ATTEST:
o o o9s d CONTRACT AUTHORIZATION:
a�a *�° M&C: 22-0631
�, d��� nEXASapp Date Approved: 08-23-2022
By:
Name: Janette S. Goodall Form 1295 Certification No.:
Title: City Secretary
Fort Worth, January 1 lth , 2024
By:
Name: Carlos Reyes
Title: President
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Contract Renewal Page 2 of 2
City of Fort Worth, Texas
Mayor and Council Communication
DATE: 08/23/22 M&C FILE NUMBER: M&C 22-0631
LOG NAME: 20ON-CALL STREET LIGHT CONTRACT BEAN ELECTRIC AND EARTC
SUBJECT
(ALL) Authorize Execution of a Unit Price Contract with Bean Electrical, Inc. and EAR Telecommunications, LLC dba EARTC Each in an Amount
Not to Exceed $3,000,000.00 for Task Order Construction Services Relating to Street Light Installations for Fiscal Year 2022 with Three Renewal
Options
RECOMMENDATION:
It is recommended that the City Council authorize execution of a unit price contract with Bean Electrical, Inc. and with EAR Telecommunications,
LLC dba EARTC each in an amount not to exceed $3,000,000.00 for task order construction services relating to street light installations for Fiscal
Year 2022 with three renewal options.
DISCUSSION:
These contracts will provide for construction services on an as -needed (task order) basis for projects related to street light installations. Street light
projects include luminaires, poles, wire, conduit, and foundations to improve overall traffic and pedestrian safety within the City limits of Fort Worth.
Each contract is capped at $3,000,000.00. The contract may be renewed up to three additional terms upon the expiration of funds under the same
terms, conditions, and unit prices. The contract's overall duration, including renewals, shall not exceed 7 years. The project was procured in a low
bid format to determine unit prices to be paid when task orders are issued.
Notice of bids was published in the Fort Worth Star -Telegram on May 12, 2022 and May 19, 2022. On June 9, 2022, two companies submitted the
following bids:
Contractor Bid
Bean Electrical Inc. $2,192,091.50
EARTC $1, 683,150.00
The unit prices were compared to other similar projects and were determined to be fair and competitive. Task orders will be paid at the
established unit prices.
Projects identified initially include replacement of Citywide street light knockdowns and freeway illumination work
Funding is budgeted in already identified task order projects within the General Capital Projects Fund and 2018 Bond Program Fund and in the
Street Lights programmable project for the purpose of funding additional task order projects, as appropriated. Any additional funding not available
within the projects will be available in the Street Light Materials account within the TPW Street Lights General Fund.
DVIN: A waiver of the goal for Business Equity subcontracting requirements was requested, and approved by the DVIN, in accordance with the
applicable Ordinance, because the purchase of goods or services is from sources where subcontracting or supplier opportunities are negligible.
a6'101_11111111hi1707:7LTA /_1%11101kiF I=1A01aK-A11101kiF
The Director of Finance certifies that funds are available in the current capital & operating budgets, as previously appropriated, in the General
Capital Projects Fund, 2018 Bond Program Fund and General Fund for future identified task order projects related to street light installations to
support the approval of the above recommendation and execution of the contract. Prior to any expenditure being incurred, the Transportation and
Public Works Department has the responsibility to validate the availability of funds.
Submitted for Citv Manaaer's Office bv: Dana Burghdoff 8018
Oriainatina Business Unit Head: William Johnson 7801
Additional Information Contact: Tanya Brooks 7861
FORTWORTH.
Routing and Transmittal Slip
Transportation & Public Works Department
DOCUMENT TITLE: EAR Telecommunications, Inc. dba
EARTC For: lrst Renewal 20 On -Call Street Light Contract
M&C: 22-0631 CPN: CSO: 58338
Date:
To:
Name
1.
Clint Hoover
2.
Anna Benavides
3.
Martin Phillips
4.
I Lauren Prieur
5.
Douglas Black
6.
Jesica McEachern
7.
Ronald Gonzales
8.
I Jannette Goodall
9.
Allison Tidwell
10.
Tabitha Giddings
11.
10.
Department Initials
TPW- Signature
TPW — Initials D
AB
TPW- InitialsP
TPW- Signature LL,
Legal- Signature ewe
ACM- Signature 1JW
CSO— Initial KC
CSO-Signature rs
CSO-Assign CSC
TPW-Admin
DOC#:
Date Out
DOCUMENTS FOR CITY MANAGER'S SIGNATURE: All documents received from any and all
City Departments requesting City Manager's signature for approval MUST BE ROUTED TO THE
APPROPRIATE ACM for approval first. Once the ACM has signed the routing slip, David will review
and take the next steps.
NEEDS TO BE NOTARIZED: ❑YES ®No
RUSH: DYES ®No SAME DAY: [-]YES ®No NEXT DAY: ❑YES ®No
ROUTING TO CSO: ®YES ❑No
Action Required:
❑ As Requested
❑ For Your Information
® Signature/Routing and or Recording
❑ Comment
❑ File
❑ Attach Signature, Initial and Notary Tabs