HomeMy WebLinkAboutContract 58725-A3CSC No. 58725-A3
TEXAS DEPARTMENT OF HOUSING AND COMMUNITY AFFAIRS
AMENDMENT NUMBER 3 TO CONTRACT NUMBER 61230003783
FY 2023 COMMUNITY SERVICES BLOCK GRANT PROGRAM ("CSBG")
CFDA#93.569
Awarding Federal Agency: United States Department of Health and Human Services
TDHCA Federal Award Number: 2301 TXCOSR
Award Year (Year of Award from HHS to TDHCA): 2023
Unique Entity Identifier Number: ENS6MKS1ZL18
This Amendment Number 3 to 2023 Community Services Block Grant Program (CSBG) Contract Number
61230003783 ("Amendment") by and between the Texas Department of Housing and Community Affairs, a
public and official agency of the State of Texas ("Department"), and City of Fort Worth, a political subdivision of
the State of Texas ("Subrecipient"), hereinafter collectively referred to as "Parties".
RECITALS
WHEREAS, the Department and Subrecipient, executed the 2023 Community Services Block Grant Program
Contract Number 61230003783 ("Contract"); and
WHEREAS, the Parties desire to amend the Contract in the manner provided herein below.
AGREEMENTS
NOW THEREFORE, for valuable consideration, the receipt and sufficiency of which are hereby acknowledged,
the Parties agree as follows:
1. Section 2. Contract Tenn, of this Contract is hereby amended to read as follows:
This Contract shall commence on January 01, 2023, and, unless earlier terminated, shall end on March 31, 2024
("contract term"),
2. Section 4. A Department Financial Oblieations, of this Contract is hereby amended to read as follows:
In consideration of Subrecipient's satisfactory performance of this Contract, Department shall reimburse the
actual allowable costs incurred by Subrecipient during the Contract Term in an amount up to $1,948,034.00
in accordance with the budget as approved by the Department with the community action plan (as may be
amended in writing), and the terms of this Contract."
3. All of the remaining terms of the Contract shall be and remain in full force and effect as therein set forth and
shall continue to govern except to the extent that said terms conflict with the terms of this Amendment. In the
event this Amendment and the terms of the Contract are in conflict, this Amendment shall govern, unless it
would make the Contract void by law.
4. Each capitalized term not expressly defined herein shall have the meaning given to such term in the Contract.
5. This Amendment may be executed in several counterparts, each of which shall be deemed to be an original
copy, and all of which together shall constitute one agreement binding on Parties, notwithstanding that all the
Parties shall not have signed the same counterpart.
6. If any of the Parties returns a copy by facsimile machine or electronic transmission, the signing party intends
the copy of its authorized signature printed by the receiving machine or the electronic transmission to be its
original signature.
OFFICIAL RECORD
CITY SECRETARY
Page 1 of 2 FT. WORTH, TX
7. By signing this Amendment, the Parties expressly understand and agree that its terms shall become a part of
the Contract as if it were set forth word for word therein.
8. This Amendment shall be binding upon the Parties hereto and their respective successors and assigns.
9. This Amendment shall be effective on December 01, 2023.
AGREED TO AND EXECUTED BY:
SUBRECIPIENT:
City of Fort Worth
a political subdivision of the State of Texas
By: Fernando Costa
Title: Assistant City Manager
Date: January 10, 2024 5:37 pm
DEPARTMENT:
TEXAS DEPARTMENT OF HOUSING AND COMMUNITY AFFAIRS,
a public and official agency of the State of Texas
By: Robert Wilkinson
Title: Its duly authorized officer or representative
Date: January 11, 2024 1:08 pm
Page 2 of 2
TEXAS DEPARTMENT OF HOUSING AND COMMUNITY AFFAIRS
2023 CSBG PROGRAM
CONTRACT NO.61230003783 CSC No. 58725 A-3
APPROVED AS TO FORM AND LEGALITY:
a)'a.
Jessika Williams
Assistant City Attorney
d; � pORTe�09d0
ATTEST:
d_e �d0
Pv= ^=4
V � a°Qen�x aga4"
Jannette Goodall
City Secretary
M&C: M&C 22-0967
Dated: November 29, 2022
CITY OF FORT WORTH
By: Fernando Costa (signed electronically -see attached contract)
Title: Assistant City Manager
Date: January 10,2024
TEXAS DEPARTMENT OF HOUSING AND COMMUNITY AFFAIRS
By: Robert Wilkinson (signed electronically -see attached contract)
Title: Its duly authorized officer or representative
Date: January 11,2024
Contract Compliance Manager:
By signing below, I acknowledge that I am the person responsible for the monitoring and
administration of this contract, including ensuring all performance and reporting requirements.
Victor Turner, Director
Neighborhood Services
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
M&C Review
Page 1 of 2
Official site of the City of Fort Worth, Texas
A CITY COUNCIL AGEND Fo
RT WORTH
Create New From This M&C
DATE: 11/29/2022 REFERENCE NO.: **M&C 22-0967 LOG NAME: 19NS CSBG
2023
CODE: C TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT: (ALL) Authorize Acceptance of 2023 Community Services Block Grant Funds, a Federally
Funded Program Sponsored by the United States Department of Health and Human
Services to Support the Reduction of Poverty, the Revitalization of Low -Income
Communities and the Empowerment of Low -Income Families and Individuals to Become
Fully Self -Sufficient, in an Amount Up to $2,200,000.00 from the Texas Department of
Housing and Community Affairs, Authorize Execution of Related Contracts,
Adopt Appropriation Ordinance and Waive Indirect Costs
RECOMMENDATION:
It is recommended that the City Council:
1. Authorize the acceptance of 2023 Community Services Block Grant funds in an amount up to
$2,200,000.00 from the Texas Department of Housing and Community Affairs;
2. Authorize the execution of related contracts, including any renewals, amendments and
extensions in accordance with City policies and regulations with the Texas Department of
Housing and Community Affairs for the grant funds for the program year beginning on
January 1, 2023 and ending on December 31, 2023;
3. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations
in the Grants Operating Federal Fund, subject to receipt of the grant, in an amount up to
$2,200,000.00, for the purpose of the revitalization of low-income communities and the
empowerment of low-income families and individuals to become fully self-sufficient; and
4. Authorize a waiver of the Neighborhood Services Department indirect cost rate of 17.29\
%,estimated total of $183,490.07.
DISCUSSION:
The City of Fort Worth (City) contracts with the Texas Department of Housing and Community Affairs
(TDHCA) to provide the Community Services Block Grant (CSBG) Program through Community
Action Partners (CAP) which is managed by the City's Neighborhood Services Department. TDHCA
has notified the City to use the prior year's grant and contract award as a planning figure for the
2023 CSBG program. The total 2022 contract amount is $1,882,229.00. CAP staff projects an
increase in funding resulting in an estimated grant award in an amount up to $2,200,000.00 for 2023.
The additional appropriation takes into account the anticipated increase in services and the award of
subsequent grant amounts due to other grantees being unable to spend their funding. During the past
five years, the City has received an average of $1,861,862.00 per year and as much as
$1,888,229.00 in one year. TDHCA distributes the funds in quarterly allocations. The first allocation of
$472,057.00 will be available for use beginning January 1, 2023.
CSBG provides programs and services to assist low-income persons with case management,
emergency assistance, outreach and certification for energy assistance, information and referral and
holiday assistance as well as provides clients with transportation to employment, educational training,
medical services, and other needs. TDHCA does not require CSBG subrecipients to procure vendors
for client assistance but allows the use of vendors according to the needs of the client that is related
to education or employment.
http://apps.cfwnet.org/council_packet/mc review.asp?ID=30520&councildate=l1/29/2022 1/11/2023
M&C Review
Page 2 of 2
CSBG also supports administrative and programmatic staff salaries. The CAP in the Neighborhood
Services Department serves as the designated Community Action Agency for all of Tarrant County, in
accordance with federal law and as such, administers CSBG-funded programs. Eight neighborhood
CAP offices will be utilized to deliver the CSBG program services.
This grant is an entitlement grant received from the Texas Department of Housing and Community
Affairs. The grant has been consistently awarded to the City since early eighties. Grant funds support
administrative and program delivery allocations for 21.70 FTE positions in the Neighborhood Services
Department. Indirect costs totaling an estimated $183,490.07 calculated by taking wages & salaries
designated for this grant of approximately $1,061,249.68 multiplied by the Neighborhood Service
Departments' indirect cost rate of 17.29\% defined in the City's most recent Cost Allocation Plan, could
be charged to this grant. A waiver of these indirect costs is requested to allow allocation of these funds
to further support the programs and services to assist low -to -moderate income citizens.
Positions funded with Community Services Block Program grant funds are subject to grant availability.
In the event of a grant award being decreased or eliminated, Neighborhood Services Department
would review programs and services funded by the grants and determine a level of service and
staffing that aligns with the available funding. Alternative to consider may include staff and program
reductions or eliminations.
No matching funds are required from the City for the CSBG program.
This program services ALL COUNCIL DISTRICTS and the rest of Tarrant County.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that upon approval of the above recommendations and adoption of
the attached appropriation ordinance, funds will be available in the current operating budget, as
appropriated, in the Grants Operating Federal Fund. The Neighborhood Services Department (and
Financial Management Services) will be responsible for the collection and deposit of funds due to the
City. Prior to an expenditure being incurred, the Neighborhood Services Department has the
responsibility to validate the availability of funds. This is a reimbursement grant.
TO
Fund ' Department Account Project Program Activity
ID ID
FROM
Fund Department Account Project
ID ID
Submitted for Citv Manaqer's Office bv:
Oriqinatinq Department Head:
Additional Information Contact:
ATTACHMENTS
Program Activity
Budget
Reference #
Amount
Year
(Chartfield 2)
Budget
Reference # Amount
Year
(Chartfield 2)
Fernando Costa (6122)
Victor Turner (8187)
Sonia Singleton (5774)
Benedict George (7339)
ORD.APP19NS CSBG 2023 21001 A023(R3).docx (Public)
http://apps.cfwnet.org/council_packet/mc review.asp?ID=30520&councildate=l1/29/2022 1/11/2023