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Home My WebLink AboutContract 60601-A1CSC No. 60601-A1 FIRST AMENDMENT TO FORT WORTH CITY SECRETARY CONTRACT NO. 60601 This First Amendment to Fort Worth City Secretary Contract No. 60601 is made between the City of Fort Worth ("City"), a municipal corporation and Via, Inc., by and through Wilson Bauhaus Interiors, LLC ("Vendor"), an authorized reseller through Omnia Partners Contract #07-128. WHEREAS, City and Vendor entered into an agreement identified as Fort Worth City Secretary Contract No. 60601 beginning December 13, 2023 ("Agreement") and WHEREAS, it is the collective desire of both City and Vendor to amend the Agreement to increase compensation from $100,00.00 to $200,000.00 for additional purchases. NOW THEREFORE City and Vendor do hereby agree to the following: AMENDMENT TO AGREEMENT The following terms are hereby amended to replace any conflicting terms in the Agreement and shall be binding and enforceable as if they were originally included therein. City shall pay Vendor in accordance with the fee schedule in Exhibit A and in accordance with the provisions of this Agreement. Total payment made under this Agreement for the first year by City shall be an amount up to two hundred thousand dollars and zero cents ($200,000.00). Vendor shall not provide any additional items or services or bill for expenses incurred for City not specified by this Agreement unless City requests and approves in writing the additional costs for such services. City shall not be liable for any additional expenses of Vendor not specified by this Agreement unless City first approves such expenses in writing. 2. ALL OTHER TERMS SHALL REMAIN THE SAME All other provisions of the Agreement, which are not expressly amended herein, shall remain in full force and effect. OFFICIAL RECORD 3. CITY SECRETARY ELECTRONIC SIGNATURE FT. WORTH, Tx This Amendment may be executed in multiple counterparts, each of which shall be an original and all of which shall constitute one and the same instrument. A facsimile copy or computer image, such as a PDF or tiff image, or a signature, shall be treated as and shall First Amendment to Fort Worth City Secretary Contract No. 60601 Page 1 of 3 have the same effect as anoriginal. [SIGNATURE PAGE FOLLOWS] [REMAINDER OF PAGE INTENTIONALLY LEFT BLANK] First Amendment to Fort Worth City Secretary Contract No. 60601 Page 2 of 3 WITNESS WHEREOF, the parties hereto have executed this amendment, to be effective the day the Assistant City Manager signs it. ACCEPTED AND AGREED: CITY OF FORT WORTH By: Willi am Johnson (Fib 2,202410:36 CST) Name: William Johnson Title: Assistant City Manager Date: Feb 2, 2024 APPROVAL RECOMMENDED: By: RobertRobert Al- ' Idredge (Feb 2, 202410:28 CST) Name: Robert A. Alldredge Jr. Title: Executive Assistant Chief ATTEST: u p aptFop. ;^" '`.kI o 0�8 o-0d PV= ^=A By: V N aann4�6544b Name: Jannette S. Goodall Title: City Secretary WILSON BAUHAUS INTERIORS, LLC By: ka.". at."'p Name: Karen Denson Title: Vice President of Sales CONTRACT COMPLIANCE MANAGER: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. By: 41� Name: Loraine Coleman Title: Administrative Services Manager APPROVED AS TO FORM AND LEGALITY: By: Name: Andrea Phillips Title: Assistant City Attorney CONTRACT AUTHORIZATION: M&C: 24-0013 Date Approved: 1/23/24 Form 1295 Certification No.: 2023-1105951 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX First Amendment to Fort Worth City Secretary Contract No. 60601 Page 3 of 3 M&C Review Page 1 of 2 Official site of the City of Fort Worth, Texas A CITY COUNCIL AGEND FoRT� WORTH Create New From This M&C REFERENCE **M&C 24- 13PAMEND #1 COOP DATE: 1/23/2024 NO.: 0013 LOG NAME: OMNIA WILSON BAUHAUS LSJ PD CODE: P TYPE: CONSENT PUBLIC NO HEARING: SUBJECT: ALL) Authorize Execution of Amendment No. 1 to City Secretary Contract No. 60601 with Wilson Bauhaus Interiors, LLC for the Purchase, Design, and Installation of Furniture at the Fort Worth Police Department's South Division Facility Using Omnia Contract 07- 0128 to Increase the Annual Amount by $100,000.00 for a New Aggregate Annual Amount Up to $200,000.00 RECOMMENDATION: It is recommended that the City Council authorize the execution of Amendment No. 1 to City Secretary Contract No. 60601 with Wilson Bauhaus Interiors, LLC for the Purchase, Design, and Installation of Furniture at the Fort Worth Police Department's South Division Facility using Omnia Contract 07-0128 to Increase the Amount by $100,000.00 for a New Aggregate Amount Up to $200,000.00 DISCUSSION: On December 13, 2023, the City of Fort Worth entered into an agreement, City Secretary Contract No. 60601, with Wilson Bauhaus Interiors, LLC. using Omnia Contract 07-0128 for an annual amount up to $100,000.00 to provide immediate spending authority to purchase furniture and related services to furnish the Fort Worth Police Department's South Division facility. However, to cover the expected purchase requirements, the agreement needs to be increased. This will provide employees with a viable work area to complete day-to-day operations. Accordingly, staff is now requesting to authorize an increase of the annual amount by an additional $100,000.00, for a total annual amount up to $200,000.00. Omnia Contract No. 07-0128 has an initial term beginning on September 1, 2022, and ending on September 30, 2025. The Request for Proposal for Omnia Contract No. 07-0128 was published on July 22, 2021, and responses were opened on December 16, 2021. Omnia contracts offer fixed discounts. Staff reviewed the pricing and determined it to be fair and reasonable. State law provides that a local government purchasing an item under a cooperative purchasing agreement satisfies state laws requiring that the local government seek competitive bids for the purchase of the item. Omnia cooperative contracts have been competitively bid to increase and simplify the purchasing power of government entities. ADMINISTRATIVE CHANGE ORDER - An administrative change order or increase may be made by the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been appropriated. DIVERSITY & INCLUSION - A Business Equity goal is not assigned when purchasing from an approved purchasing cooperative or public entity. The maximum amount allowed under this agreement will be $200,000.00; However, the actual amount used will be based on the need of the department and available budget. Funding is budgeted in the Police Department's CCPD Capital Projects Fund for the purpose of funding the South Police Station, as appropriated. http://apps.cfwnet.org/council_packet/mc review.asp?ID=31721&councildate=1/23/2024 1/26/2024 M&C Review Page 2 of 2 AGREEMENT TERMS - The agreement expires on September 30, 2024. RENEWAL TERMS: The agreement may be renewed at the City's option for One (1) additional one- year renewal terms, in line with the Omnia Contract No. 07-0128 contract terms. Renewal of this agreement by the City does not require specific City Council approval, provided that the City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal term. This amendment will not change any other agreement terms or conditions of the contract. FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that funds are available in the current capital budget, as previously appropriated, in the CCPD Capital Projects Fund for the South Police Station project to support the approval of the above recommendation and execution of the amendment to the contract. Prior to any expenditure being incurred, the Police Department has the responsibility to validate the availability of funds. BQN\\ TO Fund Department Account Project ID ID FROM Fund Department Account Project ID ID Submitted for Citv Manager's Office bv: Originating Department Head: Additional Information Contact: ATTACHMENTS Program Activity Budget Reference # Amount Year (Chartfield 2) Program Activity Budget Reference # Year (Chartfield 2) Reginald Zeno (8517) Fernando Costa (6122) Reginald Zeno (8517) Neil Noakes (4212) Jo Ann Gunn (8525) LaKita Slack -Johnson (8314) Amount 13PAMEND #1 COOP OMNIA WILSON BAUHAUS LSJ PD funds availabilitv.odf (CFW Internal) 13PAMEND #1 COOP OMNIA WILSON BAUHAUS LSJ PD Updated FID.xlsx (CFW Internal) Form 1295 Certificate 101142951 (1).Ddf (CFW Internal) South- VIA.xlsx (CFW Internal) http://apps.cfwnet.org/council_packet/mc review.asp?ID=31721&councildate=1/23/2024 1/26/2024