HomeMy WebLinkAboutContract 55212-T1CSC No. 55212-T1
CITY OF FORT WORTH
NOTICE OF NON -RENEWAL
January 22, 2024
Edifice Protection Group, Inc.
Attn.: Gary Poynor
120 Reef Mall
Marina Del Rey, CA 90292
Re: Notice of Non -Renewal
City Secretary Contract No. 55212
On January 27, 2021, Edifice Projection Group, Inc. (the "Contractor") and the City of Fort
Worth, Texas ("City") executed City Secretary Contract No. 55212 (the "Agreement") for the
provision of security services at the City's property now known as 100 Fort Worth Trail, Fort
Worth, Texas 76102. The Agreement has been renewed through February 25, 2024 (City Secretary
Contract No. 55212-A3R2).
The City is electing not to renew the Agreement beyond February 25, 2024. Accordingly,
the City and Contractor agree that City Secretary Contract No. 55212 is terminated effective
February 26, 2024. Failure to provide a signed Notice of Non -Renewal does not affect the non -
renewal of the Agreement.
If you have any questions concerning this Notice of Non -Renewal, please contact me at
the telephone number listed below.
Sincerely,
Sylvia Flores
City of Fort Worth, Property Management
Department
Contract Compliance Specialist
(817) 392-8086
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
ACCEPTED AND AGREED:
CITY:
Law BUL4�Hd0ff
By: Dana Burghdoff (Feb 2, 02420:15 CST)
Name: Dana Burghdoff
Title: Assistant City Manager
Date:
APPROVAL RECOMMENDED:
By:
Name: Marilyn Marvin
Title: Interim Property Management
Director
ATTEST:
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By:
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Name: Jannette S. Goodall
Title: City Secretary
Edifice Protection Group, Inc.
By: N.0 Gary Poynor
Name: Gary Poynor
Title: Vice President
CONTRACT COMPLIANCE
MANAGER:
By signing I acknowledge that I am the
person responsible for the monitoring and
administration of this contract, including
ensuring all performance and reporting
requirements.
1 wuc e- 4411";v
By: Denise Garcia (Fe-6 1, 202412:24 CST)
Name: Denise Garcia
Title: Purchasing Manager
APPROVED AS TO FORM AND
LEGALITY:
M7
By:
Name: Matthew A. Murray
Title: Senior Assistant City Attorney
CONTRACT AUTHORIZATION:
M&C: 21-0080 / January 26, 2021
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
M&C Review Page 1 of 2
Official site of the City of Fort Worth, Texas
CITY COUNCIL AGENDA FORTOR t111
Create New From This M&C
DATE: 1/26/2021 REFERENCE **M&C 21- LOG NAME: 21 FY2021 SECURITY
NO.: 0080
CODE: P TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT: (ALL) Authorize Execution of a Security Services Agreement with Edifice Protection
Group, Inc. in an Amount Up to $432,000.00 Per Year for Security Services at the City
Property Located at 100 Energy Way
RECOMMENDATION:
It is recommended that the City Council authorize the execution of a security services agreement
with Edifice Protection Group, Inc. in an amount up to $432,000.00 per year for security services at the
City property located at 100 Energy Way with four, one-year renewal options.
DISCUSSION:
On December 15th, 2020, City Council approved the purchase of the Pier 1 Building located at 100
Energy Way for use as a municipal facility and new City Hall (M&C 20-0910). The new City Hall will
consolidate the City's operations and functions and will subsequently reduce long-term operating
expenses by replacing older buildings with modern, efficient spaces specifically tailored to City
services and by eliminating annual payments associated with leased facilities. Because the security
services are necessary to preserve and protect the public health and safety of the City's residents, the
bid was not advertised. Staff recommends awarding the purchase of security services to the building's
current security provider, Edifice Protection Group, Inc., in an amount up to $432,000.00 per year.
Edifice Protection Group, Inc. will provide security services including first responder assistance,
parking enforcement, and trained security officers to patrol the property. Edifice Protection Group,
Inc. will supply the City with necessary security staff at the building that will house City Hall, various
City Departments, and tenants. The security services are necessary to protect City employees,
citizens, tenants, and members of the general public doing business with the City.
No guarantee was made that a specific amount of services would be used. However, the City
anticipates spending an amount not to exceed $432,000.00 per year during the term of the agreement.
The agreement will commence once the City closes on the building, will expire on February 25, 2022,
and will include four, one-year renewal options.
PRICE ANALYSIS — There is no recent purchase history for security services with Edifice Protection
Group, Inc., however, Property Management Department staff reviewed the prices and determined
them to be fair and reasonable.
ADMINISTRATIVE CHANGE ORDER - An administrative change order or increase may be made by
the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does
not require specific City Council approval as long as sufficient funds have been appropriated.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that funds are available in the current operating budget, as
previously appropriated, in the participating departments' Operating Funds to support the approval of
the above recommendation and purchase agreement. Prior to any expenditure being incurred, the
http://apps.cfwnet.org/council_packet/mc_review. asp?ID=28632&councildate= l /26/2O21 12/ 15/2023
M&C Review
Page 2 of 2
participating departments have the responsibility to validate the availability of funds.
TO
Fund artment Account Project--
g YProject Program Activity I Budg et Reference # Amount
ID ID Year (Chartfield 2) f
FROM
Fund Department Account Project Program Activity Budget Reference # Amount
ID ID Year (Chartfield 2)
Submitted for Citv Manager's Office bv: Dana Burghdoff (8018)
Oriciinatinq Department Head: Steve Cooke (5134)
Additional Information Contact:
ATTACHMENTS
1295.0f (CFW Internal)
21 FY2021 SECURITY FID Table Revised.xlsx (CFW Internal)
21 FY2021 SECURITY Funds Available.docx (CFW Internal)
http://apps. cfwnet.org/council_packet/mc_review.asp?ID=28632&councildate= l /26/2021 12/ 15/2023