The URL can be used to link to this page

Home My WebLink AboutContract 57860-A1CSC No. 57860-A1 AMENDMENT No . 1 TO CITY SECRETARY CONTRACT No. 57860 WHEREAS, the City of Fort Worth (CITY) and LJA Engineering, Inc, (ENGINEER) made and entered into City Secretary Contract No. 57860, (the CONTRACT) which was administratively authorized on the 20th day of July, 2022 in the amount of $ 96,395.00; and WHEREAS, the CONTRACT involves engineering services for the following project: Traffic Signal Design - Basswood Blvd and Old Santa Fe Trail, CPN 103998; and WHEREAS, it has become necessary to execute Amendment No. 1 to the CONTRACT to include an increased scope of work and revised fee. NOW THEREFORE, CITY and ENGINEER, acting herein by and through their duly authorized representatives, enter into the following agreement, which amends the CONTRACT: 1. Article I of the CONTRACT is amended to include the additional engineering services specified in proposal attached hereto and incorporated herein. The cost to City for the additional design services to be performed by Engineer totals $34,724.00. (See Attached Funding Breakdown Sheet, Page -4-) 2. Article II of the CONTRACT is amended to provide for an increase in the fee to be paid to Engineer for all work and services performed under the Contract, as amended, so that the total fee paid by the City for all work and services shall be an amount of $131,119.00. OFFICIAL RECORD 3. CITY SECRETARY FT. WORTH, TX All other provisions of the Contract, which are not expressly amended herein, shall remain in full force and effect. City of Fort Worth, Texas Traffic Signal Design - Basswood Blvd and Old Santa Fe Trail Prof Services Agreement Amendment Template 103998 Revision Date: 12/08/2023 Page 1 of 4 EXECUTED and EFFECTIVE as designated Assistant City Manager. APPROVED: City of Fort Worth Opp Jesica McEachern Assistant City Manager DATE: Feb 2, 2024 4 nay ATTEST: po�Fo►rr°o 0 Ovo Aso Qm�a /S �x °adIl oEXA?4a Jannette Goodall City Secretary APPROVAL RECOMMENDED: of the date subscribed by the City's ENGINEER LJA Engineering, Inc. 4.t�,7&;*� Anthony Kimmey, PE Sr. Vice President DATE: Jan 13, 2024 AV. Lauren Prieur (Jan 31, 2024 09:05 CST) Lauren Prieur Director, Transportation and Public Works Department Contract Compliance Manager: By signing, I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. Pavcfw KAba Fanta Kaba, PE Professional Engineer OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX City of Fort Worth, Texas Traffic Signal Design - Basswood Blvd and Old Santa Fe Trail Prof Services Agreement Amendment Template 103998 Revision Date: 12/08/2023 Page 2 of 4 APPROVED AS TO FORM AND LEGALITY: M&C No.#: M&C 23-1056 M&C Date: Mack (Feb 1, 2024 17:35 CST) Douglas W. Black Sr. Assistant City Attorney 12/12/2023 City of Fort Worth, Texas Traffic Signal Design - Basswood Blvd and Old Santa Fe Trail Prof Services Agreement Amendment Template 103998 Revision Date: 12/08/2023 Page 3 of 4 FUNDING BREAKDOWN SHEET City Secretary No. 57860 Fund Dept ID Account 30100 0200431 5330500 52002 0200431 5330500 Total: Amendment No. 1 CF2 - Project CF1- Bond ID Activity Reference 103998 007130 103998 007130 Amount 22,342.40 12,381.60 $34,724.00 City of Fort Worth, Texas Traffic Signal Design - Basswood Blvd and Old Santa Fe Trail Prof Services Agreement Amendment Template 103998 Revision Date: 12/08/2023 Page 4 of 4 FORT WORTH ATTACHMENT "A" Scope for Enqineerinq Desiqn Related Services for Supplemental Services to Include Illumination Desian, SUE and Drainaae Desian The scope set forth herein defines the work to be performed by the ENGINEER in completing the project. Both the CITY and ENGINEER have attempted to clearly define the work to be performed and address the needs of the Project. OBJECTIVE The objective of the Basswood Blvd and Old Santa Fe Trail Intersection Project is project is to improve capacity of intersection by Signalization of the intersection. In addition to signalization, drainage design to reducing ponding of water in roadway just east of the intersection. WORK TO BE PERFORMED Task 1. Design Management (Drainage) Twit ?. Coaeoptusl _os; ai Toole 3, PFelirninar„ Design (600 4 Task 4. Final Design (90% and 100%) (Drainage) Task 5. Bid Phase Services (Drainage) Task 6. Construction Phase Services (Drainage) Task 7. ROW/Easement Services (Drainage) Task 8. Survey and Subsurface Utility Engineering Services Task 9. Permitting (Drainage) Task 10. Quality Control/ Quality Assurance City of Fort Worth, Texas Traffic Signal Design — Basswood Blvd and Old Santa Fe Trail Attachment A 103998 PMO Release Date: 07.23.2012 Page 1 of 26 FORT WORTU., TASK 1. DESIGN MANAGEMENT. ENGINEER will manage the work outlined in this scope to ensure efficient and effective use of ENGINEER's and CITY's time and resources. ENGINEER will manage change, communicate effectively, coordinate internally and externally as needed, and proactively address issues with the CITY's Project Manager and others as necessary to make progress on the work. 1.1. Managing the Team: • Lead, manage and direct design team activities • Ensure Quality Control / Quality Assurance (QC/QA) is practiced in performance of the work. Refer to Task 10 for further details. • Communicate internally among team members • Task and allocate team resources 1.2. Communications and Reporting: • Attend a pre design project kinLnff/charter mooting with CITY otnff +e nenfirm aryl dooigno thaw meet CITY requirements • Attend two (2) field meetings with CITY representatives' innli irding Tr `affin Management, prier to the 01 and 90 oubmlttclo. • Conduct and document monthly project update meetings with CITY Project Manager • Conduct review meetings with the CITY at the end of each design phase • Conduct and document biweekly design team meetings • Conduct QC/QA reviews and document those activities. Refer to Task 10 for further details • Prepare invoices, in accordance with Attachment B to this Standard Agreement and submit monthly in the format requested by the CITY. • Prepare and submit monthly Project Status Reports in the format provided by the respective Transportation and Public Works Department. • Prepare and oubmit beeline RrefeGt SGhed�e OR�tW, and Project Schedule updates with a schedule narrative monthly, as required in Attachment D to this Standard Agreement in compliance with the City's Specification 00 31 15 entitled Engineer Project Schedule. This PROJECT requires a Tier 3 schedule as defined in the City's Specification 00 31 15 entitled Engineer Project Schedule. • Prepare any cv mit S' preliminary Rreieat Rlok Register, preliminary Stakehollde d r Register, aR pr0minilry PrejeGt Gammunisa4ono PISn. r fin • Complete Monthly M/WBE Report Form and Final Summary Payment Report Form at the end of the project City of Fort Worth, Texas Page 2 of 26 Attachment A Traffic Signal Design - Basswood Blvd and Old Santa Fe Trail PMO Release Date: 02.06.2015 103998 Page 2 of 26 FORT WORTH • Coordinate with other agencies and entities as necessary for the design of the proposed infrastructure, and provide and obtain information needed to prepare the design • With respect to coordination with permitting authorities, ENGINEER shall communicate with permitting authorities such that their regulatory requirements are appropriately reflected in the designs. ENGINEER shall work with regulatory authorities to obtain approval of the designs, and make changes necessary to meet their requirements, as part of the design scope. Personnel and Vehicle Identification: When conducting site visits to the project location, the ENGINEER or any of its sub -consultants shall carry readily visible information identifying the name of the company and the company representative. ASSUMPTIONS • One (2) field review meetings • One (1) plan review meetings • Three (3) biweekly design team meetings • All submittals to the City will be Quality checked prior to submission. • PFejent r7ocign phwo is eI ntic-ir»ted to take fide (5) MORthc. • Project construction phase is anticipated to take six (6) months. • Twelve (12) monthly updates of Project Status Reports, MWBE forms, TPBE, Risk Register, and project Schedule. DELIVERABLES A. Meeting summaries with action items B. QC/QA documentation C. Baseline design schedule D. Preliminary Project Risk Register, preliminary Stakeholder Register, and preliminary Project Communications Plan E. Monthly Schedule updates with schedule narrative describing any current or anticipated schedule changes F. Monthly Project Status Reports G. Monthly TPBE spreadsheet updates H. Monthly Project Risk Register updates Plan Submittal Checklists (See Task 10) City of Fort worth, Texas Page 3 of 26 Attachment A Traffic Signal Design — Basswood Blvd and Old Santa Fe Trail PMO Release Date: 02.06.2015 103998 Page 3 of 26 FORT WORTH J. Monthly invoices K. Monthly M/WBE Report Form and Final Summary Payment Report Form City of Fort worth, Texas Page 4 of 26 Attachment A Traffic Signal Design — Basswood Blvd and Old Santa Fe Trail PMO Release Date: 02.06.2015 103998 Page 4 of 26 FORT WORTU., TASK 7. f`f1NCEPPTrIoIAI DESIGN !30 PERCENT). The CORtioptU&I Dacia submitted to CITY r the approved DrecnGShediMe. The purpese of the sencept iol design is fer the EIS10NEER tq idea#ify, develop si iccessf lly addresses the design problem and to obtain the CITY's epdersement of #his song ENG1,NEER Will develop the cnnsepti al design of the infrastri Intl ire as fellews. 7 Cellertien • TraffiG Count " U:t.&N Minresef# Cvnel spreadsheet of Raw 24 hei it and Turnin.`g. Meyement Count data gathered at 15 minute interyala at a m;nimum ` n all rravr data GGI!eEted. Provide Daily S/immaries by Approach and Peak Peried F/immaries by Approaoh. Spreadsheet suploaded hall he to the Iinsi amen+ nagement�fnldder'TPW Traffic Geunt nUts' (GUrrently RIBA 360) • In addition to data obtained from the CITY ENGINEER \.sill research and mope efforts #e ehtain pertinent ipferma#ien #e aid in neerdina#ien of the prepesed imprn�mments with any planner) fi t ire the mcy ipfli fence the nrniect ENGINEER will also identify and seek to obtain data fer existing Gend'tiona that mad° i�mparvt the project inGli ding• utilities, aggeRG!es (TxDOT d City ar Plana, andorsNp cs cvailahl�„�T Tax Assesser''s office • Th�GINEER Will censu It with the CITY'-. Transp- Department, Water Departmentand other CITY depar#monto, ps Iutilities, s private utilities, utilities private and government agencies to determine the a.proximate Incatien of abode and underground Ind utilitiesand other facilities e (current and a) that hSvs &n iMpr,nt Or influence on the project • The data cellectien efforts will alse include sends acting special ceerdina#fen meetings with affeGted property owners and businesses aS ReGessary to develop sewer re_re„#ing plcno. Utility 2.2. Cubourfase Engineering ace Utility Engineering C I a C ...a au . ETookQ par .,. 2.3. Utility Glea�,rRGe #-voIl\CCE Will develep the design of CITY facilities to avoid or minimize UtilityGenfliGtS with existing utilities, and where known and possible Gensider potential future utilities 'R designs. Where c;enfliGtS Gannet be aveldedGoerdiRati9n 0 Genfkts will begin at the GOR optual Design � ' In the case of S publis Utility nonflict the EN INEER Will design CITY facilities to utilities, censider petential future utilities in desirvns i i In the case of a private Utility Genflis# the ENG1NFaGR MHx-G�a S P-[,\C oat-ef Utility plans with the conflicts highlighted and a Utility Genf oto Table of these conflicts to he included in da Utility ClearanGe LettererfGF GGerdina#inn The City of Fort Worth, Texas Page 5 of 26 Attachment A Traffic Signal Design - Basswood Blvd and Old Santa Fe Trail PMO Release Date: 02.06.2015 103998 Page 5 of 26 FORT WORTH PIEER may y need +e neerdina+inn direntl y with the private utility preender if . , that preyider needs to undertake design to adjust their utility's Iona+inn Th�yInCCC ahszll� PDF file of the nnnreyerd preliminary plan set to the designated preient folder in the Cit y's dens imnnt mcnagement system (BIM 360) far forwarding to all Utility companies which have facilities within tho llmlto Of the -PrcJcFtThe PDF= file should be Greated dipeGtly 49M the CAD files. 2.The-GORGOpt�Nal Q96inn DaGkane shall iRGI irde the fnl'GWinn• DreliminaF y GGVer anrd i ndev of sheets 0mr-h-ding prninnt limits, area Inn mcp and beginnrding and nerd station limite. —Qt~`entity l;smmsry pane and each design sheot ohsll ins table. Irltersnn+inn Cen+rel Evaluation Revert /ICC\ nerrider analysis� s+. �d�y er alignment/feasibility sty i4y - (;9RG0ptUCl Design C?epnrt (Arterials) * GGRsWa&� ii\nrnn�ec* Ilot In scnnr,danne with the c irre n+ CITY iSWM-Gr4er4a kbnucl feY Site Development and Gonotruotigo * —OWE Plan Sheets sealer) by a licensed prefessinnal engineer registered in the C+ate of Texas. + Tr�Count L\&\* 1. Misrnsnf+ Cvsel spreadsheet of Raw 24 hour and Turning Meyemen+ Cni ant data gathered s; 15 mirA4e4Rt&RsIc st s m:nimNm enall Fa s data GOI!eGted Dreyide Daily &jmmaries by Appreanh and DeaL_Derind ✓immaries by Appreaoh. Spreadsh et ahcll li�e .pleaded +e the B zzsaw folder 'TD\n/ Traffic Count C\sts'. * CMIOting typical sections of the rnadway to he cnnstF acted along With prepesed typinal see+ions �eyhinh GUtline the prepesed impreyemonto. Typir— & k\nc C 1ag e direetinn arrews existing and prepesed ourbo, Clidewalks and re+airing walls * COR wva IiAwi &nd prefile sheets shE)Wing evicting and proposed intersection, existing and 'p Fepesed ROW, prepesed existing and sidewalks and drivs I prp ran oejed lane dimeRsions and lane arrews, existing drainage stri IG Tres, nity e floy+i amentatien of Levy design denisinns * C&Aimates of probable nnnstFUGtinn nest ASSUMPTIONS *tree /2\ sets of 11 "xi 7" siz,C plan.`] Vvill he delivered for the 30- design * DI\C files nreated frem design CAD drawings will he upleaded to the designated prefect folder in the City's dnr+i im t gement system (BIM 46 0) CIUG ICCR can. mc�n+1 �I��.. the CITY of the CeRGoptucl Pasign DaGkage City of Fort worth, Texas Page 6 of 26 Attachment A Traffic Signal Design — Basswood Blvd and Old Santa Fe Trail PMO Release Date: 02.06.2015 103998 Page 6 of 26 FORT WORTH DELIVERABLES B. GeRGOPtUd ^ooip RepGA Q. Traffu,T; Count "ts C\ Trsff*^ F=RgiRee FiRg Study City of Fort worth, Texas Page 7 of 26 Attachment A Traffic Signal Design — Basswood Blvd and Old Santa Fe Trail PMO Release Date: 02.06.2015 103998 Page 7 of 26 FORT WORTU., 'ASK 3. PRELIMINARY DESIGN /RA PERCENT). Drelimi� p sea snrspegifinationo o a o oumit}erto CITY per the approved Dreiegt S n hv4-- ENGINEER Will rdeyelep the preliminary design of the infrastrl igti ire as fellews -1-1. The Preliminary Resign Drawings and Spegifigationq ohsll inslu/de the fellewing• Preliminary cover and index of sheets innli aiding proieet lirrlb, area and beginning and end station limits JJEPlan oheets soalerd by a linenserd professional engineer registered in the State of Texas Quantity Summary page and eagh design sheot ohall include a quantity take off taab Preliminary iSWM Ghenklist in annorrdange with the ni irrent CITY iS\VM-G#ter4a Manual fer Site Development aR d Censtrl igtion Traffin Gantral Plan inGl, u-ding all nenstn intien cigpage and pavemont markings wh'Gh will be in aGGOrdanGe with the latest edotmen of the Texas Manual on Uniform ■e • A ProjeGt Centro! Sheet, showing all Control -pointa, uoled or set while gathering i rl bo ondiGated for eaGh Control Point: Identified (existing Gity Menumenti DroveNam!, 518" iron Red); X, Y snd Z Goordinatoo, in an identified GOOrdinate s ' I (i.e. set iR the Genterline ef the inlet iR the Seuth GUrb line of Nerth Side East end of a1 1 Drove11 Updated roadway plan and profile sheets displaying station and coordinate data all horizontal alignment P.G.'s, T.'o, P.L'o; otatien and elevation data ef - GUrves, grades, K values, e, and vert'Gal GlearanGes where required. Ne 1 Bearings StatiOR equatiens relating utilities te paving, when apprepri GUrbs, sidewalks, driveways, lane dimensions and arrows, and existing and � Preliminary trafk signal and roadway details to innli ii-de eurhs sUrb vip-aniren joints driveways, sidewalks and pavement details. City of Fort Worth, Texas Page 8 of 26 Attachment A Traffic Signal Design - Basswood Blvd and Old Santa Fe Trail PMO Release Date: 02.06.2015 103998 Page 8 of 26 FORT WORTH DoGUmentatien of Levi design rdenis ions t Eotlmstes of prebable GGnGtn lGtien nest 3.2. G'eeteGhnlGal Inyestigatlel9/Pavement Design The EN EER ohsll prepare a detailed geo+eshniGal engineering study avid pavernent desigp OR ^epformanoe with the City of Fort 1 dFM ayement Design StapdaFda h4apua 05 a study shall in 1d a^^mm da+i^nc r arrlinry murrunr, z c�c�.murrrrT 2—rccvrrmTe�lvuavrr,» e_urm,,g 3.3. 9enstn iGtability Review Prier to the 60 percept review meeting with the C' TY, the EN INEER ohall s Gherdi ile anrd attend a proie^t site visit with the CITY Dreie^t Manager anrd GenStF6149R peFseRRel to walk pvJe^MThe €NGIN&EP :hall-,wmmsrize4he C'ITY'S Gemments frem the field visit and oubmit this to the GITV in YVi'i'ti R g . 3.1. Publi^ nn�ee+in,^g After the preliminarplsno hsVe been reviewed aR d appreved by the CITY, the ENGINEER ohall p A exhibits, � �repnre preie and attend ene (I \ pbliG meeting to help ��. EER , o)cplain the prepe^er. . r eG+ to resirlonto. The -CITY ohall oeleot a ouitahl^ IGGatio,T time anrd date. The-ERg„ineer needs to Geerdinate with the Git y!�prect manatee format the mrailin^ list of all affeG+erd preperty ewRers ao^eF dingly -ENcINFiFoP Will develop the design of GITV fasili+ins to aaeird or minimize utilities, future utilities in desigRG Where GepfliGts Gannet he ayeildeld GeerdiRation of , Utility GenfliGts will he identified at the i'enG jZtW pheCse aa'nRd begin at the Preliminary Design ph338- In the Gase of a pi ibliG Utility GenfliGt, the ENGINEER %Y&u CITY fs^ilitia�mn^st^c utilities, Gens "ontisl Uwe „+ili+ieG in ,designs In the Gase of a private Utility GenfliG+ the E C INSFoP wi�e s P'r-.\C cat e plans with the Utility G^nfliGts highlighted and a Utility Genfli3tSl Table of these GonfllGts to he ind vde`d In s Utility Clearan^e I e+ter for Geerrdinatien at each daoig.n milestone. The ENGINEER mS\i Reed to GooridinatiGn rdire^tly With the pFivate utility or if that pr^•,ider needs to undertake design +e adjust themr i tility'S 19Gatiep City of Fort worth, Texas Page 9 of 26 Attachment A Traffic Signal Design — Basswood Blvd and Old Santa Fe Trail PMO Release Date: 02.06.2015 103998 Page 9 of 26 FORT WORTH The CAIr'_IAIEER ohall uploa� S DDC file of the approved preliminary plan set to the designated preien+ felyder in the Gi+a's rdenument mansgemen+ system (91M 360) for feFwarrdino to all Utility sempanies which have facilities within thO limits 9# thepFe}eGt The PDF= file sheul d he created rdirec+hi from the (`Afl files CCU ENGI utility as_bi lilts anid/er de fiend Visits to n is =gym ��. , ta-a tarn at an irm relecatien� nemp�le+ee a,Rd thst the utility has been relena+erd in annerldanne With the pIixr10' repert any discrepancies fGURd and preyi de rdoc. Fnentatiop to s. upper+ findings - N INEER to upload all bNilts in the nt management system (RIBA 360) revn�eTdins&n. • (ine (9 ) set of specifications• will he delivered for the 6601 rdec•ion + pnC prefect felyder in the Git y's i-deci imn,nt mcnagernent system (QIM QGUI) • A I oubmitterd rdoc. Imnnts aped nheGkliStS will he uplearderd +e the i-designaterd prefect felyder in the Git y's rdeci imcnt mcr,coement system (RIBA 360), • The GITy'sfrept-e�rd and- te�hninal Speeifina�ns ,A.411 be i i�e�. The ��INGER ter- a-a„� r,,,r- ,,,ocr n��r,.,--tea shall supplement the technical spenifisa+ions if neerderd • GRe (9 ) Public MeetiN lic. N3C'Nm94-. • ENGINEER '-'hShc net nreceeIth Final `lessen activities without w4#on sppr�^,'^' al by the GITV of the Preliminary liosign plano. DELIVERABLES A Preliminary Design drawings aR d spenlflocVbno in B. Utility Gkage G. GeoteGiR+Gal Report B. Pre"MiRary iSVVM Gheckl+st E. Cytlmates of probable nunstri action nos+ F. PUblic Meeting exhibits City of Fort worth, Texas Page 10 of 26 Attachment A Traffic Signal Design — Basswood Blvd and Old Santa Fe Trail PMO Release Date: 02.06.2015 103998 Page 10 of 26 FORT WORTH TASK 4. FINAL DESIGN (90 PERCENT) AND FINAL CONSTRUCTION DOCUMENTS (100 PERCENT). • Upon — be sure to track changes. approval of the Preliminary plans, ENGINEER will prepare construction plans as follows: • Final draft construction plans (90%) including specifications shall be submitted to CITY per the approved Project Schedule. • The ENGINEER will provide a PDF set of plans with the utility conflicts highlighted and a Utility Conflicts Table of those conflicts to be included in a Utility Clearance Letter for final coordination. • Following a 90% construction plan review meeting with the CITY, the ENGINEER shall submit Final Plans (100%) to the CITY per the approved Project Schedule. Each plan sheet shall be stamped, dated, and signed by the ENGINEER registered in State of Texas. Final iS\ eoldist in QGGOrdaRGe with the-G61rren 'cW-44 Gr#eFi 44anual fe Site I eon Iepmon4 and GODS n GUQP • A Quantity Summary page will be included in both the 90% and 100% design packages. Each design sheet of those package shall include a quantity take off table. • The ENGINEER shall submit an estimate of probable construction cost with both the 90% and 100% design packages. This estimate shall use standard CITY or TxDOT bid items, as applicable. ASSUMPTIONS • Three (3) sets of 11"x17" size drawings and one (1) set of specifications will be delivered for the 90% Design package. • A PDF and DWF file for the 90% Design will be created from design CAD drawings and will be uploaded to the project folder in the City's document management system (BIM 360). • Ten (10) sets of 11"x17" size drawings and two (2) set of specifications will be delivered for the 100% Design package. • A PDF and DWF file for the 100% Design will be created from design CAD drawings and will be uploaded to the project folder in City's document management system (BIM 360). DELIVERABLES A. 90% construction plans and specifications including QC/QA documentation. B. Utility relocation documentation. C. Fin1 iS\VIM pIaR ( Final nheGk 1064) D. 100% construction plans and specifications including QC/QA documentation. E. Detailed estimates of probable construction costs including summaries of bid items and quantities using the CITY's or TxDOT's standard bid items and format, as applicable F. Original 11 "x17" size cover mylar for the signatures of authorized CITY officials. City of Fort worth, Texas Page 11 of 26 Attachment A Traffic Signal Design — Basswood Blvd and Old Santa Fe Trail PMO Release Date: 02.06.2015 103998 Page 11 of 26 FORT WORTH TASK 5. BID PHASE SERVICES. The CITY reserves the right to bid the project either via traditional project bid to via unit price alternative delivery. ENGINEER will support the bid phase of the project as follows. 5.1. Bid Support • The ENGINEER shall upload all plans and contract documents onto the City's document management system (BIM 360) for access to potential bidders. • Contract documents shall be uploaded in a .xIs file. Unit Price Proposal documents are to be created utilizing the city's unit price tool only and combined in a specified spreadsheet workbook, Bid Proposal Worksheet Template, that will be populated and configured so that all pages are complete and the Summary Worksheet(s) in the workbook detail and automatically summarize the totals from the inserted Unit Price Proposal document worksheets. • Plan Sets are to be uploaded to the City's document management system (BIM 360) in two formats, .pdf and .dwf files. The .pdf will consist of one file of the entire plan set. The Awf will consist of individual files, one for each plan sheet, and will be numbered and named in a manner similar to that of the plan set index. • The ENGINEER from Contractor's uploaded Plan Holder Registrations in the City's document management system (BIM 360). The ENGINEER will develop and implement procedures for receiving and answering bidders' questions and requests for additional information. The procedures shall include a log of all significant bidders questions and requests and the response thereto. The log shall be housed and maintained in the project's folder titled Request for Information. The ENGINEER will provide technical interpretation of the contract bid documents and will prepare proposed responses to all bidder's questions and requests, in the form of addenda. The ENGINEER shall upload all approved addenda onto the City's document management system (BIM 360) and mail addenda to all plan holders. • Attend the pre -bid conference in support of the CITY. • Assist the CITY in determining the qualifications and acceptability of prospective contractors, subcontractors, and suppliers. • When substitution prior to award of contracts is allowed in the contract documents, the ENGINEER will advise the CITY as to the acceptability of alternate materials and equipment proposed by bidders. • Attend the bid opening in support of the CITY. • Tabulate and review all bids received for the construction project, assist the CITY in evaluating bids, and recommend award of the contract. A copy of the Bid Tabulation and the CFW Data Spreadsheet are to be uploaded into the project's Bid Results folder on the City's document management system (BIM 360) Incorporate all addenda into the contract documents and issue conformed sets. City of Fort worth, Texas Page 12 of 26 Attachment A Traffic Signal Design — Basswood Blvd and Old Santa Fe Trail PMO Release Date: 02.06.2015 103998 Page 12 of 26 FORT WORTH Engineer will provide 10 full sets and 3 full sets after bid opening - conformed set with all approved addenda ASSUMPTIONS • The project will be bid only once and awarded to one contractor. • Construction documents will only be made available on the City's document management system (BIM 360) for plan holders and/or given to plan viewing rooms. • Construction documents will not be printed and made available for purchase by plan holders and/or given to plan viewing rooms. • PDF, DWF and DWG files will be uploaded to the City's document management system (BIM 360). DELIVERABLES A. Addenda B. Bid tabulations C. Recommendation of award C\ Finsl ic\VM rheGkInst E. Construction documents (conformed) F. CFW Data Spreadsheet City of Fort worth, Texas Page 13 of 26 Attachment A Traffic Signal Design — Basswood Blvd and Old Santa Fe Trail PMO Release Date: 02.06.2015 103998 Page 13 of 26 FORT WORTH TASK 6. CONSTRUCTION PHASE SERVICES. ENGINEER will support the construction phase of the project as follows. 6.1. Construction Support • The ENGINEER shall prepare one (1) task order package for the CITY's Unit Price Contractor. • The ENGINEER shall attend the pre -construction conference. • After the pre -construction conference, the ENGINEER shall provide project exhibits and attend one (1) public meeting to help explain the proposed project to residents. The CITY shall select a suitable location and mail the invitation letters to the affected customers. • The ENGINEER shall attend bi-weekly construction progress meetings during the duration of construction. The ENGINEER will prepare meeting notes with action items and distribute there to the project team. • The ENGINEER will prepare a Construction Communication Plan detailing the procedure for communicating between the Project Delivery Team members and the Contractors. • The ENGINEER will meet with concerned citizens as needed. • The ENGINEER shall review shop drawings, samples and other submittals submitted by the contractor for general conformance with the design concepts and general compliance with the requirements of the contract for construction. Such review shall not relieve the Contractor from its responsibility for performance in accordance with the contract for construction, nor is such review a guarantee that the work covered by the shop drawings, samples and submittals is free of errors, inconsistencies or omissions. The ENGINEER shall log and track all shop drawings, samples and other submittals in Buzzsaw. • As requested by the CITY, the ENGINEER shall provide necessary interpretations and clarifications of contract documents, respond to Request for Information (RIF) from the contractor, review change orders, and make recommendations as to the acceptability of the work. • The ENGIENER will meet with the Project Delivery Team and Contractor on -site to review any field changes. • The ENGINEER will coordinate with the TPW department as necessary • The Engineer will update and submit monthly the Project Status Report, Risk Register, TPBE and Project Schedule. • The ENGINEER shall attend the "Final" project walk through and assist with preparation of final punch list. 6.2 Record Drawings • The ENGINEER shall prepare record drawings from information provided by the CITY depicting any changes made to the Final Drawings during construction. Information provided by the CITY may include, but is not limited to the following: City of Fort worth, Texas Page 14 of 26 Attachment A Traffic Signal Design — Basswood Blvd and Old Santa Fe Trail PMO Release Date: 02.06.2015 103998 Page 14 of 26 FORT WORTH o As -Built Survey o Red -Line Markups from the Contractor o Red -Line Markups from City Inspector o Copies of Approved Change Orders o Approved Substitutions The ENGINEER shall modify the Final Drawings electronically and shall place a stamp on the plans indicating that they represent Record Drawings of the project as constructed. The stamp shall be signed and dated by the ENGINEER and shall be placed on each plan sheet, whether there are any revisions on the sheet or not. Each sheet shall clearly indicate all changes which apply to that sheet by clouding and numbering, or other suitable means. • The following disclaimer shall be included with the Record Drawing stamp: These Record Drawings were prepared using information provided by others and represent the as constructed conditions to the extent that documented changes were provided for recording. The ENGINEER assumes no liability for undocumented changes and certifies only that the documented changes are accurately depicted on these drawings. • The ENGINEER shall submit a set of sealed Final Drawings, modified and stamped as Record Drawings, in Adobe Acrobat PDF format (version 6.0 or higher) and in DWF format. The ENGINEER may keep copies of the information provided by the CITY for their files, but all original red -lined drawings shall be returned to the CITY with the digital files. • There shall be one (1) PDF file and one (1) DWF file for the TPW plan set and a separate PDF and DWF file for the Water plan set, if required. Each PDF and DWF file shall contain all associated sheets of the particular plan set. Singular PDF and DWF files for each sheet of a plan set will not be accepted. PDF and DWF files shall conform to naming conventions as follows: I. TPW file name example — "W-1956_org47.pdf" where "W-1956" is the assigned file number obtained from the CITY, "_org" designating the file is of an original plan set, "47" shall be the total number of sheets in this file. Example: W-0053_org3.pdf and K-0320_org5.pdf II. Water and Sewer file name example — "X-35667_org36.pdf" where "X- 35667" is the assigned file number obtained from the CITY, "_org" designating the file is of an original plan set, "36" shall be the total number of sheets in this file. Example: X-12755_orgl8.pdf Both PDF and DWF files shall be uploaded to the project's Record Drawing folder in the City's document management system (BIM 360). City of Fort worth, Texas Page 15 of 26 Attachment A Traffic Signal Design — Basswood Blvd and Old Santa Fe Trail PMO Release Date: 02.06.2015 103998 Page 15 of 26 FORT WORTH For information on the proper manner to submit files and to obtain a file number for the project, the ENGINEER should coordinate with the City project manager. File numbers will not be issued to a project unless the appropriate project numbers and fund codes have been assigned and are in the Department of Transportation and Public Works database. ASSUMPTIONS • One (1) Public Meeting is assumed. • Four (4) site visits are assumed. • Two (2) submittal reviews are assumed. • Two (2) RFI's are assumed. • One (1) Change Order is assumed. DELIVERABLES ERABLES A. N— bli^ meeting exhibits B. Construction Communication Plan C. Response to Contractor's Request for Information D. Review of Change Orders E. Review of shop drawings F. Final Punch List items G. Record Drawings in digital format City of Fort worth, Texas Page 16 of 26 Attachment A Traffic Signal Design — Basswood Blvd and Old Santa Fe Trail PMO Release Date: 02.06.2015 103998 Page 16 of 26 FORT WORTH TASK 7. ROW/EASEMENT SERVICES. ENGINEER will support and perform activities related to ROW and land as outlined below, per scoping direction and guidance from the CITY's Project Manager. 7.1. Right -of -Way Research • The ENGINEER shall determine rights -of -way, easements needs for construction of the project. Required temporary and permanent easements will be identified based on available information and recommendations will be made for approval by the CITY. 7.2. Right-of-Way/Easement Preparation and Submittal. • The ENGINEER shall prepare documents to be used to obtain right-of-way and permanent and/or temporary easements required to construct the improvements. • The documentation shall be provided in conformance with the checklists and templates available on the City's document management system (BIM 360) resources folder. 7.3. Temporary Right of Entry Preparation and Submittal Prior to construction, the ENGINEER should coordinate with the City project manager to identify all needed Temporary Right of Entries from landowners. It is assumed that letters will only be required for land owners adjacent to temporary construction easements or who are directly affected by the project and no easement is required to enter their property. • The documentation shall be provided in conformance with the checklists and templates available on the City's document management system (BIM 360) resources folder. ASSUMPTIONS Right -of -Way research includes review of property/right-of-way records based on current internet based Tarrant Appraisal District (TAD) information available at the start of the project and available on -ground property information (i.e. iron rods, fences, stakes, etc.). It does not include effort for chain of title research, parent track research, additional research for easements not included in the TAD records, right-of-way takings, easement vacations and abandonments, right-of- way vacations, and street closures. DELIVERABLES A. Four (4) Easement exhibits and meets and bounds provided on CITY forms. B. One (1) Temporary Right of Entry cover letters C. One (1) Temporary Right of Entry documents City of Fort worth, Texas Page 17 of 26 Attachment A Traffic Signal Design — Basswood Blvd and Old Santa Fe Trail PMO Release Date: 02.06.2015 103998 Page 17 of 26 FORT WORTH TASK 8. SURVEY AND SUBSURFACE UTILITY ENGINEERING SERVICES. ENGINEER will provide survey support as follows. 8.1. Design Survey ENGINEER will perform field surveys to collect horizontal and vertical elevations and other information needed by ENGINEER in design and preparation of plans for the project. Information gathered during the survey shall include topographic data, elevations of all sanitary and adjacent storm sewers, rim/invert elevations, location of buried utilities, structures, trees (measure caliper, identify overall canopy, and have qualified arborist identify species of trees), and other features relevant to the final plan sheets. Existing drainage at intersections will be verified by field surveys. Spot elevations will be shown on intersection layouts with cross slope to fit intersecting grade lines. • The minimum survey information to be provided on the plans shall include the following: — A Project Control Sheet, showing ALL Control Points, used or set while gathering data. Generally on a scale of not less than 1:400: — The following information about each Control Point; a. Identified (Existing. CITY Monument #8901, PK Nail, 5/8" Iron Rod) b. X, Y and Z Coordinates, in an identified coordinate system, and a referred bearing base. Z coordinate on CITY Datum only. c. Descriptive Location (Ex. Set in the centerline of the inlet in the South curb line of North Side Drive at the East end of radius at the Southeast corner of North Side Drive and North Main Street). — Coordinates on all P.C.'s, P.T.'s, P.I.'s, Manholes, Valves, etc., in the same coordinate system, as the Control. — No less than two horizontal bench marks, per line or location. — Bearings given on all proposed centerlines, or baselines. — Station equations relating utilities to paving, when appropriate. 8.2. Temporary Right of Entry Preparation and Submittal • Prior to entering property, the ENGINEER shall coordinate with the City's project manager to identify, mail and obtain Temporary Right of Entry from landowners. • The documentation shall be provided in conformance with the checklists and templates available on the City's document management system resources folder. 8.3. Subsurface Utility Engineering Provide Subsurface Utility Engineering (SUE) to Quality Level D, C, B, and A, as described below. The SUE shall be performed in accordance with Cl/ASCE 38-02. City of Fort worth, Texas Page 18 of 26 Attachment A Traffic Signal Design — Basswood Blvd and Old Santa Fe Trail PMO Release Date: 02.06.2015 103998 Page 18 of 26 FORT WORTH Qualitv Level D • Conduct appropriate investigations (e.g., owner records, County/CITY records, personal interviews, visual inspections, etc.), to help identify utility owners that may have facilities within the project limits or that may be affected by the project. • Collect applicable records (e.g., utility owner base maps, "as built" or record drawings, permit records, field notes, geographic information system data, oral histories, etc.) on the existence and approximate location of existing involved utilities. • Review records for: evidence or indication of additional available records; duplicate or conflicting information; need for clarification. • Develop SUE plan sheets and transfer information on all involved utilities to appropriate design plan sheets, electronic files, and/or other documents as required. Exercise professional judgment to resolve conflicting information. For information depicted, indicate: utility type and ownership; date of depiction; quality level(s); end points of any utility data; line status (e.g., active, abandoned, out of service); line size and condition; number of jointly buried cables; and encasement. Qualitv Level C (includes tasks as described for Qualitv Level D) • Identify surface features, from project topographic data and from field observations, that are surface appurtenances of subsurface utilities. • Include survey and correlation of aerial or ground -mounted utility facilities in Quality Level C tasks. • Survey surface features of subsurface utility facilities or systems, if such features have not already been surveyed by a professional surveyor. If previously surveyed, check survey data for accuracy and completeness. • The survey shall also include (in addition to subsurface utility features visible at the ground surface): determination of invert elevations of any manholes and vaults; sketches showing interior dimensions and line connections of such manholes and vaults; any surface markings denoting subsurface utilities, furnished by utility owners for design purposes. • Exercise professional judgment to correlate data from different sources, and to resolve conflicting information. • Update (or prepare) plan sheets, electronic files, and/or other documents to reflect the integration of Quality Level D and Quality Level C information. • Recommend follow-up investigations (e.g., additional surveys, consultation with utility owners, etc.) as may be needed to further resolve discrepancies. • Provide Quality Level C to identify overhead utilities on the project and provide the overhead utility information on the SUE plan sheets. City of Fort worth, Texas Page 19 of 26 Attachment A Traffic Signal Design — Basswood Blvd and Old Santa Fe Trail PMO Release Date: 02.06.2015 103998 Page 19 of 26 FORT WORTH Level B (includes tasks as described for Quality Level C) • Select and apply appropriate surface geophysical method(s) to search for and detect subsurface utilities within the project limits, and/or to trace a particular utility line or system. • Based on an interpretation of data, mark the indications of utilities on the ground surface for subsequent survey. Utilize paint or other method acceptable for marking of lines. • Unless otherwise directed, mark centerline of single -conduit lines, and outside edges of multi -conduit systems. • Resolve differences between designated utilities and utility records and surveyed appurtenances. • Recommend additional measures to resolve differences if they still exist. Recommendations may include additional or different surface geophysical methods, exploratory excavation, or upgrade to Quality Level A data. • As an alternative to the physical marking of lines, the ENGINEER may, with CITY's approval, utilize other means of data collection, storage, retrieval, and reduction, that enables the correlation of surface geophysical data to the project's survey control. Level A • Expose and locate utilities at specific locations. • Tie horizontal and vertical location of utility to survey control. • Provide utility size and configuration. • Provide paving thickness and type, where applicable. • Provide general soil type and site conditions and such other pertinent information as is reasonably ascertainable from each test hole site. ASSUMPTIONS Up to Four (4) Level A test holes are included. DELIVERABLES A. Drawing of the project layout with dimensions and coordinate list. B. SUE plan drawings sealed by a professional engineer registered in the State of Texas. City of Fort worth, Texas Page 20 of 26 Attachment A Traffic Signal Design — Basswood Blvd and Old Santa Fe Trail PMO Release Date: 02.06.2015 103998 Page 20 of 26 FORT WORTH TASK 9. PERMITTING. ENGINEER will provide permitting support for the CITY to obtain any and all agreements and/or permits normally required for a project of this size and type, as follows 9.1 Texas department ^f Trsnsp^rta+inn /TxDQT\ Permit Meet, negetiate and eoorrdina+e to 3btsin sppre„al of the ageneY icci jinn +he agreement andier permits. ( empleting all fnrms/applleatlens necessary. * ✓ibmitt' JTY snd TxDQT re.,i e,e, * ✓ibmitting revised forms for agene„ reyiei.y Pespenrding to agency eemments+ and requests Q\2. PaiIrnad- Permit Meet, ,d negetiate apeeerrdinate to 3btain spproval of the agepey issi iipg fhn agreement anrd/nr permits (Completing all forms/applinatinpc necessary, * 8abmittiRg fermc/applinatinpc for (CITY review * 9UbMitting revised farms for agepn„ re.,ie,e, * PespeR ding to agency comments anrd requests. Identify and anal" Texas ArehlteetUFal Barriers+ Aet -una-arrc�rye�e�iFFK2�efi t�iG�ei�us��rcnrcccc�n-crrvarncrs�zcr Ghapter 68 Texas A�ministrs&e Gede0 d aR heceme familiar with the gevePR ntel "ith^rities having iurisdietinn to appFave the ,design of the PFejeet. NG ;'5GR is resPGRsible fer previdin Plans ths: ith TD! !R requirements * Submit GGR6tFUGti0R dOGUmea#S to the TDI=R Gempletipg all Tr\R forms/applinatinnc neneccary —Obtain the "'e ^ref ✓ibotantial S3mplianse from the Tnl P Requvot an incrl 3m T�I'l�.P 3r s T�I'approvedovally approvePegiste re rd . �.. Accessibility Specialist ne lat3r than 30 calendar ,days after cepstn intien substantial gem pintiep A,d"isn the UTY in Writing of the results of the inspentien QMocia� ith TD R plsn review and inspeetiens are to he paid by the ENGINS&R ,dUring the nni 1rse of the prefect City of Fort worth, Texas Page 21 of 26 Attachment A Traffic Signal Design - Basswood Blvd and Old Santa Fe Trail PMO Release Date: 02.06.2015 103998 Page 21 of 26 FORT WORTH Fo�jeoto the 4�qturb an area greator than 9n (I) aGre, the r�act"r will be respnnsihle fnr preparing an`d oubmitting the Storm Water Pelli Minn PFeVentinn Dlap /C\A/DDD\ Lei ith &pp r9prirute r egcJ„utAFy ag og C3s. The vino pr 2pare the !SWM GnnstFUntion Plan SGnnrding to the ni FFeR • CITY iQIA/,�AA,I Gr#eyria AAonlcol f r Ciite�o� nmept and Ge rTtFucnition-tlVi-iich will be"Irnr aced i Lo-the SWPPP by the eontrastor El♦n\iirnmmnnfnl Cervices hnrnWde a detailed soone if US A my i'orn of Engineers Qentien 404 Natie wide Permit er inrliWd rol norm it is requkerll Negetiating anld nnorrdinating to obtsin sppreval of the agennY issi ping +he agreement anther permits. (completing all forms/applioatinns neoessaryi * Submitting fnrms/applinatieRG fnr CITY review * ✓Jbmittipg revised fnrms fnr ageRGY reyiei.y Resperl Piing to agensY semmepts and req costs /:TT.1+>l/:TITL7►TISJTTfl��7MrSITU YIMMM,i-�sr.�rn Meet, ri pegetiate apsoerriinate to �� obtain spprnal of the ageRGY issi iinrr the agreement andiep permits (Gnmpleting all ferms/applioatinns nenessary. * Submitting ferms/applinatinns for CITY review * Submitting revised fnrms fer ageRGY reyiev^i Qespnnrding to ageRGY r+nmmepts aR d requests ASSUMPTIONS * 1 T&'�-R pormit an4+ne aulcmittal *Obtain "designated Agent" from Git y of Cert 1A/erth for TRL- p *---omit preparatiGR will begiR after appFeval of the GOR optual C' GRe /9 \ rneetiRg ld with lil R In3p9Gtien - to a:r�umeT�� City of Fort worth, Texas Page 22 of 26 Attachment A Traffic Signal Design — Basswood Blvd and Old Santa Fe Trail PMO Release Date: 02.06.2015 103998 Page 22 of 26 FORT WORTH ASSUMPTIONS •Permit preparatien will begin after appFe inl of the i;eneOpV of De'> • GRe (1) meeting is assumed with DAS iRspeetor for the Tnl R p t. DELIVERABLES A Genies of Permit Applinntions B. Copies of AppFeved Permits City of Fort worth, Texas Page 23 of 26 Attachment A Traffic Signal Design — Basswood Blvd and Old Santa Fe Trail PMO Release Date: 02.06.2015 103998 Page 23 of 26 FORT WORTH TASK 10. QUALITY CONTROL / QUALITY ASSURANCE ENGINEER to provide to the City a Quality Control/ Quality Assurance Plan (QC/QA Plan) outlining the ENGINEER's method of ensuring the highest levels of design and accuracy are incorporated into the calculations, plans, specifications, and estimates. ENGINEER is responsible for and shall coordinate all subconsultant activity to include quality and consistency of plans. If, at any time, during the course of reviewing a submittal of any item it becomes apparent to the CITY that the submittal contains errors, omissions, and inconsistencies, the CITY may cease its review and return the submittal to the ENGINEER immediately for appropriate action. A submittal returned to the ENGINEER for this reason may be rejected by the CITY Project Manager. 10.1. QC/QA of Survey and SUE Data • The ENGINEER's Surveyor shall perform Quality Control/ Quality Assurance on all procedures, field surveys, data, and products prior to delivery to the CITY. The CITY may also require the ENGINEER's Surveyor to perform a Quality Assurance review of the survey and/or subsurface utility engineering (SUE) work performed by other surveyors and SUE providers. • ENGINEER's Surveyor shall certify in writing via a letter that the survey information provided has undergone a Quality Control/ Quality Assurance process. • ENGINEER's Subsurface Utility Engineering provider shall certify in writing via a letter that the SUE information provided has undergone a Quality Control/ Quality Assurance process. 10.2. QC/QA of Design Documentation • ENGINEER shall perform a QC/QA review of all documents being submitted for review at all stages of the design including the 30%, 60%, and 90% and Final Document design review submittals. QA should be performed by an individual within the firm who is not on the design team. ENGINEER is to acknowledge that each item on the Detailed Checklist has been included by checking "done" on the checklist. If a particular checklist item is not applicable, this should be indicated by checking "N/A". If an entire checklist is not applicable, this should be indicated by checking every item on the list as "N/A" and still included with the submittal. The ENGINEER shall use the Detailed Checklist provided by CITY. • A Comment Resolution Log must be used to document conflicting comments between reviewers and to highlight comments made by the CITY that the ENGINEER is not incorporating into the design documents along with the associated explanation. The ENGINEER shall use the Comment Resolution Log provided by CITY. • The documentation of a QC/QA review includes (1) a copy of the color -coded, original marked -up document (or "check print") developed during the QA checking process and/or review forms which sequentially list documents and associated comments; and (2) a QC sign -off sheet with signatures of the City of Fort worth, Texas Page 24 of 26 Attachment A Traffic Signal Design — Basswood Blvd and Old Santa Fe Trail PMO Release Date: 02.06.2015 103998 Page 24 of 26 FORT WORTH personnel involved in the checking process. Mark-ups may also be documented using the Comment Resolution Log. • Evidence of the QC/QA review will be required to accompany all submittals. Documentation shall include, but is not limited to, the following items: - PDF of the completed Detailed Checklists - PDF of the QC/QA check print of the calculations, plans, specifications, and estimates demonstrating that a review has been undertaken; - PDF of previous review comments (if any) and the ENGINERR's responses to those comments in the Comment Resolution Log. • If any of the above information is missing, is incomplete or if any comments are not adequately addressed; the CITY may contact the ENGINEER and request the missing information. If the ENGINEER does not respond to the request within 24 hours, the CITY shall reject the submittal. No additional time will be granted for a returned submittal. • If the ENGINEER has not adequately addressed the comments, the submittal shall be rejected and returned to the ENGINEER immediately to address the issues. ASSUMPTIONS • All submittals to the City will be Quality checked prior to submission. • A PDF of the QC/QA documentation will be uploaded to the project folder in Buzzsaw. DELIVERABLES A. QC/QA documentation City of Fort worth, Texas Page 25 of 26 Attachment A Traffic Signal Design — Basswood Blvd and Old Santa Fe Trail PMO Release Date: 02.06.2015 103998 Page 25 of 26 FORT WORTH ADDITIONAL SERVICES NOT INCLUDED IN THE EXISTING SCOPE OF SERVICES Additional Services not included in the existinq Scope of Services — CITY and ENGINEER agree that the following services are beyond the Scope of Services described in the tasks above. However, ENGINEER can provide these services, if needed, upon — be sure to track changes. the CITY's written request. Any additional amounts paid to the ENGINEER as a result of any material change to the Scope of the Project shall be agreed upon — be sure to track changes. in writing by both parties before the services are performed. These additional services include the following: • Negotiation of easements or property acquisition. • Services related to development of the CITY's project financing and/or budget. • Services related to disputes over pre -qualification, bid protests, bid rejection and re- bidding of the contract for construction. • Construction management and inspection services • Performance of materials testing or specialty testing services. • Services necessary due to the default of the Contractor. • Services related to damages caused by fire, flood, earthquake or other acts of God. • Services related to warranty claims, enforcement and inspection after final completion. • Services to support, prepare, document, bring, defend, or assist in litigation undertaken or defended by the CITY. • Performance of miscellaneous and supplemental services related to the project as requested by the CITY. City of Fort worth, Texas Page 26 of 26 Attachment A Traffic Signal Design — Basswood Blvd and Old Santa Fe Trail PMO Release Date: 02.06.2015 103998 Page 26 of 26 ATTACHMENT B COMPENSATION (AMENDMENT NO. 1) Amendment No. 1 - Supplemental Design Services for Traffic Signal Design - Basswood Blvd and Old Santa Fe Trail City Project No. 103998 Time and Materials with Multiplier Project Compensation A. The ENGINEER shall be compensated for personnel time, non -labor expenses, and subcontract expenses in performing services enumerated in Attachment A as follows: Personnel Time. Personnel time shall be compensated based upon hours worked directly in performing the PROJECT multiplied by Direct Salaries multiplied by a factor of 3.25. Direct Salaries are the amount of wages or salaries paid ENGINEER's employees for work directly performed on the PROJECT, exclusive of all payroll - related taxes, payments, premiums, and benefits. Non -Labor Expenses. Non -labor expenses shall be reimbursed as Direct Expenses at invoice or internal office cost. Direct Expenses (non -labor) include, but are not limited to, mileage, travel and lodging expenses, mail, supplies, printing and reproduction services, other direct expenses associated with delivery of the work; plus applicable sales, use, value added, business transfer, gross receipts, or other similar taxes. iii. Subcontract Expenses. Subcontract expenses and outside services shall be reimbursed at cost to ENGINEER plus a markup of ten percent (10%). iv. Budgets. ENGINEER will make reasonable efforts to complete the work within the budget and will keep the City informed of progress toward that end so that the budget or work effort can be adjusted if found necessary. ENGINEER is not obligated to incur costs beyond the indicated budgets, as may be adjusted, nor is the City obligated to pay ENGINEER beyond these limits. If ENGINEER projects, in the course of providing the necessary services, that the PROJECT cost presented in Article 2 of this Agreement will be exceeded, whether by change in scope of the project, increased costs or other conditions, the ENGINEER shall immediately report such fact to the City and, if so instructed by the City, shall suspend all work hereunder. When any budget has been increased, ENGINEER's excess costs expended prior to such increase will be allowable to the same extent as if such costs had been incurred after the approved increase. City of Fort Worth, Texas Attachment B PMO Official Release Date: 8.09.2012 Page 1 of 4 Traffic Signal Design - Basswood Blvd and Old Santa Fe Trail 103998 AN ATTACHMENT B COMPENSATION (AMENDMENT NO. 1) B. The ENGINEER shall be paid monthly payments as described in Section II - Method of Payment. II. Method of Payment A. The ENGINEER shall be paid by the City based upon an invoice created on the basis of statements prepared from the books and records of account of the ENGINEER, based on the actual hours and costs expended by the ENGINEER in performing the work. B. Each invoice shall be verified as to its accuracy and compliance with the terms of this Agreement by an officer of the ENGINEER. C. ENGINEER shall prepare and submit invoices in the format and including content as presented in Exhibit B-1. D. Payment of invoices will be subject to certification by the City that such work has been performed. III. Progress Reports A. The ENGINEER shall prepare and submit to the designated representative of the Transportation and Public Works Department monthly progress reports and schedules in the format required by the City. City of Fort Worth, Texas Attachment B PMO Official Release Date: 8.09.2012 Page 2 of 4 Traffic Signal Design - Basswood Blvd and Old Santa Fe Trail 103998 AM ATTACHMENT B COMPENSATION (AMENDMENT NO. 1) IV. Summary of Total Project Fees Firm Primary Responsibility Fee Amount % Prime Consultant LJA Engineering Original Agreement $50,720.00 Amendment No. 1 $24,724.00 Supplemental Design Combined $75,444.00 57.4% Proposed MBE/SBE Sub -Consultants Lamb -Star Engineering Original Agreement $22,050.00 Amendment No. 1 $4,000.00 Supplemental SUE (LVL A) Combined $26,050.00 19.9% GRAM NTX Traffic Data $525.00 Amendment No. 1 $0.00 Combined $525.00 0.4% Altura Solutions TDLR Review/Inspections $2,100.00 Amendment No. 1 $0.00 Combined $2,100.00 1.6% Non-MBE/SBE Consultants LJA Survey 4 ROW/4 Easements $21,000.00 Amendment No. 1 $6,000.00 Survey (Drainage) Combined $27,000.00 20.6% TOTAL (ORIGINAL) $96,395.00 TOTAL AMENDMENT NO. 1 $34,724.00 100% TOTAL COMBINED $131,119.00 Project Number & Name Total Fee MBE/SBE Fee MBE/SBE Basswood Blvd and Old Santa Fe Trail, $96,395.00 $24,675 25.6 % Project No. 103998. Amendment No. 1 $34,724.00 $4,000 11.5 % Combined $131,119.00 $28,675 21.9 % City MBE/SBE Goal = 0 % Consultant Committed Goal = 15 % City of Fort Worth, Texas Traffic Signal Design - Basswood Blvd and Old Santa Fe Trail Attachment B 103998 PMO Official Release Date: 8.09.2012 Page 3 of 4 AKI EXHIBIT "B-1" ENGINEER INVOICE (Supplement to Attachment B) Engineer invoice sample attached City of Fort Worth, Texas Attachment B PMO Official Release Date: 8.09.2012 Page 4 of 4 Traffic Signal Design - Basswood Blvd and Old Santa Fe Trail 103998 Task No. Task Description Rate 1.0 Additional Design Services 1.1 Signal Design 1.2 Illumination Design 1.3 Additional SUE level A (Overage from $20,000 ROW) 1.4 Drainage Review (from Public Meeting) 1.5 Addiional Utility Coordination 2.0 Drainage Design Services 2.1 Drainage Design 2.2 Survey for Drainage Design City of Fort Worth, Texas Attachment C - Level of Effort Amendment 1 PMO Official Release Date: 8.09.2012 Level of Effort Spreadsheet TASKMOUR BREAKDOWN Additional Design Services for Basswood at Santa Fe Traffic Signal Design City Project No. 103998 Project Project Director Manager $290 $235 Labor(hours) Project Engineer EIT CADD Administrative Total Labor Cost Expense Subconsultant MWBE I Non -"BE Travel Reproduction Total Expense Cost Task Sub Total $185 $115 $110 $100 01 61 48 102 16 2 $23,980 $4,001 $6,232 $0 $0 $10,232 $34,212 2 6 31 2 20 4 8 8 8 31 36 16 $4,000 $6,232 $5,260 $0 $5,260 2 $3,140 $0 $3,140 1 $695 $4,000 $4,695 1 $2,635 $0 $2,635 2 $1,390 $0 $1,390 $0 $0 $0 $0 $0 $0 4 $12,070 $0 $12,070 $0 $6,232 $6,232 $0 $0 $0 $0 $0 $0 Project Summary Total Hours 174 Total Labor $23,980 Total Expense $10,744 MBE/SBE Subconsultant $4,000 Non-MBE/SBE Subconsultant $6,232 5% Sub Markup $512 MBE/SBE Participation 11.7% Total Project Cost $34,724 1of1 Attachement D UPDATED SIGNAL PROJECT SCHEDULE TASK week Aug Sep Oct Nov Dec Jan Feb March April May June July Aug Sep Oct Nov Dec Jan 24 Feb Mar Apr May Jun Jul N.T. Site investiagtion/Due Diligence L�=L Topographic/Design Survey SUE Level B SUE Level A Public Involvement Traffic Signal Design • • • • • • • • • • M • • • • • • • • • • • • M • • • • • • • • • • • • 30 percent submittal In field/30 percent review Public Meeting 60 percent submittal 60 percent review 90 percent submittal �♦ 90 percent review Supplemental Drainage Design Public Meeting Final Bid Documents . Construction Phase Services Traffic Signal Design — Basswood Blvd and Old Santa Fe Trail City Project No. 103998 12/12/23. 11:20 AM M&C Review CITY COUNCIL AGENDA Create New From This M&C Official site of the City of Fort Worth, Texas FoRTWoRTH REFERENCE **M&C 23- 20BASSWOOD BLVD AT OLD DATE: 12/12/2023 NO.: 1056 LOG NAME: SANTA FE TRL ENGINEERING CONTRACT CODE: C TYPE: CONSENT PUBLIC NO HEARING: SUBJECT: (CD 2 and CD 7) Authorize Execution of Amendment No. 1 in the Amount of $35,000.00 to an Engineering Services Agreement with LJA Engineering Inc. for a Revised Contract Amount of $131,395.00 for the Basswood Boulevard at Old Santa Fe Trail Traffic Signal Project, Adopt Appropriation Ordinance, and Amend the Fiscal Years 2024-2028 Capital Improvement Program RECOMMENDATION: It is recommended that the City Council: 1. Authorize execution of Amendment No. 1 to City Secretary Contract Number 57860, an Engineering Services Agreement with LJA Engineering Inc., to increase the contract amount by $35,000.00 for a revised contract amount of $131,395.00 for the Basswood Boulevard at Old Santa Fe Trail Traffic Signal project (City Project No. 103998); 2. Adopt the attached appropriation ordinance adjusting estimated receipts and appropriations in the Stormwater Capital Projects Fund in the amount of $80,000.00 by increasing estimated receipts and appropriations in the Basswood Boulevard at Old Santa Fe Trail Traffic Signal project (City Project No. 103998) and by decreasing estimated receipts and appropriations in the Drainage Improvement Projects programmable project (City Project No. P00043) by the same amount; and 3. Amend the Fiscal Years 2024-2028 Capital Improvement Program. DISCUSSION: In July 2022, City Secretary Contract Number 57860 was administratively approved authorizing LJA Engineering Inc. to provide engineering services for the design and construction of the Basswood Boulevard at Old Santa Fe Trail Traffic Signal project (City Project No. 103998). This project was identified as part of the 2022 Bond Traffic Signals Program with initial project funding authorized by City Council in January 2021 with Mayor and Council Communication (M&C) 21-0076. The scope of this project includes design and construction of a new traffic signal, accessible pedestrian signals (APS), and Americans with Disabilities Act (ADA) ramps. The design for this project is close to completion, and the City will be issuing a task order using the existing on -call contract with Bean Electrical, Inc. for construction of the project. During one of the community outreach meetings for this project, residents requested to improve drainage conditions near the intersection. The City reviewed the request and made the decision to update the scope of this project to include drainage improvements. This Amendment No. 1 and additional funding appropriated with this M&C will be used for engineering and construction services related to the drainage improvements. The following table summarizes previous contract action and amendments: Engineering Contract Date Amount Original Contract Amount (CSC 57860) 07/19/2022 $96,395.00 Amendment Number 1 This M&C $35,000.00 Revised Contract Amount - $131,395.00 The following table summarizes the funding for the Basswood Boulevard at Old Santa Fe Trail Traffic Signal project: apps.cfwnet.org/council_packet/mc_review.asp?ID=31681 &councildate=12/12/2023 1 /3 12/12/23, 11:20 AM M&C Review Fund Existing Additional Project Funding Funding Total 30100 - General $600,000.00 $0.00 $600,000.00 Capital Projects 30104 - Developer $71,245.00 $0.00 $71,245.00 Contribution 34014 - 2014 Bond Program $231,834.43 $0.00 $231,834.43 52002 - Stormwater Capital Projects $0.00 $80,000.00 $80,000.00 Project Total $903,079.43 $80,000.00 $983,079.43 Funding for this project was not included in the Fiscal Years (FY) 2024-2028 Capital Improvement Program due to scope of the work was unknown at the time of the development of the Capital Improvement Program. The action in this M&C will amend the FY2024-2028 Capital Improvement Program as approved in connection with Ordinance 26453-09-2023. Funding is budgeted in the TPW Dept Highway & Streets Department's Drainage Improvement Projects programmable project within the Stormwater Capital Projects Fund for the purpose of funding the Basswood & Old San Fe Traff Signal project, as appropriated This project is located in COUNCIL DISTRICT 2 and COUNCIL DISTRICT 7. FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that funds are currently available in the Drainage Improvement Projects programmable project within the Stormwater Capital Projects Fund and upon approval of the above recommendations and adoption of the attached appropriation ordinance, funds will be available in the current capital budget, as appropriated, in the Stormwater Capital Projects Fund for the Basswood &Old San Fe Traff Sig project. Prior to an expenditure being incurred, the Transportation & Public Works Department has the responsibility to validate the availability of funds. TO Fund Department I Account Project Program Activity Budget I Reference # Amount ID ID Year (Chartfield 2) FROM Fund Department Account Project ID ID Submitted for City Manager's Office by: Originating Department Head: Additional Information Contact: ATTACHMENTS Program Activity Budget Year William Johnson (5806) Lauren Prieur (6035) Monty Hall (8662) Reference # Amount (Chartfield 2) OBASSWOOD BLVD AT OLD SANTA FE TRL ENGINEERING CONTRACT.docx (Public) 103998 Proj Budget Summan/ 10.31.2023.pdf (CFW Internal) 20BASSWOOD BLVD AT OLD SANTA FE TRL ENGINEERING CONTRACT funds availabilitv.pdf (CFW Internal) 20BASSWOOD BLVD AT OLD SANTA FE TRL ENGINEERING CONTRACT Undated FID (1).xlsx (CFW Internal) apps.cfwnet.org/council_packet/mc_review.asp?ID=31681 &councildate=12/12/2023 2/3 12/12/23. 11:20 AM M&C Review Form 1295 Certificate 103998.pdf (CFW Internal) M&C Map BasswoodSantaFe CPN103998.pdf (Public) SAM.gov LJA Engineering 10.31.2023.pdf (CFW Internal) apps.cfwnet.org/council_packet/mc_review.asp?ID=31681 &councildate=12/12/2023 3/3 103998-EPAM-Basswood Blvd & Old Santa Fe Trail Traffic Signal Project Amendment #1 Final Audit Report 2024-02-02 Created: 2024-01-12 By: Andrea Munoz (Andrea. M unoz@fortworthtexas.gov) Status: Canceled / Declined Transaction ID: CBJCHBCAABAA01ZLyeQ-B32KW4LVvdcm6wXwjYfesrl1 "103998-EPAM-Basswood Blvd & Old Santa Fe Trail Traffic Sig nal Project Amendment #1" History Document created by Andrea Munoz (Andrea.Munoz@fortworthtexas.gov) 2024-01-12 - 9:56:55 PM GMT- IP address: 204.10.90.100 Document emailed to ann.estes@fortworthtexas.gov for filling 2024-01-12 - 10:10:52 PM GMT Document emailed to fanta.kaba@fortworthtexas.gov for signature 2024-01-12 - 10:10:52 PM GMT Document emailed to Tony Kimmey (tkimmey@lja.com) for signature 2024-01-12 - 10:10:52 PM GMT Email viewed by fanta.kaba@fortworthtexas.gov 2024-01-12 - 10:11:29 PM GMT- IP address: 204.10.90.100 Signer fanta.kaba@fortworthtexas.gov entered name at signing as Fanta Kaba 2024-01-12 - 10:12:55 PM GMT- IP address: 204.10.90.100 s Document e-signed by Fanta Kaba (fanta.kaba@fortworthtexas.gov) Signature Date: 2024-01-12 - 10:12:57 PM GMT - Time Source: server- IP address: 204.10.90.100 Email viewed by Tony Kimmey (tkimmey@lja.com) 2024-01-12 - 10:52:58 PM GMT- IP address: 209.133.67.114 Document e-signed by Tony Kimmey (tkimmey@lja.com) Signature Date: 2024-01-13 - 1:52:50 PM GMT - Time Source: server- IP address: 209.133.67.114 Email viewed by ann.estes@fortworthtexas.gov 2024-01-16 - 5:20:15 PM GMT- IP address: 204.10.90.100 FORTW❑RTHg I P°He1 "Y Adobe Acrobat Sign - Signer ann.estes@fortworthtexas.gov entered name at signing as Ann Estes 2024-01-16 - 5:27:43 PM GMT- IP address: 204.10.90.100 Form filled by Ann Estes (ann.estes@fortworthtexas.gov) Form filling Date: 2024-01-16 - 5:27:45 PM GMT - Time Source: server- IP address: 204.10.90.100 Document emailed to Chad.Allen@fortworthtexas.gov for filling 2024-01-16 - 5:27:47 PM GMT Signer Chad.Allen@fortworthtexas.gov entered name at signing as Chad Allen 2024-01-26 - 2:10:33 AM GMT- IP address: 204.10.90.100 6,6 Form filled by Chad Allen (Chad.Allen@fortworthtexas.gov) Form filling Date: 2024-01-26 - 2:10:35 AM GMT - Time Source: server- IP address: 204.10.90.100 Document emailed to Lissette.Acevedo@fortworthtexas.gov for filling 2024-01-26 - 2:10:37 AM GMT Email viewed by Lissette.Acevedo@fortworthtexas.gov 2024-01-26 - 3:09:56 AM GMT- IP address: 66.190.71.244 :, Signer Lissette.Acevedo@fortworthtexas.gov entered name at signing as Lissette Acevedo, P.E. 2024-01-26 - 3:10:46 AM GMT- IP address: 66.190.71.244 =, Form filled by Lissette Acevedo, P.E. (Lissette.Acevedo@fortworthtexas.gov) Form filling Date: 2024-01-26 - 3:10:48 AM GMT - Time Source: server- IP address: 66.190.71.244 Document emailed to patricia.wadsack@fortworthtexas.gov for filling 2024-01-26 - 3:10:50 AM GMT Signer patricia.wadsack@fortworthtexas.gov entered name at signing as Patricia L. Wadsack 2024-01-31 - 2:18:09 AM GMT- IP address: 71.15.98.20 Form filled by Patricia L. Wadsack (patricia.wadsack@fortworthtexas.gov) Form filling Date: 2024-01-31 - 2:18:11 AM GMT - Time Source: server- IP address: 71.15.98.20 Document emailed to Lauren.Prieur@fortworthtexas.gov for signature 2024-01-31 - 2:18:13 AM GMT Signer Lauren.Prieur@fortworthtexas.gov entered name at signing as Lauren Prieur 2024-01-31 - 3:05:40 PM GMT- IP address: 108.209.194.42 arse Document e-signed by Lauren Prieur (Lauren.Prieur@fortworthtexas.gov) Signature Date: 2024-01-31 - 3:05:42 PM GMT - Time Source: server- IP address: 108.209.194.42 124 Document emailed to Priscilla.Ramirez@fortworthtexas.gov for approval 2024-01-31 - 3:05:44 PM GMT FORTW❑RTHg I Paweredbv Adobe Acrobat Sign Email viewed by Priscilla.Ramirez@fortworthtexas.gov 2024-01-31 - 4:15:40 PM GMT- IP address: 204.10.90.100 Signer Priscilla.Ramirez@fortworthtexas.gov entered name at signing as Priscilla Ramirez 2024-01-31 - 4:17:20 PM GMT- IP address: 204.10.90.100 Document approved by Priscilla Ramirez (Priscilla.Ramirez@fortworthtexas.gov) Approval Date: 2024-01-31 - 4:17:22 PM GMT -Time Source: server- IP address: 204.10.90.100 Document emailed to Douglas.Black@fortworthtexas.gov for signature 2024-01-31 - 4:17:24 PM GMT Email viewed by Douglas.Black@fortworthtexas.gov 2024-02-01 - 11:34:39 PM GMT- IP address: 204.10.90.100 Signer Douglas.Black@fortworthtexas.gov entered name at signing as DBlack 2024-02-01 - 11:35:57 PM GMT- IP address: 204.10.90.100 Document e-signed by DBlack (Douglas.Black@fortworthtexas.gov) Signature Date: 2024-02-01 - 11:35:59 PM GMT - Time Source: server- IP address: 204.10.90.100 Document emailed to jesica.mceachern@fortworthtexas.gov for signature 2024-02-01 - 11:36:01 PM GMT Email viewed by jesica.mceachern@fortworthtexas.gov 2024-02-02 - 5:23:55 PM GMT- IP address: 204.10.90.100 Document canceled by Andrea Munoz (Andrea. M u noz@fortworthtexas.gov) 2024-02-02 - 5:38:01 PM GMT- IP address: 204.10.90.100 FORTW❑RTHg I P°He1� Y Adobe Acrobat Sign FORTWORTH. Routing and Transmittal Slip Transportation & Public Works Department DOCUMENT TITLE: Basswood Blvd & Old Santa Fe Trail Traffic Signal Project Engineering Contract Amendment #1 M&C: 23- CPN: 103998 CSO: 57860 DOC#: 1056 Date: To: Name Department Initials Date Out 1. Ann Estes TPW - initial Jan 16, 2024 2. Fanta Kaba TPW - signature FK Jan 12, 2024 3. Anthony Kimmey, Consultant Consultant _dH AT Jan 13, 2024 4. Chad Allen TPW - initial Jan 25, 2024 5. Lissette Acevedo TPW -initial Jan 25, 2024 6. Patricia Wadsack TPW - initial PLW Jan 30, 2024 7 Lauren Prieur TPW - signatures Jan 31, 2024 8 Doug Black Legal - signature dl dwb Feb 1, 2024 9 Jesica McEachern CMO - signature ,or Feb 2, 2024 10. Jannette Goodall CSO - signatures Feb 5, 2024 11. TPW Contracts TPW DOCUMENTS FOR CITY MANAGER'S SIGNATURE: All documents received from any and all City Departments requesting City Manager's signature for approval MUST BE ROUTED TO THE APPROPRIATE ACM for approval first. Once the ACM has signed the routing slip, David will review and take the next steps. NEEDS TO BE NOTARIZED: ❑YES ®No RUSH: ❑YES ®No SAME DAY: ❑YES [—]No NEXT DAY: [—]YES ❑No ROUTING TO CSO: ®YES ❑No Action Required: ❑ As Requested ❑ For Your Information ® Signature/Routing and or Recording ❑ Comment ❑ File ❑ Attach Signature, Initial and Notary Tabs Return To: TPWContracts(a)FortWorthTexas.aov at ext. 7233 or 8363, for pick up when completed. Thank you! Updated 08.22.2022, mdhm