HomeMy WebLinkAboutContract 60890FORT WORTH CSC No. 60890
CITY OF FORT WORTH
COOPERATIVE PURCHASE AGREEMENT
This Cooperative Purchase Agreement ("Agreement") is entered into by and between Cintas Corp.
("Vendor") and the City of Fort Worth, ("City"), a Texas home rule municipality.
The Cooperative Purchase Agreement includes the following documents which shall be construed in the order of
precedence in which they are listed:
1. This Cooperative Purchase Agreement;
2. Exhibit A — Seller's Quote, Scope of Services or Purchase Order;
3. Exhibit B — Cooperative Agency Contract OMNIA Partners 222886; and
4. Exhibit C — Conflict of Interest Questionnaire
Exhibits A, B, and C, which are attached hereto and incorporated herein, are made a part of this Agreement
for all purposes. Vendor agrees to provide City with the services and goods included in Exhibit A pursuant to the
terms and conditions of this Cooperative Purchase Agreement, including all exhibits thereto.
City shall pay Vendor in accordance with the fee schedule in Exhibit A and in accordance with the
provisions of this Agreement. Total payment made under this Agreement for the first year by City shall not
exceed One Hundred Thirty -Three Thousand Four Hundred and Thirty Six Dollars ($133,436.00).
Vendor shall not provide any additional items or services or bill for expenses incurred for City not specified
by this Agreement unless City requests and approves in writing the additional costs for such services. City shall
not be liable for any additional expenses of Vendor not specified by this Agreement unless City first approves
such expenses in writing.
The term of this Agreement is effective beginning on the date signed by the Assistant City
Manager below ("Effective Date") and expires on July 14, 2024. The City shall be able to renew this
agreement for 3 (three) one-year renewal options by written agreement of the parties.
Vendor agrees that City shall, until the expiration of three (3) years after final payment under this
Agreement, or the final conclusion of any audit commenced during the said three years, have access to and the
right to examine at reasonable times any directly pertinent books, documents, papers and records, including, but
not limited to, all electronic records, of Vendor involving transactions relating to this Agreement at no additional
cost to City. Vendor agrees that City shall have access during normal working hours to all necessary Vendor
facilities and shall be provided adequate and appropriate work space in order to conduct audits in compliance
with the provisions of this section. City shall give Vendor reasonable advance notice of intended audits.
Notices required pursuant to the provisions of this Agreement shall be conclusively determined to have
been delivered when (1) hand -delivered to the other party, its agents, employees, servants or representatives, (2)
delivered by facsimile with electronic confirmation of the transmission, or (3) received by the other party by
United States Mail, registered, return receipt requested, addressed as follows:
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
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City of Fort Worth Cintas Corporation
Attn: Jesica McEachern, Assistant City Manager Brett Herzog, Major Account Manager-
200 Texas Street Government
Fort Worth, TX 76102-6314 23345 N 23rd Ave, Suite 170
Facsimile: (817) 392-8654 Phoenix, AZ 85027
With copy to Fort Worth City Attorney's Office at Facsimile: (520) 837-4113
same address
The undersigned represents and warrants that he or she has the power and authority to execute this Agreement
and bind the respective Vendor.
CITY OF FORT WORTH:
By:
Name: Jesica McEachern
Title: Assistant City Manager
Date: Feb 5, 2024
APPROVAL RECOMMENDED:
By: Lauren Prieur (Feb CST)
Name: Lauren Prieur
Title: Director, TPW
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By:
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Name: Jannette Goodall
Title: City Secretary
VENDOR:
Cintas Corp.
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By: Sara Holt (Feb 1,202410:20 CST)
Name: Sara Holt
Title: Director, Public Sector
Date: Feb 1, 2024
CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
of this contract, including ensuring all performance
and reporting requirements.
Name: Lakeesha Dodson
Title: Senior Admin. Assistant
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By:
Name: Jeremy Anato-Mensah
Title: Assistant City Attorney
CONTRACT AUTHORIZATION:
M&C: 24-0010
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Exhibit A - Seller's Quote
City of Fort Worth 9/27/2023
Employees in Program 1801
CINTAS®
READY FOR THE WORKDAY"
Rental
Unit Advantages Cost/Wearer Dept Total
Shirts
65386 - Hi-Vis Button Down $ 0.72 $ 0.20 $ 8.28 $ 1,490.40 $
Pants
386/381 - Carhartt Jeans $ 0.51 $ 0.10 $ 5.49 $ 988.20 $
Yearly Spend
77,500.80
51,386.40 1
I Rental Yrly Spend (High -end estimate) $ 128,887.20
Exhibit B - Cooperative Agency Contract OMNIA Partners 222886
Contract #222886
Rental of Uniforms, Floor MatsL-
Mo Towels, and Related
Services
Cintas Corporation No.2
Table of Contents
1. Letter of Concurrence
2. Cintas Corporation No.2's Response to
Best andFinal Offer
3. City's Request for Best and Final Offer
4. Cintas Corporation No.2's Response
to RFP#222886
S. RFP#222886
The Cooperative Agency Contract OMNIA Partners 222886 is incorporated into this agreement as
Exhibit B. The entire text of Exhibit B is omitted for conciseness and is available upon request.
Exhibit C - Conflict of Interest Questionnaire
CONFLICT OF INTEREST QUESTIONNAIRE
For vendor doing business with local governmental entity
FORM CIO
This questionnaire reflects changes made to the law by H.B. 23, 84th Leg., Regular Session. OFFICE USE ONLY
This questionnaire is being filed in accordance with Chapter 176, Local Government Code, by a vendor who Date Received
has a business relationship as defined by Section 176.001(1-a) with a local governmental entity and the
vendor meets requirements under Section 176.006(a).
By law this questionnaire must be filed with the records administrator of the local governmental entity not later
than the 7th business day after the date the vendor becomes aware of facts that require the statement to be
filed. See Section 176.006(a-1), Local Government Code.
A vendor commits an offense if the vendor knowingly violates Section 176.006, Local Government Code. An
offense under this section is a misdemeanor.
J Name of vendor who has a business relationship with local governmental entity.
NA
J
Check this box if you are filing an update to a previously filed questionnaire. (The law requires that you file an updated
completed questionnaire with the appropriate filing authority not later than the 7th business day after the date on which
you became aware that the originally filed questionnaire was incomplete or inaccurate.)
J Name of local government officer about whom the information is being disclosed.
NA
Name of Officer
J Describe each employment or other business relationship with the local government officer, or a family member of the
officer, as described by Section 176.003(a)(2)(A). Also describe any family relationship with the local government officer.
Complete subparts A and B for each employment or business relationship described. Attach additional pages to this Form
CIO as necessary.
NA
A. Is the local government officer or a family member of the officer receiving or likely to receive taxable income,
other than investment income, from the vendor?
F]Yes F-1 No
B. Is the vendor receiving or likely to receive taxable income, other than investment income, from or at the direction
of the local government officer or a family member of the officer AND the taxable income is not received from the
local governmental entity?
F]Yes F-1 No
J Describe each employment or business relationship that the vendor named in Section 1 maintains with a corporation or
other business entity with respect to which the local government officer serves as an officer or director, or holds an
ownership interest of one percent or more.
NA
J
❑ Check this box if the vendor has given the local government officer or a family member of the officer one or more gifts
as described in Section 176.003(a)(2)(B), excluding gifts described in Section 176.003(a-1).
J
Sara Holt (Feb 1, 202410:20 CST)
Feb 1, 2024
Signature of vendor doing business with the governmental entity Date
Form provided by Texas Ethics Commission www.ethics.state.tx.us Revised 1/1/2021
CONFLICT OF INTEREST QUESTIONNAIRE
For vendor doing business with local governmental entity
A complete copy of Chapter 176 of the Local Government Code maybe found at http://www.statutes.legis.state.tx.us/
Docs/LG/htm/LG.176.htm. For easy reference, below are some of the sections cited on this form.
Local Government Code & 176.0010-a): "Business relationship" means a connection between two or more parties
based on commercial activity of one of the parties. The term does not include a connection based on:
(A) a transaction that is subject to rate or fee regulation by a federal, state, or local governmental entity or an
agency of a federal, state, or local governmental entity;
(B) a transaction conducted at a price and subject to terms available to the public; or
(C) a purchase or lease of goods or services from a person that is chartered by a state or federal agency and
that is subject to regular examination by, and reporting to, that agency.
Local Government Code & 176.003(a)(2)(A) and (B):
(a) A local government officer shall file a conflicts disclosure statement with respect to a vendor if:
(2) the vendor:
(A) has an employment or other business relationship with the local government officer or a
family member of the officer that results in the officer or family member receiving taxable
income, other than investment income, that exceeds $2,500 during the 12-month period
preceding the date that the officer becomes aware that
(i) a contract between the local governmental entity and vendor has been executed;
or
(ii) the local governmental entity is considering entering into a contract with the
vendor;
(B) has given to the local government officer or a family member of the officer one or more gifts
that have an aggregate value of more than $100 in the 12-month period preceding the date the
officer becomes aware that:
(i) a contract between the local governmental entity and vendor has been executed; or
(ii) the local governmental entity is considering entering into a contract with the vendor.
Local Government Code & 176.006(a) and (a-1)
(a) A vendor shall file a completed conflict of interest questionnaire if the vendor has a business relationship
with a local governmental entity and:
(1) has an employment or other business relationship with a local government officer of that local
governmental entity, or a family member of the officer, described by Section 176.003(a)(2)(A);
(2) has given a local government officer of that local governmental entity, or a family member of the
officer, one or more gifts with the aggregate value specified by Section 176.003(a)(2)(B), excluding any
gift described by Section 176.003(a-1); or
(3) has a family relationship with a local government officer of that local governmental entity.
(a-1) The completed conflict of interest questionnaire must be filed with the appropriate records administrator
not later than the seventh business day after the later of:
(1) the date that the vendor:
(A) begins discussions or negotiations to enter into a contract with the local governmental
entity; or
(B) submits to the local governmental entity an application, response to a request for proposals
or bids, correspondence, or another writing related to a potential contract with the local
governmental entity; or
(2) the date the vendor becomes aware:
(A) of an employment or other business relationship with a local government officer, or a
family member of the officer, described by Subsection (a);
(B) that the vendor has given one or more gifts described by Subsection (a); or
(C) of a family relationship with a local government officer.
Form provided by Texas Ethics Commission www.ethics.state.tx.us Revised 1/1/2021
1 /24/24. 8:53 AM
M&C Review
CITY COUNCIL AGENDA
Create New From This M&C
Official site of the City of Fort Worth, Texas
FORTWORTIl
REFERENCE **M&C 24- 13P OMNIA 222886 UNIFORM
DATE: 1/23/2024 NO.: 0010 LOG NAME: RENTALS AND RELATED
SERVICES TPW KQ
CODE: P TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT: (ALL) Authorize Execution of an Agreement with Cintas Corp. Using OMNIA Partners
Cooperative Contract No. 222886 in an Annual Amount Up to $133,436.00 for the Rental
of Uniforms, Floor Mats, Mops, Towels, and Related Services for the Transportation and
Public Works Department
RECOMMENDATION:
It is recommended that the City Council authorize execution of an agreement with Cintas Corp. using
OMNIA Partners Cooperative Contract No. 222886 in an annual amount up to $133,436.00 for the
rental of uniforms, floor mats, mops, towels, and related services and authorize three one-year
renewal options for the same annual amount for the Transportation and Public Works Department.
DISCUSSION:
The Transportation and Public Works Department (TPW) approached the Purchasing Division to
finalize an annual agreement with Cintas Corp. using OMNIA Partners Cooperative Contract No.
222886 for the rental of uniforms, floor mats, mops, towels, and related services, on an as -needed
basis.
Approval of this Mayor & Council Communication authorizes the City to spend up to $133,436.00
annually. Actual usage can be up to the authorized amount and will be dependent upon actual
appropriations for this purpose in the department's budgets.
State law provides that a local government purchasing an item under a Cooperative Purchasing
Agreement satisfies state laws requiring that the local government seek competitive bids for the
purchase of the item. OMNIA Partners Contract No. 222886 has been competitively bid to increase
and simplify the purchasing power of government entities. The Request for Proposal was published on
November 10, 2021, and responses were opened on December 15, 2021.
Funding is budgeted in the General Fund and Stormwater Utility Fund for the TPW Departments.
ADMINISTRATIVE CHANGE ORDERS - An administrative change order or increase may be made by
the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not
require specific City Council approval as long as sufficient funds have been appropriated.
AGREEMENT TERMS - The City's initial term will begin on the date of execution and expire on July
14, 2024.
RENEWAL OPTIONS — The Agreement may be renewed for three, one-year renewal options.
A M/WBE goal is not assigned when purchasing from an approved purchasing cooperative or public
entity.
This project will serve ALL COUNCIL DISTRICTS.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that upon approval of the recommendation, funds are available in the
current operating budget, as previously appropriated, in the General and the Stormwater Utility
Funds. Prior to an expenditure being made, the Transportation and Public Works Department has the
responsibility to validate the availability of funds.
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1 /24/24, 8:53 AM M&C Review
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Fund Department Account Project Program Activity Budget Reference # Amount
ID ID Year (Chartfield 2)
FROM
Fund Department Account Project Program I Activity Budget Reference # Amount
ID ID Year , (Chartfield 2)
Submitted for City Manager's Office by:
Originating Department Head:
Additional Information Contact:
Reginald Zeno (8517)
William Johnson (5806)
Reginald Zeno (8517)
Lauren Prieur (6035)
Jo Ann Gunn (8525)
Karen Quintero (8321)
ATTACHMENTS
13P Uniform Rentals & Related Funds Avail Services.docx (CFW Internal)
Form 1295 Certificate 101144812.pdf (CFW Internal)
SAM.aov - Cintas - 12.12.234.pdf (CFW Internal)
uniform rental FID TABLE.xlsx (CFW Internal)
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