HomeMy WebLinkAboutContract 60895CSC No. 60895
HOST AGREEMENT
2026 FEI WORLD CUP
This HOST AGREEMENT ("Agreement") is made and entered into by and between the
CITY OF FORT WORTH ("City"), a home -rule municipality organized under the laws of the
State of Texas; FORT WORTH CONVENTION AND VISITORS BUREAU, d/b/a VISIT
FORT WORTH ("VFW"), a Texas non-profit corporation; and the SPLIT ROCK JUMPING
TOUR, LLC ("SPLIT ROCK"), a Kentucky limited liability company (each a "Party" and
collectively, the "Parties").
RECITALS
The City, VFW, and Split Rock (collectively, "Parties") hereby agree that the following
statements are true and correct and constitute the basis upon which the Parties have entered into
this Agreement:
A. Federation Equestre Internationale ("FEI") is the world governing body for the
equestrian sports of jumping, dressage, para dressage, driving and para driving, endurance, and
vaulting, with 136 national equestrian governing bodies as FEI members.
B. FEI is charged with sanctioning and staging of equestrian competitions such as the
2026 Longines FEI Jumping World Cup and the FEI Dressage World Cup (collectively, "Event")
and, therefore, has the exclusive right to grant Split Rock with permission to organize and conduct
the Event.
C. The Event is held annually and primarily in Europe and the United States, with such
hosts cities as Gothenburg, Sweden; Paris, France; Lyon, France; Den Bosch, Netherlands;
Leipzig, Germany; Geneva, Switzerland; Las Vegas, Nevada; and Omaha, Nebraska.
D. The Event delivers substantial economic benefits to its host cities by way of the
thousands of attendees and hotel room nights, along with media coverage through major platforms.
E. VFW is a Texas non-profit corporation that is organized for the exclusive purpose
of promoting the public interest in the City of Fort Worth, Texas, and its metropolitan area.
F. VFW, through an agreement with the City, has been tasked with providing focused
sports marketing for the City to further enhance the impact of sports tourism on the Fort Worth
area by attracting new investments, expanding the vision of marketing Fort Worth nationally,
creating an increased focus on community events and a vision for venue support and expansion,
and building a larger community -wide focus on sports marketing.
G. After conducting a highly competitive, multi -state, site -selection process pursuant
to an application by the City (in collaboration with VFW) to evaluate the proper site to conduct
OFFICIAL RECORD
Event Trust Fund Agreement between CITY SECRETARY
City of Fort Worth, Split Rock Jumping, LLC and Visit Fort Worth FT. WORTH, TX 1 of 21
the Event, Split Rock selected the City of Fort Worth for the Event, which is not held more than
one time in Texas or an adjoining state in any year.
H. The Event will take place from April 3-13, 2026, at Dickies Arena with secure
stabling provided at Will Rogers Memorial Center, which is adjacent thereto.
I. Chapter 480 of the Texas Government Code, as amended (as it may be amended
from time to time) ("Act") authorizes the Economic Development & Tourism Office ("EDT") to
establish the Event Trust Fund ("Fund"). Funds deposited into the Fund may be used by the City
to fulfill its obligations under an event support contract, as defined in the Act, governing the Event.
This Agreement is intended to serve as such event support contract.
J. Pursuant to Resolution No. 3513-08-2007 adopted on August 14, 2007, the City
Council of the City has authorized the City Manager to negotiate agreements that promote major
sporting or athletic events benefitting the City and secured, in part, on account of the Fund and the
provisions of the Act.
K. The parties hereto acknowledge that the Event is also subject to a separate host
agreement between the FEI and Split Rock, which governs Split Rock's right to organize and
conduct the Event.
NOW, THEREFORE, for and in consideration of the premises, undertakings and mutual
covenants of the parties set forth herein and other good and valuable consideration, the receipt and
sufficiency of which is hereby acknowledged, the parties agree as follows:
AGREEMENT
1. RECITALS
The Parties agree that the recitals set forth above in this Agreement are true and correct,
and the representations, covenants and recitations set forth therein are made a part hereof for all
purposes.
2. TERM
This Agreement is binding on the last date of execution by the Parties and effective
beginning on January 1, 2024 and will remain in full force and effect until the later of (i) December
31, 2026 or (ii) the date as of which all funds have been disbursed from the Fund in accordance
with the Act and with this Agreement, unless terminated earlier pursuant to the terms of this
Agreement. The Parties may agree, in writing, to extend the term.
3. USE OF NAMES AND EMARKETING PLAN
a. USE OF NAMES
i. Split Rock will name the City and VFW as "Host" of the Event in press
releases and in the schedule of events published by Split Rock in any media.
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The rights granted to City or Split Rock cannot be assigned, transferred,
sublicensed or sold to any other party.
ii. Subject to the terms and conditions of this Agreement, each Party grants the
other party permission to use its name in materials associated with the Event
provided that the party creating the materials obtains the other party's
written approval prior to such use. Each Party will submit for approval all
materials that use the other Party's name a minimum of ten (10) business
days prior to printing, publishing or releasing the materials to the public.
Approvals may be made via email.
iii. The Parties will not engage in unauthorized use of each other's name, logo,
or trademarks. Each party acknowledges and agrees that, except as
expressly provided herein, no right, property, license, or permission of any
kind is given or acquired by the execution, performance, or non-
performance of this Agreement.
b. MARKETING PLAN.
i. The City and Visit Fort Worth will support Split Rock in development of a
marketing plan to sell tickets and ensure the event's success. Marketing
efforts will be funded from the event operations budget. The Marketing Plan
will be completed and ready to activate in the 2nd quarter of 2024.
4. GENERAL OBLIGATIONS OF THE PARTIES
a. CITY
i. EVENTS TRUST FUND
1. The City will submit an application to the EDT for the creation of a
Fund for the Event under the provisions of the Act.
2. The City will remit into the Fund the statutory deposit required by
the Act ("City Remittance"). The City Remittance will trigger the
State of Texas contribution to the Fund under the terms of the Act.
3. The City will be responsible for dealing with the EDT with respect
to disbursements from the Fund and distributing the money in the
Fund.
4. The City will be responsible for distributing the Fund to reimburse
the City, VFW, and Split Rock for the expenses set forth in this
Agreement and the Event Support Contract, which will be executed
by the Parties at a later date.
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5. Any payments to Split Rock or VFW are limited to the maximum
amount available from and approved for eventual distribution from
the Fund established for the Event and must be eligible for payment
by the Act.
6. During the 2023 Texas legislative session, the City successfully
proposed legislation to include the Event as a qualified event for the
Major Events Reimbursement Program ("MERP") under the Act,
which could increase the amount of the Fund available to offset
Event expenses. If the Event generates the required level of
incremental tax revenue, the Event will qualify under the MERP. If
the Event does not generate the required level of increment tax
revenue, then the Event will be considered a standard events trust
fund event.
ii. COSTS TO PREPARE FOR AND CONDUCT THE EVENT
1. City will pay VFW up to $1,000,000.00 in advance expense funding
for items including, but not limited to, the items listed in the Pre -
Event Expense matrix (Exhibit B)
a. VFW will serve as the receipient and accountant for the
City's funding of pre -event expenses.
2. City will provide secure stabling and bedding for horses in the
Event, along with a convenient practice location either indoor or
outdoor based on availability at the WRMC.
3. City will promote the Event in accordance with the agreed upon
Marketing Plan.
4. City will support Split Rock's efforts to establish a rate structure and
selling space for the World Cup Village and Trade Show associated
with the Event.
5. City will support the Event through normal communication
channels.
b. SPLIT ROCK.
i. EVENT DATES AND LOCATIONS. Split Rock shall host and conduct
the Event at the Dickies Arena and Will Rogers Memorial Center from April
3-13 2026. Split Rock is the party designated to lead the organization,
operation, promotion, and management of the Event.
ii. EVENT EXECUTION. Split Rock will obtain all necessary US Equestrian
and FEI licenses; ensure that US Equestrian and FEI rules and regulations
are followed for the Event; solicit and acquire all entries for the Event;
arrange for all assignment of judges and stewards during the Event; pay the
expenses of all personnel specifically engaged by Split Rock to work in
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connection with the Event, including, but not limited to supervising and
instructing all volunteers working in connection with the Event; and arrange
sponsor exhibitions.
iii. TELEVISION. Split Rock will cause an audio-visual program of the Event
("Program") to be telecast, in accordance with FEI standards and
requirements, unless it is prevented from doing so for reasons beyond its
control, conflicting scheduling requirements, or other bona fide reasons.
Any schedule for the Event (whether or not City receives notice of it) is
subject to change at any time for any reason in the broadcasting network's
reasonable discretion. Subject to Split Rocks prior written consent, not to
be unreasonably withheld, City and VFW may distribute clips of the Event
in promotional material, on its website, and for other purposes not in
conflict with those of Split Rock.
1. Net revenues generated by any such broadcast of the Program
allowable under Split Rock's agreement with FEI will be
included in the Event revenues and expenses to be split amongst
the parties.
iv. CITY REMITTANCE. In the event that the Event is profitable, not later
than five (5) business days after moneys in the Fund have been fully
distributed, Split Rock will pay the City 1/3 of event profits, up to an amount
equal to the City Remittance.
v. From pre -payment of event revenues, such as hospitality sales and box
office advances, Split Rock will provide the funding necessary for pre -event
expenses beyond the City's $1,000,000.00 contribution.
1. Split Rock will receive and process all event expense invoices,
providing documentation to the City and VFW as necessary or
requested.
vi. Split Rock will contract, invoice, and collect all revenues not otherwise
collected by Dickies Arena, and provide monthly reporting on Event
revenues and expenses, and provide documentation to the City and VFW as
may be requested.
c. VFW
GENERALLY
1. VFW will pay Split Rock the balance of the FEI host fee and will
pay Dickies Arena directly for rental fees, as reflected in the separate
written agreement between VFW and Split Rock. Any payment of
the Host Fee will be made in a manner that complies with the
requirements of Chapter 480 of the Texas Government Code.
2. VFW will assist in securing required hotel blocks for FEI and Split
Rock staff and officials, athletes and grooms at the Event's expense
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plus additional blocks for owners, press, and FEI and Split Rock
sponsors at their own expense.
3. VFW will jointly sign the Dickies Arena license agreement with
Split Rock for the Event.
d. MUTUAL OBLIGATIONS OF THE PARTIES
i. GENERALLY
1.
VFW will support Split Rock's marketing and communication plan
whose objective will be to maximize the promotion and the visibility
of the Event at the local, national and international level.
2.
The parties will promote the Event on all of its social media
platforms and websites. VFW will promote the Event in accordance
with the agreed upon Marketing Plan.
3.
The Parties will provide an event program (print, app, or website) as
is acceptable to FEI.
4.
The parties will assist Split Rock in organizing travel and
accommodations for one pre -final technical visit by FEI
representatives and FEI's technical delegates in each discipline.
5.
The parties will support efforts in establishing a rate structure and
selling space for the World Cup Village and Trade Show, including
possible concerts and entertainment opportunities.
6.
The parties will organize shuttle services for officials, FEI, and Split
Rock staff, Longines guests, and representatives, athletes, owners
and press between hotel(s) and venue and from/to the airport.
7.
The Parties agree to comply with the budget as reflected in the
budget exhibit attached to this Agreement. The budget may be
modified from time to time by the mutual, written, agreement of the
parties.
8.
Sales and promotion activities for the event may begin on or before
July 1, 2024.
9.
Ticket Sales for the Event may begin on or before October 1, 2024.
e. VFW AND CITY
i. PAYMENT OF COSTS FOR THE EVENT
1. VFW will pay up to $1,000,000.00 ("VFW Event Expenses") for
costs related to the preparations necessary for conducting the event
and costs of conducting the event, which include, without limitation,
rental for Dickies Arena, the advance host fee, marketing, and Event
catering and either: (i) directly offset the costs of the Event or (ii)
reimburse Split Rock for such expenses. Expenses must qualify for
reimbursement by the Event Trust Fund. These expenses may
include, but are not limited to, the following:
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a. Advertising and marketing promotions of the Event,
including but not limited to, television and radio broadcast,
published media, website, social media, printing, and
production costs;
b. Awards distributed at the Event including but not limited to
trophies, ribbons, medals, sashes, plaques, saddles, jackets,
vests, hats, grooming products and tack;
c. Cost of specialized arena footing used for competition,
including the delivery and removal prior to and following the
event;
d. Lease, transportation, and feed for horses to be used in
competition;
e. Rental cost of facilities for the Event, including, Dickies
Arena; stabling and bedding for Event participant's horses
and indoor/outdoor practice locations;
f. Rental cost of equipment for the Event;
g. Officials, judges and staff hired or contracted specifically for
the Event;
h. Event decorator;
i. Photographer, videographer, or webcaster and minimum
wifi requirements for transmission of broadcast and data, use
by stewards and judges and competition staff, FEI and US
Equestrian;
j. Event insurance;
k. Officials, judges and staff, as required for the event, and their
related expenses;
1. Travel expenses including lodging, automobile mileage,
rental car and commercial airfare for event participants or
other persons directly related to conduct the event, provided
said individual does not reside in the event's market area;
in. Security and paramedics;
n. Food provided on -site to event participants or other
personnel necessary to conduct the event;
o. Parking fees on facility grounds for event staff and officials;
p. Dry cleaning for staff;
q. Arena and venue signage at event, including signage around
arenas, door and window clings, directional signage and
event related signage;
r. Cost of fire marshal, or on standby fire personnel;
s. Expenses incurred for health screening and safety protocols
for event attendees, staff and participants;
t. Additional electrical needs for event;
u. Data and telecommunications services provided at the
facility for the event; and
v. On site veterinarians.
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2. Any Fund balance in excess of the rent and host fee or other
qualified expenses will be contributed toward the Event's profit and
losses calculation.
£ CITYAND SPLIT ROCK
i. Except as otherwise set forth below in this section, the Cityand Split Rock
will split all of the profits and losses resulting from the Event in equal shares
(i.e., each Party will receive 1/3 of the profits from the up to the following
amounts:
1. The City's share of the profits or losses (as applicable) resulting
from the Event is capped at $1,000,000.00. More specifically, if the
Event is profitable, the City's 1/3 share of the proceeds is capped at
its $1,000,000.00 investment amount for the Event. If the Event is
not profitable, the City will not be obligated to contribute any
additional funds above its $1,000,000.00 contribution.
2. VFW's investments toward the Event will be returned through the
Fund. In the event the moneys obtained through the Fund is less than
the amount required to make VFW whole and return its investment,
only then will VFW will participate in the Event profit sharing
according to this section and receive 1/3 of the profits generated by
the Event. VFW's 1/3 share of the profits, in the event of a Fund
shortfall, is capped up to the amount of the shortfall from the Fund.
a. As between the City and VFW, any profits, or losses, from
the Event will first be applied to the City's agreed cap of
$1,000,000.00. Any additional profit, or loss,beyond that
amount will then be applied to VFW in accordance with this
section.
b. VFW may recover its expenses for the rent and host fee, as
discussed above, through the Fund. However, any Fund
balance in excess of the rent and host fee will be contributed
toward the Event's profit and losses calculation and split
between the parties in accordance with this section.
c. Should the event be eligible for reimbursement beyond rent
and host fee, Split Rock may submit allowable expenses for
reimbursement from the State.
ii. Split Rock's share of the profits or losses (as applicable) resulting from the
Event will not be capped.For purposes of this Agreement, a "profit" is
defined as a financial gain, specifically the difference between the revenue
earned and the amount spent in preparing for and conducting the Event as
described in the attached pro -forma.
iii. For purposes of this Agreement, a "loss" is defined as an excess of expenses
over revenues in reference to the sum of all transactions related to the Event.
iv. In determining the amount of revenues or expenses associated with
preparing for and conducting the Event, the Parties agree that they will only
consider those revenue and expense categories set forth in Exhibit A, which
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is attached hereto and incorporated herein for all purposes. The Parties
understand and agree that the amounts associated with the revenue and
expense categories in Exhibit A are merely estimates at the signing of this
Agreement and that they do not represent the actual revenues and expenses
associated with the Event, as those will be finalized after the Event.
v. Reconciliation:
1. Within ninety (90) calendar days after the last day of the Event, Split
Rock must provide the City and VFW with a complete and accurate
accounting of all revenues and expenses derived from, or associated
with, the Event.
2. City and VFW will each have thirty (30) calendar days after receipt
of all of the accounting records to dispute any information within
such records.
3. If either City or VFW have any disputes concerning the accounting
records, the Parties shall first attempt to resolve these issues through
this dispute resolution process. The disputing Party must notify the
other party in writing within the thirty (30) period for reviewing the
records. The notice must state the nature of the dispute and list the
Party's specific reasons for such dispute. Within ten (10) business
days of receipt of the notice, the affected Parties must make a good
faith effort, either through email, mail, phone conference, in person
meetings, or other reasonable means to resolve the dispute.
4. If the Parties fail to resolve the dispute within sixty (60) calendar days
of the date of receipt of the notice of the dispute, then the Parties may
submit the matter to non -binding mediation upon written consent of
the authorized representatives of both parties in accordance with
Chapter 154 of the Texas Civil Practice and Remedies Code and
Chapter 2009 of the Texas Government Code, then in effect. Request
for mediation must be in writing, and request that the mediation
commence not less than fifteen (15) or more than forty-five (45)
calendar days following the date of request, except upon Agreement
of the Parties. In the event the Parties are unable to agree to a date for
the mediation or to the identity of a mutually agreed mediator within
thirty (30) calendar days following the date of the request for
mediation, then all the conditions precedent in this section will be
deemed to have occurred. The Parties will share the mediator's fee
and any filing fees equally. Venue for any mediation arising under
this Agreement must be in Tarrant County, Texas. Any agreement
reached in mediation will be enforceable as a settlement agreement in
any court having jurisdiction. No provision of this Agreement shall
waive any immunity or defense. No provision of this Agreement
constitutes consent to sue. If the Parties cannot resolve the dispute
through mediation, then either party will have the right to exercise any
and all remedies available under law regarding the dispute.
5. In the event there is a profit gained from the Event, then Split Rock
will have thirty (30) calendar days to pay the City and VFW any
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undisputed amount set forth in the Agreement.
6. In the event there is a loss generated from the Event, then the City and
VFW will have thirty (30) calendar days to pay Split Rock any
undisputed amount set forth in Agreement.
7. To the extent there is a disputed amount, then the disputed amount will
be due and payable to the applicable Party within thirty (30) calendar
days after the dispute is resolved.
8. The deadlines set forth in this section may be extended by mutual
written agreement of the affected Parties.
5. EVENTS TRUST FUND DOCUMENTATION
a. Split Rock and VFW must cooperate with the City in documenting costs incurred
by Split Rock and VFW for the Event to evidence any reimbursement from the
Fund.
b. Split Rock and VFW must provide invoices to the City for expenses incurred for
the Event that are anticipated to be reimbursed from the Fund.
c. Split Rock and VFW must provide any supporting expense documentation as
required by the City or as requested by the EDT to the full satisfaction of both the
City and the EDT for the Event.
d. Split Rock must provide the City with any all -attendance information needed to
prepare an attendance certification to the EDT based on an attendance tracking
system agreed to by the Parties prior to the start of the Event.
6. CANCELED OR RESCHEDULED EVENT
a. FORCE MAJEURE
It is expressly understood and agreed by the parties to this Agreement that,
if the performance of any obligations hereunder is delayed or cancelled by
reason of war; civil commotion; acts of God; unusually inclement or severe
weather conditions; fire; pandemic (including, but not limited to, COVID-
19); epidemic; declaration of disaster or emergency by the State of Texas,
Tarrant County, or the City of Fort Worth; or other circumstances that are
reasonably beyond the control of the applicable party obligated or permitted
under the terms of this Agreement to do or perform the same, regardless of
whether any such circumstance is similar to any of those enumerated or not,
the Party so obligated or permitted will be excused from doing or
performing the same during such period of delay, so that the time period
applicable to such performance will be extended for a period of time equal
to the period such party was delayed, unless the same results in canceling
the Event.
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ii. Measures taken by the Office of Homeland Security/Office of Emergency
Preparedness ("OHS"), State of Texas, Tarrant County, or the City of Fort
Worth to close facilities or venues related to the Event, for any reason, is an
act of government and, as such, is considered a force majeure event.
iii. The Party asserting force majeure must give written notice and full
particulars of the force majeure, including how the force majeure event
prevents performance, to the other parties as soon as practicable, but no later
than fourteen (14) calendar days after the occurrence of the cause relied
upon. This time period may be extended by written agreement of the
Parties.
iv. In the event of force maj eure, Split Rock will make every reasonable effort
to work with the City and VFW to reschedule the Event to ensure that (i)
the Event continues to qualify for the ETF (either through a new application
or a continuation of the original one for the new Event dates) and (ii) the
City receives the benefit of its Host Fee.
1. Force Maieure Prior to the Start of the Event: If City and Split
Rock are unable to reschedule the Event within thirty (30) calendar
days after written notice of the force majeure event is sent to the
Parties, then Split Rock must refund any amounts paid by the City
as the Host Fee. Split Rock must repay the Host Fee to the City
within thirty (30) calendar days after the expiration of the above -
stated deadline.
2. Force Maieure During the Event: If City and Split Rock are
unable to reschedule the Event within thirty (30) calendar days after
written notice of the force majeure event is sent to the Parties, Split
Rock must provide the City with a pro rata refund of the Host Fee,
based on the number of days that the Event occurred. Split Rock
must repay the pro rata amount of the Host Fee to the City within
thirty (30) calendar days after the expiration of the above -stated
deadline.
3. The timelines in this section may be extended by mutual written
agreement of the Parties.
b. In addition, the Parties also agree and acknowledge that due to the expense, work,
and preparation necessary for the execution of the Event, Split Rock's obligation to
hold the Event and the City's obligation to host the Event are non -cancellable,
except in the case of a Force Majeure event. If Split Rock cancels the Event for
any reason other than Force Majeure, then Split Rock must provide the City with a
full refund of its Host Fee within thirty (30) calendar days after notifying the City,
VFW, or the public of the cancellation. Likewise, if the City cancels the Event for
any reason other than Force Majeure, then it will not be entitled to a refund of its
Host Fee.
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7. INSURANCE
a. Split Rock and VFW must provide the City with certificate(s) of insurance
documenting policies of the following minimum coverage limits that are to be in
effect prior to commencement of any work pursuant to this Agreement:
i. Coverage and Limits
1. Commercial General Liability
a. $1,000,000 Each Occurrence
b. $2,000,000 Aggregate
ii. Automobile Liabilitv
1. $1,000,000 Each occurrence on a combined single limit basis
2. Coverage will be on any vehicle used by the Split Rock and VFW,
their employees, agents, representatives in the course of the
providing services under this Agreement. "Any vehicle" will be any
vehicle owned, hired and non -owned
iii. Worker's Compensation - Statutory limits
1. Employer's liability
a. $100,000 Each accident/occurrence
b. $100,000 Disease - per each employee
c. $500,000 Disease - policy limit
2. This coverage may be written as follows:
a. Workers' Compensation and Employers' Liability coverage
with limits consistent with statutory benefits outlined in the
Texas workers' Compensation Act (Art. 8308 —1.01 et seq.
Tex. Rev. Civ. Stat.) and minimum policy limits for
Employers' Liability of $100,000 each
accident/occurrence, $500,000 bodily injury disease policy
limit and $100,000 per disease per employee.
b. General Requirements
i. The commercial general liability and automobile liability policies must
name the City as an additional insured thereon, as its interests may
appear. The term City includes its employees, representatives, officers,
officials, agents, and volunteers in respect to the contracted services.
ii. The workers' compensation policy must include a Waiver of Subrogation
(Right of Recovery) in favor of the City of Fort Worth.
iii. A minimum of thirty (30) days' notice of cancellation or reduction in limits
of coverage must be provided to the City. Ten (10) days' notice is
acceptable in the event of non-payment of premium. Notice must be sent
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to the Risk Manager, City of Fort Worth, 200 Texas Street, Fort Worth,
Texas 76102, with copies to the City Attorney at the same address.
iv. The insurers for all policies must be licensed and approved to do business
in the State of Texas. All insurers must have a minimum rating of A- VII
in the current A.M. Best Key Rating Guide, or have reasonably equivalent
financial strength and solvency to the satisfaction of Risk Management. If
the rating is below that required, written approval of Risk Management is
required.
v. Any failure on the part of the City to request required insurance
documentation will not constitute a waiver of the insurance requirement.
vi. Certificates of Insurance evidencing that the Contractor has obtained all
required insurance will be delivered to the City prior to the Contractor
proceeding with any work pursuant to this Agreement.
c. The City is insured for general liability under a self-insurance program covering
its limits of liability. The Parties agree that such self-insurance by City will,
without further requirement, satisfy all general liability insurance obligations of
City under this Agreement.
8. TERMINATION FOR CAUSE
The City may terminate this Agreement if Split Rock or VFW fails to comply with any
term, provision, or covenant of this Agreement in any material respect. If an event of default
occurs, City will give written notice that describes the default in reasonable detail to Split Rock or
VFW, as applicable. Split Rock or VFW, as appropriate, must cure such default within thirty (30)
calendar days after receiving notice from City, unless otherwise agreed to in writing by the parties.
Except as otherwise agreed to by the parties, if the Event is cancelled for any reason, then this
Agreement will terminate immediately and the City will not be held responsible or liable for its
obligations hereunder.
9. SEVERABILITY
If any provision of this Agreement is held to be illegal, invalid or unenforceable under
present or future laws, the legality, validity and enforceability of the remaining provisions of this
Agreement will not be affected thereby, and this Agreement will be liberally construed so as to
carry out the intent of the parties to it.
10. NOTICES
Any notice, request or other communication required or permitted to be given under this
Agreement must be given in writing by delivering it against receipt for it, by depositing it with an
overnight delivery service, or by depositing it in a receptacle maintained by the United States
Postal Service, postage prepaid, registered or certified mail, return receipt requested, addressed to
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the respective parties at the addresses shown herein (and if so given, deemed given when mailed).
Notice sent by any other manner will be effective upon actual receipt by the party to be notified.
Actual notice, however and from whomever given or received, will always be effective when
received. Any party's address for notice may be changed at any time and from time -to -time, but
only after thirty (30) days' advance written notice to the other parties and must be the most recent
address furnished in writing by one party to the other parties. The giving of notice by one party
that is not expressly required by this Agreement will not obligate that party to give any future
notice.
City:
City of Fort Worth
Attn: Director, Public Events Dept.
200 Texas Street
Fort Worth, TX 76102
with copies to:
the City Manager and
the City Attorney
at the same address
VFW:
Visit Fort Worth
Attn: Bob Jameson
1201 Throckmorton Street
Fort Worth, Texas 76102
11. PUBLIC INFORMATION ACT
SPLIT ROCK JUMPING TOUR, LLC:
Split Rock Jumping Tour, LLC
Attn: Derek Braun, President
Address: 601 Lagonda Ave. Suite 170
City, State Zip: Lexington, Kentucky 40505
Split Rock understands and acknowledges that City is a public entity under the laws of the
State of Texas and, as such, all documents held by City are subject to disclosure under Chapter
552 of the Texas Government Code. Split Rock will clearly indicate to City what information it
deems proprietary. If City is required to disclose any documents that may reveal any of Split
Rock's proprietary information to third parties under the Texas Government Code, or by any other
legal process, law, rule, or judicial order by a court of competent jurisdiction, City will notify prior
to disclosure of such documents, and give Split Rock the opportunity to submit reasons for
objections to disclosure. City agrees to restrict access to Split Rock's information to those persons
within its organization who have a need to know for purposes of management of this Agreement.
City agrees to inform its employees of the obligations under this paragraph and to enforce rules
and procedures that will prevent any unauthorized disclosure or transfer of information. City will
use its best efforts to secure and protect Split Rock's information in the same manner and to the
same degree it protects its own proprietary information; however, City does not guarantee that any
information deemed proprietary by Split Rock will be protected from public disclosure if release
Event Trust Fund Host Agreement between
City of Fort Worth, Split Rock Jumping Tour, LLC, and VFW 14 of 21
is required by law. The foregoing obligation regarding confidentiality will remain in effect for a
period of three (3) years after the expiration of this Agreement.
12. COMPLIANCE WITH LAWS, ORDINANCES, RULES AND REGULATIONS
This Agreement is subject to all applicable federal, state and local laws, ordinances, rules
and regulations, including, but not limited to, all provisions of the City's Charter and ordinances,
as amended; provided, however, that any future Charter or ordinance amendment will not be
deemed to modify, amend, or negate any provision of this Agreement.
13. GOVERNMENTAL POWERS
It is understood that by execution of this Agreement, the City does not waive or surrender
any of its governmental powers or immunities.
14. NO WAIVER
The failure of any party to insist upon the performance of any term or provision of this
Agreement or to exercise any right granted hereunder will not constitute a waiver of that party's
right to insist upon appropriate performance or to assert any such right on any future occasion.
15. VENUE AND CHOICE OF LAW
If any action, whether real or asserted, at law or in equity, arises on the basis of any
provision of this Agreement, venue for such action will lie in state courts located in Tarrant County,
Texas or the United States District Court for the Northern District of Texas — Fort Worth Division.
This Agreement will be construed in accordance with the laws of the State of Texas.
16. NO THIRD -PARTY RIGHTS
The provisions and conditions of this Agreement are solely for the benefit of the Parties,
and any lawful assign or successor of Split Rock or VFW are not intended to create any rights,
contractual or otherwise, to any other person or entity.
17. INTERPRETATION
In the event of any dispute over the meaning or application of any provision of this
Agreement, this Agreement will be interpreted fairly and reasonably, and neither more strongly
for or against any party, regardless of the actual drafter of this Agreement.
18. CAPTIONS
Captions and headings used in this Agreement are for reference purposes only and will not
be deemed a part of this Agreement.
19. ENTIRETY OF AGREEMENT
Event Trust Fund Host Agreement between
City of Fort Worth, Split Rock Jumping Tour, LLC, and VFW 15 of 21
This Agreement, including any exhibits attached hereto and any documents incorporated
herein by reference, contains the entire understanding and agreement between the Parties, and any
lawful assign and successor of Split Rock or VFW, as to the matters contained herein. Any prior
or contemporaneous oral or written agreement between the City, Split Rock and VFW is hereby
declared null and void to the extent in conflict with any provision of this Agreement.
20. COUNTERPARTS
This Agreement may be executed in any number of counterparts with the same effect as if
all of the parties had signed the same document. Such executions may be transmitted to the other
party by digital scan or facsimile and such scanned or facsimile execution will have the full force
and effect of an original signature. All fully executed counterparts, whether original executions or
scanned or facsimile executions or a combination, will be construed together and will constitute
one and the same agreement.
21. AMENDMENT
No amendment, modification, or alteration of the terms of this Agreement will be binding
unless the same is in writing, dated subsequent to the date hereof, and duly executed by the Parties
hereto.
22. INDEMNIFICATION
a. SPLIT ROCK AND VFW COVENANT AND AGREE TO AND DO
HEREBY INDEMNIFY, HOLD HARMLESS, AND DEFEND, AT THEIR
OWN EXPENSE, CITY FROM AND AGAINST ANY AND ALL CLAIMS,
LAWSUITS, JUDGMENTS, ACTIONS, CAUSES OF ACTION, LIENS,
LOSSES, EXPENSES, COSTS, FEES (INCLUDING, BUT NOT LIMITED
TO, ATTORNEY'S FEES AND COSTS OF DEFENSE), PROCEEDINGS,
DEMANDS, DAMAGES, LIABILITIES, OR SUITS OF ANY KIND OR
NATURE, INCLUDING, BUT NOT LIMITED TO, THOSE FOR PROPERTY
OR MONETARY LOSS, OR OTHER HARM FOR WHICH RECOVERY OF
DAMAGES IS SOUGHT, OF WHATSOEVER KIND OR CHARACTER,
WHETHER REAL OR ASSERTED, ARISING OUT OF, IN CONNECTION
WITH, OR RESULTING FROM ANY REPRESENTATIONS OR
MISREPRESENTATIONS BY SPLIT ROCK OR VFW, RESPECTIVELY,
AND THEIR RESPECTIVE OFFICERS, AGENTS, EMPLOYEES,
DIRECTORS, MEMBERS, PARTNERS, AND REPRESENTATIVES IN
CONNECTION WITH THE EXECUTION, PERFORMANCE, ATTEMPTED
PERFORMANCE, OR NONPERFORMANCE OF THIS AGREEMENT.
b. IF ANY ACTION OR PROCEEDING IS BROUGHT BY OR AGAINST THE
CITY IN CONNECTION WITH ANY SUCH LIABILITY OR CLAIM,
SPLIT ROCK OR VFW, AS APPLICABLE, ON NOTICE FROM CITY,
MUST DEFEND SUCH ACTION OR PROCEEDING, AT THEIR OWN
Event Trust Fund Host Agreement between
City of Fort Worth, Split Rock Jumping Tour, LLC, and VFW 16 of 21
EXPENSE, BY OR THROUGH ATTORNEYS REASONABLY
SATISFACTORY TO CITY.
c. IT IS AGREED WITH RESPECT TO ANY LEGAL LIMITATIONS NOW
OR HEREAFTER IN EFFECT AND AFFECTING THE VALIDITY OR
ENFORCEABILITY OF THE INDEMNIFICATION OBLIGATION
UNDER THIS SECTION, SUCH LEGAL LIMITATIONS ARE MADE A
PART OF THE INDEMNIFICATION OBLIGATION AND WILL
OPERATE TO AMEND THE INDEMNIFICATION OBLIGATION TO
THE MINIMUM EXTENT NECESSARY TO BRING THE PROVISION
INTO CONFORMITY WITH THE REQUIREMENTS OF SUCH
LIMITATIONS, AND AS SO MODIFIED, THE INDEMNIFICATION
OBLIGATION WILL CONTINUE IN FULL FORCE AND EFFECT.
d. This section will survive the expiration or termination of this Agreement.
23. AUDIT
Split Rock and VFW agree that City and its internal auditor will have the right to audit,
which includes, without limitation, the right to complete access to and the right to examine, the
financial and business records of Split Rock and VFW that relate to the documentation provided
to the City pursuant to this Agreement, including, but not limited to, all necessary books, papers,
documents, records, and personnel, (collectively, "Records") in order to determine compliance
with this Agreement. Split Rock and VFW must make all Records available to City at 200 Texas
Street, Fort Worth, Texas or at another location in City acceptable to both parties within thirty (30)
days after notice by City and will otherwise cooperate fully with City during any audit.
Notwithstanding anything to the contrary herein, this section will survive the expiration or earlier
termination of this Agreement.
24. ASSIGNMENT
The Parties hereto will assign or transfer its interest herein without prior written consent of
the other party, and any attempted assignment or transfer of all or any part hereof without such
prior written consent will be void. This Agreement will be binding upon and will inure to the
benefit of the Parties and their respective successors and permitted assigns.
25. AUTHORIZATION
By executing this Agreement, Split Rocks' and VFW's agents affirm that each is authorized
to execute this Agreement and that all representations made herein with regard to Split Rocks' and
VFW's identity, address, and legal status (corporation, partnership, individual, dba, etc.) are true
and correct.
26. NO BOYCOTT OF ISRAEL
Event Trust Fund Host Agreement between
City of Fort Worth, Split Rock Jumping Tour, LLC, and VFW 17 of 21
If Split Rock or VFW have fewer than 10 employees or this Agreement is for less than
$100,000, this section does not apply. Split Rock and VFW acknowledge that in accordance with
Chapter 2270 of the Texas Government Code, the City is prohibited from entering into a contract
with a company for goods or services unless the contract contains a written verification from the
company that it: (1) does not boycott Israel; and (2) will not boycott Israel during the term of the
contract. The terms "boycott Israel" and "company" will have the meanings ascribed to those
terms in Section 808.001 of the Texas Government Code. By signing this contract, Split Rock
and VFW certify that their signatures provide written verification to the City they: (1) do
not boycott Israel; and (2) will not boycott Israel during the term of the Agreement.
27. PROHIBITION ON BOYCOTTING ENERGY COMPANIES
Split Rock and VFW acknowledge that, in accordance with Chapter 2274 of the Texas
Government Code, as added by Acts 2021, 87th Leg., R.S., S.B. 13, § 2, the City is prohibited
from entering into a contract for goods or services that has a value of $100,000 or more that is to
be paid wholly or partly from public funds of the City with a company with 10 or more full-time
employees unless the contract contains a written verification from the company that it: (1) does
not boycott energy companies; and (2) will not boycott energy companies during the term of the
contract. The terms "boycott energy company" and "company" have the meaning ascribed to those
terms by Chapter 2274 of the Texas Government Code, as added by Acts 2021, 87th Leg., R.S.,
S.B. 13, § 2. To the extent that Chapter 2274 of the Government Code is applicable to this
Agreement, by signing this Agreement, Split Rock and VFW certify that their signatures provide
written verification to the City that they: (1) do not boycott energy companies; and (2) will not
boycott energy companies during the term of this Agreement.
28. PROHIBITION ON DISCRIMINATION AGAINST FIREARM AND
AMMUNITION INDUSTRIES
Split Rock and VFW acknowledge that except as otherwise provided by Chapter 2274 of
the Texas Government Code, as added by Acts 2021, 87th Leg., R.S., S.B. 19, § 1, the City is
prohibited from entering into a contract for goods or services that has a value of $100,000 or more
that is to be paid wholly or partly from public funds of the City with a company with 10 or more
full-time employees unless the contract contains a written verification from the company that it:
(1) does not have a practice, policy, guidance, or directive that discriminates against a firearm
entity or firearm trade association; and (2) will not discriminate during the term of the contract
against a firearm entity or firearm trade association. The terms "discriminate," "firearm entity"
and "firearm trade association" have the meaning ascribed to those terms by Chapter 2274 of the
Texas Government Code, as added by Acts 2021, 87th Leg., R.S., S.B. 19, § 1. To the extent that
Chapter 2274 of the Government Code is applicable to this Agreement, by signing this Agreement,
Split Rock and VFW certify that their signatures provide written verification to the City that they:
(1) do not have a practice, policy, guidance, or directive that discriminates against a firearm entity
or firearm trade association; and (2) will not discriminate against a firearm entity or firearm trade
association during the term of this Agreement.
29. REVIEW OF COUNSEL
Event Trust Fund Host Agreement between
City of Fort Worth, Split Rock Jumping Tour, LLC, and VFW 18 of 21
The Parties acknowledge that each party and its counsel have reviewed and revised this
Agreement and that the normal rules of construction to the effect that any ambiguities are to be
resolved against the drafting party will not be employed in the interpretation of this Agreement or
exhibits hereto.
30. REPORTING
a. Split Rock and VFW must maintain complete and accurate records related to this
Agreement, including, but not limited to, all financial records, receipts, invoices,
and order forms ("Records"). On request of the City, Split Rock or VFW, as
applicable, must make all such Records available for inspection and review to the
City. Notwithstanding anything to the contrary contained herein, the parties
acknowledge that the records subject to this requirement are only those Records
necessary to determine compliance with this Agreement.
b. Split Rock or VFW, as applicable, must provide the City with any reports or
documentation required by the City as part of this Agreement or that may be
required pursuant to federal or state laws as such laws may be amended from time -
to -time during the term of this Agreement.
[signatures on the next page]
Event Trust Fund Host Agreement between
City of Fort Worth, Split Rock Jumping Tour, LLC, and VFW 19 of 21
[Executed effective as of the date signed by the Assistant City Manager below.] / [ACCEPTED
AND AGREED:]
City of Fort Worth: Split Rock Jumping Tour, Fort Worth Convention and
LLC, a Kentucky Limited Visitor's Bureau d/b/a Visit
Liability Company: Fort Worth, a Texas non-
profit corporation
0&47J.h,
By: William Johnson (Ffb 5, 202412:35 CST)
Name: William Johnson
Title: Assistant City
Manager
Date:
be�elc B��ruz
By: Derek Braun (Feb 5, 2024 09:35 EST)
Name: Derek Braun
Title: President and
Manager
Date:
CITY OF FORT WORTH INTERNAL ROUTING PROCESS:
Approval Recommended:
By:
Name: Mike Crum
Title: Director, Public Events
Approved as to Form and Legality:
By:
Name: Taylor C. Paris
Title: Assistant City Attorney
Contract Authorization:
M&C: 22-0227
By:
Name: Robert Jameson
Title: President & CEO
Date:
Contract Compliance Manager:
By signing I acknowledge that I am the
person responsible for the monitoring and
administration of this contract, including
ensuring all performance and reporting
requirements.
By:
Name: Mike Crum
Title: Director, Public Events
City Secretary:
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By:
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Name: Jannette S. Goodall
Title: City Secretary
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Event Trust Fund Host Agreement between
City of Fort Worth, Split Rock Jumping Tour, LLC, and VFW 20 of 21
Event Trust Fund Host Agreement between
City of Fort Worth, Split Rock Jumping Tour, LLC, and VFW 21 of 21
Exhibit A - 2026 FEI World Cup Jumping and Dressage
Fort Worth, Texas
Event Pro -Forma
1/29/2024
1
Operating Revenue Budget
Sponsorship
City Contribution to Expenses
VIP Lounge
Trade Fair
Merchandise
RV Park
Broadcast Sponsorship
Credit for Catering Spend
Credit for Sale of Footing
Tickets
Totals
Operating Expense Budget
VIP
Catering
Staffing
Decor
Total VIP
Additonal Catering
Sales Commissions
Sponsorship
Trade Fair
Total Sales Commissions
Marketing/Signage
Advertisment
Press Management
Materials Design/Produciton
Total Marketing/Signage
Barn Operations/Facility/Tickets
Stabling/Feed/Facility Needs
Tenting
Total Barn Operations/Facility/Tickets
Footing
Equipment
Fuel
Installation
Footing Cost
Total
Transport
Hotel Accomodations
Local Accomodations
Airfare
Total
Show Operations
2024 2025 2026
Total
1,100,000 1,200,000
2,300,000
90,000 910,000
1,000,000
1,000,000
1,000,000
500,000
500,000
125,000
125,000
20,000
20,000
100,000 100,000
500,000 1,500,000 6,330,000 8,330,000
590,000 3,510,000 9,275,000 13,375,000
600,000
35,000
25,000
660,000
350,000
TBD
TBD
100,000
90,000
100,000
290,000
50,000
100,000
150,000
50,000
1,000
100,000
300,000
451,000
25,000
200,000
100,000
300,000
1
Scoreboard
35,000
Prize Money
2,000,000
Production/Broadcast
300,000
Ribbons
1,000
Office Supplies & Materials
30,000
Equipment Rentals
25,000
Accreditation
30,000
Time Keeping
-
Jumps/Courses
50,000
Uniforms
10,000
Pre -Event Visits
25,000
Total
Quarantine/Horse Transport
Show Staffing
Management Fee
Human Trafficking Program
Miscellaneous/Contingency
Total Expenses
Profit (Loss)
2,506,000
1,500,000
300,000
250,000
50,000
150,000
6,982,000
6,393,000
2
Exhibit B - 2026 FEI World Cup Jumping and Dressage
Fort Worth, Texas
Event Pro -Forma
1 /29/2024
Pre -Event Expenses
Host Fees
200,000
Advertising
Media Management
25,000
Pre FEI Technical Visit
25,000
Quarantine/Transport Deposits
1,500,000
Staffmg/Pre-Event Labor/Team
-
Jumps
25,000
Footing
225,000
Uniforms
10,000
Ribbons
1,000
Signage
25,000
Accreditation
Management Fee
250,000
Catering Deposit
-
Total
2,286,000
Over 1 Year One Year 9 Months 6 Months 3 Months 2 Months 1 Month Total
90,000 110,000 200,000
25,000 25,000
25,000 25,000
300,000 375,000 825,000 1,500,000
200,000 25,000 225,000
10,000 10,000
1,000 1,000
25,000 25,000
100,000 150,000 250,000
90,000 235,000 300,000 375,000 400,000 36,000 825,000 2,261,000
Balance: 325,000 625,000 1,000,000 1,400,000 1,436,000 2,261,000
2/1/24, 2:56 PM M&C Review
Official site of the City of Fort Worth, Texas
CITY COUNCIL AGENDA FORTTIVORT_II
Create New From This M&C
DATE: 3/29/2022 REFERENCE **M&C 22- LOG NAME: 252026 FEI WORLD CUP
NO.: 0227 HOST AGREEMENT
CODE: C TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT: (ALL) Authorize Execution of an Agreement with Fort Worth Convention and Visitors
Bureau d/b/a Visit Fort Worth and Split Rock Jumping Tour, LLC to Host the 2026 FEI
World Cup Finals for Jumping and Dressage to Include (i) a Payment of up to
$900,000.00 for Costs Relating to the Preparations Necessary for Conducting the Event
and Costs of Conducting the Event, (ii) a Host Fee Payment of up to $110,000.00, and (iii)
One -Third of the Bottom -Line Profit and Loss Generated by the Event up to a Cap of
$1,000,000.00 and Find that the Obligations of the City to Host this Event Serve a Public
Purpose.
RECOMMENDATION:
It is recommended that the City Council:
1. Authorize Execution of an Agreement with Fort Worth Convention and Visitors Bureau d/b/a Visit?
Fort Worth and Split Rock Jumping Tour, LLC,?to Host the 2026?FEI World Cup Finals for Jumping
and Dressage to include (i) a payment of up to $900,000.00 for costs related to the preparations
necessary for conducting the event and costs of conducting the event, (ii) a host fee payment of up to
$110,000.00, and (iii) one-third (1/3) of the bottom -line profit and loss generated by the event up to a
cap of $1,000,000.00; and
2. Find that the obligations of the City of Fort Worth to host the 2026?FEI World Cup Finals for
Jumping and Dressage serve?to carry out the public purposes of providing invaluable public visibility
throughout the world for?Fort Worth, encourage and provide major economic benefits to Fort Worth,
and provide opportunities for the creation of jobs by local and Texas businesses.
DISCUSSION:
The purpose of this Mayor and Council Communication (M&C) is to authorize execution of an
Agreement with Fort Worth Convention and Visitors Bureau d/b/a Visit?Fort Worth (VFW) and Split
Rock Jumping Tour, LLC (Split Rock) to host the 2026?FEI World Cup Finals for Jumping and
Dressage (Event).
Federation Equestre Internationale (or FEI) is the world governing body for the equestrian sports of
Jumping, Dressage, Para Dressage, Driving and Para Driving,?Endurance, and?Vaulting.?136
national equestrian governing bodies are?FEI members.
Due to the success of a FEI World Cup qualifier event held at Will Rogers Memorial Center in
December of 2021, FEI has invited Fort Worth to bid on hosting the Event.
The event is?held annually and primarily?in Europe and?the United States.? European hosts include
Gothenburg, Sweden (SWE), Paris, France, Lyon, France, Den Bosch, Netherlands, Leipzig,
Germany, and Geneva, Switzerland.? Recent US host cities include Las Vegas and Omaha.? The
2024 FEI World Cup Finals will be held in Riyadh (KSA), which will mark only the second?time it was
not held in Europe or USA since its inception in 1979.
An economic impact study performed by Deloitte for the 2016 event?in Gothenburg estimated 30,371
unique visitors, 81,000 in total event attendance, and $18,500,000.00 in direct spending.? The 2019
event, also held in Gothenburg, was broadcast in 130 countries and generated 887 million impressions
across all media platforms.? The forecasted attendance and impact for this Event to be held in Fort
Worth is similar, with 60,000 in total event attendance and an estimated $21,000,000.00 in direct
apps.cfwnet.org/council_packet/mc_review.asp?ID=29781 &councildate=3/29/2022 1 /3
2/1124, 2:56 PM
M&C Review
spending.? Based?on event attendance in previous US cities (86,000 in Las Vegas in 2007 - 52,119 in
Omaha in 2017), the 60,000 figure is conservative.
The budget for the proposed Event in Fort Worth forecasts $11,300,000.00 in revenues and
$8,100,000.00 in expenses.? The Event must generate 72\% of forecasted revenues to financially?
break-even.
The financial proposal is as follows:
City enters into an agreement with Split Rock and VFW to host the Event
City will pay a host fee of up to $110,000.00 (Fiscal Year 2022)
City and VFW will pay for costs related to the preparations necessary for conducting the event and
costs of conducting the event, which include, without limitation, rental for Dickies Arena,
marketing, and event catering
City will contribute an additional amount up to $900,000.00
VFW will contribute an amount up to $500,000.00
City and VFW will utilize the Events Trust Fund payment to help offset the costs of the Event (Est @
$1,600,000.00)
Split Rock will pay the remaining Event expenses from Event revenues ($6,600,000.00, mostly in
Fiscal Year 2026)
Fort Worth, VFW, and Split Rock will participate in a 1/3 split of all profit generated from the Event
The City's share of profit (or loss) is capped at $1,000,000.00
VFW's share of profit (or loss) is capped at $500,000.00
Split Rock benefits from the remaining profit (or covers the remaining loss)
To prepare to meet the financial obligations to host this event (and others like it that will consider Fort
Worth in the future), the City will consider the following actions:
Creation of an Event Risk Fund within the Culture and Tourism fund balance sheet as a financial
risk backstop (Fiscal Year 2023-2026)
Through the upcoming contract negotiations with VFW, improve VFW's capacity for VFW to take
financial risk on events (Fiscal Year 2022)
In the 2023 Legislative Session, propose legislation to include the FEI World Cup Finals in the
Major Event Reimbursement Program?(Fiscal Year 2023), which could increase amount of offsetting
funds from the state
Should the City Council authorize this M&C, next steps are as follows:
March 23, 2022: Presentation to FEI Board of Directors
May 1, 2022: Initial Host Fee Payment Due
Spring, 2025: Event Trust Fund Application Due
Spring, 2026: FEI World Cup Finals
The City will utilize the Events Trust Fund (ETF) Program to help offset the costs of the Event,
including those obligations set forth above. State law authorizes the Texas Comptroller of Public
Accounts to establish an ETF to assist Texas communities with paying costs related to preparing for
and conducting an event by depositing projected gains in various local and state taxes generated from
an event in a dedicated, event -specific trust fund to cover allowable expenses. All sums deposited into
the ETF are available to reimburse for costs incurred as a result of the Event, including those incurred
by the City, VFW, and Split Rock.
Regardless of whether the City receives full reimbursement, the obligations of the City to host the
Event, as set forth above, further the public purposes of providing invaluable public visibility throughout
the world for Fort Worth; encouraging and providing major economic benefits to Fort Worth; and
providing opportunities for the creation of jobs by local and Texas businesses.? Adequate controls will
be in place to ensure that the public purposes will be carried out, including the above stated
agreement between the City, VFW, and Split Rock.
Funding is budgeted in the Other Contractual Services account of the Culture & Tourism's Department
Rollup within the Culture & Tourism Operating Fund.
FISCAL INFORMATION/CERTIFICATION:
apps.cfwnet.org/council_packet/mc_review.asp?ID=29781 &councildate=3/29/2022 2/3
2/1/24, 2:56 PM M&C Review
The Director of Finance certifies that upon approval of the above recommendations, funds
are available in the current operating budget, as previously appropriated in the Culture & Tourism
Fund to support the initial payment. Any future impact will be included in the FY2023-2026 budgets
of the Culture & Tourism Fund and will be included in the long-term financial forecast. Prior to an
expenditure being incurred, the Public Events Department has the responsibility to validate the
availability of funds.
TO
Fund I Department I Account I Project Program Activity Budget Reference # Amount
ID ID Year (Chartfield 2)
FROM
Fund Department Account Project Program Activity Budget Reference # Amount
ID ID Year (Chartfield 2)
Submitted for City Manager's Office by, Reginald Zeno (8517)
Originating Department Head: Michael Crum (2501)
Additional Information Contact:
Andrea Wright (2502)
ATTACHMENTS
1295 - Split Rock LLC - for 2026 FEI World CUD Pronosal.Ddf (CFW Internal)
20101-024 FY 22 Budget at rollup.png. (CFW Internal)
FID for 2026 FEI World Cur) Show.xlsx (CFW Internal)
apps.cfwnet.org/council_packeUmc_review.asp?ID=29781 &councildate=3/29/2022 3/3
CERTIFICATE OF INTERESTED PARTIES
FORM 1295
Complete Nos. 1- 4 and 6 if there are interested parties.
Complete Nos, 1, 2, 3, 5, and 6 if there are no interested parties.
1 Name of business entity filing form, and the city, state and country of the business entity's place
of business.
Split Rock Jumping Tour, LLC
Lexington, KY United States
2 Name of governmental entity or state agency that is a party to the contract for which the form is
being filed.
City of Fort Worth
1 of 1
OFFICE USE ONLY
CERTIFICATION OF FILING
Certificate Number:
2022-854442
Date Filed:
02/24/2022
Date Acknowledged:
3 Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a
description of the services, goods, or other property to be provided under the contract.
2026 FEI World Cup Finals Host
Organize and Manage 2026 FEI Show Jumping and Dressage World Cup Finals
4
Name of Interested Party
Derek, Braun
5 Check only if there is NO Interested Party.
6 UNSWORN DECLARATION
My name is t /e 1-,�- L
My address is
O/Z4L)Al
City, State, Country (place of business)
Lexington, KY United States
q. CleVeland fed,
(street)
, and my date of birth is
L-eXr hC, 7'or7 , 114f-IV,
(city) (state)
Nature of interest
(check applicable)
Controlling intermediary
X
io1s1/9eJ4
-//a 676 USA .
(zip code) (country)
I declare under penalty of perjury that the foregoing is true and correct.
FR Yo5 T 7C- t�€itlTi/GK z�s`�� FE
Executed in County, State of Y, on the day of
a '
Roblin Cravers
NOTARY PUBLIC
STATE AT LARGE
KENTUCKY
ID. # 605366
MY COMMISSION EXPIRES July 26, 2022
Forms provided by Texas Ethics Commission
(month)
Signature of authorized agent of contracting business entity
(Declarant)
www.ethics.state.tx.us
20 Z?-.
(year)
Version V1.1.191b5cdc
r 12022 v
Fund 20:101 culture &Tourism
t i 024 - CulturE St Tourism Dept Roll,
T
1 0' 1 .r I ® \r �j =ird ] Next
bRTH +GLOO19-015 - Operating Dept Sum By Account
�- RunTiome: 0310212022 01:39 PM
imrnant Data
=tail Data Expand All Coltapse All
o & Tourism Dept Roll up
S40,078,325.00
S16.878,725.67
523.199 599 33)
Total Revenues:
S40,078,325.00
S16,878,725.67
(S21199.599.33)
W,,.
1.
=_ & Tourism Dept Rollup
S40,078,325.00
$4,171.918.43
55,751.5T _90
515,952,904.44
$14.201,924.23
ry & Benefits
S11.187,048 00
50.00
SO 00
S4.150,233.26
$7.036.814,74
eras Oper & Maint
525.903,192.00
$4.1711_918.43
55,751.577.90
S9.643,200.26
55.336.495.41
E120101 Culture&Tourism
525.903.192.00
L4.17'_918.43
S5,751.5, rr_90
S9_643,200-26
S5.336.495.41
5310101
Administrative Costs Alloc
5770,109.00
S0.00
S000
S770109.00
$0.00
5310102
Mail & Messenger Service
S750.00
S0.00
S0.00
S69.78
S680.22
5310104
Bank Charges
Se5.000.00
S0.00
S6.00
S21.122.54
S43.877.46
5310301
Fleet Service Admin Charge Exp
S35.791 00
S0.00
S0.00
S35 791.00
S0.00
5310601
Computer Services Ailoc Exp
S4.184 W
S01.00
Sa.00
S4 184 00
S0.00
5310602
IT System Support Allocation
S122.101.00
S0.00
S0.00
51'22.101.00
S0.00
5310603
Radio Services Allocation Exp
S28,,760.00
50.010
50.00
S28 760.00
S0.00
5310604
Network Services Alloc Exp
$48.666 00
S0.00
50.00
U& 666 00
S0.00
5310606
ITS Services Allocation Exp
S272.356.00
SO, -GO
S0.00
S272.356.00
50-00
5310607
ITS Misc Direct Allocation Exp
S19.266.00
S0.010
S0.00
S19.266.00
S0.00
5330201
Other Contractual Services
$ 433 00
$2.1=2.177 0
54,LI1359 45
5 554,71 51
S5.910.176,04
5330500
Consultant & Othr Prof Service
S356.000.0
S01.00
S0.00
S3.951.32
S347.048.68
Rec # I Fund I Dept #
Rec # I Fund
c # I Fund
Dept #
Dept #
Account I Project ID_Activity ,Budget CF 2 JProgram . Amount
FIDs Actual
nt Project ID Activity Budget CF 2 Program Amount
Year
F E - No KK or GL Entries Needed
Account Project ID Activity Budget CF 2 Program Amount
Year
Purpose
Purpose
Purpose
Xfer
Xfer
Xfer