HomeMy WebLinkAboutContract 59141-R1CSC No. 59141-R1
CITY OF FORT WORTH TEEX 25-113773
CONTRACT RENEWAL NOTICE
January 31, 2024
Texas A&M Engineering Extension Service (TEEX)
Attn: Tracy Foster, Associate Agency Director CFO
200 Technology Way
College Station, TX 77842-4006
Re: Contract Renewal Notice
Contract No. CSC No. 59141 (the "Contract")
Renewal Term No. 1: March 28, 2024 to March 27, 2025
The above referenced Contract with the City of Fort Worth expires on March 27, 2024 (the
"Expiration Date"). Pursuant to the Contract, contract renewals are at the sole option of the City.
This letter is to inform you that the City is exercising its right to renew the Contract for an
additional one (1) year period, which will begin immediately after the Expiration Date. All other
terms and conditions of the Contract remain unchanged. Please return this signed
acknowledgement letter, along with a copy of your current insurance certificate, to the
address set forth below, acknowledging receipt of the Contract Renewal Notice. Failure to
provide a signed acknowledgment does not affect the renewal.
Please log onto PeopleSoft Purchasing at httn://fortworthtexas.aov/purchasing to ensure
that your company information is correct and up-to-date.
If you have any questions concerning this Contract Renewal Notice, please contact me at
the telephone number listed below.
Sincerely,
Katva Flores
Sr. Admin Assistant
Katva.Flores(&,,fortworthtexas. 2ov
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Contract Renewal Page 1 of 3
ACCEPTED AND AGREED:
CITY OF FORT W TH
bares BFe 0
By.Dana Burghdoff (Feb , 20241 :49 CST)
Name: Dana Burghdoff
Title: Assistant City Manager
Date: Feb 6, 2024
APPROVAL RECOMMENDED:
i
Bp s Davis (Feb 6, 202412:12 CST)
Name: Jim Davis
Title: Fire Chief
ATTEST:
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By:
Name: Jannette Goodall
Title: City Secretary
CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the person
responsible for the monitoring and
administration of this contract, including
ensuring all performance and reporting
requirements.
By: BIM Ray (Feb 6, 202410:49 CST)
Name: Brenda Ray
Title: Fire Purchasing Manager
APPROVED AS TO FORM AND
LEGALITY:
Y
Name: Andrea Phillips
Title: Assistant City Attorney
CONTRACT AUTHORIZATION:
N/A
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Contract Renewal Page 2 of 3
Texas A&M Ene;in er'Ixp Extension Service (TEEX)
By:
Name: Tracy Foster
Title: Deputy Agency Di�rector/�r^
Contract Renewal Page 3 of 3 011%<
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CSC No. 59141
VENDOR SERVICES AGREEMENT
TEXAS A&M ENGINEERING EXTENSION SERVICE (TEEX)
This VENDOR SERVICES AGREEMENT ("Agreement") is made and entered into by and
between the CITY OF FORT WORTH ("City"), a Texas home rule municipal corporation, acting by and
through its duly authorized Assistant City Manager, and Emergency Services Training Institute, a division
of the Texas A&M Engineering Extension Service (TEEX)"Vendor"), acting by and through its duly
authorized representative, each individually referred to as a "party" and collectively referred to as the
"parties."
AGREEMENT DOCUMENTS:
The Agreement documents shall include the following:
1. This Vendor Services Agreement;
2. Exhibit A — Scope of Services or Goods;
3. Exhibit B — Vendor Letter Agreement;
4. Exhibit C — Professional Services Exemption
5. Exhibit D — Verification of Signature Authority Form
6. Exhibit E - Addendum to Contract
Exhibits A, B, C, and D which are attached hereto and incorporated herein, are made a part of this
Agreement for all purposes. In the event of any conflict between the terms and conditions of Exhibits A, B,
C, or D and the terms and conditions set forth in the body of this Agreement, the terms and conditions of
this Agreement shall control.
1. Scope of Services. Vendor will provide the City with structural collapse rescue training
services ("Services"), which are set forth in more detail in Exhibit "A," attached hereto and incorporated
herein for all purposes.
2. Term. This Agreement begins on date signed by the Assistant City Manager ("Effective
Date") and expires one year after ("Expiration Date"), unless terminated earlier in accordance with this
Agreement ("Initial Term"). City will have the option, in its sole discretion, to renew this Agreement under
the same terms and conditions for an additional 3 one-year renewals.
3. Comnensation. City will pay Vendor in accordance with the provisions of this Agreement,
including Exhibit "B," which is attached hereto and incorporated herein for all purposes. Total
compensation under this Agreement will not exceed One Hundred thousand Dollars and zero cents.
($100,000.00) per year. Vendor will not perform any additional services or bill for expenses incurred for
City not specified by this Agreement unless City requests and approves in writing the additional costs for
such services. City will not be liable for any additional expenses of Vendor not specified by this Agreement
unless City first approves such expenses in writing.
4. Termination.
4.1. Written Notice. City or Vendor may terminate this Agreement at any time and for
any reason by providing the other party with 30 days' written notice of termination.
4.2 Non -appropriation of Funds. In the event no funds or insufficient funds are
appropriated by City in any fiscal period for any payments due hereunder, City will notify Vendor
of such occurrence and this Agreement will terminate on the last day of the fiscal period for which
appropriations were received without penalty or expense to City of any kind whatsoever, except as
to the portions of the payments herein agreed upon for which funds have been appropriated.
4.3 Duties and Oblivations of the Parties. In the event that this Agreement is
terminated prior to the Expiration Date, City will pay Vendor for services actually rendered up to
the effective date of termination and Vendor will continue to provide City with services requested
by City and in accordance with this Agreement up to the effective date of termination. Upon
termination of this Agreement for any reason, Vendor will provide City with copies of all
completed or partially completed documents prepared under this Agreement. In the event Vendor
has received access to City Information or data as a requirement to perform services hereunder,
Vendor will return all City provided data to City in a machine-readable format or other format
deemed acceptable to City.
5. Disclosure of Conflicts and Confidential Information.
5.1 Disclosure of Conflicts. Vendor hereby warrants to City that Vendor has made full
disclosure in writing of any existing or potential conflicts of interest related to Vendor's services
under this Agreement. In the event that any conflicts of interest arise after the Effective Date of this
Agreement, Vendor hereby agrees immediately to make full disclosure to City in writing.
5.2 Confidential Information. Vendor, for itself and its officers, agents and employees,
agrees that it will treat all information provided to it by City ("City Information") as confidential
and will not disclose any such information to a third party without the prior written approval of
City.
5.3 Public Information Act. City is a government entity under the laws of the State of
Texas and all documents held or maintained by City are subject to disclosure under the Texas Public
Information Act. In the event there is a request for information marked Confidential or Proprietary,
City will promptly notify Vendor. It will be the responsibility of Vendor to submit reasons objecting
to disclosure. A determination on whether such reasons are sufficient will not be decided by City,
but by the Office of the Attorney General of the State of Texas or by a court of competent
jurisdiction.
5.4 Unauthorized Access. Vendor must store and maintain City Information in a secure
manner and will not allow unauthorized users to access, modify, delete or otherwise corrupt City
Information in any way. Vendor must notify City immediately if the security or integrity of any
City Information has been compromised or is believed to have been compromised, in which event,
Vendor will, in good faith, use all commercially reasonable efforts to cooperate with City in
Vendor Services Agreement Page 2 of 25
identifying what information has been accessed by unauthorized means and will fully cooperate
with City to protect such City Information from further unauthorized disclosure.
6. Riaht to Audit. Vendor agrees that City will, until the expiration of three (3) years after
final payment under this Agreement, or the final conclusion of any audit commenced during the said three
years, have access to and the right to examine at reasonable times any directly pertinent books, documents,
papers and records, including, but not limited to, all electronic records, of Vendor involving transactions
relating to this Agreement at no additional cost to City. Vendor agrees that City will have access during
normal working hours to all necessary Vendor facilities and will be provided adequate and appropriate work
space in order to conduct audits in compliance with the provisions of this section. City will give Vendor
reasonable advance notice of intended audits.
7. Independent Contractor. It is expressly understood and agreed that Vendor will operate
as an independent contractor as to all rights and privileges and work performed under this Agreement, and
not as agent, representative or employee of City. Subject to and in accordance with the conditions and
provisions of this Agreement, Vendor will have the exclusive right to control the details of its operations
and activities and be solely responsible for the acts and omissions of its officers, agents, servants,
employees, Vendors, and subcontractors. Vendor acknowledges that the doctrine of respondeat superior
will not apply as between City, its officers, agents, servants and employees, and Vendor, its officers, agents,
employees, servants, contractors, and subcontractors. Vendor further agrees that nothing herein will be
construed as the creation of a partnership or joint enterprise between City and Vendor. It is further
understood that City will in no way be considered a Co -employer or a Joint employer of Vendor or any
officers, agents, servants, employees, contractors, or subcontractors. Neither Vendor, nor any officers,
agents, servants, employees, contractors, or subcontractors of Vendor will be entitled to any employment
benefits from City. Vendor will be responsible and liable for any and all payment and reporting of taxes on
behalf of itself, and any of its officers, agents, servants, employees, contractors, or contractors.
8. Liability and Indemnification.
8.1 LIABILITY - VENDOR WILL BE LIABLE AND RESPONSIBLE FOR ANY
AND ALL PROPERTY LOSS, PROPERTY DAMAGE AND/OR PERSONAL INJURY,
INCLUDING DEATH, TO ANY AND ALL PERSONS, OF ANY KIND OR CHARACTER,
WHETHER REAL OR ASSERTED, TO THE EXTENT CAUSED BY THE NEGLIGENT
ACT(S) OR OMISSION(S), MALFEASANCE OR INTENTIONAL MISCONDUCT OF
VENDOR, ITS OFFICERS, AGENTS, SERVANTS, EMPLOYEES, CONTRACTORS, OR
SUBCONTRACTORS.
8.2 GENERAL INDEMNIFICATION - VENDOR HEREBY COVENANTS AND
AGREES TO INDEMNIFY, HOLD HARMLESS AND DEFEND CITY, ITS OFFICERS,
AGENTS, SERVANTSANDEMPLOYEES, FROMAND AGAINSTANYAND ALL CLAIMS
OR LAWSUITS OF ANY KIND OR CHARACTER, WHETHER REAL OR ASSERTED, FOR
EITHER PROPERTYDAMAGE OR LOSS (INCLUDINGALLEGED DAMAGE OR LOSS TO
VENDOR'S BUSINESS AND ANY RESULTING LOST PROFITS) AND/OR PERSONAL
INJURY, INCLUDING DEATH, TO ANY AND ALL PERSONS, ARISING OUT OF OR IN
CONNECTION WITH THIS AGREEMENT, TO THE EXTENT CAUSED BY THE
NEGLIGENT ACTS OR OMISSIONS OR MALFEASANCE OF VENDOR, ITS OFFICERS,
AGENTS, SERVANTS, EMPLOYEES, CONTRACTORS, OR SUBCONTRACTORS.
8.3 INTELLECTUAL PROPERTY INDEMNIFICATION — Vendor agrees to
defend, settle, or pay, at its own cost and expense, any claim or action against City for
infringement of any patent, copyright, trade mark, trade secret, or similar property right
Vendor Services Agreement Page 3 of 25
arising from City's use of the software and/or documentation in accordance with this
Agreement, it being understood that this agreement to defend, settle or pay will not apply if
City modifies or misuses the software and/or documentation. So long as Vendor bears the
cost and expense of payment for claims or actions against City pursuant to this section,
Vendor will have the right to conduct the defense of any such claim or action and all
negotiations for its settlement or compromise and to settle or compromise any such claim;
however, City will have the right to fully participate in any and all such settlement,
negotiations, or lawsuit as necessary to protect City's interest, and City agrees to cooperate
with Vendor in doing so. In the event City, for whatever reason, assumes the responsibility
for payment of costs and expenses for any claim or action brought against City for
infringement arising under this Agreement, City will have the sole right to conduct the
defense of any such claim or action and all negotiations for its settlement or compromise and
to settle or compromise any such claim; however, Vendor will fully participate and cooperate
with City in defense of such claim or action. City agrees to give Vendor timely written notice
of any such claim or action, with copies of all papers City may receive relating thereto.
Notwithstanding the foregoing, City's assumption of payment of costs or expenses will not
eliminate Vendor's duty to indemnify City under this Agreement. If the software and/or
documentation or any part thereof is held to infringe and the use thereof is enjoined or
restrained or, if as a result of a settlement or compromise, such use is materially adversely
restricted, Vendor will, at its own expense and as City's sole remedy, either: (a) procure for
City the right to continue to use the software and/or documentation; or (b) modify the
software and/or documentation to make it non -infringing, provided that such modification
does not materially adversely affect City's authorized use of the software and/or
documentation; or (c) replace the software and/or documentation with equally suitable,
compatible, and functionally equivalent non -infringing software and/or documentation at no
additional charge to City; or (d) if none of the foregoing alternatives is reasonably available
to Vendor terminate this Agreement, and refund all amounts paid to Vendor by City,
subsequent to which termination City may seek any and all remedies available to City under
law.
9. Assignment and Subcontracting.
9.1 Assignment. Vendor will not assign or subcontract any of its duties, obligations
or rights under this Agreement without the prior written consent of City. If City grants consent to
an assignment, the assignee will execute a written agreement with City and Vendor under which
the assignee agrees to be bound by the duties and obligations of Vendor under this Agreement.
Vendor will be liable for all obligations of Vendor under this Agreement prior to the effective date
of the assignment.
9.2 Subcontract. If City grants consent to a subcontract, the subcontractor will execute
a written agreement with Vendor referencing this Agreement under which subcontractor agrees to
be bound by the duties and obligations of Vendor under this Agreement as such duties and
obligations may apply. Vendor must provide City with a fully executed copy of any such
subcontract.
10. Insurance. Vendor must provide City with certificate(s) of insurance documenting
policies of the following types and minimum coverage limits that are to be in effect prior to commencement
of any Services pursuant to this Agreement:
10.1 Coverage and Limits
Vendor Services Agreement Page 4 of 25
(a) Commercial General Liability:
$1,000,000 - Each Occurrence
$2,000,000 - Aggregate
(b) Automobile Liability:
$1,000,000 - Each occurrence on a combined single limit basis
Coverage will be on any vehicle used by Vendor, or its employees, agents, or
representatives in the course of providing Services under this Agreement. "Any
vehicle" will be any vehicle owned, hired and non -owned.
(c) Worker's Compensation:
Statutory limits according to the Texas Workers' Compensation Act or any other
state workers' compensation laws where the Services are being performed
Employers' liability
$100,000 - Bodily Injury by accident; each accident/occurrence
$100,000 - Bodily Injury by disease; each employee
$500,000 - Bodily Injury by disease; policy limit
(d) Professional Liability (Errors & Omissions):
$1,000,000 - Each Claim Limit
$1,000,000 - Aggregate Limit
Professional Liability coverage may be provided through an endorsement to the
Commercial General Liability (CGL) policy, or a separate policy specific to
Professional E&O. Either is acceptable if coverage meets all other requirements.
Coverage must be claims -made, and maintained for the duration of the contractual
agreement and for two (2) years following completion of services provided. An
annual certificate of insurance must be submitted to City to evidence coverage.
10.2 General Requirements
(a) The commercial general liability and automobile liability policies must
name City as an additional insured thereon, as its interests may appear. The term
City includes its employees, officers, officials, agents, and volunteers in respect to
the contracted services.
(b) The workers' compensation policy must include a Waiver of Subrogation
(Right of Recovery) in favor of City.
(c) A minimum of Thirty (30) days' notice of cancellation or reduction in
limits of coverage must be provided to City. Ten (10) days' notice will be
acceptable in the event of non-payment of premium. Notice must be sent to the
Risk Manager, City of Fort Worth, 200 Texas Street, Fort Worth, Texas 76102,
with copies to the Fort Worth City Attorney at the same address.
Vendor Services Agreement Page 5 of 25
(d) The insurers for all policies must be licensed and/or approved to do
business in the State of Texas. All insurers must have a minimum rating of A- V II
in the current A.M. Best Key Rating Guide, or have reasonably equivalent financial
strength and solvency to the satisfaction of Risk Management. If the rating is
below that required, written approval of Risk Management is required.
(e) Any failure on the part of City to request required insurance
documentation will not constitute a waiver of the insurance requirement.
(f) Certificates of Insurance evidencing that Vendor has obtained all required
insurance will be delivered to the City prior to Vendor proceeding with any work
pursuant to this Agreement.
11. Comnliance with Laws. Ordinances, Rules and Regulations. Vendor agrees that in the
performance of its obligations hereunder, it will comply with all applicable federal, state and local laws,
ordinances, rules and regulations and that any work it produces in connection with this Agreement will also
comply with all applicable federal, state and local laws, ordinances, rules and regulations. If City notifies
Vendor of any violation of such laws, ordinances, rules or regulations, Vendor must immediately desist
from and correct the violation.
12. Non -Discrimination Covenant. Vendor, for itself, its personal representatives, assigns,
contractors, subcontractors, and successors in interest, as part of the consideration herein, agrees that in the
performance of Vendor's duties and obligations hereunder, it will not discriminate in the treatment or
employment of any individual or group of individuals on any basis prohibited by law. IF ANY CLAIM
ARISES FROM AN ALLEGED VIOLATION OF THIS NON-DISCRIMINATION COVENANT
BY VENDOR, ITS PERSONAL REPRESENTATIVES, ASSIGNS, CONTRACTORS,
SUBCONTRACTORS, OR SUCCESSORS IN INTEREST, VENDOR AGREES TO ASSUME
SUCH LIABILITY AND TO INDEMNIFY AND DEFEND CITY AND HOLD CITY HARMLESS
FROM SUCH CLAIM.
13. Notices. Notices required pursuant to the provisions of this Agreement will be
conclusively determined to have been delivered when (1) hand -delivered to the other party, its agents,
employees, servants or representatives, (2) delivered by facsimile with electronic confirmation of the
transmission, or (3) received by the other party by United States Mail, registered, return receipt requested,
addressed as follows:
To CITY:
To VENDOR:
City of Fort Worth Texas A&M Engineering Extension Service
Attn: Assistant City Manager TEEX
200 Texas Street
Fort Worth, TX 76102-6314 200 Technoloav Way
Facsimile: (817) 392-8654 Colie>re Station. Tx 77842-4006
979.845.7641
With copy to Fort Worth City Attorney's Office at
same address
Vendor Services Agreement Page 6 of 25
14. Solicitation of Emplovees. Neither City nor Vendor will, during the term of this
Agreement and additionally for a period of one year after its termination, solicit for employment or employ,
whether as employee or independent contractor, any person who is or has been employed by the other
during the term of this Agreement, without the prior written consent of the person's employer.
Notwithstanding the foregoing, this provision will not apply to an employee of either party who responds
to a general solicitation of advertisement of employment by either party.
15. Governmental Powers. It is understood and agreed that by execution of this Agreement,
City does not waive or surrender any of its governmental powers or immunities.
16. No Waiver. The failure of City or Vendor to insist upon the performance of any term or
provision of this Agreement or to exercise any right granted herein does not constitute a waiver of City's or
Vendor's respective right to insist upon appropriate performance or to assert any such right on any future
occasion.
17. GoverninLy Law / Venue. This Agreement will be construed in accordance with the laws
of the State of Texas. If any action, whether real or asserted, at law or in equity, is brought pursuant to this
Agreement, venue for such action will lie in state courts located in Tarrant County, Texas or the United
States District Court for the Northern District of Texas, Fort Worth Division.
18. Severability. If any provision of this Agreement is held to be invalid, illegal or
unenforceable, the validity, legality and enforceability of the remaining provisions will not in any way be
affected or impaired.
19. Force Maieure. City and Vendor will exercise their best efforts to meet their respective
duties and obligations as set forth in this Agreement, but will not be held liable for any delay or omission
in performance due to force majeure or other causes beyond their reasonable control, including, but not
limited to, compliance with any government law, ordinance, or regulation; acts of God; acts of the public
enemy; fires; strikes; lockouts; natural disasters; wars; riots; epidemics or pandemics; government action
or inaction; orders of government; material or labor restrictions by any governmental authority;
transportation problems; restraints or prohibitions by any court, board, department, commission, or agency
of the United States or of any States; civil disturbances; other national or regional emergencies; or any other
similar cause not enumerated herein but which is beyond the reasonable control of the Party whose
performance is affected (collectively, "Force Majeure Event"). The performance of any such obligation is
suspended during the period of, and only to the extent of, such prevention or hindrance, provided the
affected Party provides notice of the Force Majeure Event, and an explanation as to how it prevents or
hinders the Party's performance, as soon as reasonably possible after the occurrence of the Force Majeure
Event, with the reasonableness of such notice to be determined by the City in its sole discretion. The notice
required by this section must be addressed and delivered in accordance with Section 13 of this Agreement.
20. HeadinLyS not Controlline. Headings and titles used in this Agreement are for reference
purposes only, will not be deemed a part of this Agreement, and are not intended to define or limit the scope
of any provision of this Agreement.
21. Review of Counsel. The parties acknowledge that each party and its counsel have
reviewed and revised this Agreement and that the normal rules of construction to the effect that any
ambiguities are to be resolved against the drafting party will not be employed in the interpretation of this
Agreement or Exhibits A, B, C, and D.
22. Amendments / Modifications / Extensions. No amendment, modification, or extension
of this Agreement will be binding upon a party hereto unless set forth in a written instrument, which is
Vendor Services Agreement Page 7 of 25
executed by an authorized representative of each party.
23. Counterparts. This Agreement may be executed in one or more counterparts and each
counterpart will, for all purposes, be deemed an original, but all such counterparts will together constitute
one and the same instrument.
24. Warranty of Services. Vendor warrants that its services will be of a high quality and
conform to generally prevailing industry standards. City must give written notice of any breach of this
warranty within thirty (30) days from the date that the services are completed. In such event, at Vendor's
option, Vendor will either (a) use commercially reasonable efforts to re -perform the services in a manner
that conforms with the warranty, or (b) refund the fees paid by City to Vendor for the nonconforming
services.
25. Immigration Nationality Act. Vendor must verify the identity and employment eligibility
of its employees who perform work under this Agreement, including completing the Employment
Eligibility Verification Form (I-9). Upon request by City, Vendor will provide City with copies of all I-9
forms and supporting eligibility documentation for each employee who performs work under this
Agreement. Vendor must adhere to all Federal and State laws as well as establish appropriate procedures
and controls so that no services will be performed by any Vendor employee who is not legally eligible to
perform such services. VENDOR WILL INDEMNIFY CITY AND HOLD CITY HARMLESS FROM
ANY PENALTIES, LIABILITIES, OR LOSSES DUE TO VIOLATIONS OF THIS PARAGRAPH
BY VENDOR, VENDOR'S EMPLOYEES, CONTRACTORS, SUBCONTRACTORS, OR
AGENTS. City, upon written notice to Vendor, will have the right to immediately terminate this Agreement
for violations of this provision by Vendor.
26. Ownership of Work Product. City will be the sole and exclusive owner of all reports,
work papers, procedures, guides, and documentation that are created, published, displayed, or produced in
conjunction with the services provided under this Agreement (collectively, "Work Product"). Further, City
will be the sole and exclusive owner of all copyright, patent, trademark, trade secret and other proprietary
rights in and to the Work Product. Ownership of the Work Product will inure to the benefit of City from
the date of conception, creation or fixation of the Work Product in a tangible medium of expression
(whichever occurs first). Each copyrightable aspect of the Work Product will be considered a "work -made -
for -hire" within the meaning of the Copyright Act of 1976, as amended. If and to the extent such Work
Product, or any part thereof, is not considered a "work -made -for -hire" within the meaning of the Copyright
Act of 1976, as amended, Vendor hereby expressly assigns to City all exclusive right, title and interest in
and to the Work Product, and all copies thereof, and in and to the copyright, patent, trademark, trade secret,
and all other proprietary rights therein, that City may have or obtain, without further consideration, free
from any claim, lien for balance due, or rights of retention thereto on the part of City.
27. Signature Authority. The person signing this Agreement hereby warrants that they have
the legal authority to execute this Agreement on behalf of the respective party, and that such binding
authority has been granted by proper order, resolution, ordinance or other authorization of the entity. This
Agreement and any amendment hereto, may be executed by any authorized representative of Vendor. Each
party is fully entitled to rely on these warranties and representations in entering into this Agreement or any
amendment hereto.
28. Change in Company Name or Ownership. Vendor must notify City's Purchasing
Manager, in writing, of a company name, ownership, or address change for the purpose of maintaining
updated City records. The president of Vendor or authorized official must sign the letter. A letter indicating
changes in a company name or ownership must be accompanied with supporting legal documentation such
as an updated W-9, documents filed with the state indicating such change, copy of the board of director's
Vendor Services Agreement Page 8 of 25
resolution approving the action, or an executed merger or acquisition agreement. Failure to provide the
specified documentation so may adversely impact future invoice payments.
29. No Bovcott of Israel. If Vendor has fewer than 10 employees or this Agreement is for
less than $100,000, this section does not apply. Vendor acknowledges that in accordance with Chapter
2271 of the Texas Government Code, the City is prohibited from entering into a contract with a company
for goods or services unless the contract contains a written verification from the company that it: (1) does
not boycott Israel; and (2) will not boycott Israel during the term of the contract. The terms "boycott Israel"
and "company" has the meanings ascribed to those terms in Section 2271 of the Texas Government Code.
By signing this Agreement, Vendor certifies that Vendor's signature provides written verification to
the City that Vendor: (1) does not boycott Israel; and (2) will not boycott Israel during the term of
the Agreement.
30. Prohibition on Bovcotting Enerev Companies. Vendor acknowledges that, in
accordance with Chapter 2274 of the Texas Government Code, as added by Acts 2021, 87th Leg., R.S.,
S.B. 13, § 2, the City is prohibited from entering into a contract for goods or services that has a value of
$100,000 or more that is to be paid wholly or partly from public funds of the City with a company with 10
or more full-time employees unless the contract contains a written verification from the company that it:
(1) does not boycott energy companies; and (2) will not boycott energy companies during the term of the
contract. The terms "boycott energy company" and "company" have the meaning ascribed to those terms
by Chapter 2274 of the Texas Government Code, as added by Acts 2021, 87th Leg., R.S., S.B. 13, § 2. To
the extent that Chapter 2274 of the Government Code is applicable to this Agreement, by signing this
Agreement, Vendor certifies that Vendor's signature provides written verification to the City that Vendor:
(1) does not boycott energy companies; and (2) will not boycott energy companies during the term of this
Agreement.
31. Prohibition on Discrimination Against Firearm and Ammunition Industries. Vendor
acknowledges that except as otherwise provided by Chapter 2274 of the Texas Government Code, as added
by Acts 2021, 87th Leg., R.S., S.B. 19, § 1, the City is prohibited from entering into a contract for goods or
services that has a value of $100,000 or more that is to be paid wholly or partly from public funds of the
City with a company with 10 or more full-time employees unless the contract contains a written verification
from the company that it: (1) does not have a practice, policy, guidance, or directive that discriminates
against a firearm entity or firearm trade association; and (2) will not discriminate during the term of the
contract against a firearm entity or firearm trade association. The terms "discriminate," "firearm entity"
and "firearm trade association" have the meaning ascribed to those terms by Chapter 2274 of the Texas
Government Code, as added by Acts 2021, 87th Leg., R.S., S.B. 19, § 1. To the extent that Chapter 2274
of the Government Code is applicable to this Agreement, by signing this Agreement, Vendor certifies that
Vendor's signature provides written verification to the City that Vendor: (1) does not have a practice, policy,
guidance, or directive that discriminates against a firearm entity or firearm trade association; and (2) will
not discriminate against a firearm entity or firearm trade association during the term of this Agreement.
32. Electronic Signatures. This Agreement may be executed by electronic signature, which
will be considered as an original signature for all purposes and have the same force and effect as an original
signature. For these purposes, "electronic signature" means electronically scanned and transmitted versions
(e.g. via pdf file or facsimile transmission) of an original signature, or signatures electronically inserted via
software such as Adobe Sign.
33. Entirety of Agreement. This Agreement, including all attachments and exhibits, contains
the entire understanding and agreement between City and Vendor, their assigns and successors in interest,
as to the matters contained herein. Any prior or contemporaneous oral or written agreement is hereby
declared null and void to the extent in conflict with any provision of this Agreement.
Vendor Services Agreement Page 9 of 25
IN WITNESS WHEREOF, the parties hereto have executed this Agreement in multiples.
CITY OF FORT WORTH:
Ib� ulr.�
By: Valerie Washington (Mar 28, 202313:57 CDT)
Name: Valerie Washinaton
Title: Assistant City Manager
Date: Mar 28, 2023
APPROVAL RECOMMENDED:
By: J sDavis�r23,202308:11CDT)
Name: Jim Davis
Title: Fire Chief
ATTEST:
By:
Name: Jannette Goodall
Title: City Secretary
VENDOR:
Texas A&M Engineering Extension Service
(TEEX)
CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the person
responsible for the monitoring and administration of
this contract, including ensuring all performance and
reporting requirements.
By:Mark Rauscher (Mar 22, 202315:31 CDT)
Name: Mark Rauscher
Title: Fire Assistant Director
APPROVED AS TO FORM AND LEGALITY:
By:
Name:
Taylor Paris
Title:
Assistant City Attorney
CONTRACT AUTHORIZATION:
M&C: N/A
Form 1295: N/A
By:f1-1/ I )6�-
Name: --r T 6�
Title: 4 5--Vb &.j ���G° /1�G7 6
Date:
Vendor Services Agreement Page 10 of 25
10.14 111 ,1 V I:\
SCOPE OF SERVICES
Vendor will provide the City with training related to structural collapse rescues. The Course is 80 hours of
face-to-face instructor led training. The training will include:
• Providing City personnel with the knowledge, skills, and abilities to perform rescues at structural
collapse scenes due to natural disasters or terrorist incidents.
The training is divided into three topics, which include, but not limited to this training courses:
• Construct Emergency Shoring (Interior and Exterior)
• Lifting and Moving Techniques
• Breaching and Breaking
The course will conclude with a final exercise in Disaster City requiring City personnel to use all of the
skills learned during the course.
This course is eight days in length, with 10 hours of training each day, for a total of 80 hours.
Prior to attending this face-to-face training course, students must successfully complete the Computer -
Based Training (CBT) Structural Collapse Specialist (Technician) course which is approximately 8 hours.
Register now for the Specialist Collapse Specialist (Technician) course.
Vendor will use consistent terminology and training within the discipline of urban search and rescue
(US&R) tomirror the DHS/FEMA National US&R Response System curriculum.
Upon completion of the course, participants will be issued a TEEX Certificate of Completion
Vendor Services Agreement Page 11 of 25
EXHIBIT B
VENDOR LETTER AGREEMENT
TEXASA&MENGINEERING EMERGENCY SERVICES TRAINING INSTMJTE
Ica rc{n^c' g tsat .c'.c4^ s:e: ct. IX rss> a«a TEEX Contract # 25-113595
PO.8.z 40:d5; talege Su:.: U 784,4 m PIT
To•;R SiS 6783M-el_ 9198457W F,, 4'93:74DG:
EXTENSION SERVICE •.twn;ee. •xe December 13, 2022
LETTER OF AGREEMENT
The Texas A&M Engineering Extension Service's Emergency Services Training Institute (TEEX/ESTI) shall provide "Structural Collapse
Rescue" Training, subject to the following terms, for:
Fort Worth Fire Department
Captain heath Turner
Technical Rescue Team Coordinator
1000 Cherry Street
Fort Worth, TX 76102
817-392-6959
Customer's Federal Tax ID Number (TIN): 75-6000528
TRAINING OVERVIEW
Tvoe of Training Class Hrs Trainin% Oates
Structural Collapse Specialist 9P2631 80 hrs January 24-31, 2023
May 16-23, 2023
September 12-19, 2023
Classes to be held at the TEEX Disaster City Facility, College Station, TX .
(All training is subject to established student minimums and cancellation if minimums are not met.)
COURSE FEES ****TEEX RESERVES THE RIGHT TO INCREASE PRICING DUE TO ANEW FISCAL YEAR SEPTEMBER 1.
Customer shall pay TEEX/ESTI minimum fixed fees of $3,500,00 per student for up to 6 students in each of the classes listed above.
**On all non -fused fee base quotes, state sales tax will be assessed on all consumables used, except fuels. if Customer is exempt
from Texas state sales tax, please provide TEEX/ESTI with a Texas state sales tax exemption form. if Customer pays sales tax
directly to the State of Texas, please provide TEEX/ESTI with a Texas direct payment permit certificate. Unless one of these two
forms is provided, Texas state sales tax will be assessed.**
CLASS CANCELLATION
Customer may cancel the scheduled class(es) 15 or more calendar days prior to the start date of training without any penalty.
The cancellation must be executed in writing, transmitted to the TEEX/ESTI Program Manager or designee via letter, fax, or
email. If this requirement is not met, Customer shall pay TEEX/ESTI a fee of $25 per student if the class is less than 40 hours in
length, or a fee equal to 10% of the class fee for classes 40 hours or longer in length. All charges will be determined based upon
the above listed student minimums for the class. In the event of extenuating circumstances, such as natural disasters, the
TEEX/ESTI Program Manager will evaluate on a case by case basis and determine whether to waive the charges. TEEX/ESTI may
postpone the training to a date agreed upon by the parties due to an act of God, war, pandemic or epidemic, government
regulation, strike, or other circumstance normally outside the control of a well -managed business.
SAFETY
To help ensure the safety of its students, TEEX/ESTI has developed a TEEX/ESTI Student Safety Manual. The TEEX/ESTI Student Safety
Manual can be viewed at www.teex.com/firesafety. The TEEX/ESTI Student Safety Manual contains the safety requirements students
and guest instructors will be required to comply with during TEEX sponsored training activities, including the use and type of Personal
Protective Equipment(PPE). Customer's safety officer shall ensure all students and student PPE are in compliance with the TEEXStudent
Safety Manual prior to the start of training activities.
TEEX CS-39 OGC APPROVED February 2021-WJD
Sole Source Agreement Page 12 of 25
TEEX Contract # 25-11359S
In accordance with the TEEX/ESTI Student Safety Manual, Customer shall ensure that all PPE used during hands-on training exercises
meets all applicable National Fire Protection Association (NFPA) standards. Prior to arriving for any TEEX/ESTI sponsored training,
Customer's safety office shall inspect all student PPE to ensure all applicable NFPA standards are met. TEEX/ESTI may make spot checks
of student PPE throughout the duration of the training activities. TEEX/ESTI shall reject any PPE not meeting the applicable standards
and Customer shall replace it with compliant PPE before the student will be allowed to participate in any further hands-on training
activities.
Customer acknowledges that the TEEX/ESTI Student Safety Manual is available on www.teex.com/firesafetvforreview. Customershall
ensure that each employee understands his/her safety requirements and complies with all safety requirements in the TEEX/ESTI
Student Safety Manual.
RELATIONSHIP
This Letter of Agreement does not create a partnership, joint venture, or employment relationship. Customer personnel are not
employees of TEEX/ESTI and TEEX/ESTI will not provide any compensation, insurance coverage, or other benefits for Customers
personnel. Customer shall indemnify TEEX/ESTI, The Texas A&M University System, and their regents, officers, agents, volunteers, and
employees from all liabilities, claims, demands, injuries (including death), or damages, including court costs and reasonable attorneys'
fees and expenses which may occur to Customer personnel, other participants, and third persons to the extent arising from Customer
personnel's negligence or intentional acts while participating in activities under this Letter of Agreement, except for the portion of
damages attributable to negligence or intentional acts of the employees of TEEX/ESTI, other participants or third parties.
Customer acknowledges thatTEEX/ESTI is an agency of the State of Texas and nothing in this Letter of Agreement waives or relinquishes
TEEX/ESTI's right to claim any exemptions, privileges, or immunities as may be provided by law.
ACCEPTANCE
Please provide the completed and signed Letter of Agreement no later than ten working days arior to the beginning of training. We
must have received the signed Letter of Agreement orior to acceotine a Purchase Order.
PAYMENT METHOD: Please select one (check the box)
13 Direct Invoice TEEX/ESTI shall invoice Customer for the total cost at the conclusion of the training, with payment due no
lat r than 30 days from the date of the invoice.
Purchase Order Please provide a copy of the purchase order P.O. # by email or fax when returning the signed Letter
of Agreement, detailing the billing address, number of students, dates) of training, total or estimated $ dollar of training and Letter of
Agreement number. TEEX/ESTI shall invoice Customer for the total cost at the conclusion of the training, with payment due no later
than 30 days from the date of the invoice.
❑ Credit Card TEEX/ESTI will request Customer credit card information before the beginning of the training. At that time please
provide the exact name (reflected on credit card), credit card number, expiration date and billing zip code. At the conclusion
of the training when the total cost is determined, the credit card will be charged. A copy of receipt will be provided on each
charge made.
❑ Cash oavment. (Check, Wire, etc.) By sending a check, Customer authorizes TEEX/ESTI to make a one-time electronic debit
from Customer's account at the financial institution on the check in the amount of the check. Please contact the Financial
Services department at 979-458-6906 to learn about other payment options if Customer prefers not having its check processed
as an electronic debit.
If Customer employs any purchase order or other form in carrying out the transactions contemplated under this Letter of
Agreement, none of the terms contained on such form will be applicable except to the extent that they specify information required
to be furnished under this Letter of Agreement. TEEX/ESTI hereby objects to any other terms contained on any such form; such
other terms will not be a basis for any contract and Customer should not take any action or fail to take any action in reliance on such
other terms.
TEEX is not responsible for any bank fees, wire transfer fees, etc., originating at the Customer's banking institution that are
charged to the Customer for the service of providing the wire transfer of funds to TEEX. All invoices that are not paid in full will
be considered a "short pay", and TEEX will take appropriate action to collect the unpaid balance.
TEEX CS-39
Page 2 of 4
OGC APPROVED February 2021-WJD
Vendor Services Agreement Page 13 of 25
TEEX Contract # 25-113595
DISPUTES
Customer shall use the dispute resolution process provided in Chapter 2260, Texas Government Code, and the related rules
adopted by the Texas Attorney General to attempt to resolve any claim for breach of contract made by Customer that cannot
be resolved in the ordinary course of business. Customer shall submit written notice of a claim of breach of contract under this
chapter to TEEX/ESTI's designated official, who will examine Customer's claim and any counterclaim and negotiate with
Customer in an effort to resolve the claim.
GOVERNING LAW
The substantive laws of the State of Texas (and not its conflicts of law principles) govern all matters arising out of or relating
to this Letter of Agreement and all of the transactions it contemplates.
EXPORT COMPLIANCE
Customer certifies that none of its personnel participating in the Training is a "restricted party" as listed on the Denied Persons
List, Entity List, and Unverified List (U.S. Department of Commerce), the Debarred Parties Lists (U.S. Department of State), the
Specially Designated Nationals and Blocked Persons List (U.S. Department of Treasury), or any similar governmental
lists. However, Customer shall provide TEEX with names and citizenship information for all of Customer's Representatives
participating in the Training for purposes of additional due diligence.
an Point of Contut (POC)
Clint Arnett
Rescue Training Manager Division Mailing Address
979-458-5639 Texas A&M Engineering Extension Service
ciint.amett@teex.tamu.edu Emergency Services Training Institute
PO Box 40006, College Station, TX 77842-4006
Please reference this Letter of Agreement Number on any correspondence.
This Letter of Agreement contains the entire understanding of the parties as to the training and supersedes all other written and
oral agreements between the parties as to that subject matter.
Please sign and return by email, mail, or fax # (979) 45"715. The person signing the acknowledgement warrants that he or she
has the authority to bind Customer to the terms of this Letter of Agreement.
We value your business and appreciate you selecting TEEX for your training needs.
Respectfully sbm5!
Go �.ny
Wowed by
Division Director or Associate Division Director an sotnm
Texas A&M Engineering Extension Service
Emergency Services Training Institute
TEEX CS-39
Page 3 of 4
Vendor Services Agreement
OGC APPROVED February 2021•WJD
Page 14 of 25
Fort Worth Fire Department -
Signature
krl-�� to-4",-
Name (Printed)
Date
TEEX CS-39
Vendor Services Agreement
Page 4 of 4
TEEX Contract # 25-113595
OGG APPROVED February 2021-WJD
Page 15 of 25
EXHIBIT C
SOLE SOURCE EXEMPTION FORM
FORTWORTH
CITY OF FORT WORTH
CELUTER 252 E-NEINIPTION FORM
Instructions: Fill out the entire formwithdetailed information. Once you have completed this form.
provide it to the Purchasing attorney for review. The attorney will review the information you have
provided to determine whether an exemption to Chapter 252's biding requirements is defensible.
If you are printing this form to provide to Legal, please do not provide the Primer portion- Failure
to provide sufficient information may result in follow up questions and cause a delay in the
attorney's determination.
Section 1: General Information
Requesting Department:
[Fire Devartmentl
-Name of Contract Manager:
[Health Turnerl
Departments Attorney-
[Taylor Parisl
Item or Service sought:
Goods:
El
Senrice:
M
Anticipated Amount:
fS25.0001
Vendor: FTEEXI
Current.Tiior Agreement for itemiservice: Yes El No Z
CSC or Purchase Order rINSERT PREVIOUS CSC,,,PO # OR NiAl
Amount: MNSERT ANIOUNIT OR NiAl
Projected M&C Date: [INSERT DATE OR N,A]
How will this item or service be used? rTEEX will conduct training for the Fort Worth Fire
Department Technical Rescue group. This training will include Structural Collapse Specialists
9P2631 class for 6 firefighters. This training is necessuv to maintain oeak- performance from the
6 members with Technical Rescue Team. This training will also assist members meet FENIA
reauirements. This training will be conducted in College Station. I
Page 1 of 4
Vendor Services Agreement Page 16 of 25
Section 2: Claimed Exemption and Justification (Other than sole source)
NOTE - For a claimed sole -source exemption, complete Section 3.
Please indicate the uou-sole-source exemption you believe applies to the purchase and provide
informatiou to support its applicability- Please refer to the Exemption Primer for detailed
information about common exemptions-.
E] A procurement necessary to preserve or protect the public health or safety of the City
of Fort Worth's residents:,
n A procurement necessary because of unforeseen damage to public machinery,
equipment, or other property,
0 A procurement for personal, professional. or planning services:
Fj A procurement for work- that is performed and paid for by the day as the work
pTogresses-,
n A purchase of land or a right-of-way-,
II Paving drainage. street widening. and other public improvements. or related matters. if
at least one-third of the cost is to be paid by or through special assessments leu,ied on
property that will benefit from the improvenients-,
j� A public improvement project, already in progress. authorized by the voters of the
municipality. for which there is a deficiency of funds for completing the project in
accordance with the plans and purposes authorized by the voters,
F-1 A payment under a contract by which a developer participates in the construction of a
public improvement as provided by Subchapter C. Chapter 2112 -.
M Personal property sold
• at an auction by a state licensedauctioneer,
• at a going out of business sale held in compliance with Subchapter F.
Chapter 17. Business & Commerce Code,
• by a political subdivision of this state. a state agency of this state- or an
entity of the federal Povernment- or
• under an interlocal contract for cooperative purchasing administered by a
regional planning comnu-,sion established under Chapter 391-1
Fj Services perfonned by blind or severely disabled persons,
F-I Goods purchased by a municipality for subsequent retail sale by the municipality.
F� Electricity. or
Page 2 of 4
Vendor Services Agreement Page 17 of 25
❑ Advertising, other than legal notices.
Please provide details and facts to explain why you believe the exemption applies to the
purchase. You may also attach documentation to this form. [This procurement is for professional
services in the form of a training course. The course is will provide with knowledge. skills and
abilities to perform rescues at tstructura. 1 collapse scenes due to natural disasters or terrorist
incidents. This is a 80 hrs of face to face training which MR cover lifting and moving techniques.
construct emergency shoring and breaching and breaking. The successful students will be
sissued a TEEX Certificate of completion.
I
Section 3: Claimed Sole -Source Exemption and Justification
NOTE - For any non -sole -source exemption, complete Section 2.
Please indicate the sole -source exemption you believe applies to the purchase and provide
information to support its applicability- Please refer to the Exemption Primer for detailed
information about common exemptions
❑ *A procurement of items that are available from only one source. including:
• items that are available from only one source because ofpatents. copyrights,
secret processes, or natural monopolies,
• films, manuscripts. or books,
• gas, water. and other utility services-,
• captive replacement pats or components for equipment:
• books. papers. and other library
materials for a public library that are
available only from the persons holding exclusive distribution rights to the
materials; and
• management services provided by a nonprofit organization to a municipal
museuliL park. zoo. or other facility to which the organization has provided
significant financial or other benefits,
How did you determine that the item or service is only available from one source?
[EXPLAIN HOW YOU DETEFMINT-1) EXCEPTION APPLIES (RESEARCH.
CON,WUNICATIONS. DOCUNEENTATTONT)l
Attach screenshots and provide an explanation of any independent research you conducted,
through internet searches, searching cooperatives, of discussions with others knowledgeable on
the subject matter that corroborate that the item is available only from a single source.
[SHOW YOUR RE SEARCHW, 0 RK THAT a AD TO YOUR CO CLUS ION1,
Page 3 of 4
Vendor Services Agreement Page 18 of 25
Did you attach a sole source justification letter? F-1 Yes 0 No
Describe the uniqueness of the item or service (e-g. compatibility or patent issues. etc-).
[DESCRIBE THE IJMQUNrESS OF THE rTF-M,,SER'%,'ICE THAT OUkLIFIES U AS A SOLE
SOUIRCE1
Section 4: Attorney Determination
With the facts provided by the department. is the use of the claimed exemption defensible if the
City were to be challenged on this purchase? Eyes F-1 No.
Was there anything attached to this form that was relied on in making this detemunation?
F-1 Yes M NO.
If yes. please explain: N,,'A
Was there anything not included on this form or attached hereto that was relied on in making this
determination? 0 Yes M No.
If yes. please explain:_N/A
will the standard terms and conditions apply?
Will the contract require special terms?
Win the contract require re -view by the department attome�e?
Approved By:
"A
jemmy, to-Mensah
Assistant City Attorney
M Yes
F-1 No.
L] Yes
E NO.
Eyes
F-1 NO.
Date: 11,242023
Page 4 of 4
Vendor Services Agreement Page 19 of 25
EXHIBIT D
Verification of Signature Authority Form.
Texas A&M Engineering Extension Service
200 Technology way
College Station, TX 77845-3424
Execution of this Signature Verification Form ("Form") hereby certifies that the following
individuals and/or positions have the authority to legally bind Vendor and to execute any agreement,
amendment or change order on behalf of Vendor. Such binding authority has been granted by proper order,
resolution, ordinance or other authorization of Vendor. City is fully entitled to rely on the warranty and
representation set forth in this Form in entering into any agreement or amendment with Vendor. Vendor
will submit an updated Form within ten (10) business days if there are any changes to the signatory
authority. City is entitled to rely on any current executed Form until it receives a revised Form that has been
properly executed by Vendor.
Name:%`k A
Position: 5 S,� c t i-�✓ �� / �� L?
�iyature
2. Name: 5Y t *LY1,5
Position: ,2 } — hC, C& 0
Name:
Position:
Signature
Name: '( YC,- c- S
Si ature 55ocLa, 'IreefiYA,f0
Other Title:
Date:
Vendor Services Agreement Page 20 of 25
EXHIBIT E
ADDENDUM TO CONTRACT
Uxm A.&M FNd..Nt tit'
T! Ty. f-ontTa, t #25- 1! S77 3
Texas A&M Engineering Extension Service - TEEY
Addendum to Customer's Contract
Ury of F-an Worth
Narne 20D Tex" Strerl
A".Vfm fort Worth, TX 76102 cul'tor"el' Date, Feoruarit, 2. 702A
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Turner H eath Nevin
Captain TRT Coordinator°
3
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Mar 14, 2023
Vendor Services Agreement Page 23 of 25
Vendor Services Agreement Page 24 of 25
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Turner,Heath Nevin
Captain TRT Coordinator
Mar l4,2023
Vendor Services Agreement Page 25 of 25