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Home My WebLink AboutContract 61178-R1CITY OF FORT WORTH CONTRACT RENEW AL OT ICE December 12, 2023 Nortex Concrete Lift & Stabilization, Inc. Attn: Casey DeRosa General Manager Re: Contract Renewal Notice Contract o. CSC No. 32335Al (the "Contract") Renewal Term o. I: ovcmber I 2023 to October 3 l 2024 CSC o. 61178-Rl The above referenced Contract with the City of Fort Worth expires on October 31 2023 (the "Expiration Date"). Pursuant to the Contract, contract renewals are at the sole option of the City. This letter is to inform you that the City is exercising its right to renew the Contract for an additional one (l) year period which will begin immediately after the Expiration Date. All other terms and conditions of the Contract remain unchanged. Please return this signed acknowledgement letter, along with a copy of your quote for charges for tbc new renewal term and a current insurance certificate, to the address set forth below, acknowledging receipt of the Contract Renewal Notice. Failure to provide a signed acknowledgment does not affect the renewal. Please log onto PcopleSoft Purchasing at http://fortworthtexas.gov/purchasing to ensure that your company information is correct and up-to-date. If you have any questions concerning this Contract Renewal oticc please contact me at the telephone number listed below. Contract Renewal Sincerely, Tariqullslam(Decl4,202320:10CST) Tariqul Islam 817-392-2486 OFFICI AL RECORD CITY SECRETARY FT. WORTH, TX Page I of2 CITY OF FORT WORTH /\&f cll By: WiUoamOohosoolD/'2'-202'0S,,OCS,) Name: William Johnson Title: Assistant City Manager APPROVAL RECOMMENDED: By·. ¥-,&e LaurenPrieur(Dec20,202315:07CST) Name: Lauren Prieur Title: TPW Director ATTEST: By: �A� Name: Jannette S. Goodall Title: City Secretary By: Name: Title: Contract Renewal CSC No. 61178-R1 CONTRACT COMPLIANCE MANAGER: By signi.ng 1 acknowledge that J am the person re ponsible for the monitoring and administration of this contract including ensuring all perfonnance and reporting requirements. By: Tariqulls!am(Decl4,202320:10CST) ame: Tariqul ]slam Title: Graduate Engineer APPROVED AS TO FORM AND LEGALITY: By: aJUe: Jessika Williams Title: Assistant City Attorney CONTRACT AUTHORJZATlON: M&C: 22-1030 Date Approved: l 2/13/22 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Page 2 of2 0� Contract Coversheet 7 F X A S Dept: * Purchasing Contract 21259 R2 ID: For: Transportation Services Bid 21158 Humber: Contact Kimberiey Ruiz Contact 8089 Contact Name: Phone:* Email: " Vendor Nortex Concrete Lift & Stabilization, Inc. Vendor kgruiz@gptx.org Name: Email: >sroject r[ame: Pavernenl u�:OQ. , , :n --a (21158) Summary R2 of 4 rermanerit rcerention Yes No Contract Amount Total Contract Amount over all terms S 934,187.50 S 4563,937.50 Account # wworK wi&6r # kgruiz@gptx.org . 1 . `on Date Termination Date Council Approval Date 1111I2023 10131/2024 91200022 Contract Approvals UepA tment manager: C��rC%rf L�n t{�, Date 10141202.3 City Attorney Signature ;r�rrlr Ott Date 1014f2023 City Manager Signature AL?AkA&W—Date 1011912023 City Secretary Signature �rtrfr [ iir Date 1011912023 CITY OF GRAND PRAIRIE AMENDMENTTO ANNUAL CONTRACT THIS AMENDMENT is made and entered into this date by and between the CITY OF GRAND PRAIRIE, a Texas municipal corporation (hereinafter referred to as the "CITY"), and NORTEX CONCRETE LIFT & STAIII LIZATION, INC. (hereinafter referred to as "VENDOR"). WHEREAS, the CITY and VENDOR have entered into an annual contract to provide pavement leveling services, per bid award resulting from vendor's response to RFB #21 158, submitted by David Simpson on August 16, 2021, and WHEREAS, the above referenced agreement was for an initial term of one year with the option to renew for four additional one year periods, totaling S4,135,937.50 if all extensions were exercised. The Agreement was effective as of November 1, 2021, and was to terminate at midnight on October 31, 2022, unless the parties mutually agree in writing to extend the term of the Agreement through an allowable renewal option, or unless otherwise terminated as provided in paragraph XVI of the original Agreement; and WHEREAS, the first of four available renewals were executed on October 3, 2022 and extended the term of the contract through October 31, 2023 and in which the vendor requested a price increase; and WHEREAS, the above referenced agreement provides that VENDOR may request a price decrease through a price redetermination request, substantiated in writing, to become effective on the anniversary date of the contract to cover verifiable increases in cost to the applicable industry; and NOW, THEREFORE, fbr and in consideration of the mutual acts and covenants set out herein, the CITY and VENDOR agrcc as follows: I . The CITY agrees that the price redctcrroination, price decrease, and proposed amended scope of work, attached hereto and incorporated herein as Exhibit A, arc acceptable and in the best interest of the City. 2. The parties mutually agree to execute the second of the four available renewal options and extend the contract expiration to midnight on October 31, 2024. at which time al l of the work called for under this Contract must be completed unless the parties mutually agree in writing to extend the tcmi of the Contract through an additional allowable renewal option, or, unless otherwise terminated as provided in provided in paragraph XVI of the original contract; and 3. The estimated annual amount to be paid to VENDOR under such contract shall remain the sum of $934,187.50 to reflect the contract renewal; and 4. VENDOR shall obtain and shall continue to maintain at no cost to the CITY, in full force and effect during [he term of this Contract, a comprehensive liability insurance policy with a company licensed to do business in the State of Texas and rated not less than "A" in the current Best Key Rating Guide, which shall include bodily injury, death, automobile liability, worker's compensation, and property damage coverage, in accordance with any CITY ordinance or directive. The minimum limits for this coverage shall be S1.000,000.00 per occurrence 1 $2,000,000 aggregate for general liability and for property damage, and S 1,000,000 combined AMENDMENT PRICE AGREEMENT CONTRACT RFB # 21158 Page 1 o1 3 (City Standard Form —Revision Ocl. 2021) single limit for automobile liability unless modified in accordance with any ordinance or directive. Insurance obtained by VENDOR shall be primary and noncontributory, and CITY shall be named as an additional insured under the general liability and automobile policies. A provision shall be incorporated in the policies whereby CITY shall be given at least thirty (30) days prior notice of any material change in coverage or of cancellation of such policies, and Vendor shall provide the City with a copy of any such notice of material change in coverage or cancellation of any such politics, within three (3) business days of its receipt of such a notice. For purposes of this section, a material change in coverage includes, but is not limited to, a reduction in coverage below the amounts required under this agreement. VENDOR shall provide a waiver of subrogation in favor of the CITY on all coverages and represents that it has taken all actions necessary under (lie policy or policies for the City to have the status of additional insured and to effectuate any required waiver of subrogation. VENDOR shall furnish the CITY with original topics of the policies or certificates evidencing such coverage prior to commencement of any work under this Contract; and 5. This shall constitute an authorization For extension of the Agreement as set out in the agreement between the parties, and an amendment to such Agreement. All of the terms and conditions of the original Agreement shall remain in Full force and effect, as amended hereto, unless set out otherwise herein. 6. NOTICES All notices, requests, or other communications (excluding invoices) hereunder must be in writing and transmitted via overnight courier, email, hand delivery, or certified or registered mail, postage prepaid and return receipt requested to the CITY and VENDOR as follows: CITY: City oFGrand Prairie ATTN: Kimberley Ruiz, Senior Buyer, Purchasing Division 300 W. Main Street, Grand Prairie, TX 75050 PO Box 534045, Grand Prairie, TX 75053-4045 Phone 972-237-8089 1 Email purchasingfax@gpix.org Accounts Payable Contact: accountspayablc@gpix.org VENDOR: Nortex Concrete Lift & Stabilization, Inc. ATTN: Casey DcRosa 201 NW 261h St., Fort Worth, TX 76164 Phone 817-83 1-1240 1 Email: cascy@nortcxconeretelift.coni Any notice required or desired to be given to either party hereto shall be deemed to be delivered: (1) on the date of delivery, if hand delivered or cmailed; (ii) one (1) day after sending, if sent by overnight courier. or (iii) three (3) days after the same is deposited in an ❑ffaciai depository under the regular care and custody of the Uniled States Postal Service located within the confines of the United States of America and scut by registered or certified mail, return receipt requested, and addressed to such party at the address hcrcinaftcr specified. Either party hereto may change such party's address for notice to another address within the United States of America, but until written notice of such change is received by the other party, the last address of such party designated for notice shall remain such party's address for notice. AMENDMENT PRICE AGREEMENT CONTRACT RFB # 21158 Page 2 of 3 (City Standard Farm —Revision ❑d. 2021) 7. VENDOR VERIFIES THAT: (1) It does not have a practice, policy, guidance, or directive that discriminates against a firearm entity or firearm trade association, as defined in Texas Government Code § 2274.001, and that it will not during the term of the contract discriminate against a firearm entity or firearm trade association; (2) It does not "boycott Israel" as that term is defined in Texas Government Code § 808.001 and it will not boycott Israel during the term of this contract; and (3) It does not "boycott energy companies," as those terms arc defined in Texas Government Code tiff 809.001 and 2274,001, and it will not boycott energy companies during the term of the contract. EXECUTED this the day of 10/19/2023 , 20^ CITY OF GRAND PRAIRIE, TEXAS NORTEX CONCRETE LIFT & j� ST B IIA7'I By:. Bv: i Deputy City tanager Printed L� Name: ATTEST: Title:" rWI6na Lisa Galicia, City Secretary APPROVED AS TO FORM: Megan ltfiaa�, City Attorney Approved as to form AMENDMENT PRICE AGREEMENT CONTRACT RFI3 0 21158 Page 3 of (City Ssandard Form —Revision Oct. 2021) N RrEX Cts:ri4 4S i I�:trON 201 KW 2V 5t_ Fan Worth. TX 76164 (817) 831.1240 OHIO (B17)831-1245iax To= City of Grand Prairie, TX Purchasing Department/Public Works Department 300 West Main Street Grand Prairie, TX Attn: Angi Mize Purchasing Manager Re: Contract 21159 — Pavement Leveling Services Price Decrease Date: September 14, 2023 Mrs. Mize, Nortex Concrete lift & Stabilization, Inc. would like to offer the City of Grand Prairie a price reduction of $.15/L8 for all pavement leveling items associated with polyurethane Injection for contract 21159, This would lower the contract price from $4.05/LB to $3.90/L6 for contract item 1 for Pavement Leveling Services. Decrease item 7 for Soil Densification 4ft-8ft from $5.10/LB to $4.90/LB, and decrease items S & 9 for Soil Densification 8ft-15ft and 15+ft from $5.15/LB to $5.00/1-8. Since renewal #1 started on November 1, 2022 we have seen decreases in freight and labor costs. We intend to offer those savings to Grand Prairie based on the general terms and conditions of the contract. Also being requested for review are two included addendum proposals to add in items to the contract for storm drains/water way system repairs and sidewalk panel repairs. These line items could be added in the event of a repair is needed for these specific services with polyurethane foam injection. Respectfully, L� r,� � J Casey�eftos2- General Manager 1 r �[TEX Concrete Lift & stabilizallon 201 NV'1 261" 5t, Fort Worth, ix 76164 (817) 831.1240 office (817) 831-1245 fix Addendum proposal for contract 21159 - Pavement leveling Services, considering storm drain line/waterway system repairs per joint price Work to be performed: Contractor to inject high density polyurethane foam to stop inflow and infiltration on reinforced concrete pipe (RCP) for storm drain systems. Payment: RCP Pipe Size Unit Price per Joint Repaired 18 inch Each $800.00 24 inch Each $1,000.00 30 inch Each $1,200.00 36 inch Each $1,400.00 42 inch Each $1,600.00 48 inch Each $1,800.00 54 inch Each $2,000.00 60 inch Each $2,200.00 72 Inch Each $2,600.00 Box Culvert Joint Linear Foot $125.00 Terms: Approval of work to be performed at each specified location must be given by owner before work can begin. Work not approved will not be paid. RCP's smaller than 36" may need the use of a camera truck and/or Rush/vacuum truck. Nortex does not have this equipment. The municipality is to provide them, if not available from the municipality then Nortex can contract them out. These services will cost $400.00fhour with a 4 hour minimum requirement. discounts may be applied for multi day projects where the contracted equipment will be utilized for a longer duration. RCP's or box culverts larger than 36" can typically be worked from inside the pipe. Nortex would drill holes in a "shoe string" pattern around she joint I[ne and inject the polyurethane directly behind the leaking joints. Payment and terms may be altered with written consent and approval by both the owner and contractor. TEX ` 201 NW 2G°" St. Cancf etc Litt& Stabilization Fort Worth, Tx 7G1G4 (817) 831.1240 office (817) 831.1245 fax Addendum proposal for contract 21159 - Pavement Leveling Services, considering sidewalk leveling per panel price Work to he performed: Contractor to inject high density polyurethane foarn to lift and level sidewalk panels. Payment: Pipe Size Unit i Price per Panel 2ft x aft panel Each 1 $150.00 aft x 4ft panel Each ' $225.00 4ft x 4ft panel Each $300.00 ` 4ft x 5ft panel Each $325.00 5ft x 5ft panel Each $350.00 Self -Leveling Silicone Joint Linear Foot $20.00 j Sealant Terms: Approval of work to be performed at each specified location must be given by owner before work can begin. Work not approved will not be paid. 5fdewalk panels of larger sizes Le, loft xloft will go off normal contract price per pound since they are of simllar size and scope of a roadway panel, Self -leveling Silicone Joint sealant is typically used when performing sidewalk repairs. The old sealant will be removed, and the joint will be cleaned and prepped. Backer rod or silica sand will be used to ensure the proper amount of sealant is being used for each linear foot being repaired. once the backer rod or sand is in place, the jolnt sealant can be applied in dry conditions. Nortex will supply the necessary coverings, wet sealant signs, caution tape, and/or cones to ensure sealant will not be disturbed during its curing phase, All coverings wl11 be removed from the jab site the following day once sealant has cured in place. Payment and terms may be altered with written consent and approval by both the owner and contractor. Pavement Leveling Services RFB # 21158 1 Pavement Leveling Services 170000 LB $3.55 $603,500.00 2 Joint Grinding 0-12 LF 50 LF $3.75 $187.50 3 Joint Grinding 13-120 LF 1000 LF $3.50 $3,500.00 4 Joint Grinding 121-600 LF 3000 LF $3.25 $9,750.00 5 Joint Grinding 601-3000 LF 4000 LF $3.00 $12,000.00 6 Joint Grinding 3001+ LF 5000 LF $3.00 $15,000.00 7 Sail Densification Oft - 8ft 15000 LB $4.55 $68,250.00 8 Soil Densification 8ft - 15ft 15000 LB $4.60 $69,000.00 9 Soil Densification 15ft + 10000 LB $4.60 $46,000.00 $4.05 $688,500.00 $3.75 $187.50 $3.50 $3,500.00 $3.25 $9,750.00 $3.00 $12,000.00 $3.00 $15,000.00 $5.10 $76,500.00 $5.15 $77,250.00 $5.15 $51,500.00 $3.90 $663,000.00 $3.75 $187.50 $3.50 $3,500.00 $3.25 $9,750.00 $3.00 $12,000.00 $3.00 $15,000.00 $4.90 $73,500.00 $5.00 $75,000.00 $5.00 $50,000.00 NTXCOMM01C LMENDOZA gC-pR p DATE (MWDDWYY) CERTIFICATE OF LIABILITY INSURANCE 11110/2023 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate doos not confer rights to the certificate holder in lieu of such endorsement[s). CONTACT Liliana Mendoza PRODUCER NAME: INSURICA 500 West 7th Street, Suite 1800 IAfCO,NN , Es1)! (817) 471.1814 FAX Not: Fort Worth, TX 76102 AoDR�ss: Liliana.Mendoza@INSURICA.com INSUREWSLAFFOLWING COVERAGE NAIC # _ INSURERA!Knight Specialty Insurance Company 15366 INSURED INSURER El: Merchants National Insurance Company 12775 NORTEX Concrete Lift and Stabilization, Inc. INSURER C _Texas Mutual Insurance Company 22945 201 NW 26th St. INSURER D:Certain Underwriters at Lloyd's. London NA Fort Worth, TX 76164 INSURER E:Ohio Casualty Insurance Company 24074 INSURER F: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS 1S TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED -O THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRA ',TOR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH 7OLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY RAID CLAIMS INSR ADaL SUER POLICY EFF POLICY ExP LTR I TYPE OF INSURANCE INgrl v.nrn POLICY NUMBER I IMMfnbfYYYYY !MMlparrrYYs LIMITS A X COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE S 1,000,000 CLAIMSWADE [ X] OCCUR OMKS00159-01 11/912023 11/9/2024 DAMAGETORENTE 100.000 PREMISE51EeS�r.�irerxnl S MEO ExP [Any one a sow S 10,000 PERSONAL & ACV INJURY $ 1,000,000 G'E`N'LAGGREGATE LIMITAPPLIES PER: GENERAL AGGREGATE $ 2,000,000 I POLICY EK Ppa F1 Loc PRODUC75-COMPIOPAGG $ 2,000,000 OTHER 5 AUTOMOBILE LFABIU'rY COMB EDSINGLE LIMIT S ` ANY AUTO BODILY INJURY (Per person) S OWN ED SCHEDULED AU ��T��O��S ONLY AUUpTO��SS�y,� p BODILY II7NJJUpRY (Per accident) S _ AL�F05 ONLY AUTOS ON�Y PPerarsatlenl} AMAGE S 5 UMBRELLA LIAR OCCUR EACH OCCURRENCE 5 5,000,000 )� ExcessLIAa H CLAIMS -MADE EXLDD03316 11/9/2023 11/9/2024 r,GGREGATE _ 5 5,000,000 DED RETENTIONS $ C WORKERS COMPENSATION )(I I AND EMPLOYERS' LIABILITY PS TEA °R� ANY PROPRIETORIPARTNERlFJCEClIT3VE Y 1 N 0002041319 12/9/2023 121912024 E.L. EACH ACCIDENT $ 1,000,000 �FFICER+MF�MSER EXCLUDED? �Y N I A [Mandatory nNH) EL DISEASE - EA EMPLOYEE $ 1,000,000 if yyes, describe under 1,000,000 DEJr( RT106OF OPERATIONS below E L DISEASE - POLICY LIMIT 5 D Poll AAgg mill$2MM CSIEL00951-00 1119/2023 11/9/2024 Each Claim: 1,000,000 E Inland Marine BM065543060 11112112023 1112112024 LeasedlRented 100,000 DESCRIPTION OF OPERATIONS; LOCATIONS f VEHICLES (ACORD 101. Additional Remarks Schedule, may he attached if more space is required} The General Liability policy includes a blanket automatic additional insured endorsement that provides additional insured status to the certificate holderonly when there is a written contract between the named insured and the certificate holder that requires such status. The General Liability and Work Camp policies includes a blanket waiver of subrogation endorsement that provides this feature Only when there is a written contract between the named insured and the certificate holder that requires. CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE City of Fort Worth THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN tY ACCORDANCE WITH THE POLICY PROVISIONS. 1000 Throckmorton St. Fort Worth, TX 76102 AUTHORIZED REPRESENTATIVE ACORD 25 (2016103) 0 1988-2015 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD City of Fort Worth, Texas Mayor and Council Communication DATE: 12/13/22 M&C FILE NUMBER: M&C 22-1030 LOG NAME: 13PP ILA 32335 PAVEMENT LEVELING SERVICES EC TPW SUBJECT (ALL) Authorize Execution of a Purchase Agreement with Nortex Concrete Lift and Stabilization, Inc., using an Interlocal Agreement with the City of Grand Prairie in an Annual Amount Up to $150,000.00 and Authorize Three Consecutive One -Year Renewal Options for the Same Annual Amount for Pavement Leveling Services for the Transportation and Public Works Department RECOMMENDATION: It is recommended that the City Council authorize execution of a purchase agreement with Nortex Concrete Lift and Stabilization, Inc. Using an Interlocal Agreement with the City of Grand Prairie in an annual amount up to $150,000.00 and authorize three consecutive one-year renewal options for the same annual amount for pavement leveling services for the Transportation and Public Works Department. DISCUSSION: In June 2022, the Transportation and Public Works (TPW) Department requested that the Purchasing Division enter into an agreement for pavement leveling services on an as -needed basis. Pavement leveling services will be used to raise, underseal and stabilize damaged concrete slabs, sidewalks and pavement. On September 6, 2021 the City of Grand Prairie Texas processed bid RFB 21158 — Pavement Leveling Service and received 3 bids. An evaluation team scored the proposal or proposals and awarded the agreement to Nordex Concrete Lift and Stabilization, Inc. The maximum amount allowed under this agreement will be $150,000.00, however the actual amount used will be based on the need of the department and available budget. Funding will be budgeted in the TPW Dept. Highway & Streets Department's General Capital Projects Fund for the purpose of funding the Nortex Slab Lifting project, as projected. An administrative change order or increase may be made by the City Manager or his designee up to the amount allowed by relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been appropriated. State law provides that a local government purchasing an item under an Interlocal Agreement satisfies state laws requiring that the local government seek competitive bids for purchase of the item. The City of Grand Prairie conducted competitive bidding for the contract during September 2021. The contract, Grand Prairie 21259 R1, was renewed on Oct 3, 2022 and has a term through October 31, 2023 with the right to renew the contract for three (3) additional one-year periods or portions thereof. A M/WBE goal is not assigned when purchasing from an approved purchasing cooperative or public entity. Upon Council approval, the agreement will begin in December 2022 and end on October 31, 2023, in line with the Interlocal Agreement contract term. The agreement may be renewed at the City's option for three (3) additional one-year terms if the City of Grand Prairie renews its contract. Renewal of this agreement by the City does not require specific City Council approval, provided that the City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal term. This project will serve ALL COUNCIL DISTRICTS. FISCAL INFORMATION / CERTIFICATION: The Director of Finance certifies that funds are available in the current capital budget, as previously appropriated, in the General Capital Projects Fund for the Nortex Slab Lifting project to support the approval of the above recommendation and execution of the purchase agreement. Prior to any expenditure being incurred, the Transportation and Public Works Department has the responsibility to validate the availability of funds. Submitted for Citv Manaaer's Office bv: Reginald Zeno 8517 William Johnson 5806 Oriainatina Business Unit Head: Reginald Zeno 8517 Lauren Prieur 6035 Additional Information Contact: Anthony Rousseau 8338 Eugene Chandler 2057 FORT WORTH. Routing and Transmittal Slip Transportation & Public Works DOCUMENT TITLE: Nortex Renewal M&C: CPN: CSO: DOC#: Date: To Name Department Initials Date Out I • Tariqul Islam TPW - Signature "� Dec 14, 2023 2. Mary Hanna TPW Initial Dec 15, 2023 3. Patricia Wadsack TPW Initial PLW Dec 20, 2023 4. Lauren Prieur TPW - Signature LLP Dec 20, 2023 5• Jessika Williams Legal - Signature „wrrw Dec 26, 2023 6. William Johnson CMO -Signature Dec 27, 2023 7• Ron Gonzales CSO - Initial Feb 9, 2024 8. Jannette S. Goodall CSO - Signature I Feb 9, 2024 9. Allison Tidwell 10 11 DOCUMENTS FOR CITY MANAGER'S SIGNATURE: All documents received from any and all City Departments requesting City Manager's signature for approval MUST BE ROUTED TO THE APPROPRIATE ACM for approval first. Once the ACM has signed the routing slip, David will review and take the next steps. NEEDS TO BE NOTARIZED: [—]YES ❑No RUSH:DYES MNo SAME DAY: DYES ❑No NEXT DAY: DYES ❑No ROUTING TO CSO: DYES ❑ No Action Required: ❑ As Requested ❑ For Your Information ® Signature/Routing and or Recording ❑ Comment ❑ Attach Signature, Initial and Notary Tabs ❑ File Return To: Veronica.Bailev Ccr�,FortWorthTexas.2ov at 8774 for pick up when completed. ext. Thank you! From:Black, Doug To:Winterrowd, Elisa Cc:Tidwell, Allison; Wadsack, Patricia L Subject:Re: Piggybacking - Concrete (Grapevine) Grand Prairie Date:Tuesday, March 26, 2024 2:00:37 PM Elisa - thanks for letting me come explain the situation. Please disassociate the the construction contract and its renewal from the underlying ILA numbered 32335. The construction contract and its renewal are stand-alone and need to be assigned its own number and renewed in sequence. Please send me the newly numbered set when you have been able to accomplish this task. Thank you. Doug Get Outlook for iOS From: Black, Doug <Douglas.Black@fortworthtexas.gov> Sent: Tuesday, March 26, 2024 13:50 To: Winterrowd, Elisa <Elisa.Winterrowd@fortworthtexas.gov> Subject: Fwd: Piggybacking - Concrete (Grapevine) Grand Prairie Get Outlook for iOS From: Black, Doug Sent: Tuesday, March 26, 2024 1:30:00 PM To: Tidwell, Allison <Allison.Tidwell@fortworthtexas.gov> Subject: FW: Piggybacking - Concrete (Grapevine) Grand Prairie Allison – I need to come talk to you about these docs. Thanks, db Douglas W Black Senior Assistant City Attorney 200 Texas Street Fort Worth, Texas 76102 817-392-7615 Direct 682-328-4583 Mobile Douglas.Black@fortworthtexas.gov City of Fort Worth – Working together to build a strong community. RECIPIENTS - PLEASE CONTACT ME PRIOR TO FORWARDING MESSAGES DESIGNATED AS ATTORNEY-CLIENT COMMUNICATIONS. This e-mail and any files transmitted with it are confidential and are intended solely for the use of the individual or entity to which they are addressed. This communication may contain material protected by the attorney-client privilege. If you are not the intended recipient or the person responsible for delivering the e-mail to the intended recipient, be advised that you have received this e-mail in error and that any use, dissemination, forwarding, printing, or copying of this e-mail is strictly prohibited. If you have received this e-mail in error, please immediately notify Doug Black at the City of Fort Worth City Attorney's Office (817) 392-7615. From: Hanna, Mary <Mary.Hanna@fortworthtexas.gov> Sent: Tuesday, March 26, 2024 10:18 AM To: Black, Doug <Douglas.Black@fortworthtexas.gov>; Wadsack, Patricia L <Patricia.Wadsack@fortworthtexas.gov> Cc: Prieur, Lauren L <Lauren.Prieur@fortworthtexas.gov>; McEachern, Jesica L. <Jesica.McEachern@fortworthtexas.gov> Subject: RE: Piggybacking - Concrete (Grapevine) Grand Prairie Doug, Please see the attached contract CS# 32335. We wanted to increase the amount to $1M. Thanks, Mary Hanna, P.E., CFM, PMP Sr Capital Projects Officer TPW\ Capital Delivery Division Office: 817 392-5565 Cell: 682-352-4294 From: Black, Doug <Douglas.Black@fortworthtexas.gov> Sent: Tuesday, March 26, 2024 9:59 AM To: Wadsack, Patricia L <Patricia.Wadsack@fortworthtexas.gov> Cc: Prieur, Lauren L <Lauren.Prieur@fortworthtexas.gov>; McEachern, Jesica L. <Jesica.McEachern@fortworthtexas.gov>; Hanna, Mary <Mary.Hanna@fortworthtexas.gov> Subject: RE: Piggybacking - Concrete (Grapevine) Grand Prairie I need that contract number again, please. It’s incorrectly tied to the Grand Prairie ILA, and I need to get that fixed at CSO to be a stand-alone contract with its own number. We can change order to add 25% to the $150K right now if you’ve hit capacity. I also know there is a multi-year option so a renewal might be considered while we work on a larger dollar contract. Thanks, db Douglas W Black Senior Assistant City Attorney 200 Texas Street Fort Worth, Texas 76102 817-392-7615 Direct 682-328-4583 Mobile Douglas.Black@fortworthtexas.gov City of Fort Worth – Working together to build a strong community. RECIPIENTS - PLEASE CONTACT ME PRIOR TO FORWARDING MESSAGES DESIGNATED AS ATTORNEY-CLIENT COMMUNICATIONS. This e-mail and any files transmitted with it are confidential and are intended solely for the use of the individual or entity to which they are addressed. This communication may contain material protected by the attorney-client privilege. If you are not the intended recipient or the person responsible for delivering the e-mail to the intended recipient, be advised that you have received this e-mail in error and that any use, dissemination, forwarding, printing, or copying of this e-mail is strictly prohibited. If you have received this e-mail in error, please immediately notify Doug Black at the City of Fort Worth City Attorney's Office (817) 392-7615. From: Wadsack, Patricia L <Patricia.Wadsack@fortworthtexas.gov> Sent: Tuesday, March 26, 2024 9:54 AM To: Black, Doug <Douglas.Black@fortworthtexas.gov> Cc: Prieur, Lauren L <Lauren.Prieur@fortworthtexas.gov>; McEachern, Jesica L. <Jesica.McEachern@fortworthtexas.gov>; Hanna, Mary <Mary.Hanna@fortworthtexas.gov> Subject: RE: Piggybacking - Concrete (Grapevine) Grand Prairie Hi Doug, I believe the funding for this is PayGo. We have identified more work to be done using this method than we have $ available which I why we wanted to establish (bid) a multi-year contract with CFW in which we could assign task orders as funding becomes available. I believe your direction is consistent with what we have instructed staff to do. I have included Mary who may have additional information. Please let us know if you have questions. Thanks, Patricia From: Black, Doug <Douglas.Black@fortworthtexas.gov> Sent: Tuesday, March 26, 2024 9:39 AM To: Wadsack, Patricia L <Patricia.Wadsack@fortworthtexas.gov> Cc: Prieur, Lauren L <Lauren.Prieur@fortworthtexas.gov>; McEachern, Jesica L. <Jesica.McEachern@fortworthtexas.gov> Subject: RE: Piggybacking - Concrete (Grapevine) Grand Prairie Importance: High Patricia - There was a change after briefing CMO yesterday. I’ve been instructed to investigate whether we can still glom on to the current Grand Prairie (not Grapevine) procurement even after having done so once. The thought is to protect the policy of the 25% rule and instead of a massive change order, terminate the existing contract and reissue it for a dollar amount closer to that which staff now has funding for. What actual new amount does staff have to work with and when is that funding available? Thanks, Doug Douglas W Black Senior Assistant City Attorney 200 Texas Street Fort Worth, Texas 76102 817-392-7615 Direct 682-328-4583 Mobile Douglas.Black@fortworthtexas.gov City of Fort Worth – Working together to build a strong community. RECIPIENTS - PLEASE CONTACT ME PRIOR TO FORWARDING MESSAGES DESIGNATED AS ATTORNEY-CLIENT COMMUNICATIONS. This e-mail and any files transmitted with it are confidential and are intended solely for the use of the individual or entity to which they are addressed. This communication may contain material protected by the attorney-client privilege. If you are not the intended recipient or the person responsible for delivering the e-mail to the intended recipient, be advised that you have received this e-mail in error and that any use, dissemination, forwarding, printing, or copying of this e-mail is strictly prohibited. If you have received this e-mail in error, please immediately notify Doug Black at the City of Fort Worth City Attorney's Office (817) 392-7615. From: Wadsack, Patricia L <Patricia.Wadsack@fortworthtexas.gov> Sent: Tuesday, March 26, 2024 9:17 AM To: Black, Doug <Douglas.Black@fortworthtexas.gov> Subject: Piggybacking - Concrete (Grapevine) Hi Doug, I wanted to follow up with you. I understand that it was the contractor who pushed for us to increase the piggybacking contract. Staff was thinking of setting up a separate solicitation for a work order type contract to do this work as funds become available. I have instructed them to proceed with the original plan per Lauren’s instruction. Let me know if you have questions. Thanks, Patricia Patricia L. Wadsack PE Capital Delivery Assistant Director Transportation and Public Works 200 Texas Street Fort Worth, Texas 76102 Office: (817) 392-8447 Mobile: (682) 362-0725 Fax: (817) 392-6331 Patricia.Wadsack@fortworthtexas.gov City of Fort Worth — Working together to build a strong community.