HomeMy WebLinkAboutContract 60933CSC No. 60933
Memorandum of Understanding
Between the City of Fort Worth, TX and Tarrant County, TX
FY 2023 Justice Assistance Grant
1. PARTIES. The parties to this Memorandum of Understanding (MOU) are the City of Fort
Worth, Texas ("Recipient") and Tarrant County, Texas ("Subrecipient").
2. AUTHORITY. This MOU sets forth the Recipient's and the Subrecipient's responsibilities
under the U.S. Department of Justice ("DOJ"), Bureau of Justice Assistance, Fiscal Year 2023
Byrne Justice Assistance Grant (Grant).
3. PURPOSE. The purpose of this MOU is to enhance the working relationship between the
parties in order to facilitate effective implementation of the Grant, in compliance with the DOJ
Program requirements. A portion of grant funds awarded under the Grant has been allocated
to secure grant funding for the Tarrant County Mental Health Law Liaison Program as outlined
in the Grant agreement title "Memorandum of Understanding Between the Cities of Fort
Worth, Arlington, and County of Tarrant, Texas." In addition to those grant funds, once
awarded, grant funds in the amount of $157,755.00 shall provide funding to the Mental
Health Law Liaison Project (MHLL) through My Health My Resources of Tarrant County
(MHN4R-Tarrant) for mental health services on police calls with persons with mental illness
as a jail diversion to services more appropriate for their needs as outlined in the Budget
Narrative, attached as "Exhibit A" and incorporated by reference as partof this MOU.
4. RESPONSIBILITIES:
A. Recipient:
1) The Recipient is the cognizant fiscal agency of the Grant Funds and agrees to
participate in a collaborative manner with the Subrecipient throughout the life of the
grant.
2) After the Grant is awarded, the Recipient shall facilitate and manage the grant
throughout its lifecycle, as required by the Grant award contract.
3) The Fort Worth Police Department — Financial Management Division — Supplemental
Funding Unit (Unit) will oversee the administration, procurement, and reporting of the
Subrecipient's grant -funded activities. The Unit shall review, approve, and/or request
approval from DOJ for any written requests by Subrecipient to modify the terms of
Exhibit A.
4) The Recipient shall reimburse the Subrecipient an amount not to exceed $157,755.00
from available grant funds for approved services and expenses rendered in accordance
with the terms of -this MOU upon receipt of a proper and verified invoice with
satisfactory program accompanying documentation of services provided. The
OFFICIAL RECORD
MOU between the City of Fort Worth, TX CITY SECRETARY
and Tarrant County, TX — Fiscal Year 2023 Edward Byrne JAG FT. WORTH, TX Page 1 of 8
reimbursement made to the Subrecipient shall not exceed actual costs incurred to
provide the services under this MOU. Actual costs, both direct and indirect, must be
reasonable and allowable as those terms are defined and explained in the Office of
Management and Budget, as codified under 2 CFR Chapter I, Chapter II, Part 200.
B. Subrecipient:
1) Participate in a collaborative effort with the Recipient in the application,
administration, and implementation of the Grant. The collaboration is to last
throughout the life of the Grant.
2) Meet all statutory, administrative, and other included requirements pertaining to
administration, procurement, and reporting required under the Grant. Requirements to
be met include those found in (1) the Office of Management and Budget circulars, (2)
the Office of Justice Programs Financial Guidelines, (3) the Grant Assurances, (4)
Exhibit A to this MOU, entitled "FY 2023 JAG Budget Narrative", which is
incorporated by reference as part of this MOU, and (5) "Exhibit B" to the MOU,
entitled "Award Document" which is incorporated by reference as part of this MOU.
3) Maintain full documentation supporting fulfillment of the requirements set forth above.
All such documentation shall be furnished to Recipient upon request if necessary for
Recipient to fulfill its obligations under the Grant. If this documentation is not
maintained and furnished to Recipient on request, Recipient may exercise all remedies
available under this MOU, including the right to withhold payment to Subrecipient or
terminate this MOU as described herein.
4) Submit electronically, in color, in PDF format and authorized signature(s) `'Monthly
Performance Report" (PR) form to the Fort Worth Police Department Supplemental
Funding Unit at CPD_Grants (% foi-tr�iorthtexas.gov no later than the 15th calendar day
of the month, regardless of level of activity. In addition, the Subrecipient shall submit
program updates and other reports requested by the Recipient and DOJ in the
appropriate format and on a timely basis; and make available at reasonable times and
for reasonable periods records and other programmatic or financial records, books,
reports, and supporting documents for review by the Recipient, DOJ, or their
authorized representatives. Performance Reports are due to the Recipient no later than
the 15th calendar day of the following month. The Performance Report must contain
the following information:
a) A detailed list of all projects or activities for which the Grant funds were
expended or obligated during the previous month, including:
(1) The name of project or activity;
(2) A description of project or activity; and
(3) An evaluation of the completion status of the project or activity.
5) Submit electronically, in color, in Excel spreadsheet format and authorized signature(s)
the "Monthly Request for Reimbursement" (RFR) form with supporting documents to
the Fort Worth Police Department Supplemental Funding Unit at
CPD_Crantsnfort,-,/orLhtexas.�zov no later than the 15th calendar day of the month
MOU between the City of Fort Worth, TX
and Tarrant County, TX — Fiscal Year 2023 Edward Byrne JAG Page 2 of 8
following expenditures, regardless of level of spending. Reimbursements by the
Recipient will not be made until after receipt of an acceptable and approved RFR and
Performance Report from the Subrecipient. Reimbursements shall be made within 30
days receipt of said documents. The monthly RFRs and Vendor Report Forms must
contain the following information:
a. The amount of Grant funds that were expended to projects or activities during
the previous month; and
b. The amount of Grant funds that were obligated during the previous month.
6) Submit any and all proposed changes to the attached budget to the Recipient prior to
any expenditure deviation from approved budget. No expenditures inconsistent with
the attached budget shall be made by Subrecipient prior to receiving written approval
from Recipient. Failure to obtain pre -approval for deviations from budget may result
in a denial of reimbursement.
7) Maintain financial, programmatic, and supporting documents, statistical records, and
other records pertinent to claims submitted during the contract period for a minimum
of five (5) years after the termination of the contract period, or for five (5) years after
the end of the federal fiscal year in which services were provided. Such records shall
be available to Recipient for investigation, examination and audits as necessary. If any
litigation, claim, or audit involving these records begins before the fifth (5) year period
expires, the Recipient will notify the Subrecipient of such litigation, claim or audit, and
Subrecipient will be responsible for maintaining the records and documents for not less
than three (3) years after the final conclusion of all litigation, claims, or audits.
Litigation is considered resolved when a final order is issued, or a written agreement is
entered into between the DOJ, Recipient and Subrecipient. Audits are considered
concluded upon the closure of the audit covering the entire award period.
5. PERFORMANCE. Recipient will monitor and evaluate Subrecipient's performance using the
goals and performance standards required in this MOU. Substandard performance as
determined by Recipient, including noncompliance with any applicable regulation, will
constitute noncompliance with this MOU. If action to correct such substandard performance is
not taken by Subrecipient within a reasonable period of time after being notified in writing by
Recipient, procedures to suspend or terminate the MOU will be initiated.
6. COMPENSATION. Payment by Recipient to Subrecipient shall require completion of all
Recipient forms and copies of adequate supporting documentation verifying eligibility of
expenses.
Subrecipient will not commingle grant funds with any other funds in any manner that would
prevent Recipient from readily identifying expenditures for the FY 2023 Byrne JAG grant.
MOU between the City of Fort Worth, TX
and Tarrant County, TX — Fiscal Year 2023 Edward Byrne JAG Page 3 of 8
7. SUBRECIPIENT MONITORING AND MANAGEMENT.
A. Pursuant to 2 C.F.R. Section 200.331 (Requirements for Pass Through Entities), the
following information is applicable to Subrecipient's FY 2023 Byrne JAG Award:
(1) Federal Award Identification—15PBJA-23-GG-03844-JAGX
(2) Subrecipient's Name — Tarrant County, Texas
(3) Subrecipient's unique entity identifier (UEI)—DBHIUNN8U5J3
(4) Federal Award Identification Number (FAIN) — 15PBJA-23-GG-03844-JAGX
(5) Federal Award Date — 9/22/2023
(6) Subaward Period of Performance Start and End Date 10/01/2022 — 9/30/26
(7) Amount of Federal Funds obligated by this action - $598,089.00
(8) Total Amount of Federal Funds obligated to the Subrecipient - $157,755.00
(9) Federal award project description — FY23 Justice Assistance Grant Collaboration with
Fort Worth, Tarrant County, and Arlington.
(10) Name of Federal Awarding Agency, Pass -Through Entity — Department of Justice
passed through the City of Fort Worth.
(11) CFDA Number and Name — 16.738 Edward Byrne Memorial Justice Assistance
Program.
(12) Identification of whether the award is R&D - This award is not being utilized for
research or development.
(13) Indirect cost rate for the Federal award -The Subrecipient did not request
reimbursement for indirect costs.
8. CERTIFICATIONS.
A. Subrecipient hereby assures and certifies that:
1. It will comply (and will require any subgrantees or contractors to comply) with any
applicable statutorily -imposed nondiscrimination requirements, which may include the
Omnibus Crime Control and Safe Streets Act of 1968 (42 U.S.C. § 3789d); the Victim of
Crime Act (42 U.S.C. § 1064(e)); The Juvenile Justice and Delinquency Prevention Act of
2002 (42 U.S.C. § 5672(b)); the Civil Rights Act of 1964 (42 U.S.C. § 2000d); the
Rehabilitation Act of 1973 (29 U.S.C. § 701); the Americans with Disabilities Act of 1990
(42 U.S.C. § 1231-34); the Education Amendments of 1972 (20 U.S.C. §§ 1681, 1683,
1685-86); and the Age Discrimination Act of 1975 (42 U.S.C. §§ 6101-07); see Ex. Order
13279 (equal protection of the laws for faith -based and community organizations).
2. No federal appropriated funds have been paid or will be paid, by or on behalf of the
Subrecipient, to any person for influencing or attempting to influence an officer or
employee of any agency, a Member of Congress, an officer or employee of Congress, or
an employee of a Member of Congress in connection with the making of any Federal grant,
the entering into of any cooperative agreement, and the extension, continuation, renewal,
amendment, or modification of any Federal grant or cooperative agreement.
MOU between the City of Fort Worth, TX
and Tarrant County, TX —Fiscal Year 2023 Edward Byrne JAG Page 4 of 8
3. If any funds other than Federal appropriated funds have been paid or will be paid to any
person for influencing or attempting to influence an officer or employee of any agency, a
Member of Congress, an officer or employee of Congress, or an employee of a Member of
Congress in connection with this Federal grant or cooperative agreement, the Subrecipient
shall complete and submit Standard Form — LL, "Disclosure of Lobbying Activities," in
accordance with its instructions.
4. If any funds have been paid or will be paid to purchase law enforcement equipment, the
Subrecipient shall comply with Executive Order 13688 ("Federal Support for Local Law
Enforcement Equipment Acquisition"). The term "law enforcement equipment" includes,
but is not limited to administrative equipment such as office furniture and computers. It
also includes military and military -styled equipment, firearms, tactical vehicles, including
property covered under 22 C.F.R. 121 and 15 C.F.R. Part 774.
9. POINTS OF CONTACT
A. Recipient
The primary point of contact for the Recipient is the Grant Specialist, Supplemental Funding
Unit, email address: CPD_Grants -aioriviiortntexas.gov. Monthly RFRs should be signed and
submitted electronically to the Fort Worth Police Department, 505 West Felix Street, Fort
Worth, TX 76115, Attention: Grant Specialist, Supplemental Funding Unit at
CPD Grantsnforb;�iorthtevas.c4ov .
Monthly PRs should be signed and electronically submitted by the Project Directors of the
aforementioned FY 2023 Byrne Justice Assistance Grant programs to the Fort Worth Police
Department, 505 West Felix Street, Fort Worth, TX 76115, Attention: Grant Specialist,
Supplemental Funding Unit at CPD Granisnforb,vorthter_as.2ov. .
B. Subrecipient
The primary point of contact for Subrecipient is Chandler Merritt, Tarrant County
Administrator, telephone number: 817-884-1734, mailing address: 100 East Weatherford St.
Suite 404, Fort Worth, Texas 76196-0609.
C. Recipient and Subrecipient
Before any item included in an RFR would be denied as unallowable, Recipient agrees to
confer with Subrecipient to allow for clarification and explanation. Recipient agrees to
memorialize in writing any oral conversations concerning this subject matter.
10. ENTIRETY OF UNDERSTANDING. This MOU, including Exhibits A and B and any
documents incorporated specifically herein by reference, constitutes the entire understanding
between the parties as to the matters contained herein. Any prior or contemporaneous oral or
written agreement or other documents are hereby declared null and void to the extent they may
conflict with any provision of this MOU.
MOU between the City of Fort Worth, TX
and Tarrant County, TX — Fiscal Year 2023 Edward Byrne JAG Page 5 of 8
11. IMMUNITY. The Parties and their respective governing bodies do not waive their sovereign
immunity by entering into this MOU, and each fully retains all immunities and defenses
provided by law or otherwise with respect to any action based on or occurring as a result of
this MOU.
12. INDEPENDENT CONTRACTOR. The parties to this MOU do not intend to enter into a
legal partnership, as that term is used to describe a legal entity and to involve joint and several
liabilities. Recipient shall operate hereunder as an independent contractor and not as an officer,
agent, servant or employee of Subrecipient. Likewise, Subrecipient shall operate hereunder as
an independent contractor and not as an officer, agent, servant or employee of the Recipient.
Neither Recipient nor Subrecipient shall be responsible under the Doctrine of Respondeat
Superior for the acts and omissions of the officers, members, agents, servants, employees, or
officers of the other. Each party paying for the performance of governmental functions or services
must make those payments from current revenues available to the paying party.
13. OTHER PROVISIONS. Nothing in this MOU is intended to conflict with any current laws
or regulations or with the directives of the Recipient or Subrecipient. The provisions of this
MOU are severable and if for any reason a clause, sentence, paragraph or other part of this
MOU shall be determined to be invalid by a court or federal or state agency, board or
commission having jurisdiction over the subject matter thereof, such invalidity shall not affect
other provisions which can be given effect without the invalid provision.
Any monies expended by a party under or in connection with this MOU must come from funds
currently available to that party.
Subrecipient agrees that Recipient or its representatives shall, until the expiration of five (5)
years after the grant period, have access to and the right to examine any directly pertinent
books, documents, papers and have access during normal working hours to all necessary
facilities and shall be provided adequate and appropriate workspace in order to conduct audits
in compliance with the provisions of this section. Recipient shall give Subrecipient reasonable
advance notice of intended audits.
14. TERM. This MOU will become effective on the date it is executed by both parties ("Effective
Date") and will remain in effect until the later of (1) expiration of the grant period or (2)
submission of the final report regarding the Grant to the DOJ.
15. MODIFICATION AND AMENDMENT. No amendment, modification, or alteration of the
terms of this MOU shall be binding unless the same is in writing, dated subsequent to the date
hereof, and duly executed by the parties hereto.
16. NOTICES. Notices required pursuant to the provisions of this MOU shall be conclusively
determined to have been delivered when (1) hand -delivered to the other party, or (2) received
by the other party by United States Mail, registered, return receipt requested, addressed as
follows:
For the City of Fort Worth: For Tarrant County:
Grant Specialist County Judge
MOU between the City of Fort Worth, TX
and Tarrant County, TX — Fiscal Year 2023 Edward Byrne JAG Page 6 of 8
City of Fort Worth Police Department
505 West Felix Street
Fort Worth, TX 76115
Tarrant County
100 E. Weatherford Street Suite 501
Fort Worth, TX 76196
17. TERMINATION. It is expressly understood and agreed by and between the parties that this
MOU is wholly conditioned upon the actual receipt by Recipient of the Grant; that all monies
distributed to Subrecipient hereunder shall be exclusively from Federal funds received under
said grant and not from any other monies of Recipient; and that if such funds are not timely
forthcoming, in whole or in part, Recipient may, at its sole discretion, terminate this MOU
and Recipient shall not be liable for payment for any work or services performed by
Subrecipient under or in connection with this MOU.
Either party may terminate this MOU at any time, by providing the other party with sixty (60)
days' written notice of termination.
Recipient may terminate this MOU whenever such termination is determined to be in
Recipient's best interest, in event of Subrecipient default, inability or failure to perform or to
comply with any of the terms herein, or for other good cause.
Termination will be effected by written notice to Subrecipient, specifying the portions of the
MOU affected and the effective date of termination. Subrecipient shall be reimbursed for valid,
eligible expenditures made prior to termination. Recipient will have no responsibility or
liability for Subrecipient's expenditures or actions occurring after the effective date of
termination.
18. SIGNATURE AUTHORITY. The person signing this MOU hereby warrants that he or she
has the legal authority to execute this MOU on behalf of his or her respective party, and that
such binding authority has been granted by proper order, resolution, ordinance, or other
authorization of the entity. The other party is fully entitled to rely on this warranty and
representation in entering into this MOU. This MOU may be executed in one or more
counterparts and each counterpart shall, for all purposes, be deemed an original, but all such
counterparts shall together constitute one and the same instrument. Any signature delivered by
a party by facsimile or other electronic transmission (including email transmission of a portable
document file (pdf) or similar image) shall be deemed to be an original signature hereto.
19. COMPLIANCE WITH LAWS. In providing the services required by this MOU, Recipient
and Subrecipient must observe and comply with all applicable federal, state, and local statutes,
ordinances, rules, and regulations, including, without limitation, workers' compensation laws,
minimum and maximum salary and wage statutes and regulations, and non-discrimination laws
and regulations. Recipient and Subrecipient shall be responsible for ensuring their compliance
with any laws and regulations applicable to its business, including maintaining any necessary
licenses and permits.
[SIGNATURE PAGE FOLLOWS]
MOU between the City of Fort Worth, TX
and Tarrant County, TX — Fiscal Year 2023 Edward Byrne JAG Page 7 of 8
ACCEPTED AND AGREED:
CITY OF FORT WORTH:
By: Allllam 4O6....(4, 5, 2211:00 CS 1)
William Johnson
Assistant City Manager
Date: Feb 8, 2024
APPROVAL RECOMMENDED:
By:R
Robert A. Alldredge, Jr.
Executive Assistant Chief of Police
APPROVED AS TO FORM AND
LEGALITY:
By: I ,TPYriI Mc nBS T
Jerris Mapes
Assistant City Attorney
ACCEPTED AND AGREED:
TARR (C' , TEXAS
Bv: A i—
Tim O'Hare
Tarrant County Judge
Date:. J aCV-)af4 23,.7G)ZM
APPROVED AS TO FORM:
RV: LX,�
Criminal District Attorney's Office*
*Bylaw, the Criminal District Attorney's Office may only approve contracts for its clients. We reviewed this document as to form from our client's
legal perspective. Other parties may not rely on this approval. Instead those parties should seek contract review from independent counsel.
Contract Authorization:
M&C: 23-0487
Date Approved: 6/13/2023
ATTEST: ooFFaer %
p�A �9P0
-v
B%a Paaa nEXPSoa
y'-
Jannette Goodall
City Secretary
Contract Compliance Manager:
By signing I acknowledge that I am the
person responsible for the monitoring
and administration of this contract, including
ensuring all performance and reporting
requirements.
4February 6, 2024
Angela ove OFFICIAL RECORD
Grant Specialist CITY SECRETARY
FT. WORTH, TX
MOU between the City of Fort Worth, TX
and Tarrant County, TX — Fiscal Year 2023 Edward Byrne JAG Page 8 of 8
Exhibit A
City of Fort Worth
Budget Sheet Instructions
Budget Detail Worksheet
OMB Approval NO.: 1121-0329
Expires 1113012020
For a 508 compliant, accessible version of the Budget Detail Worksheet, use the following link:
https://oip.gov/funding/Apply/Forms/BudgetDetailWorksheet/BDW508.pdf
Worksheet Instructions
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Budget Sheet Instructions
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The Budget Detail Worksheet is provided for your use in the preparation of the budget and budget narrative. All required information (including the budget narrative) must be
provided. Any category of expense not applicable to your budget may be left blank. Indicate any non-federal (match) amount in the appropriate category, if applicable.
How to use this Workbook:
The workbook includes several different worksheets. The first worksheet (this one) is an instruction sheet; the next worksheet includes the budget detail worksheet and narrative for
year 1. There are duplicates of this worksheet for years 2-5 that can be completed as necessary. The last worksheet is a Budget Summary. It compiles all of the relevant budget
information into a single location and should be reviewed for correctness before the workbook is uploaded to the GMS application.
Step by Step Usage:
1. Please read and print this instruction page. It can be used as a reference while completing the rest of the document.
2. For each budget category, you can see a sample by viewing the 'Budget Detail Example Sheet'.
3. The 'Definitions' tab explains terms used in the instructions for the various budget categories.
4. Record Retention: In accordance with the requirements set forth in 2 CFR Part 200.333, all financial records, supporting documents, statistical records, and all other records
pertinent to the award shall be retained by each organization for at least three years following the closure of the audit report covering the grant period.
5. The information disclosed in this form is subject to the Freedom of Information Act under U.S.C. 55.2.
Budget Point of Contact Information:
Contact Name:
Last:
Love
First:
Angie
Middle:
angels.miller@fortworthtexas.gov
Contact Phone:
817-392-4441
Contact Fax:
lContact Email:
Worksheet Index:
Tab
Budget Detail - Year 1
Budget Detail - Year 2
Budget Detail - Year 3
Budget Sheet Instructions
Budget Detail - Year 4
Budget Detail - Year 5
Budget Summary
Example - Budget Detail Sheet
Definitions
Budget Category Descriptions:
Personnel
List each position by title and name of employee, if available. Show the annual salary rate and the percentage of time to be devoted to the project.
Compensation paid for employees engaged in grant activities must be consistent with that paid for similar work within the applicant organization. In the
budget narrative, include a description of the responsibilities and duties of each position in relationship to fulfilling the project goals and objectives. All
requested information must be included in the budget detail worksheet and budget narrative.
Fringe Benefits
Fringe benefits should be based on actual known costs or an approved negotiated rate by a Federal agency. If not based on an approved negotiated
rate, list the composition of the fringe benefit package. Fringe benefits are for the personnel listed in the budget category (A) and only for the
percentage of time devoted to the project. All requested information must be included in the budget detail worksheet and budget narrative.
Travel
Itemize travel expenses of staff personnel (e.g. staff to training, field interviews, advisory group meeting, etc.). Describe the purpose of each travel
expenditure in reference to the project objectives. Show the basis of computation (e.g., six people to 3-day training at $X airfare, $X lodging, $X
subsistence). In training projects, travel and meals for trainees should be listed separately. Show the number of trainees and the unit costs involved.
Identify the location of travel, if known; or if unknown, indicate "location to be determined." Indicate whether applicant's formal written travel policy or
the Federal Travel Regulations are followed. Note: Travel expenses for consultants should be included in the "Consultant Travel" data fields under the
"Subawards (Subgrants)/Procurement Contracts" category.
Equipment
List non -expendable items that are to be purchased (Note: Organization's own capitalization policy for classification of equipment should be used).
Expendable items should be included in the "Supplies" category. Applicants should analyze the cost benefits of purchasing versus leasing equipment,
especially high cost items and those subject to rapid technological advances. Rented or leased equipment costs should be listed in the "Contracts" data
fields under the "Subawards (Subgrants)/Procurement Contracts" category. In the budget narrative, explain how the equipment is necessary for the
success of the project, and describe the procurement method to be used. All requested information must be included in the budget detail worksheet
and budget narrative.
Supplies
List items by type (office supplies, postage, training materials, copy paper, and expendable equipment items costing less than $5,000, such as books,
hand held tape recorders) and show the basis for computation. Generally, supplies include any materials that are expendable or consumed during the
course of the project. All requested information must be included in the budget detail worksheet and budget narrative.
Budget Sheet Instructions
Construction Provide a description of the construction project and an estimate of the costs. Minor repairs or renovations may be allowable and should be classified
in the "Other" category. OJP does not currenly fund construction programs. Consult with the program office before budgeting funds in this category. All
requested information must be included in the budget detail worksheet and budget narrative.
Subawards (Subgronts), Subawards (see "Subaward" definition at 2 CFR 200.92): Provide a description of the Federal award activities proposed to be carried out by any
Procurement Contracts, subrecipient and an estimate of the cost (include the cost per subrecipient, to the extent known prior to application submission). For each subrecipient,
& enter the subrecipient entity name, if known. Please indicate any subaward information included under budget category G. Subawards
Consultant Fees (Subgrants)/Procurement Contracts by including the label "(subaward)" with each subaward entry.
Procurement contracts (see "Contract" definition at 2 CFR 200.22): Provide a description of the product or service to be procured by contract and an
estimate of the cost. Indicate whether the applicant's formal, written Procurement Policy or the Federal Acquisition Regulation is followed. Applicants
are encouraged to promote free and open competition in awarding procurement contracts. A separate justification must be provided for sole source
procurements in excess of the Simplified Acquisition Threshold set in accordance with 41 U.S.C. 1908 (currently set at $150,000).
Consultant Fees: For each consultant enter the name, if known, service to be provided, hourly or daily fee (8-hour day), and estimated time on the
project. Consultant fees in excess of the DOJ grant -making component's maximum rate for an 8-hour day (currently $650) require additional
justification and prior approval from the respective DOJ grant -making component. All requested information must be included in the budget detail
worksheet and budget narrative.
Other Costs List items (e.g., rent, reproduction, telephone, janitorial or security services, and investigative or confidential funds) by type and the basis of the
computation. For example, provide the square footage and the cost per square foot for rent, or provide a monthly rental cost and how many months to
rent. All requested information must be included in the budget detail worksheet and budget narrative.
Indirect Costs Indirect costs are allowed only if: a) the applicant has a current, federally approved indirect cost rate; or b) the applicant is eligible to use and elects to
use the "de minimis" indirect cost rate described in 2 C.F.R. 200.414(f). (See paragraph DA.b. in Appendix VII to Part 200—States and Local Government
and Indian Tribe Indirect Cost Proposals for a description of entities that may not elect to use the "de minimis" rate.) An applicant with a current,
federally approved indirect cost rate must attach a copy of the rate approval, (a fully -executed, negotiated agreement. If the applicant does not have
an approved rate, one can be requested by contacting the applicant's cognizant Federal agency, which will review all documentation and approve a rate
for the applicant organization, or if the applicant's accounting system permits, costs may be allocated in the direct costs categories. (Applicant Indian
tribal governments, in particular, should review Appendix VII to Part 200—States and Local Government and Indian Tribe Indirect Cost Proposals
regarding submission and documentation of indirect cost proposals.) Narrative for any indirect costs should clearly state which direct costs the indirect
cost agreement is being applied to. All requested information must be included in the budget detail worksheet and budget narrative.
In order to use the "de minimis" indirect rate an applicant would need to attach written documentation to the application that advises DOJ of both the
applicant's eligibility (to use the "de minimis" rate) and its election. If the applicant elects the de minimis method, costs must be consistently charged as
either indirect or direct costs, but may not be double charged or inconsistently charged as both. In addition, if this method is chosen then it must be
used consistently for all federal awards until such time as the applicant entity chooses to negotiate a federally approved indirect cost rate.
Purpose Area #4
Budget Detail - Year 1
Does this budget contain conference costs which is defined broadly to include meetings, retreats, seminars, symposia, and training activities? - YIN
(DOJ Financial Guide, Section 3.10)
A. Personnel
Name
List each name, if known.
Position
List each position, if known.
Computation
Show annual salary rate & amount of time devoted to the project far each name/position.
Salary
Rate
Time Worked
(# of hours, days, months,
years)
Percentage of
Time
Total Cost
Non -Federal
Contribution
Federal
Request
$0
$0
Total(s)
$0
$0
$0
Narrative
B. Fringe Benefits
Name
List each grant -supported position receiving fringe benefits.
Computation
Show the basis for computation.
Base
Rate
Total Cost
Non -Federal
Contribution
Federal
Request
$0
$0
Total(s)
$0
$0
$0
Purpose Area #4
Narrative
C. Travel
Purpose of Travel
Location
Type of Expense
Basis
Computation
Indicate the purpose of each trip or
type of trip (training, advisory
group meeting)
Indicate the travel destination.
Lodging, Meals, Etc.
Per day, mile,
trip, Etc.
Compute the cost of each type of expense X the number of people traveling.
Cost
Quantity
# of Staff
# of
Trips
Total Cost
Non -Federal
Contribution
Federal
Request
CQB Instructor
TBD
Other
N/A
$700.00
1
2
1
$1,400
$0
$1,400
Precision Rifle
TBD
Other
N/A
$1,002.50
1
3
1
$0
$3,008
$3,008
TEES
TBD
Other
N/A
$1,987.50
1
3
1
$0
$5,963
$5,963
LL-CHEM-DD Instructor
TBD
Other
N/A
$895.00
1
5
1
$0
$4,475
$4,475
Advanced SWAT
TBD
Other
N/A
$700.00
1
5
1
$0
$3,500
$3,500
2
Purpose Area #4
Advanced Hostage Rescue I TBD 10ther IN/A 1 $450.00 1 1 1 4 1 1 1 $1,800 1 $0 1 $1,800
Total(s)
Narrative
Funds are being requested for at least 2 to 5 officers to attend various annual specialized training courses, including Close Quarters Battle (CQB), Basic and Advance SWAT School, Hostage
Rescue School, Tactical Command and Leadership School, Team Leader School, Basic and Advance Explosive Breaching Course, Master Breacher Certification, Basic and Advanced Sniper
School, Sniper Team Leader Course, Basic and Advanced Rappel School, Master Rappel School and any other SWAT courses as needed.
D. Equipment
Item
List and describe each item of equipment that will be purchased
Computation
Compute the cost (e.g., the number of each item to be purchased X the cost per item)
# of Items
Unit Cost
Total Cost
Non -Federal
Contribution
Federal
Request
advanced pole cameras 4 $10,934.00
inflatable training wall system (ITWS) 1 $90,000.00
conex containers 8 $13,750.00
$43,736
$43,736
$90,000
$90,000
$110,000
$110,000
Total(s)
1 $243,736
$0
$243,736
Narrative
Purpose Area #4
The conex containers will be stacked to build 2 or 3-story structures for specific breaching missions. They are very durable, mobile, and adaptable. Installation is included at — $3,750 each.
The ITWS is a mid -sized inflatable floor plan kit has storing and assembling instructions, ranging in size from 600 to 4300 sqft., is extremely durable, waterproof, UV resistant, portable, and
set-up friendly. The pole camera kit includes the latest thermal fusion technology, has high -definition video pictures, and easy portability. PROCUREMENT ACTIVITIES MAYBE ONGOING
INTO YEARS 2 & 3.
E. Supplies
Supply Items
Provide a list of the types of items to be purchased with grant funds.
APD red dot sights & accessories
APD glock upgrades to red dot sights
Computation
Describe the item and the compute the costs. Computation: The number of each item to be purchased X the cost per item
Non -Federal Federal
# of Items Unit Cost Total Cost Contribution Request
97 $506.16 $49,098 $49,098
700
$125.00
Totals)
$87,500
$136,598
$0
$87,500
$136,598
Narrative
Arlington PD (APD) will purchase red dot sight & accessories that are compact, lightweight aluminium construction, red point of sight can be adjusted to 10 levels of brightness, multi-
coated optical treatment for aiming even in high brightness, horizontal and vertical calibration, and automatic sleep mode after 3 minutes and off after 5 hours. PROCUREMENT ACTIVITIES
MAYBE ONGOING INTO YEARS 2 & 3.
F. Construction
4
Purpose Area #4
Purpose
Description of Work
Computation
Provide the purpose of the
Describe the construction project(s)
Compute the costs (e.g., the
number of each item to be purchased X the cost per item)
construction
# of Items
Cost
Total Cost
Non -Federal
Federal
Contribution
Request
$0
$0
Totals)
$0
$0
$0
Narrative
G. Subawards (Subgrants)
Description
Purpose
Consultant?
Is the subaward for a
consultant? If yes, use
Provide a description of the activities to be carried out by
Describe the purpose of the subaward (subgrant)
the section below to
subrecipients.
explain associated
travel expenses
included in the cost.
Total Cost
Non -Federal
Federal
Contribution
Request
to provide police call back services to persons with mental illness
to determine if further resources or assistance is needed
No
$157,755
$0
$157,755
Total(s)
$157,755
$0
$157,755
Consultant Travel (if necessary)
Purpose of Travel I Location
Type of Expense
Computation
Purpose Area #4
Indicate the purpose of each trip or
type of trip (training, advisory
Indicate the travel destination.
Hotel, airfare, per diem
Compute the cost of each type of expense X the number of people traveling.
group meeting)
Duration
# of
Non -Federal
Federal
Cost
or
Total Cost
Staff
Contribution
Request
Distance
$o
$0
Total
$0
1 $0
$0
Narrative
The Tarrant County- Mental Health Law Liaison Program requests funds
to provide contractual mental health services upon police calls with persons of mental illness to deter jail and to
provide training to officers on how to interact with mentally ill persons. The services will 1) provide technical assistance by answering Officer calls 24 hours a day 7 days a week, 2) provide
active and assertive follow-ups to include consultation with Officers on the phone or in the field, and 3) provide up to 24 mental health trainings and in -services to Officers. ACTIVITIES
MAYBE ONGOING INTO YEARS 2 & 3.
H. Procurement Contracts
Description
Purpose
Consultant?
Provide a description of the products or services to be procured by
Is the subaward for a
contract and an estimate of the costs. Applicants are encouraged to
consultant? If yes, use
promote free and open competition in awarding contracts. A
Describe the purpose of the contract
the section below to
separate justification must be provided for sole source procurements
explain associated
n excess of the Simplified Acquisition Threshold (currently $150,000).
travel expenses
included in the cost.
Non -Federal
Federal
Total Cost
Contribution
Request
$o
Total(s)
$0
$0
$0
Consultant Travel (if necessary)
Purpose Area #4
Purpose of Travel
Location
Type of Expense
Computation
Indicate the purpose of each trip or
type of trip (training, advisory
Indicate the travel destination.
Hotel, airfare, per diem
Compute the cost of each type of expense X the number of people traveling.
group meeting)
Duration
#Of
Non -Federal
Federal
Cost
or
Total Cost
Staff
Contribution
Request
Distance
$0
$0
Total
1 $o
1 $o
1 $o
Narrative
1. Other Costs
Description
Computation
List and describe items that will be paid with grants funds (e.g. rent,
reproduction, telephone, janitorial, or security services, and
Show the basis for computation
investigative or confidential funds).
Non -Federal
Federal
Quantity
Basis
Cost
Length of Time
Total Cost
Contribution
Request
$0
$0
Total(s)
$0
$0
$0
Narrative
Purpose Area #4
J. Indirect Costs
Description
Describe what the approved rate is and how it is applied.
Computation
Compute the indirect costs for those portions of the program which allow such costs.
Base
Indirect Cost Rate
Total Cost
Non -Federal
Contribution
Federal
Request
$0
$0
Total(s)
$o
$o
$o
Narrative
Purpose Area #4
Budget Detail - Year 2
Does this budget contain conference costs which is defined broadly to include meetings, retreats, seminars, symposia, and training activities? - YIN
(DOJ Financial Guide, Section 3.10)
A. Personnel
Name
List each name, if known.
Position
List each position, if known.
Computation
Show annual salary rate & amount of time devoted to the project far each name/position.
Salary
Rate
Time Worked
(# of hours, days, months,
years)
Percentage of
Time
Total Cost
Non -Federal
Contribution
Federal
Request
$0
$0
Total(s)
$0
$0
$0
Narrative
B. Fringe Benefits
Name
List each grant -supported position receiving fringe benefits.
Computation
Show the basis for computation.
Base
Rate
Total Cost
Non -Federal
Contribution
Federal
Request
$0
$0
Total(s)
$0
$0
$0
Purpose Area #4
Narrative
C. Travel
Purpose of Travel
Location
Type of Expense
Basis
Computation
Indicate the purpose of each trip or
type of trip (training, advisory
group meeting)
Indicate the travel destination.
Lodging, Meals, Etc.
Per day, mile,
trip, Etc.
Compute the cost of each type of expense X the number of people traveling.
Cost
Quantity
# of Staff
# of
Trips
Total Cost
Non -Federal
Contribution
Federal
Request
Shoothouse Instructor
TBD
Other
N/A
$1,277.00
1
2
1
$2,554
$0
$2,554
Precision Rifle
TBD
Other
N/A
$1,003.50
1
3
1
$3,011
$0
$3,011
TEES
TBD
Other
N/A
$1,987.50
1
3
1
$5,963
$0
$5,963
LL-CHEM-DD Instructor
TBD
Other
N/A
$895.00
1
5
1
$0
$4,475
$4,475
Advanced SWAT
TBD
Other
N/A
$700.00
1
4
1
$0
$2,800
$2,800
2
Purpose Area #4
Advanced Hostage Rescue I TBD 10ther IN/A 1 $450.00 1 1 1 4 1 1 1 $1,800 1 $0 1 $1,800
Total(s)
Narrative
Funds are being requested for at least 2 to 5 officers to attend various annual specialized training courses, including Close Quarters Battle (CQB), Basic and Advance SWAT School, Hostage
Rescue School, Tactical Command and Leadership School, Team Leader School, Basic and Advance Explosive Breaching Course, Master Breacher Certification, Basic and Advanced Sniper
School, Sniper Team Leader Course, Basic and Advanced Rappel School, Master Rappel School and any other SWAT courses as needed.
D. Equipment
Item
List and describe each item of equipment that will be purchased
Computation
Compute the cost (e.g., the number of each item to be purchased X the cost per item)
# of Items
Unit Cost
Total Cost
Non -Federal
Contribution
Federal
Request
$0
$0
Total(s)
$0
$0
$0
Narrative
Purpose Area #4
E. Supplies
Supply Items
Provide a list of the types of items to be purchased with grant funds.
Computation
Describe the item and the compute the costs. Computation: The number of each item to be purchased X the cost per item.
# of Items
Unit Cost
Total Cost
Non -Federal
Contribution
Federal
Request
$0
$0
Total(s)
$o
$o
$o
Narrative
F. Construction
Purpose Description of Work Computation
Provide the purpose of the Describe the construction project(s) Compute the costs (e.g., the number of each item to be purchased X the cost per item)
construction
Purpose Area #4
Non -Federal
Federal
# of Items
Cost
Total Cost
Contribution
Request
$0
$0
Total(s)
$0
$0
$0
Narrative
G. Subawards (Subgrants)
Description
Purpose
Consultant?
Is the subaward for a
consultant? If yes, use
Provide a description of the activities to be carried out by
Describe the purpose of the subaward (subgrant)
the section below to
subrecipients.
explain associated
travel expenses
included in the cost.
Non -Federal
Federal
Total Cost
Contribution
Request
$0
Total(s)
$0
$0
$0
Consultant Travel (if necessary)
Purpose of Travel
Location
Type of Expense
Computation
Indicate the purpose of each trip or
type of trip (training, advisory
Indicate the travel destination.
Hotel, airfare, per diem
Compute the cost of each type of expense X the number of people traveling.
group meeting)
Duration
#Of
Non -Federal
Federal
Cost
or
Total Cost
Staff
Contribution
Request
Distance
Purpose Area #4
$o
$0
Total
$o
$o
$0
Narrative
H. Procurement Contracts
Description
Purpose
Consultant?
Provide a description of the products or services to be procured by
Is the subaward for a
contract and an estimate of the costs. Applicants are encouraged to
consultant? If yes, use
promote free and open competition in awarding contracts. A
Describe the purpose of the contract
the section below to
separate justification must be provided for sole source procurements
explain associated
in excess of the Simplified Acquisition Threshold (currently $150,000).
travel expenses
included in the cost.
Non -Federal
Federal
Total Cost
Contribution
Request
$0
Total(s)
$o
$0
$0
Consultant Travel (if necessary)
Purpose of Travel
Location
Type of Expense
Computation
Indicate the purpose of each trip or
type of trip (training, advisory
Indicate the travel destination.
Hotel, airfare, per diem
Compute the cost of each type of expense X the number of people traveling.
group meeting)
Duration
Purpose Area #4
Narrative
Cost I or I # of I Total Cost I Non -Federal I Federal
Distance Staff Contribution Request
$0 1 1 $0
Total $0 1 $0 1 $0
1. Other Costs
Description
Computation
List and describe items that will be paid with grants funds (e.g. rent,
reproduction, telephone, janitorial, or security services, and
Show the basis for computation
investigative or confidential funds).
Non -Federal
Federal
Quantity
Basis
Cost
Length of Time
Total Cost
Contribution
Request
$0
$0
Total(s)
$0
$0
$0
Narrative
Purpose Area #4
J. Indirect Costs
Description
Describe what the approved rate is and how it is applied.
Computation
Compute the indirect costs for those portions of the program which allow such costs.
Base
Indirect Cost Rate
Total Cost
Non -Federal
Contribution
Federal
Request
$0
$0
Total(s)
$o
$o
$o
Narrative
Budget Summary
Budget Summary
Note: Any errors detected on this page should be fixed on the corresponding Budget Detail tab.
Year 1 Year 2 Year 3 Year 4 Year 5
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A. Personnel
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
B. Fringe Benefits
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
C.Travel
$20,146
$0
$20,603
$0
$19,251
$0
$0
$0
$0
$0
$60,000
D. Equipment
$243,736
$0
$0
$0
$0
$0
$0
$0
$0
$0
$243,736
E. Supplies
$136,598
$0
$0
$0
$0
$0
$0
$0
$0
$0
$136,598
F.Construction
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
G. Subawards (Subgrants)
$157,755
$0
$0
$0
1 $0
$0
$0
$0
$0
$0
$157,755
H. Procurement Contracts
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
I. Other
$o
$o
$a
$o
$o
$o
$o
$o
$o
$o
$o
Total Direct Costs
$558,235
$0
$20,603
$0
$19,251
$0
$0
$0
$0
$0
$598,089
J.Indirect Costs
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
Total Project Costs
$558,235
$0
$20,603
$0
$19,251
$0
$0
$0
1 $0
$0
$598,089
Does this budget contain conference costs which is defined broadly to include meetings, retreats, seminars, symposia, and training activities? - Y/N No
Exhibit B
Award Document
City of Fort Worth
Department of Justice (DOJ) CSC No. 60241
Office of Justice Programs
Bureau of Justice Assistance
Washington, D.C. 20531
Name and Address of Recipient: FORT WORTH, CITY OF
200 TEXAS ST
City, State and Zip: FORT WORTH, TX 76102
Recipient UEL ENS6MKS1ZL18
Project Title: FWPD Law enforcement Award Number: 15PBJA-23-GG-03844-JAGX
projects
Solicitation Title: BJA FY 23 Edward Byrne Memorial Justice Assistance Grant (JAG) Program - Local Solicitation
Federal Award Amount: $598,089.00 Federal Award Date: 9/22/23
Awarding Agency: Office of Justice Programs
Bureau of Justice Assistance
Funding Instrument Type: Grant
Opportunity Category: D
Assistance Listing:
16.738 - Edward Byrne Memorial Justice Assistance Grant Program
Project Period Start Date: 10/1/22
Budget Period Start Date: 10/1 /22
Project Description:
Project Period End Date: 9/30/26
Budget Period End Date: 9/30/26
The city of Fort Worth will use JAG funds for specialized equipment, supplies, personnel, and training to
improve the special weapons and tactics (SWAT) operations to be more prepared for immediate threats or high -
risk events in the community, including active shooter incidents.
The county of Tarrant will use JAG funds for contractual mental health services to answer police calls from
the mentally ill and direct them to the appropriate mental health resources for their needs.
The city of Arlington will use JAG funds for police equipment and supplies for shooting improvement.
Page: 1 of 23
Award Letter
September 22, 2023
Dear Fernando Costa,
On behalf of Attorney General Merrick B. Garland, it is my pleasure to inform you the Office of Justice Programs
(OJP) has approved the application submitted by FORT WORTH, CITY OF for an award under the funding
opportunity entitled 2023 BJA FY 23 Edward Byrne Memorial Justice Assistance Grant (JAG) Program - Local
Solicitation. The approved award amount is $598,089.
Review the Award Instrument below carefully and familiarize yourself with all conditions and requirements before
accepting your award. The Award Instrument includes the Award Offer (Award Information, Project Information,
Financial Information, and Award Conditions) and Award Acceptance. For COPS Office and OVW funding the Award
Offer also includes any Other Award Documents.
Please note that award requirements include not only the conditions and limitations set forth in the Award Offer, but
also compliance with assurances and certifications that relate to conduct during the period of performance for the
award. These requirements encompass financial, administrative, and programmatic matters, as well as other important
matters (e.g., specific restrictions on use of funds). Therefore, all key staff should receive the award conditions, the
assurances and certifications, and the application as approved by OJP, so that they understand the award
requirements. Information on all pertinent award requirements also must be provided to any subrecipient of the award.
Should you accept the award and then fail to comply with an award requirement, DOJ will pursue appropriate remedies
for non-compliance, which may include termination of the award and/or a requirement to repay award funds.
Prior to accepting the award, your Entity Administrator must assign a Financial Manager, Grant Award Administrator,
and Authorized Representative(s) in the Justice Grants System (JustGrants). The Entity Administrator will need to
ensure the assigned Authorized Representative(s) is current and has the legal authority to accept awards and bind the
entity to the award terms and conditions. To accept the award, the Authorized Representative(s) must accept all parts
of the Award Offer in the Justice Grants System (JustGrants), including by executing the required declaration and
certification, within 45 days from the award date.
To access your funds, you will need to enroll in the Automated Standard Application for Payments (ASAP) system, if
you haven't already completed the enrollment process in ASAP. The Entity Administrator should have already received
an email from ASAP to initiate this process.
Congratulations, and we look forward to working with you.
Maureen Henneberg
Deputy Assistant Attorney General
Office for Civil Rights Notice for All Recipients
The Office for Civil Rights (OCR), Office of Justice Programs (OJP), U.S. Department of Justice (DOJ) has been
delegated the responsibility for ensuring that recipients of federal financial assistance from the OJP, the Office of
Community Oriented Policing Services (COPS), and the Office on Violence Against Women (OVW) are not engaged in
discrimination prohibited by law. Several federal civil rights laws, such as Title VI of the Civil Rights Act of 1964 and
Section 504 of the Rehabilitation Act of 1973, require recipients of federal financial assistance to give assurances that
they will comply with those laws. Taken together, these civil rights laws prohibit recipients of federal financial
assistance from DOJ from discriminating in services and employment because of race, color, national origin, religion,
disability, sex, and, for grants authorized under the Violence Against Women Act, sexual orientation and gender
identity. Recipients are also prohibited from discriminating in services because of age. For a complete review of these
civil rights laws and nondiscrimination requirements, in connection with DOJ awards, see https://ojp.gov/funding/
Explore/LegalOverview/Civil Rig htsRequirements.htm.
Under the delegation of authority, the OCR investigates allegations of discrimination against recipients from individuals,
entities, or groups. In addition, the OCR conducts limited compliance reviews and audits based on regulatory criteria.
Page: 2 of 23
These reviews and audits permit the OCR to evaluate whether recipients of financial assistance from the Department
are providing services in a nondiscriminatory manner to their service population or have employment practices that
meet equal -opportunity standards.
If you are a recipient of grant awards under the Omnibus Crime Control and Safe Streets Act or the Juvenile Justice
and Delinquency Prevention Act and your agency is part of a criminal justice system, there are two additional
obligations that may apply in connection with the awards: (1) complying with the regulation relating to Equal
Employment Opportunity Programs (EEOPs); and (2) submitting findings of discrimination to OCR. For additional
information regarding the EEOP requirement, see 28 CFR Part 42, subpart E, and for additional information regarding
requirements when there is an adverse finding, see 28 C.F.R. §§ 42.204(c), .205(c)(5).
The OCR is available to help you and your organization meet the civil rights requirements that are associated with DOJ
grant funding. If you would like the OCR to assist you in fulfilling your organization's civil rights or nondiscrimination
responsibilities as a recipient of federal financial assistance, please do not hesitate to contact the OCR at
askOCR@ojp.usdoj.gov.
Memorandum Regarding NEPA
NEPA Letter Type
OJP - Ongoing NEPA Compliance Incorporated into Further Developmental Stages
NEPA Letter
The Edward Byrne Memorial Justice Assistance Grant Program (JAG) allows states and local governments to support
a broad range of activities to prevent and control crime and to improve the criminal justice system, some of which could
have environmental impacts. All recipients of JAG funding must assist BJA in complying with NEPA and other related
federal environmental impact analyses requirements in the use of grant funds, whether the funds are used directly by
the grantee or by a subgrantee or third party.? Accordingly,?prior to obligating?funds for any of the specified activities,
the grantee must first determine if any of the specified activities will be?funded by the grant.
The specified activities requiring environmental analysis are:
a. New construction;
b. Any renovation or remodeling of a property located in an environmentally or historically sensitive area, including
properties located within a 100-year flood plain, a wetland, or habitat for endangered species, or a property listed on or
eligible for listing on the National Register of Historic Places;
c.? A renovation, lease, or any proposed use of a building or facility that will either (a) result in a change in its basic
prior use or (b) significantly change its size;
d.? Implementation of a new program involving the use of chemicals other than chemicals that are (a) purchased as an
incidental component of a funded activity and (b) traditionally used, for example, in office, household, recreational, or
education environments; and
e. Implementation of a program relating to clandestine methamphetamine laboratory operations, including the
identification, seizure, or closure of clandestine methamphetamine laboratories.
Complying with NEPA may require the preparation of an Environmental Assessment and/or an Environmental Impact
Statement, as directed by BJA. Further, for programs relating to methamphetamine laboratory operations, the
preparation of a detailed Mitigation Plan will be required. For more information about Mitigation Plan requirements,
please see https://www.bja.gov/Funding/nepa.html.
NEPA Coordinator
Page: 3 of 23
First Name Last Name
Orbin Middle Name Terry
Award Information
This award is offered subject to the conditions or limitations set forth in the Award Information, Project
Information, Financial Information, and Award Conditions.
Recipient Information
Recipient Name
FORT WORTH, CITY OF
UEI
ENS6MKS1ZL18
Street 1
200 TEXAS ST
City
FORT WORTH
Zip/Postal Code
76102
County/Parish
Award Details
Federal Award Date
9/22/23
Award Number
15PBJA-23-GG-03844-JAGX
Street 2
State/U.S. Territory
Texas
Country
United States
Province
Award Type
Initial
Supplement Number
00
Federal Award Amount Funding Instrument Type
$598,089.00 Grant
Assistance Listing Assistance Listings Program Title
Number
16.738 Edward Byrne Memorial Justice Assistance Grant Program
Statutory Authority
Title I of Public Law 90-351 (generally codified at 34 U.S.C. 10101-10726), including subpart 1 of part E (codified at
34 U.S.C. 10151-10158); see also 28 U.S.C. 530C(a)
[XI
I have read and understand the information presented in this section of the Federal Award Instrument.
Page: 4 of 23
Project Information
This award is offered subject to the conditions or limitations set forth in the Award Information, Project
Information, Financial Information, and Award Conditions.
Solicitation Title
2023 BJA FY 23 Edward Byrne Memorial Justice
Assistance Grant (JAG) Program - Local Solicitation
Application Number
GRANT13944343
Grant Manager Name
Fadumo Tahlil
Phone Number
202-598-9805
E-mail Address
Fadumo.Tahlil@usdoj.gov
Project Title
FWPD Law enforcement projects
Performance Period Start
Date
10/01 /2022
Budget Period Start Date
10/01 /2022
Project Description
Awarding Agency
OJP
Program Office
BJA
Performance Period End Date
09/30/2026
Budget Period End Date
09/30/2026
The city of Fort Worth will use JAG funds for specialized equipment, supplies, personnel, and training to
improve the special weapons and tactics (SWAT) operations to be more prepared for immediate threats or high -
risk events in the community, including active shooter incidents.
The county of Tarrant will use JAG funds for contractual mental health services to answer police calls from
the mentally ill and direct them to the appropriate mental health resources for their needs.
The city of Arlington will use JAG funds for police equipment and supplies for shooting improvement.
[XI
1 have read and understand the information presented in this section of the Federal Award Instrument.
Financial Information
This award is offered subject to the conditions or limitations set forth in the Award Information, Project
Information, Financial Information, and Award Conditions.
Page: 5 of 23
I have read and understand the information presented in this section of the Federal Award Instrument.
Award Conditions
This award is offered subject to the conditions or limitations set forth in the Award Information, Project
Information, Financial Information, and Award Conditions.
Compliance with restrictions on the use of federal funds --prohibited and controlled equipment under OJP awards
Consistent with Executive Order 14074, "Advancing Effective, Accountable Policing and Criminal Justice Practices To
Enhance Public Trust and Public Safety," OJP has prohibited the use of federal funds under this award for purchases
or transfers of specified equipment by law enforcement agencies. In addition, OJP requires the recipient, and any
subrecipient ("subgrantee") at any tier, to put in place specified controls prior to using federal funds under this award to
acquire or transfer any property identified on the "controlled equipment" list. The details of the requirement are posted
on the OJP web site at https://www.ojp.gov/funding/explore/prohibited-and-controlled-equipment (Award condition:
Compliance with restrictions on the use of federal funds --prohibited and controlled equipment under OJP awards), and
are incorporated by reference here.
2
Compliance with DOJ regulations pertaining to civil rights and nondiscrimination - 28 C.F.R. Part 54
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements of 28
C.F.R. Part 54, which relates to nondiscrimination on the basis of sex in certain "education programs."
3
Compliance with 41 U.S.C. 4712 (including prohibitions on reprisal; notice to employees)
The recipient (and any subrecipient at any tier) must comply with, and is subject to, all applicable provisions of 41
U.S.C. 4712, including all applicable provisions that prohibit, under specified circumstances, discrimination against an
employee as reprisal for the employee's disclosure of information related to gross mismanagement of a federal grant, a
gross waste of federal funds, an abuse of authority relating to a federal grant, a substantial and specific danger to
public health or safety, or a violation of law, rule, or regulation related to a federal grant.
The recipient also must inform its employees, in writing (and in the predominant native language of the workforce), of
employee rights and remedies under 41 U.S.C. 4712.
Should a question arise as to the applicability of the provisions of 41 U.S.C. 4712 to this award, the recipient is to
contact the DOJ awarding agency (OJP or OVW, as appropriate) for guidance.
4
Applicability of Part 200 Uniform Requirements
The Uniform Administrative Requirements, Cost Principles, and Audit Requirements in 2 C.F.R. Part 200, as adopted
and supplemented by DOJ in 2 C.F.R. Part 2800 (together, the "Part 200 Uniform Requirements") apply to this FY
2022 award from OJP.
The Part 200 Uniform Requirements were first adopted by DOJ on December 26, 2014. If this FY 2022 award
supplements funds previously awarded by OJP under the same award number (e.g., funds awarded during or before
December 2014), the Part 200 Uniform Requirements apply with respect to all funds under that award number
(regardless of the award date, and regardless of whether derived from the initial award or a supplemental award) that
are obligated on or after the acceptance date of this FY 2022 award.
For more information and resources on the Part 200 Uniform Requirements as they relate to OJP awards and
Page: 6 of 23
subawards ("subgrants"), see the OJP website at https://ojp.gov/funding/Part2000niformRequirements.htm.
Record retention and access: Records pertinent to the award that the recipient (and any subrecipient ("subgrantee") at
any tier) must retain -- typically for a period of 3 years from the date of submission of the final expenditure report (SF
425), unless a different retention period applies -- and to which the recipient (and any subrecipient ("subgrantee") at
any tier) must provide access, include performance measurement information, in addition to the financial records,
supporting documents, statistical records, and other pertinent records indicated at 2 C.F.R. 200.334.
In the event that an award -related question arises from documents or other materials prepared or distributed by OJP
that may appear to conflict with, or differ in some way from, the provisions of the Part 200 Uniform Requirements, the
recipient is to contact OJP promptly for clarification.
5
Compliance with applicable rules regarding approval, planning, and reporting of conferences, meetings, trainings, and
other events
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable laws, regulations,
policies, and official DOJ guidance (including specific cost limits, prior approval and reporting requirements, where
applicable) governing the use of federal funds for expenses related to conferences (as that term is defined by DOJ),
including the provision of food and/or beverages at such conferences, and costs of attendance at such conferences.
Information on the pertinent DOJ definition of conferences and the rules applicable to this award appears in the DOJ
Grants Financial Guide (currently, as section 3.10 of "Postaward Requirements" in the "DOJ Grants Financial Guide").
6
Requirement for data on performance and effectiveness under the award
The recipient must collect and maintain data that measure the performance and effectiveness of work under this
award. The data must be provided to OJP in the manner (including within the timeframes) specified by OJP in the
program solicitation or other applicable written guidance. Data collection supports compliance with the Government
Performance and Results Act (GPRA) and the GPRA Modernization Act of 2010, and other applicable laws.
7
Compliance with DOJ Grants Financial Guide
References to the DOJ Grants Financial Guide are to the DOJ Grants Financial Guide as posted on the OJP website
(currently, the "DOJ Grants Financial Guide" available at https://ojp.gov/financiaiguide/DOJ/index.htm), including any
updated version that may be posted during the period of performance. The recipient agrees to comply with the DOJ
Grants Financial Guide.
8
Compliance with general appropriations -law restrictions on the use of federal funds (FY 2022)
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable restrictions on the use of
federal funds set out in federal appropriations statutes. Pertinent restrictions, including from various "general
provisions" in the Consolidated Appropriations Act, 2022, are set out at https://www.ojp.gov/funding/Explore/
FY22AppropriationsRestrictions.htm, and are incorporated by reference here.
Should a question arise as to whether a particular use of federal funds by a recipient (or a subrecipient) would or might
fall within the scope of an appropriations -law restriction, the recipient is to contact OJP for guidance, and may not
proceed without the express prior written approval of OJP.
9
Compliance with DOJ regulations pertaining to civil rights and nondiscrimination - 28 C.F.R. Part 38
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements of 28
Page: 7 of 23
C.F.R. Part 38 (as may be applicable from time to time), specifically including any applicable requirements regarding
written notice to program beneficiaries and prospective program beneficiaries.
Currently, among other things, 28 C.F.R. Part 38 includes rules that prohibit specific forms of discrimination on the
basis of religion, a religious belief, a refusal to hold a religious belief, or refusal to attend or participate in a religious
practice. Part 38, currently, also sets out rules and requirements that pertain to recipient and subrecipient
("subgrantee") organizations that engage in or conduct explicitly religious activities, as well as rules and requirements
that pertain to recipients and subrecipients that are faith -based or religious organizations.
The text of 28 C.F.R. Part 38 is available via the Electronic Code of Federal Regulations (currently accessible at https:/
/www.ecfr.gov/cgi-bin/ECFR?page=browse), by browsing to Title 28-Judicial Administration, Chapter 1, Part 38, under
e-CFR "current" data.
10
Effect of failure to address audit issues
The recipient understands and agrees that the DOJ awarding agency (OJP or OVW, as appropriate) may withhold
award funds, or may impose other related requirements, if (as determined by the DOJ awarding agency) the recipient
does not satisfactorily and promptly address outstanding issues from audits required by the Part 200 Uniform
Requirements (or by the terms of this award), or other outstanding issues that arise in connection with audits,
investigations, or reviews of DOJ awards.
11
Requirements of the award; remedies for non-compliance or for materially false statements
The conditions of this award are material requirements of the award. Compliance with any assurances or certifications
submitted by or on behalf of the recipient that relate to conduct during the period of performance also is a material
requirement of this award.
Limited Exceptions. In certain special circumstances, the U.S. Department of Justice ("DOJ") may determine that it will
not enforce, or enforce only in part, one or more requirements otherwise applicable to the award. Any such exceptions
regarding enforcement, including any such exceptions made during the period of performance, are (or will be during
the period of performance) set out through the Office of Justice Programs ("OJP") webpage entitled "Legal Notices:
Special circumstances as to particular award conditions" (ojp.gov/funding/Explore/LegaiNotices-AwardRegts.htm), and
incorporated by reference into the award.
By signing and accepting this award on behalf of the recipient, the authorized recipient official accepts all material
requirements of the award, and specifically adopts, as if personally executed by the authorized recipient official, all
assurances or certifications submitted by or on behalf of the recipient that relate to conduct during the period of
performance.
Failure to comply with one or more award requirements -- whether a condition set out in full below, a condition
incorporated by reference below, or an assurance or certification related to conduct during the award period -- may
result in OJP taking appropriate action with respect to the recipient and the award. Among other things, the OJP may
withhold award funds, disallow costs, or suspend or terminate the award. DOJ, including OJP, also may take other
legal action as appropriate.
Any materially false, fictitious, or fraudulent statement to the federal government related to this award (or concealment
or omission of a material fact) may be the subject of criminal prosecution (including under 18 U.S.C. 1001 and/or 1621,
and/or 34 U.S.C. 10271-10273), and also may lead to imposition of civil penalties and administrative remedies for false
claims or otherwise (including under 31 U.S.C. 3729-3730 and 3801-3812).
Should any provision of a requirement of this award be held to be invalid or unenforceable by its terms, that provision
shall first be applied with a limited construction so as to give it the maximum effect permitted by law. Should it be held,
instead, that the provision is utterly invalid or -unenforceable, such provision shall be deemed severable from this
award.
12
Page: 8 of 23
Compliance with DOJ regulations pertaining to civil rights and nondiscrimination - 28 C.F.R. Part 42
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements of 28
C.F.R. Part 42, specifically including any applicable requirements in Subpart E of 28 C.F.R. Part 42 that relate to an
equal employment opportunity program.
13
Requirements related to "de minimis" indirect cost rate
A recipient that is eligible under the Part 200 Uniform Requirements and other applicable law to use the "de minimis"
indirect cost rate described in 2 C.F.R. 200.414(f), and that elects to use the "de minimis" indirect cost rate, must
advise OJP in writing of both its eligibility and its election, and must comply with all associated requirements in the Part
200 Uniform Requirements. The "de minimis" rate may be applied only to modified total direct costs (MTDC) as defined
by the Part 200 Uniform Requirements.
14
Employment eligibility verification for hiring under the award
1. The recipient (and any subrecipient at any tier) must --
A. Ensure that, as part of the hiring process for any position within the United States that is or will be funded (in whole
or in part) with award funds, the recipient (or any subrecipient) properly verifies the employment eligibility of the
individual who is being hired, consistent with the provisions of 8 U.S.C. 1324a(a)(1).
B. Notify all persons associated with the recipient (or any subrecipient) who are or will be involved in activities under
this award of both--
(1) this award requirement for verification of employment eligibility, and
(2) the associated provisions in 8 U.S.C. 1324a(a)(1) that, generally speaking, make it unlawful, in the United States, to
hire (or recruit for employment) certain aliens.
C. Provide training (to the extent necessary) to those persons required by this condition to be notified of the award
requirement for employment eligibility verification and of the associated provisions of 8 U.S.C. 1324a(a)(1).
D. As part of the recordkeeping for the award (including pursuant to the Part 200 Uniform Requirements), maintain
records of all employment eligibility verifications pertinent to compliance with this award condition in accordance with
Form 1-9 record retention requirements, as well as records of all pertinent notifications and trainings.
2. Monitoring
The recipient's monitoring responsibilities include monitoring of subrecipient compliance with this condition.
3. Allowable costs
To the extent that such costs are not reimbursed under any other federal program, award funds may be obligated for
the reasonable, necessary, and allocable costs (if any) of actions designed to ensure compliance with this condition.
4. Rules of construction
A. Staff involved in the hiring process
For purposes of this condition, persons "who are or will be involved in activities under this award" specifically includes
(without limitation) any and all recipient (or any subrecipient) officials or other staff who are or will be involved in the
hiring process with respect to a position that is or will be funded (in whole or in part) with award funds.
B. Employment eligibility confirmation with E-Verify
Page: 9 of 23
For purposes of satisfying the requirement of this condition regarding verification of employment eligibility, the recipient
(or any subrecipient) may choose to participate in, and use, E-Verify (www.e-verify.gov), provided an appropriate
person authorized to act on behalf of the recipient (or subrecipient) uses E-Verify (and follows the proper E-Verify
procedures, including in the event of a "Tentative Nonconfirmation" or a "Final Nonconfirmation") to confirm
employment eligibility for each hiring for a position in the United States that is or will be funded (in whole or in part) with
award funds.
C. "United States" specifically includes the District of Columbia, Puerto Rico, Guam, the Virgin Islands of the United
States, and the Commonwealth of the Northern Mariana Islands.
D. Nothing in this condition shall be understood to authorize or require any recipient, any subrecipient at any tier, or
any person or other entity, to violate any federal law, including any applicable civil rights or nondiscrimination law.
E. Nothing in this condition, including in paragraph 4.B., shall be understood to relieve any recipient, any subrecipient
at any tier, or any person or other entity, of any obligation otherwise imposed by law, including 8 U.S.C. 1324a(a)(1).
Questions about E-Verify should be directed to DHS. For more information about E-Verify visit the E-Verify website
(https://www.e-verify.gov/) or email E-Verify at E-Verify@dhs.gov. E-Verify employer agents can email E-Verify at E-
VerifyEmployerAgent@dhs.gov.
Questions about the meaning or scope of this condition should be directed to OJP, before award acceptance.
15
OJP Training Guiding Principles
Any training or training materials that the recipient -- or any subrecipient ("subgrantee") at any tier -- develops or
delivers with OJP award funds must adhere to the OJP Training Guiding Principles for Grantees and Subgrantees,
available at https://www.ojp.gov/funding/implement/training-guiding-principles-grantees-and-subgrantees.
16
Determination of suitability to interact with participating minors
SCOPE. This condition applies to this award if it is indicated -- in the application for the award (as approved by DOJ)(or
in the application for any subaward, at any tier), the DOJ funding announcement (solicitation), or an associated federal
statute -- that a purpose of some or all of the activities to be carried out under the award (whether by the recipient, or a
subrecipient at any tier) is to benefit a set of individuals under 18 years of age.
The recipient, and any subrecipient at any tier, must make determinations of suitability before certain individuals may
interact with participating minors. This requirement applies regardless of an individual's employment status.
The details of this requirement are posted on the OJP web site at https://ojp.gov/funding/Explore/Interact-Minors.htm
(Award condition: Determination of suitability required, in advance, for certain individuals who may interact with
participating minors), and are incorporated by reference here.
17
Potential imposition of additional requirements
The recipient agrees to comply with any additional requirements that may be imposed by the DOJ awarding agency
(OJP or OVW, as appropriate) during the period of performance for this award, if the recipient is designated as "high -
risk" for purposes of the DOJ high -risk grantee list.
18
Required training for Grant Award Administrator and Financial Manager
The Grant Award Administrator and all Financial Managers for this award must have successfully completed an "OJP
financial management and grant administration training" by 120 days after the date of the recipient's acceptance of the
award. Successful completion of such a training on or after October 15, 2020, will satisfy this condition.
Page: 10 of 23
In the event that either the Grant Award Administrator or a Financial Manager for this award changes during the period
of performance, the new Grant Award Administrator or Financial Manager must have successfully completed an "OJP
financial management and grant administration training" by 120 calendar days after the date the Entity Administrator
enters updated Grant Award Administrator or Financial Manager information in JustGrants. Successful completion of
such a training on or after October 15, 2020, will satisfy this condition.
A list of OJP trainings that OJP will consider "OJP financial management and grant administration training" for
purposes of this condition is available at https://onlinegfmt.training.ojp.gov/. All trainings that satisfy this condition
include a session on grant fraud prevention and detection.
The recipient should anticipate that OJP will immediately withhold ("freeze") award funds if the recipient fails to comply
with this condition. The recipient's failure to comply also may lead OJP to impose additional appropriate conditions on
this award.
19
Restrictions and certifications regarding non -disclosure agreements and related matters
No recipient or subrecipient ("subgrantee") under this award, or entity that receives a procurement contract or
subcontract with any funds under this award, may require any employee or contractor to sign an internal confidentiality
agreement or statement that prohibits or otherwise restricts, or purports to prohibit or restrict, the reporting (in
accordance with law) of waste, fraud, or abuse to an investigative or law enforcement representative of a federal
department or agency authorized to receive such information.
The foregoing is not intended, and shall not be understood by the agency making this award, to contravene
requirements applicable to Standard Form 312 (which relates to classified information), Form 4414 (which relates to
sensitive compartmented information), or any other form issued by a federal department or agency governing the
nondisclosure of classified information.
1. In accepting this award, the recipient --
a. represents that it neither requires nor has required internal confidentiality agreements or statements from employees
or contractors that currently prohibit or otherwise currently restrict (or purport to prohibit or restrict) employees or
contractors from reporting waste, fraud, or abuse as described above; and
b. certifies that, if it learns or is notified that it is or has been requiring its employees or contractors to execute
agreements or statements that prohibit or otherwise restrict (or purport to prohibit or restrict), reporting of waste, fraud,
or abuse as described above, it will immediately stop any further obligations of award funds, will provide prompt written
notification to the federal agency making this award, and will resume (or permit resumption of) such obligations only if
expressly authorized to do so by that agency.
2. If the recipient does or is authorized under this award to make subawards ("subgrants"), procurement contracts, or
both --
a. it represents that--
(1) it has determined that no other entity that the recipient's application proposes may or will receive award funds
(whether through a subaward ("subgrant"), procurement contract, or subcontract under a procurement contract) either
requires or has required internal confidentiality agreements or statements from employees or contractors that currently
prohibit or otherwise currently restrict (or purport to prohibit or restrict) employees or contractors from reporting waste,
fraud, or abuse as described above; and
(2) it has made appropriate inquiry, or otherwise has an adequate factual basis, to support this representation; and
b. it certifies that, if it learns or is notified that any subrecipient, contractor, or subcontractor entity that receives funds
under this award is or has been requiring its employees or contractors to execute agreements or statements that
prohibit or otherwise restrict (or purport to prohibit or restrict), reporting of waste, fraud, or abuse as described above, it
will immediately stop any further obligations of award funds to or by that entity, will provide prompt written notification to
the federal agency making this award, and will resume (or permit resumption of) such obligations only if expressly
Page: 11 of 23
authorized to do so by that agency
20
Reclassification of various statutory provisions to a new Title 34 of the United States Code
On September 1, 2017, various statutory provisions previously codified elsewhere in the U.S. Code were editorially
reclassified (that is, moved and renumbered) to a new Title 34, entitled "Crime Control and Law Enforcement." The
reclassification encompassed a number of statutory provisions pertinent to OJP awards (that is, OJP grants and
cooperative agreements), including many provisions previously codified in Title 42 of the U.S. Code.
Effective as of September 1, 2017, any reference in this award document to a statutory provision that has been
reclassified to the new Title 34 of the U.S. Code is to be read as a reference to that statutory provision as reclassified
to Title 34. This rule of construction specifically includes references set out in award conditions, references set out in
material incorporated by reference through award conditions, and references set out in other award requirements.
21
Requirement to report actual or imminent breach of personally identifiable information (PII)
The recipient (and any "subrecipient" at any tier) must have written procedures in place to respond in the event of an
actual or imminent "breach" (OMB M-17-12) if it (or a subrecipient) -- (1) creates, collects, uses, processes, stores,
maintains, disseminates, discloses, or disposes of "Personally Identifiable Information (PII)" (2 CFR 200.1) within the
scope of an OJP grant -funded program or activity, or (2) uses or operates a "Federal information system" (OMB
Circular A-130). The recipient's breach procedures must include a requirement to report actual or imminent breach of
PH to an OJP Program Manager no later than 24 hours after an occurrence of an actual breach, or the detection of an
imminent breach.
22
Requirement to disclose whether recipient is designated "high risk" by a federal grant -making agency outside of DOJ
If the recipient is designated "high risk" by a federal grant -making agency outside of DOJ, currently or at any time
during the course of the period of performance under this award, the recipient must disclose that fact and certain
related information to OJP by email at OJP.ComplianceReporting@ojp.usdoj.gov. For purposes of this disclosure, high
risk includes any status under which a federal awarding agency provides additional oversight due to the recipient's past
performance, or other programmatic or financial concerns with the recipient. The recipient's disclosure must include the
following: 1. The federal awarding agency that currently designates the recipient high risk, 2. The date the recipient
was designated high risk, 3. The high -risk point of contact at that federal awarding agency (name, phone number, and
email address), and 4. The reasons for the high -risk status, as set out by the federal awarding agency.
23
Encouragement of policies to ban text messaging while driving
Pursuant to Executive Order 13513, "Federal Leadership on Reducing Text Messaging While Driving," 74 Fed. Reg.
51225 (October 1, 2009), DOJ encourages recipients and subrecipients ("subgrantees") to adopt and enforce policies
banning employees from text messaging while driving any vehicle during the course of performing work funded by this
award, and to establish workplace safety policies and conduct education, awareness, and other outreach to decrease
crashes caused by distracted drivers.
24
All subawards ("subgrants") must have specific federal authorization
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements for
authorization of any subaward. This condition applies to agreements that -- for purposes of federal grants
administrative requirements -- OJP considers a "subaward" (and therefore does not consider a procurement
"contract").
The details of the requirement for authorization of any subaward are posted on the OJP web site at https://ojp.gov/
Page: 12 of 23
funding/Explore/SubawardAuthorization.htm (Award condition: All subawards ("subgrants") must have specific federal
authorization), and are incorporated by reference here.
25
Specific post -award approval required to use a noncompetitive approach in any procurement contract that would
exceed $250,000
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements to obtain
specific advance approval to use a noncompetitive approach in any procurement contract that would exceed the
Simplified Acquisition Threshold (currently, $250,000). This condition applies to agreements that -- for purposes of
federal grants administrative requirements -- OJP considers a procurement "contract" (and therefore does not consider
a subaward).
The details of the requirement for advance approval to use a noncompetitive approach in a procurement contract under
an OJP award are posted on the OJP web site at https://ojp.gov/funding/Explore/NoncompetitiveProcurement.htm
(Award condition: Specific post -award approval required to use a noncompetitive approach in a procurement contract
(if contract would exceed $250,000)), and are incorporated by reference here.
Q10
Requirements pertaining to prohibited conduct related to trafficking in persons (including reporting requirements and
OJP authority to terminate award)
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements (including
requirements to report allegations) pertaining to prohibited conduct related to the trafficking of persons, whether on the
part of recipients, subrecipients ("subgrantees"), or individuals defined (for purposes of this condition) as "employees"
of the recipient or of any subrecipient.
The details of the recipient's obligations related to prohibited conduct related to trafficking in persons are posted on the
OJP web site at https:Hojp.gov/funding/Explore/ProhibitedConduct-Trafficking.htm (Award condition: Prohibited
conduct by recipients and subrecipients related to trafficking in persons (including reporting requirements and OJP
authority to terminate award)), and are incorporated by reference here.
27
Requirement to report potentially duplicative funding
If the recipient currently has other active awards of federal funds, or if the recipient receives any other award of federal
funds during the period of performance for this award, the recipient promptly must determine whether funds from any of
those other federal awards have been, are being, or are to be used (in whole or in part) for one or more of the identical
cost items for which funds are provided under this award. If so, the recipient must promptly notify the DOJ awarding
agency (OJP or OVW, as appropriate) in writing of the potential duplication, and, if so requested by the DOJ awarding
agency, must seek a budget -modification or change -of -project -scope Grant Award Modification (GAM) to eliminate any
inappropriate duplication of funding.
28
Reporting potential fraud, waste, and abuse, and similar misconduct
The recipient, and any subrecipients ("subgrantees") at any tier, must promptly refer to the DOJ Office of the Inspector
General (OIG) any credible evidence that a principal, employee, agent, subrecipient, contractor, subcontractor, or other
person has, in connection with funds under this award-- (1) submitted a claim that violates the False Claims Act; or (2)
committed a criminal or civil violation of laws pertaining to fraud, conflict of interest, bribery, gratuity, or similar
misconduct.
Potential fraud, waste, abuse, or misconduct involving or relating to funds under this award should be reported to the
OIG by--(1) online submission accessible via the OIG webpage at https://oig.justice.gov/hotline/contact-grants.htm
(select "Submit Report Online"); (2) mail directed to: U.S. Department of Justice, Office of the Inspector General,
Investigations Division, ATTN: Grantee Reporting, 950 Pennsylvania Ave., NW, Washington, DC 20530; and/or (3) by
facsimile directed to the DOJ OIG Investigations Division (Attn: Grantee Reporting) at (202) 616-9881 (fax).
Page: 13 of 23
Additional information is available from the DOJ OIG website at https://oig.justice.gov/hotline.
29
Requirements related to System for Award Management and Universal Identifier Requirements
The recipient must comply with applicable requirements regarding the System for Award Management (SAM), currently
accessible at https://www.sam.gov/. This includes applicable requirements regarding registration with SAM, as well as
maintaining the currency of information in SAM.
The recipient also must comply with applicable restrictions on subawards ("subgrants") to first -tier subrecipients (first -
tier "subgrantees"), including restrictions on subawards to entities that do not acquire and provide (to the recipient) the
unique entity identifier required for SAM registration.
The details of the recipient's obligations related to SAM and to unique entity identifiers are posted on the OJP web site
at https://ojp.gov/funding/Explore/SAM.htm (Award condition: System for Award Management (SAM) and Universal
Identifier Requirements), and are incorporated by reference here.
This condition does not apply to an award to an individual who received the award as a natural person (i.e., unrelated
to any business or non-profit organization that he or she may own or operate in his or her name).
30
Restrictions on "lobbying"
In general, as a matter of federal law, federal funds awarded by OJP may not be used by the recipient, or any
subrecipient ("subgrantee") at any tier, either directly or indirectly, to support or oppose the enactment, repeal,
modification, or adoption of any law, regulation, or policy, at any level of government. See 18 U.S.C. 1913. (There may
be exceptions if an applicable federal statute specifically authorizes certain activities that otherwise would be barred by
law.)
Another federal law generally prohibits federal funds awarded by OJP from being used by the recipient, or any
subrecipient at any tier, to pay any person to influence (or attempt to influence) a federal agency, a Member of
Congress, or Congress (or an official or employee of any of them) with respect to the awarding of a federal grant or
cooperative agreement, subgrant, contract, subcontract, or loan, or with respect to actions such as renewing,
extending, or modifying any such award. See 31 U.S.C. 1352. Certain exceptions to this law apply, including an
exception that applies to Indian tribes and tribal organizations.
Should any question arise as to whether a particular use of federal funds by a recipient (or subrecipient) would or might
fall within the scope of these prohibitions, the recipient is to contact OJP for guidance, and may not proceed without the
express prior written approval of OJP.
31
Justice Information Sharing
Information sharing projects funded under this award must comply with DOJ's Global Justice Information Sharing
Initiative (Global) guidelines. The recipient (and any subrecipient at any tier) must conform to the Global Standards
Package (GSP) and all constituent elements, where applicable, as described at: https:/ / it.ojp.gov/ gsp_grantcondition.
The recipient (and any subrecipient at any tier) must document planned approaches to information sharing and
describe compliance with the GSP and appropriate privacy policy that protects shared information, or provide detailed
justification for why an alternative approach is recommended.
32
Avoidance of duplication of networks
To avoid duplicating existing networks or IT systems in any initiatives funded by BJA for law enforcement information
sharing systems which involve interstate connectivity between jurisdictions, such systems shall employ, to the extent
possible, existing networks as the communication backbone to achieve interstate connectivity, unless the recipient can
Page: 14 of 23
demonstrate to the satisfaction of BJA that this requirement would not be cost effective or would impair the functionality
of an existing or proposed IT system.
33
Law enforcement task forces - required training
Within 120 days of award acceptance, each current member of a law enforcement task force funded with award funds
who is a task force commander, agency executive, task force officer, or other task force member of equivalent rank,
must complete required online (internet-based) task force training. Additionally, all future task force members must
complete this training once during the period of performance for this award, or once every four years if multiple OJP
awards include this requirement.
The required training is available free of charge online through the BJA-funded Center for Task Force Integrity and
Leadership (www.ctfli.org). The training addresses task force effectiveness, as well as other key issues including
privacy and civil liberties/rights, task force performance measurement, personnel selection, and task force oversight
and accountability. If award funds are used to support a task force, the recipient must compile and maintain a task
force personnel roster, along with course completion certificates.
Additional information regarding the training is available through BJA's web site and the Center for Task Force Integrity
and Leadership (www.ctfli.org).
34
Required monitoring of subawards
The recipient must monitor subawards under this award in accordance with all applicable statutes, regulations, award
conditions, and the DOJ Grants Financial Guide, and must include the applicable conditions of this award in any
subaward. Among other things, the recipient is responsible for oversight of subrecipient spending and monitoring of
specific outcomes and benefits attributable to use of award funds by subrecipients. The recipient agrees to submit,
upon request, documentation of its policies and procedures for monitoring of subawards under this award.
35
Any written, visual, or audio publications funded in whole or in part under this award, with the exception of press
releases, shall contain the following statements: "This project was supported by Grant No. <AWARD_NUMBER>
awarded by the Bureau of Justice Assistance. The Bureau of Justice Assistance is a component of the Department of
Justice's Office of Justice Programs, which also includes the Bureau of Justice Statistics, the National Institute of
Justice, the Office of Juvenile Justice and Delinquency Prevention, the Office for Victims of Crime, and the SMART
Office. Points of view or opinions in this document are those of the author and do not necessarily represent the official
position or policies of the U.S. Department of Justice." The current edition of the DOJ Grants Financial Guide provides
guidance on allowable printing and publication activities.
0
Any Web site that is funded in whole or in part under this award must include the following statement on the home
page, on all major entry pages (i.e., pages (exclusive of documents) whose primary purpose is to navigate the user to
interior content), and on any pages from which a visitor may access or use a Web -based service, including any pages
that provide results or outputs from the service: "This Web site is funded in whole or in part through a grant from the
Bureau of Justice Assistance, Office of Justice Programs, U.S. Department of Justice. Neither the U.S. Department of
Justice nor any of its components operate, control, are responsible for, or necessarily endorse, this Web site (including,
without limitation, its content, technical infrastructure, and policies, and any services or tools provided)." The full text of
the foregoing statement must be clearly visible on the home page. On other pages, the statement may be included
through a link, entitled "Notice of Federal Funding and Federal Disclaimer," to the full text of the statement.
37
Verification and updating of recipient contact information
The recipient must verify its Grant Award Administrator, Financial Manager, and Authorized Representative contact
information in JustGrants, including telephone number and e-mail address. If any information is incorrect or has
Page: 15 of 23
changed, the award recipient's Entity Administrator must make changes to contact information through DIAMD.
Instructions on how to update contact information in JustGrants can be found at https://justicegrants.usdoj.gov/training/
training -entity -management.
38
Compliance with National Environmental Policy Act and related statutes
Upon request, the recipient (and any subrecipient at any tier) must assist BJA in complying with the National
Environmental Policy Act (NEPA), the National Historic Preservation Act, and other related federal environmental
impact analyses requirements in the use of these award funds, either directly by the recipient or by a subrecipient.
Accordingly, the recipient agrees to first determine if any of the following activities will be funded by the grant, prior to
obligating funds for any of these purposes. If it is determined that any of the following activities will be funded by the
award, the recipient agrees to contact BJA.
The recipient understands that this condition applies to new activities as set out below, whether or not they are being
specifically funded with these award funds. That is, as long as the activity is being conducted by the recipient, a
subrecipient, or any third party, and the activity needs to be undertaken in order to use these award funds, this
condition must first be met. The activities covered by this condition are:
a. New construction;
b. Minor renovation or remodeling of a property located in an environmentally or historically sensitive area, including
properties located within a 100-year flood plain, a wetland, or habitat for endangered species, or a property listed on or
eligible for listing on the National Register of Historic Places;
c. A renovation, lease, or any proposed use of a building or facility that will either (a) result in a change in its basic prior
use or (b) significantly change its size;
d. Implementation of a new program involving the use of chemicals other than chemicals that are (a) purchased as an
incidental component of a funded activity and (b) traditionally used, for example, in office, household, recreational, or
education environments; and
e. Implementation of a program relating to clandestine methamphetamine laboratory operations, including the
identification, seizure, or closure of clandestine methamphetamine laboratories.
The recipient understands and agrees that complying with NEPA may require the preparation of an Environmental
Assessment and/or an Environmental Impact Statement, as directed by BJA. The recipient further understands and
agrees to the requirements for implementation of a Mitigation Plan, as detailed at https:Hbja.gov/Funding/nepa.html, for
programs relating to methamphetamine laboratory operations.
Application of This Condition to Recipient's Existing Programs or Activities: For any of the recipient's or its
subrecipients' existing programs or activities that will be funded by these award funds, the recipient, upon specific
request from BJA, agrees to cooperate with BJA in any preparation by BJA of a national or program environmental
assessment of that funded program or activity.
���
Recipients utilizing award funds for forensic genealogy testing must adhere to the United States Department of Justice
Interim Policy Forensic Genealogical DNA Analysis and Searching (https://www.justice.gov/olp/page/file/1204386/
download), and must collect and report the metrics identified in Section IX of that document to BJA.
40
Establishment of trust fund
If award funds are being drawn down in advance, the recipient (or a subrecipient, with respect to a subaward) is
required to establish a trust fund account. Recipients (and subrecipients) must maintain advance payments of federal
awards in interest -bearing accounts, unless regulatory exclusions apply (2 C.F.R. 200.305(b)(8)). The trust fund,
including any interest, may not be used to pay debts or expenses incurred by other activities beyond the scope of the
Page: 16 of 23
Edward Byrne Memorial Justice Assistance Grant Program (JAG). The recipient also agrees to obligate the award
funds in the trust fund (including any interest earned) during the period of performance for the award and expend within
90 days thereafter. Any unobligated or unexpended funds, including interest earned, must be returned to OJP at the
time of closeout.
41
All State and Local JAG recipients must submit quarterly Federal Financial Reports (SF-425). Additionally, State JAG
and Local JAG Category Two ($25K or more) must submit semi-annual performance reports through JustGrants and
Local JAG Category One (Less than $25K) must submit annual performance reports through JustGrants. Consistent
with the Department's responsibilities under the Government Performance and Results Act (GPRA) and the GPRA
Modernization Act of 2010, the recipient must provide data that measure the results of its work. The recipient must
submit quarterly performance metrics reports through BJA's Performance Measurement Tool (PMT) website: https:H
bjapmt.ojp.gov/. For more detailed information on reporting and other JAG requirements, refer to the JAG reporting
requirements webpage (https://bjapmt.ojp.gov/help/jagdocs.htmi). Failure to submit required JAG reports by
established deadlines may result in the freezing of grant funds and future High Risk designation.
42
Required data on law enforcement agency training
Any law enforcement agency receiving direct or sub -awarded funding from this JAG award must submit quarterly
accountability metrics data related to training that officers have received on the use of force, racial and ethnic bias, de-
escalation of conflict, and constructive engagement with the public.
43
Authorization to obligate (federal) award funds to reimburse certain project costs incurred on or after October 1, 2022
The recipient may obligate (federal) award funds only after the recipient makes a valid acceptance of the award. As of
the first day of the period of performance for the award (October 1, 2022), however, the recipient may choose to incur
project costs using non-federal funds, but any such project costs are incurred at the recipient's risk until, at a minimum-
- (1) the recipient makes a valid acceptance of the award, and (2) all applicable withholding conditions are removed by
OJP (via an Award Condition Modification (ACM)). (A withholding condition is a condition in the award document that
precludes the recipient from obligating, expending, or drawing down all or a portion of the award funds until the
condition is removed.)
Except to the extent (if any) that an award condition expressly precludes reimbursement of project costs incurred "at -
risk," if and when the recipient makes a valid acceptance of this award and OJP removes each applicable withholding
condition through an Award Condition Modification (ACM), the recipient is authorized to obligate (federal) award funds
to reimburse itself for project costs incurred "at -risk" earlier during the period of performance (such as project costs
incurred prior to award acceptance or prior to removal of an applicable withholding condition), provided that those
project costs otherwise are allowable costs under the award.
IEI
If award funds are used for DNA testing of evidentiary materials, any resulting eligible DNA profiles must be uploaded
to the Combined DNA Index System ("CODIS," the DNA database operated by the FBI) by a government DNA
laboratory with access to CODIS. With the exception of Forensic Genetic Genealogy, no profiles generated under this
award may be entered or uploaded into any non -governmental DNA database without prior express written approval
from BJA. Award funds may not be used for the purchase of DNA equipment and supplies unless the resulting DNA
profiles may be accepted for entry into CODIS. Booking agencies should work with their state CODIS agency to ensure
all requirements are met for participation in Rapid DNA (see National Rapid DNA Booking Operational Procedures
Manual).
45
Submission of eligible records relevant to the National Instant Background Check System
Consonant with federal statutes that pertain to firearms and background checks -- including 18 U.S.C. 922 and 34
U.S.C. ch. 409 -- if the recipient (or any subrecipient at any tier) uses this award to fund (in whole or in part) a specific
Page: 17 of 23
project or program (such as a law enforcement, prosecution, or court program) that results in any court dispositions,
information, or other records that are "eligible records" (under federal or State law) relevant to the National Instant
Background Check System (NICS), or that has as one of its purposes the establishment or improvement of records
systems that contain any court dispositions, information, or other records that are "eligible records" (under federal or
State law) relevant to the NICS, the recipient (or subrecipient, if applicable) must ensure that all such court
dispositions, information, or other records that are "eligible records" (under federal or State law) relevant to the NICS
are promptly made available to the NICS or to the "State" repository/database that is electronically available to (and
accessed by) the NICS, and -- when appropriate -- promptly must update, correct, modify, or remove such NICS-
relevant "eligible records".
In the event of minor and transitory non-compliance, the recipient may submit evidence to demonstrate diligent
monitoring of compliance with this condition (including subrecipient compliance). DOJ will give great weight to any such
evidence in any express written determination regarding this condition.
46
Prohibition on use of award funds for match under BVP program
JAG funds may not be used as the 50% match for purposes of the DOJ Bulletproof Vest Partnership (BVP) program.
47
Certification of body armor "mandatory wear" policies, and compliance with NIJ standards
If recipient uses funds under this award to purchase body armor, the recipient must submit a signed certification that
each law enforcement agency receiving body armor purchased with funds from this award has a written "mandatory
wear" policy in effect. The recipient must keep signed certifications on file for any subrecipients planning to utilize funds
from this award for ballistic -resistant and stab -resistant body armor purchases. This policy must be in place for at least
all uniformed officers before any funds from this award may be used by an agency for body armor. There are no
requirements regarding the nature of the policy other than it be a mandatory wear policy for all uniformed officers while
on duty.
Ballistic -resistant and stab -resistant body armor purchased with award funds may be purchased at any threat level,
make or model, from any distributor or manufacturer, as long as the body armor has been tested and found to comply
with applicable National Institute of Justice ballistic or stab standards, and is listed on the NIJ Compliant Body Armor
Model List. In addition, ballistic -resistant and stab -resistant body armor purchased must be made in the United States
and must be uniquely fitted, as set forth in 34 U.S.C. 10202(c)(1)(A). The latest NIJ standard information and the NIJ
Compliant Body Armor List may be found by following the links located on the NIJ Body Armor page: https:Hnij.ojp.gov/
topics/equipment-and-technology/body-armor
►N]
Extreme risk protection programs funded by JAG must include, at a minimum: pre -deprivation and post -deprivation due
process rights that prevent any violation or infringement of the Constitution of the United States, including but not
limited to the Bill of Rights, and the substantive or procedural due process rights guaranteed under the Fifth and
Fourteenth Amendments to the Constitution of the United States, as applied to the States, and as interpreted by State
courts and United States courts (including the Supreme Court of the United States). Such programs must include, at
the appropriate phase to prevent any violation of constitutional rights, at minimum, notice, the right to an in -person
hearing, an unbiased adjudicator, the right to know opposing evidence, the right to present evidence, and the right to
confront adverse witnesses; the right to be represented by counsel at no expense to the government; pre -deprivation
and post -deprivation heightened evidentiary standards and proof which mean not less than the protections afforded to
a similarly situated litigant in Federal court or promulgated by the State's evidentiary body, and sufficient to ensure the
full protections of the Constitution of the United States, including but not limited to the Bill of Rights, and the
substantive and procedural due process rights guaranteed under the Fifth and Fourteenth Amendments to the
Constitution of the United States, as applied to the States, and as interpreted by State courts and United States courts
(including the Supreme Court of the United States). The heightened evidentiary standards and proof under such
programs must, at all appropriate phases to prevent any violation of any constitutional right, at minimum, prevent
reliance upon evidence that is unsworn or unaffirmed, irrelevant, based on inadmissible hearsay, unreliable, vague,
speculative, and lacking a foundation; and penalties for abuse of the program.
Page: 18 of 23
49
Expenditures prohibited without waiver
No funds under this award may be expended on the purchase of items prohibited by the JAG program statute, unless,
as set forth at 34 U.S.C. 10152, the BJA Director certifies that extraordinary and exigent circumstances exist, making
such expenditures essential to the maintenance of public safety and good order.
�67%'
FFATA reporting: Subawards and executive compensation
The recipient must comply with applicable requirements to report first -tier subawards ("subgrants") of $30,000 or more
and, in certain circumstances, to report the names and total compensation of the five most highly compensated
executives of the recipient and first -tier subrecipients (first -tier "subgrantees") of award funds. The details of recipient
obligations, which derive from the Federal Funding Accountability and Transparency Act of 2006 (FFATA), are posted
on the OJP web site at https://ojp.gov/funding/Explore/FFATA.htm (Award condition: Reporting Subawards and
Executive Compensation), and are incorporated by reference here.
This condition, including its reporting requirement, does not apply to-- (1) an award of less than $30,000, or (2) an
award made to an individual who received the award as a natural person (i.e., unrelated to any business or non-profit
organization that he or she may own or operate in his or her name).
51
Exceptions regarding Prohibited and Controlled Equipment under OJP awards
Notwithstanding any provision to the contrary in the other terms and conditions of this award, including in the condition
regarding "Compliance with restrictions on the use of federal funds --prohibited and controlled equipment under OJP
awards," the requirements for the "Transfer/Sale of Award -Funded Controlled Equipment to Other LEAs" and the
requirements for the "Transfer/Sale of Award -Funded Controlled Equipment to NON-LEAs" do not apply to this award.
52
The recipient agrees that no funds under this grant award (including via subcontract or subaward, at any tier) may be
used for unmanned aircraft systems (UAS), which includes unmanned aircraft vehicles (UAV), or for any
accompanying accessories to support UAS.
a
Initial period of performance; requests for extension.
The recipient understands that for award amounts of less than $25,000 under JAG (Category 1), the initial period of
performance of the award is two years. The recipient further understands that any requests for an extension of the
period of performance for an award of less than $25,000 will be approved automatically for up to a total of two
additional years, pursuant to 34 U.S.C. 10152(f) and in accordance with the program solicitation associated with this
award.
Any request for an extension of the period of performance beyond a four-year award period will require approval, and
the approval (if any) will be at the discretion of the Director of BJA.
54
Applicants must ensure that Limited English Proficiency persons have meaningful access to the services under this
program(s). National origin discrimination includes discrimination on the basis of limited English proficiency (LEP). To
ensure compliance with Title VI and the Safe Streets Act, recipients are required to take reasonable steps to ensure
that LEP persons have meaningful access to their programs. Meaningful access may entail providing language
assistance services, including oral and written translation when necessary. The U.S. Department of Justice has issued
guidance for grantees to help them comply with Title VI requirements. The guidance document can be accessed on the
Internet at www.lep.gov.
Page: 19 of 23
55
Cooperating with OJP Monitoring
The recipient agrees to cooperate with OJP monitoring of this award pursuant to OJP's guidelines, protocols, and
procedures, and to cooperate with OR (including the grant manager for this award and the Office of Chief Financial
Officer (OCFO)) requests related to such monitoring, including requests related to desk reviews and/or site visits. The
recipient agrees to provide to OJP all documentation necessary for OJP to complete its monitoring tasks, including
documentation related to any subawards made under this award. Further, the recipient agrees to abide by reasonable
deadlines set by OJP for providing the requested documents. Failure to cooperate with OJP's monitoring activities may
result in actions that affect the recipient's DOJ awards, including, but not limited to: withholdings and/or other
restrictions on the recipient's access to award funds; referral to the DOJ OIG for audit review; designation of the
recipient as a DOJ High Risk grantee; or termination of an award(s).
56
Use of program income
Program income (as defined in the Part 200 Uniform Requirements) must be used in accordance with the provisions of
the Part 200 Uniform Requirements. Program income earnings and expenditures both must be reported on the
quarterly Federal Financial Report, SF 425.
57
Compliance with 28 C.F.R. Part 23
With respect to any information technology system funded or supported by funds under this award, the recipient (and
any subrecipient at any tier) must comply with 28 C.F.R. Part 23, Criminal Intelligence Systems Operating Policies, if
OJP determines this regulation to be applicable. Should OJP determine 28 C.F.R. Part 23 to be applicable, OJP may,
at its discretion, perform audits of the system, as per the regulation. Should any violation of 28 C.F.R. Part 23 occur,
the recipient may be fined as per 34 U.S.C. 10231(c)-(d). The recipient may not satisfy such a fine with federal funds.
58
Protection of human research subjects
The recipient (and any subrecipient at any tier) must comply with the requirements of 28 C.F.R. Part 46 and all OJP
policies and procedures regarding the protection of human research subjects, including obtainment of Institutional
Review Board approval, if appropriate, and subject informed consent.
59
Confidentiality of data
The recipient (and any subrecipient at any tier) must comply with all confidentiality requirements of 34 U.S.C. 10231
and 28 C.F.R. Part 22 that are applicable to collection, use, and revelation of data or information. The recipient further
agrees, as a condition of award approval, to submit a Privacy Certificate that is in accord with requirements of 28
C.F.R. Part 22 and, in particular, 28 C.F.R. 22.23.
60
The recipient agrees to cooperate with any assessments, national evaluation efforts, or information or data collection
requests, including, but not limited to, the provision of any information required for the assessment or evaluation of any
activities within this project.
61
The recipient understands that, in accepting this award, the Authorized Representative declares and certifies, among
other things, that he or she possesses the requisite legal authority to accept the award on behalf of the recipient entity
and, in so doing, accepts (or adopts) all material requirements that relate to conduct throughout the period of
performance under this award. The recipient further understands, and agrees, that it will not assign anyone to the role
of Authorized Representative during the period of performance under the award without first ensuring that the
Page: 20 of 23
individual has the requisite legal authority.
.• i
In accepting this award, the recipient agrees that grant funds cannot be used for Facial Recognition Technology (FRT)
unless the recipient has policies and procedures in place to ensure that the FRT will be utilized in an appropriate and
responsible manner that promotes public safety, and protects privacy, civil rights, and civil liberties and complies with
all applicable provisions of the U.S. Constitution, including the Fourth Amendment's protection against unreasonable
searches and seizures and the First Amendment's freedom of association and speech, as well as other laws and
regulations. Recipients utilizing funds for FRT must make such policies and procedures available to DOJ upon request.
63
Withholding of funds for Memorandum of Understanding
The recipient may not expend or draw down any award funds until OJP has reviewed and approved the Memorandum
of Understanding (MOU), and an Award Condition Modification has been issued to remove this condition.
64
Recipient integrity and performance matters: Requirement to report information on certain civil, criminal, and
administrative proceedings to SAM and FAPIIS
The recipient must comply with any and all applicable requirements regarding reporting of information on civil, criminal,
and administrative proceedings connected with (or connected to the performance of) either this OJP award or any
other grant, cooperative agreement, or procurement contract from the federal government. Under certain
circumstances, recipients of OJP awards are required to report information about such proceedings, through the
federal System for Award Management (known as "SAM"), to the designated federal integrity and performance system
(currently, "FAPIIS").
The details of recipient obligations regarding the required reporting (and updating) of information on certain civil,
criminal, and administrative proceedings to the federal designated integrity and performance system (currently,
"FAPIIS") within SAM are posted on the OJP web site at https://ojp.gov/funding/FAPIIS.htm (Award condition:
Recipient Integrity and Performance Matters, including Recipient Reporting to FAPIIS), and are incorporated by
reference here.
[Xj
I have read and understand the information presented in this section of the Federal Award Instrument.
Award Acceptance
Declaration and Certification to the U.S. Department of Justice as to Acceptance
By checking the declaration and certification box below, I-
A. Declare to the U.S. Department of Justice (DOJ), under penalty of perjury, that I have authority to make this
declaration and certification on behalf of the applicant.
B. Certify to DOJ, under penalty of perjury, on behalf of myself and the applicant, to the best of my knowledge and
belief, that the following are true as of the date of this award acceptance: (1)1 have conducted or there was conducted
(including by applicant's legal counsel as appropriate and made available to me) a diligent review of all terms and
conditions of, and all supporting materials submitted in connection with, this award, including any assurances and
certifications (including anything submitted in connection therewith by a person on behalf of the applicant before, after,
or at the time of the application submission and any materials that accompany this acceptance and certification); and
(2) 1 have the legal authority to accept this award on behalf of the applicant.
C. Accept this award on behalf of the applicant.
Page: 21 of 23
D. Declare the following to DOJ, under penalty of perjury, on behalf of myself and the applicant: (1) 1 understand
that, in taking (or not taking) any action pursuant to this declaration and certification, DOJ will rely upon this declaration
and certification as a material representation; and (2) 1 understand that any materially false, fictitious, or fraudulent
information or statement in this declaration and certification (or concealment or omission of a material fact as to either)
may be the subject of criminal prosecution (including under 18 U.S.C. §§ 1001 and/or 1621, and/or 34 U.S.C. §§
10271-10273), and also may subject me and the applicant to civil penalties and administrative remedies under the
federal False Claims Act (including under 31 U.S.C. §§ 3729-3730 and/or §§ 3801-3812) or otherwise.
Agency Approval
Title of Approving Official Name of Approving Official
Deputy Assistant Attorney General Maureen Henneberg
Authorized Representative
Declaration and Certification
Entity Acceptance
Title of Authorized Entity Official
Assistant City Manager
Name of Authorized Entity Official
Fernando Costa
Signed Date And Time
9/29/2023 7:19 PM
Signed Date And Time
9/19/23 2:07 AM
Page: 22 of 23
Page: 23 of 23
ACCEPTED AND AGREED:
Cy1WKS]aall) kRW1,1111] 71Y:F
By: Y,�.c�_
Fernando Costa
Assistant City Manager
Date: Oct 4, 2023
APPROVAL RECOMMENDED:
By: DIACarabalal,l .4 (Oct3,202313.12CDT)
David Carabajal
Tactical Command Deputy Chief of Police
Date: Oct3,2023
By: Robe Iit eA.(-4,202307:52 CDT)
Robert A. Alldredge, Jr.
Executive Assistant Chief of Police
Date: Oct 4, 2023
APPROVED AS TO FORM
AND LEGALITY:
By: f
Taylor Paris
Assistant City Attorney
Contract Authorization:
M&C: 23-0487
Date Approved: 6/13/2023
ATTEST:
By: U
Jannette Goodall
City Secretary
Contract Compliance Manager:
By signing I acknowledge that I am the person responsible
for the monitoring and administration of this contract, including
ensuring all performance and reporting requirements.
An la Love
Grants Specialist