HomeMy WebLinkAboutContract 57602-R2CSC No. 57602- R2
CITY OF FORT WORTH
CONTRACT RENEWAL NOTICE
February 13, 2024
Vann/Elli, Inc.
Attn: Bonnie Davis
PO BOX 1060
Joshua, TX 76058
Re: Contract Renewal Notice
Contract No. CSC No. 57602 (the "Contract")
Renewal Term No. 2: March 28, 2024 to March 27, 2025
The above referenced Contract with the City of Fort Worth expires on March 27, 2024 (the
"Expiration Date"). Pursuant to the Contract, contract renewals are at the sole option of the City.
This letter is to inform you that the City is exercising its right to renew the Contract for an
additional one (1) year period, which will begin immediately after the Expiration Date. All other
terms and conditions of the Contract remain unchanged. Please return this signed
acknowledgement letter, along with a copy of your quote for charges for the new renewal
term and a current insurance certificate, to the address set forth below, acknowledging
receipt of the Contract Renewal Notice. Failure to provide a signed acknowledgment does
not affect the renewal.
Please log onto PeopleSoft Purchasing at httn://fortworthtexas.2ov/purchasin2 to ensure
that your company information is correct and up-to-date.
If you have any questions concerning this Contract Renewal Notice, please contact me at
the telephone number listed below.
Sincerely,
C4�v_
Clint Hoover
817-392-6573
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Contract Renewal Page 1 of 2
CSC No.
CITY OF FORT WORTH
By. Owl
Name: Jesica McEachern
Title: Assistant City Manager
APPROVAL RECOMMENDED:
By: Lau Len Pneu,(Feb S. 202411:08 CST)
N
.•iame: Lauren Prieur
Title: Director, Transportation & Public Works
Department
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By:
Name: Jannette S. Goodall
Title: City Secretary
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Name: Bonnie Davis
Title: President
CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
of this contract, including ensuring all
performance and reporting requirements.
By:
Name: Clint Hoover
Title: Engineering Manager
APPROVED AS TO FORM AND LEGALITY:
By. (j t, n"'L
Name: Jeremy Anato-Mensah
Title: Assistant City Attorney
CONTRACT AUTHORIZATION:
M&C: 22-03 l 0
Date Approved: 04-26-2022
Form 1295 Certification No.:
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Contract Renewal Page 2 of 2
Adobe Acrobat Sign Transaction Number: CBJCHBCAABAAIcvP5uCzwPNpcAywOyr29DsTNtpZGXPA
City of Fort Worth, Texas
Mayor and Council Communication
DATE: 04/26/22 M&C FILE NUMBER: M&C 22-0310
LOG NAME: 202022 GUARDRAILS AND ERB CONTRACT
SUBJECT
(ALL) Authorize Execution of a Contract with Vann/Elli Inc., in the Amount of $442,350.00 for Repair and Maintenance of Guardrails and End of
Roadway Barricades
RECOMMENDATION:
It is recommended that the City Council authorize execution of a contract with Vann/Elli Inc., in the amount of $442,350.00 for 2022 GUARDRAILS
AND ERB (City Project No. 103459).
DISCUSSION:
The Fiscal Year 2022 Pay -As -You -Go Contract Street Maintenance Program groups various types of street maintenance into specific contract
packages. The 2022 GUARDRAILS AND ERB project provides for the repair and replacement of damaged guardrails, end treatments, and end of
roadway barricades at multiple locations throughout the City of Fort Worth. The full list of locations covered by this contract is attached to this
Mayor and Council Communication.
Construction for this project is expected to start in Spring 2022 and to be completed by Fall 2022. There is no anticipated impact on the General
Fund operating budget upon completion of this contract.
This project was advertised for bid on January 27, 2022 and February 03, 2022, in the Fort Worth Star -Telegram. On March 3, 2022, the following
bids were received:
Bidders Amount11
lVann/Elli, Inc I $442,350.001
ITalbran Enterprises, LLC I+ $449,800.001
.
IA&B Construction, LLC $672,250.06
Pay-as-you-go funding is budgeted in the TPW Highway & Streets Department's General Capital Projects Fund for the purpose of funding the
2022 GUARDRAILS AND ERB project, as appropriated.
M/WBE OFFICE—Vann/Elli, Inc. is in compliance with the City's Business Equity Ordinance by committing to 24.00% Business Equity participation
on this project. The City's Business Equity goal on this project is 19%.
This project is located in ALL COUNCIL DISTRICTS.
FISCAL INFORMATION / CERTIFICATION:
The Director of Finance certifies that funds are available in the current capital budget, as previously appropriated, in the General Capital
Projects Fund for 2022 GUARDRAILS AND ERB project to support the approval of the above recommendation and execution of the contract.
Prior to any expenditure being incurred, the Transportation and Public Works Department has the responsibility to validate the availability of funds.
Submitted for Citv Manaaer's Office bv: Dana Burghdoff 8018
Oriainatina Business Unit Head: William Johnson 7801
Additional Information Contact: Monty Hall 8662
FoRTWORTH,
Routing and Transmittal Slip
Transportation & Public Works Department
DOCUMENT TITLE: Vann/Elli, Inc.
For: 2nd Renewal
M&C: 22-0310 CPN:
Date:
To:
Name
1.
Clint Hoover
2.
Anna Benavides
3.
Martin Phillips
4.
Lauren Prieur
5.
Jeremy Anato-Mensah
6.
Jesica McEachern
7.
Ronald Gonzales
8.
Jannette Goodall
9.
Allison Tidwell
10.
Tabitha Giddings
11.
10.
CSO: 57602
Department
Initials
TPW- Signature
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TPW — Initials
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TPW- InitialsP
TPW- Signature
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Legal- Signature
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ACM- Signature
CSO — Initial
CSO-Signature
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CSO-Assign CSC
TPW-Admin
DOC#:
Date Out
DOCUMENTS FOR CITY MANAGER'S SIGNATURE: All documents received from any and all
City Departments requesting City Manager's signature for approval MUST BE ROUTED TO THE
APPROPRIATE ACM for approval first. Once the ACM has signed the routing slip, David will review
and take the next steps.
NEEDS TO BE NOTARIZED: ❑YES ®No
RUSH:DYES ®No SAME DAY: DYES ®No NEXT DAY: DYES ®No
ROUTING TO CSO: ®YES ❑No
Action Required:
❑ As Requested
❑ For Your Information
® Signature/Routing and or Recording
❑ Comment
❑ File
❑ Attach Signature, Initial and Notary Tabs