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Home My WebLink AboutContract 60675-R1CSC No. 60675-R1 CITY OF FORT WORTH CONTRACT FIRST RENEWAL NOTICE January 31, 2024 Linear Traffic Markings, LLC Attn: Elena Romero 1937 Golden Heights Road #208 Fort Worth, TX 76177 Re: Contract Renewal Notice Contract No. CSC No. 60675 (the "Contract") Renewal Term No. 1: January 26, 2024 to January 25, 2025 The above referenced Contract with the City of Fort Worth expires on January 25, 2024 (the "Expiration Date"). Pursuant to the Contract, contract renewals are at the sole option of the City. This letter is to inform you that the City is exercising its right to renew the Contract for an additional one (1) year period, which will begin immediately after the Expiration Date. All other terms and conditions of the Contract remain unchanged. Please return this signed acknowledgement letter, along with a copy of your quote for charges for the new renewal term and a current insurance certificate, to the address set forth below, acknowledging receipt of the Contract Renewal Notice. Failure to provide a signed acknowledgment does not affect the renewal. Please log onto PeopleSoft Purchasing at httn://fortworthtexas.2ov/purchasin2 to ensure that your company information is correct and up-to-date. If you have any questions concerning this Contract Renewal Notice, please contact me at the telephone number listed below. Sincerely, Quenell Johnson 817-392-8618 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Renewal Page 1 of 2 CITY OF FORT WORTH By: v Name: Jesica McEachern Title: Assistant City Manager APPROVAL RECOMMENDED: By: Lauren Prieur (Feb 6, 2024 08:43 CST) Name: Lauren Prieur Title: Director, Transportation & Public Works Department u� FORT�oaa ATTEST: �o v Ao° o9�d Pv81. o=d d� aoo o0p *�d C daIIn nEXA?oQp By: Name: Jannette S. Goodall Title: City Secretary By: Name: Lena Romero Title: President CONTRACT COMPLIANCE MANAGER: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. By: Name: Quenell Johnson Title: Engineering Manager APPROVED AS TO FORM AND LEGALITY: By: Name: Jeremy Anato-Mensah Title: Assistant City Attorney CONTRACT AUTHORIZATION: M&C: 23-1043 Date Approved: 12/12/2023 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Renewal Page 2 of 2 City of FortAAbDft9fTexas Mayor and Council Communication DATE: 12/12/23 M&C FILE NUMBER: M&C 23-1043 LOG NAME: 13P ILA GARLAND STRIPING AND PAVEMENT MARKING SERVICES TPW CB SUBJECT (ALL) Authorize Execution of an Agreement with Linear Traffic Markings, LLC for Striping and Pavement Marking Services in an Annual Amount Up to $2,500,000.00 and Authorize Two One -Year Renewal Options in an Amount Up to $3,125,000.00 for the First Renewal and $3,906,250.00 for the Second Renewal Using an Interlocal Agreement with the City of Garland for the Transportation and Public Works Department RECOMMENDATION: It is recommended that the City Council authorize execution of an agreement with Linear Traffic Markings, LLC for striping and pavement marking services in an annual amount up to $2,500,000.00 and authorize two one-year renewal options in an amount up to $3,125,000.00 for the first renewal and $3,906,250.00 for the second renewal using an Interlocal Agreement with City of Garland for the Transportation and Public Works Department. DISCUSSION: In September of 2023, the Transportation and Public Works Department approached the Purchasing Division to enter into an agreement with Linear Traffic Markings, LLC for striping and pavement marking services. These services will be utilized for the upkeep of road markings and lines in the City of Fort Worth. Approval of this Mayor & Council Communication authorizes the City to spend up to $2,500,000.00 for the initial term and authorize two one-year renewal options in an amount up to $3,125,000.00 for the first renewal, $3,906,250.00 for the second renewal. Actual usage in any term can be up to the authorized amount and will be dependent upon actual appropriations for this purpose in the department's budgets. State law provides that a local government purchasing an item under an Interlocal Purchasing Agreement satisfies state laws requiring that the local government seek competitive bids for purchase of the item. On December 1, 2022 the City of Garland processed bid 0204-23. Linear Traffic Markings, LLC was awarded the agreement. The contract has a term through July 30, 2024, with the right to renew the contract for two (2) successive additional one-year periods through July 30, 2026. DVIN-BE: A Business Goal is not assigned when purchasing from an approved purchasing cooperative or public entity. Administrative Change Orders: An administrative change order or increase may be made by the City Manager or his designee up to the amount allowed by relevant Law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been appropriated. Funding is budgeted in the TPW Dept Highway & Streets Department's General Capital Projects Fund for the purpose of funding the FY23 and FY24 PayGo Pavement Markings projects, as appropriated. Agreement Terms: The City's initial term will begin on the date of execution and expire on July 31, 2024 RENEWAL OPTIONS — The Agreement may be renewed for two, one-year renewal options This project will serve ALL COUNCIL DISTRICTS. FISCAL INFORMATION / CERTIFICATION: The Director of Finance certifies that funds are available in the current capital budget, as previously appropriated, in the General Capital Projects Fund for the FY23 PayGo Pavement Markings and FY24 PayGo Pavement Markings projects to support the approval of the above recommendation and execution of the agreeement. Prior to any expenditure being incurred, the Transportation and Public Works Department has the responsibility to validate the availability of funds. Submitted for Citv Manaaer's Office bv: Reginald Zeno 8517 William Johnson 5806 Oriainatina Business Unit Head: Reginald Zeno 8517 Lauren Prieur 6035 Additional Information Contact: Jo Ann Gunn 8525 ILA City of Garland Bid 0204-23 Charles Benson 8P4 56 of 56 FORT WORTH, Routing and Transmittal Slip Transportation & Public Works Department DOCUMENT TITLE: Linear Traffic Markings, LLC For: 1RST Renewal M&C: 23-1043 CPN: Date: To: Name 1. Quenell Johnson 2. Anna Benavides 3. Martin Phillips 4. Lauren Prieur 5. Jeremy Anato-Mensah 6. Jesica McEachern 7. Ronald Gonzales 8. Jannette Goodall 9. Allison Tidwell 10. Tabitha Giddings 11. 10. CSO: 60675 Department Initials HR- Signature aril OTJ TPW — Initials AB TPW- Initials° TPW- Signature Legal- Signature ACM- Signature m` CSO — Initial KC CSO-Signature CSO-Assign CSC - TPW-Admin DOC#: Date Out DOCUMENTS FOR CITY MANAGER'S SIGNATURE: All documents received from any and all City Departments requesting City Manager's signature for approval MUST BE ROUTED TO THE APPROPRIATE ACM for approval first. Once the ACM has signed the routing slip, David will review and take the next steps. NEEDS TO BE NOTARIZED: [—]YES ®No RUSH: ❑YES ®No SAME DAY: ❑YES ®No NEXT DAY: ❑YES ®No ROUTING TO CSO: ®YES ❑No Action Required: ❑ As Requested ❑ For Your Information ® Signature/Routing and or Recording ❑ Comment ❑ File ❑ Attach Signature, Initial and Notary Tabs