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Home My WebLink AboutContract 60133-A1CSC No. 60133-A1 FIRST AMENDMENT TO FORT WORTH CITY SECRETARY CONTRACT NO. 60133 This First Amendment to Fort Worth City Secretary Contract No. 60133 is made between the City of Fort Worth ("City"), a Texas home rule municipal corporation, acting by and through its duly authorized Assistant City Manager, and Momentum Fort Worth Investment, LLC dba DoubleTree by Hilton Fort Worth South Hotel and Conference ("Vendor"), a domestic limited liability company and acting by and through its duly authorized representative, each individually referred to as a "party" and collectively referred to as the "parties." WHEREAS, City and Vendor entered into an Agreement identified as Fort Worth City Secretary Contract No. 60133 beginning September 19, 2023, ("Agreement"); WHEREAS, it is the collective desire of both City and Vendor to amend the Agreement to extend the Term of the Agreement; and WHEREAS, it is the collective desire of both City and Vendor to further amend the Agreement to increase the Estimated Charges to a Grand Total not -to -exceed $25,578.75 due to an unanticipated increase in attendance, as referenced in the attached Exhibit `B." NOW THEREFORE City and Vendor do hereby agree to the following: 1. AMENDMENT TO AGREEMENT The following terms are hereby amended to either replace any conflicting terms in the Agreement or will be added to the terms and will be binding and enforceable as if they were originally included therein and the amended agreement will be referred to as the Agreement in all future documents. 1. Term. The Agreement shall commence upon the date signed by the Assistant City Manager ("Effective Date") and shall expire on March 31, 2024 ("Expiration Date"), unless terminated earlier in accordance with the provisions of this Agreement. Compensation. Total compensation under this Agreement will not exceed Twenty -Five Thousand Five Hundred Seventy -Eight Dollars and Seventy - Five Cents ($25,578.75). [SIGNATURE PAGE FOLLOWS] OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX First Amendment to Fort Worth City Secretary Contract No. 60133 Page 1 of 5 IN WITNESS WHEREOF, the parties hereto have executed this agreement, to be effective the day the Assistant City Manager signs this Agreement. ACCEPTED AND AGREED: CITY OF FORT WORTH By: Wi Ilia m Johnson (Fib 15,202413:28 CST) Name: William Johnson Title: Assistant City Manager Date: Feb 15, 2024 APPROVAL RECOMMENDED: By: RobertRobert Alb 15, 2024 10:02 CST) Name: Robert A. Alldredge Jr. Title: Executive Assistant Chief ATTEST: QduvauuL pd�'°� fORt�9d0 0�a a= Pvo 0 APO*- 000*�a A ,.T�S2exu aQQQ nEXAgo°p By: Name: Jannette S. Goodall Title: City Secretary CONTRACT COMPLIANCE MANAGER: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. Kal-hryh Ogee -Dow for By: Kathryn Agee -bow for ( b 14, 202415:11 CST) Name: Loraine Coleman Title: Administrative Services Manager APPROVED AS TO FORM AND LEGALITY: 1&rt- s. M By: Jerris Mapes (Feb 12,' 02419:17 CST) Name: Jerris Mapes Title: Sr. Assistant City Attorney CONTRACT AUTHORIZATION: M&C: (None Required) Date Approved: Form 1295 Certification No MOMENTUM FORT WORTH INVESTMENT, LLC DBA DOUBLETREE BY HILTON FORTH WORTH SOUTH HOTEL & CONFERENCE By: Name: Mary,9larshall Title: Director of Sales N/A OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX First Amendment to Fort Worth City Secretary Contract No. 60133 Page 2 of 5 Exhibit A LETTER OF AGREEMENT DoubleTree by Hilton Fort north South Hotel & Conference Center Act m-. citizens on Patrol Post As: Lunch BANQUET EVENT ORDER 874279-1800917 A-e of, May 23, 2023, 334 pm Address: 505 W. Felix St. FortWorth. Texas 76115 Rj:.7793,IV Method of Payment Date Time Start to Finish Function Room 12l0912023 900am l300pm Lunch Inspire Ballroom Event Date- Saturday, Dodcmbor9, 2023 Gontam Firetand Last Shirley Zortuche jams: � 317 392-4182 it: shirlwertucheMortwOrthtexas 9ov ':nY`k�.54d pgrrtacl: ipil/.%All ; Amy Goyno ;attiring Sm: Setup Agreed Guarantee Set For Rental Rounds of 8 425 425 Menu Setup i i -CO-1 2-30p- - 425 Q $34.00 1 person The Classic Buffet Coffee, Iced Tea and Water Stations Garden Safatl Ntitll Ranch antl Balsamic DYessllrgs Tangy B—colr Sf— Gnlled Chicken with Mushroom Supreme Sauce Homestyle Meaboaf with Zesty T—M Gravy GaMc Meshed Paleldas Buttered Broccoli Wamt Cherry Gobbler wrtrr rce cream do the Srde Bar Service Audio Visual 2 aa7 $350.00 1 each Fast Fold Screen with dress kit Have coffee, tea, and vyaler stations available in the, roam starting at 14' HD Sdrodn with dross kit 9A5am. 2 (g $350.00 1 each LED Projector 6000 Lumen XGA tc lector 2 a S75.00 1 each Christie Lenses for lumen projectors Lenses for 6000 pmjector 30 Ipy $10.00 1 a foot Black Pipe antl Drape 30' black Pipe and Drape behind Stage 1 (g S175.001 each V-60HD Video & Computer —itch- V deo/Compuler swrlcher wish bgo storage end Mdnrfor 1 @ $125.001 each 16 Digital Audio Mixer QSC Touch U x 16 Digits! audio mixer 2 @ 9125.00 1 each QSC KLA-12 powered line array speaker .KLA -12 speakers and Audio Mrxer Addendum Page 6 of 7 First Amendment to Fort Worth City Secretary Contract No. 60133 Page 3 of 5 2 Q $75.001 each QSC KW-181 Powered subs Powered auh woofers 2 Gm $75.001 Hem Lighting Tree IN crank up tower. 2 0 $76.001 each Lake Light LED 200 W Warm While 3200K COB LED 4 Q $50.00leach Par Light Par Light, for up fighting the drape in the background 1 a $125.00 reach Lucite Podium L umte Podrum Other Charges 8 @ $37.501 hour AV Setup Labor 4 Q $50.001 hour AV Setup Labor Tech Labor to run Event 4 Q $50.001 hour AV Setup Labor Camera Operator Special Requirements I Estimated Charges Food $14,450.00 Sarwioe Charge $4,40625 AudioNisual $3,175,00. Labor $700.00 Subtotal $18,325.00 Total $22,73125 Ali charges ere subject to a taxable 25% service charge, and 8.25% sales tax. Meeting Room Rental is subject to 6.0% fax. i understand the attendance guarantees are due to business days in advance. Outside food and beverage rs shictly prohibited. The contents of the above meet with my approval. C0000atron of event Wilt rosult in 100% of gross charges as fisted unless otherwise contracted. Chent Acceptance Signature Date: Addendum Page 7 017 First Amendment to Fort Worth City Secretary Contract No. 60133 Page 4 of 5 Exhibit B ❑oubleTree by Hilton Fort Worth South Hotel & Pagel oft 4) Conference Center Date Printed 12M2t2023 100 Altamesa Blvd E, Fort Worth, TX 76134 Phone,817-293-3088 DOUBLETREE REE Booking Check by Hilton" Post As: Citiaenson Patrol Christmas Luncheon E vent Dates: Saturday, Decerrber 09, 2023 Account: Citizens on Patrol Contact Shirley2ertuche Address 505 W. Felix St. Phone: 817-3924182 Fort Worth, TX 76115 E mail: Shirley.zertuche@for %-lortltexas.gov USA O nsite Contact O nsite Phone Saleslu�nager. Amy Goyne Payment Method: Credit Card Event Date Event Time Roam Event Hame Setuo Aor Gtd BEO # I Sat , 12f0912023 930 AM - 3 00 PM Inspire Ballroom Holiday Luncheon event Round Tables of 10 425 450 202 1 Saturday, December 09, 2023 Events Qty Name 2 7000 Lumen MXGA LED projector 30 Black Pipe and Drape (per foot) 4 Camera operator 2 Christie Lenses 2 Fast Fold Screen wuth Dress Kit 2 Leko Light LED 2 Lightin(� Tree 14' Crank Up Tovler 1 Lue Podium cd 4 Par Light, for up lighting the drape in the background 1 Podium microphone 2 QSC K-12 Line Array Speaker 1 QSC TouchMix16 Digital Audio Mixer 2 RCF, NX 10-A II, Active 10", 2 Way Povlererd speaker 1 Roland V-60 HD ComputerMdeo Svutcher 8 Setup AV labor 4 Tech Labor to run event 34 Additional guests 450 The Classic Buffet Daily Tda Deposit Summary 25% Depost prDr to event was not p.20 Summary All Charges Less D epos8 Grand Total Organization Authorized Signature Value Subtotal Combined Tax Service Charge $ 350.00 $ 700.00 $ .00 $ 175.00 $10.00 $ 300.00 $ .00 $ 75.00 $ 50.00 $ 200.00 $ .00 $ 50.00 $ 75.00 $ 150.00 $ .00 $ 37.50 $ 350.00 $ 700.00 $ .00 $ 175.00 $ 75.00 $ 150.00 $ .00 $ 37.50 $ 75.00 $ 150.00 $ .00 $ 37.50 $125.00 $ 125.00 $ .00 $ 31.25 $ 50.00 $ 200.00 $ .00 $ 50.00 $ 30 00 $ 30.00 $ .00 $ 7.50 $125.00 $ 250.00 $ .00 $ 62.50 $125.00 $ 125.00 $ .00 $ 31.25 $ 75.00 $ 150.00 $ .00 $ 37.50 $175.00 $ 175.00 $ .00 $ 43.75 $ 37 50 $ 300.00 $ .00 $ 75.00 $ 50.00 $ 200.00 $ .00 $ 50.00 $ 37.00 $1 .258.00 $ .00 $ 314.50 $ 34.00 $ 15.300.00 $ .00 $ 3,825.00 Events I$ Subtotal 0.463.00 I Combined Taxx I Sere$ 5 9 hargel Subtotal Combined Tax I Service Charge Subtotal $ 20,463 00 $ 00 $ .11575 Date Total $ 875.00 $ 375.00 $ 250.00 $ 187.50 $ 875.00 $ 187.50 $ 187.50 $ 156.25 $ 250.00 $ 37.50 $ 312.50 $ 156.25 $ 187.50 $ 218.75 $ 375.00 $ 250.00 $1 .572.50 $ 19.125.00 Total $ 25.578.75 $ .00 Total $ 25,578 75 ($ .00) $ 25,578.75 Pagel oft Dare PAI td 12/1212023 First Amendment to Fort Worth City Secretary Contract No. 60133 Page 5 of 5