HomeMy WebLinkAboutContract 39473-A2CITY SECRETARY
CONTRACT NO. 194- -4 -Pa
AMENDMENT NO. 2 TO
CITY SECRETARY CONTRACT NO. 39473
PROFESSIONAL SERVICES AGREEMENT
BETWEEN CITY OF FORT WORTH
AND
SENTARI TECHNOLOGIES, INC.
This Amendment No. 2 ("Amendment") to City Secretary Contract No. 39473 Professional
Services Agreement ("Agreement"), is made and entered into by and between the City of Fort
Worth (the "City"), a home rule municipal corporation situated in portions of Tarrant, Denton,
and Wise Counties, Texas acting by and through Karen L. Montgomery, its duly authorized
Assistant City Manager, and Sentari Technologies, Inc., ("Consultant"), a Texas Corporation
and acting by and through Mary Necessary its duly authorized President and CEO collectively
referred to as the "parties."
RECITALS
The following provisions are true and correct and form the basis of this Amendment:
WHEREAS, on or about October 30, 2009, the parties entered into a Professional Services
Agreement ("Agreement") for professional consulting services for staff augmentation under the
terms and conditions set forth in the Agreement. The Agreement is a public document on file in
the City's Secretary Office and referenced as City Secretary Contract No. 39473, and
WHEREAS, on or about September 16, 2010, the parties subsequently amended the
Agreement via City Secretary Contract No. 39473-A1, to increase the compensation and clarify
other matters under the Agreement; City Secretary Contract No. 39473 and City Secretary
Contract No. 39473-A1 are hereby collectively referred to as the ("Agreement"); and
WHEREAS, the Agreement provided an Initial term of one year with options to renew for three
successive one year terms. The City wishes to exercise its first option to renew the Agreement,
subject to the terms and conditions of this Amendment.
WHEREAS, the parties wish to amend the Agreement to increase the annual compensation for
the deliverables and modify other terms and conditions as set forth in this Amendment.
NOW, THEREFORE, for good and valuable consideration, the receipt and adequacy of which
are hereby acknowledged, the City and Consultant agree as follows:
1.
Section 2 of the agreement shall be modified to extend the term of the Agreement with
the renewal term commencing on November 13, 2010 and expiring on November 12, 2011.
OFPIMAL RECORD
CITY SECRETARY
FT. WORTH, TX
2.
Section 3 COMPENSATION is hereby amended to read as follows:
The City shall pay Consultant per terms of individual executed work orders in
accordance with Exhibit "B," "Professional Hourly Rates and Permanent Placement Cost," which
is attached hereto and incorporated for all purposes incident to this Agreement. Each individual
work order shall be listed as Appendix B-1, Appendix B-2, Appendix B-3 and so forth, and each
work order shall be attached and incorporated into the Agreement. Each work order shall set
forth the name of the personnel to provide the services, the specific project to which the
personnel will be assigned; the specific services to be provided by the personnel; the start and
end date of the work to be performed; the hourly rate or salary of the personnel; and any other
regulations as agreed to by the parties that may apply to the specific personnel.
The total aggregate amount of compensation to be paid under this Agreement, inclusive
of all work orders, shall not exceed $1,453,920.00 on an annual basis.
Consultant shall not perform any additional services for the City not specified by this
Agreement unless the City requests and approves in writing the additional costs for such
services. The City shall not be liable for any additional expenses of Consultant not specified by
this Agreement unless the City first approves such expenses in writing.
3.
Section 9. ASSIGNMENT AND SUBCONTRACTING is hereby amended to read as
follows:
Consultant shall not assign or subcontract any of its duties, obligations or rights under
this Agreement without the prior written consent of the City. If the City grants consent to an
assignment, the assignee shall execute a written agreement with the City and the Consultant
under which the assignee agrees to be bound by the duties and obligations of Consultant under
this Agreement. The Consultant and Assignee shall be jointly liable for all obligations of the
Consultant under this Agreement prior to the effective date of the assignment. If the City grants
consent to a subcontract, the subcontractor shall execute a written agreement with the
Consultant referencing this Agreement under which the subcontractor shall agree to be bound
by the duties and obligations of the Consultant under this Agreement as such duties and
obligations may apply. The Consultant shall provide the City with a fully executed copy of any
such subcontract.
In accordance with City of Fort Worth Ordinance No. 15530, the City has goals for the
participation of Minority Business Enterprises and Women Business Enterprises (M/WBE) in City
contracts. [Consultant] acknowledges the M/WBE goal established for this contract at 10 % of goal
and its commitment to meet that goal. Any misrepresentation of facts (other than a negligent
misrepresentation) and/or the commission of fraud by Consultant may result in the termination of
this agreement and debarment from participating in City contracts for a period of time of not less
CFW / Matrix
Amendment No. 2 to CSC No. 39473
Page 2 of 3
than three (3) years. Consultant will submit information concerning the M/WBE (s) that will
participate in the contract to meet the set goal. The information shall include: (1) the name,
address and telephone number of each M/WBE; (2) the description of the work to be performed
by each M/WBE; and (3) the approximate dollar amount/ percentage of the participation. If
Consultant fails to meet the stated goal, then Consultant must submit detailed documentation of
good and honest efforts as to why the goal was not achieved.
4
All other provisions of the Agreement that are not expressly amended herein shall
remain in full force and effect.
Executed on this the day of , 2010.
CITY OF FORT WORTH:
By: 0? �V�- �� ('� &W7
Karen L. Montgomery
Assistant Citv Manager
Date:
ATTE T:
By: Mil
City Secreta
APPRO" ED AS TO FORM AND
I vvo /. /7
B:
Assistalht City Attorney
Contract Authorization:
M&C: C-'Q4l rn'-1
Date Approved: ►,� �o
CFW / Matrix
Amendment No. 2 to CSC No. 39473
Page 3 of 3
SENTARI TECHNOLOGIES, INC.:
By: -M • '
Mary Necessary l
President & CEO
Date: / D -- Iq - / D
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX �
M&C Review
0
City Council Agenda FORT WORT11
COUNCIL ACTION: Approved on 11/16/2010
DATE: 11/16/2010 REFERENCE NO.: C-24607 LOG NAME: 04PROFESSIONAL SERVICES
AGREEMENT
CODE: C TYPE: NON -CONSENT PUBLIC NO
HEARING:
SUBJECT: Authorize an Increase of Funds by $743,028.00 for the Existing Professional Services Agreements for Technology
Staffing and Placement Services with Digital Intelligence Systems Corporation, Matrix Resources, Inc., and Sentari
Technologies, Inc., for the Information Technology Solutions Department
RECOMMENDATION:
It is recommended that the City Council authorize the City Manager to increase the dollar cap for the existing Professional Services
Agreements for Technology Staffing and Placement Services with Digital Intelligence Systems Corporation, Matrix Resources, Inc.,
and Sentari Technologies, Inc., by $743,028.00 for the Information Technology Solutions Department.
DISCUSSION:
On October 27, 2009, (M&C C-23876) the City Council authorized the execution of Professional Services Agreements for
Technology Staffing and Placement Services with Digital Intelligence Systems Corporation, Matrix Resources, Inc., and Sentari
Technologies, Inc., for an amount of $968,725.00.On August 24, 2010, City Council approved an increase to the cap of each
contract in the amount of $882,467.00 (M&C G-17029). To maintain current levels of service for three months through January
2011, staff is now requesting an additional increase of $743,028.00 in expenditures with the three named vendors. Upon City
Council approval of this action, each agreement will be renewed for the upcoming year as previously approved by (M&C C-23876).
The purpose of these service agreements is to allow the City to have agreements in place for staff augmentation to assist in the
development and implementation of technology projects and services in the City such as ERP, IT Outsourcing, email archival,
laptop encryption, disaster recovery, radio towers, radio re -banding, FMS finance policy and Buyspeed Online projects. Hiring
contract labor has provided staff augmentation to address significant attrition with costs partially offset by salary and benefit
savings. Digital Intelligence Systems Corporation, Matrix Resources, Inc., and Sentari Technologies, Inc., a certified M/WBE firm,
have all previously and continue to commit to comply with their 10 percent M/WBE participation on all expenditures through the end
of the contract period.
The Information Technology (IT) Sourcing Initiative will have no impact on this project.
ADMINISTRATIVE AMENDMENT — An administrative amendment or increase may be made for each agreement by the City
Manager for an amount up to $50,000.00 and does not require specific City Council approval as long as sufficient funds have been
appropriated.
FISCAL INFORMATION/CERTIFICATION:
The Financial Management Services Director certifies that funds are available in the current operating budgets, as appropriated, of
the General Fund and Information Systems Fund.
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TO Fund/Account/Centers
FROM Fund/Account/Centers
Submitted for City Managers Office by:
Originating Department Head:
Additional Information Contact:
ATTACHMENTS
P168 539120 0041100
$72,813.00
P168 537100 0043010
$97,240.00
P168 539120 0043020
$38,896.00
P168 511010 0044000
$20,119.00
P168 539120 0045000
$163,976.00
P168 539120 0045010
$9,673.00
P168 539120 0045020
$119,396.00
P168 511010 0045050
$43,590.00
P168 537100 0048000
$9,672.00
P168 511010 0048001
$128,758.00
GG01 511010 0135010
$38,895.00
Karen Montgomery (6222)
Peter Anderson (8781)
Mai Tran (8858)
http://app&cfwnet.aWa undl_packet/m[_review.asp?ID=1435UfoourwAlabe=11/16/2010 (2 of 2) [11/17/2010 12:46:33 PM]