HomeMy WebLinkAboutContract 56499-R2A4FORT WORTH.
Routing and Transmittal Slip
Transportation & Public Works
DOCUMENT
TITLE' Crossing Guard Services Contract — FOURTH AMENDMENT TO FORT
WORTH CITY SECRETARY CONTRACT NO. 56499
M&C: M&C CPN: CSO: DOC#:
24-0034
Date: 1/30/2024
To:
Name
Department Initials Date Out
1.
Rashad Jackson
TPW -Signature 9
2.
Chelsea St. Louis
TPW — Initial IK
C.
3.
Anna Benavides
-
AS
TPW— Initial AB
4.
Martin Phillips
TPW— Initial ';�Vo
5.
Nico Arias
Legal - Signature 1/"4
6.
Lauren Prieur
TPW - Signature (M4�
7.
Jesica McEachern
TPW - Signature
8.
Ronald Gonzales
CSO - Approver Kc
9.
Jannette Goodall
TPW - Signature
10.
Allison Tidwell
CSO - Approver
11.
Rashad Jackson
TPW - Signature
12.
Tabitha Giddings
TP W — Initial
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CSC No. 56499-A4
CSC No. 56499-R2-A4
FOURTH AMENDMENT TO FORT WORTH CITY
SECRETARY CONTRACT NO. 56499
This Fourth Amendment to Fort Worth City Secretary Contract No. 56499 is made between
the City of Fort Worth ("City"), a home rule municipality, with its principal place of business at 200
Texas Street, Fort Worth, Texas, and All City Management Services, Inc. ("Vendor"), City and
Vendor may be referredto individually as a Parry and collectively as the Parties.
WHEREAS, the Parties previously entered into City of Fort Worth City Secretary Contract
(CSC) No. 56499 (the "Agreement"), which was executed on October 13, 2021; and
WHEREAS,the Parties previously etrtered into City of Fort Worfli City Secretary Contract
Amendnierit and Renewal (CSC) No. 56499-A 1R1, which was executed on August 31, 2022, to revise
Exhibit A, Scope of Work and Exhibit B, Payment Schedule to increase year 2023 to
$2,450,125.80; and
WHEREAS, City Council adopted Ordinance No. 25773-09-2022, which increased the
Fiscal Year 2023 School Crossing Guard Program contract budget amount to $2,636,088.28 to expand
services to schools with middle age children and
WHEREAS, the Parties previously entered into City of Fort Worth City Secretary Contract
Amendment (CSC) No. 56499-A2, which was executed on March 16, 2023, to amend Exhibit A,
Scope of Work to include schools with middle age children, and
WHEREAS, the Parties amended the Agreement to revise Exhibit B Payment Schedule to
increase year 2023 to $2,851,237.80; and
WHEREAS, the Parties amended the Agreement to allow for Cooperative Agreement use
by other governmental agencies who are eligible to utilize contracts with the City of Fort Worth,
pursuant to the Texas Interlocal Cooperation Act, Chapter 791, Texas Government Code, which was
executed on June 7, 2023; and
WHEREAS, the Parties wish to amend the Agreement to revise Exhibit A, Scope of Work;
and
WHEREAS, on January 23, 2024, the City of Fort Worth City Council approved a FY 24
budget increase of $208,307.00 to increase the vendor billing rate and crossing guard pay for the
Spring and Summer school semesters; and
WHEREAS, the Parties wish to amend the Agreement to revise Exhibit B, Payment
Schedule to increase year 2024 to $3,059,605.00; and
NOW, THEREFORE, the Parties, acting herein through their duly authorized
representative, enter into the following agreement
Third Amendment to Fort Worth City Secretary ContractNo. 56499 Page 1 of
I.
AMENDMENT TO AGREEMENT
The following terms are hereby amended to either replace any conflicting terms in the
Original Agreement or shall be added to the terms and shall be binding and enforceable as if they
were originally included therein, and the amended agreement shall be referred to as the Agreement
in all future documents.
The Agreement is hereby amended as follows:
1. The Agreement is hereby amended by replacing Section 3, Compensation in its entirety with
the following:
Compensation. The city will pay Vendor an amount not to exceed Three Million Fifty -Nine
Thousand Six Hundred Five Dollars ($3,059,605.00) in accordance with the provisions of this
Agreement and Exhibit 'B," Payment Schedule, which is attached hereto and incorporated
herein for all purposes. The vendor will not perform any additional services for the City not
specified by this Agreement unless the City requests and approves in writing the additional costs
for such services. City will not be liable for any additional expenses of Vendor not specified by this
Agreement unless City first approves such expenses in writing.
2. Exhibit A, entitled "Scope of Work" is amended to read as;
12.0 HOURLY PAY RATES
12.1 If a Contractor's Hourly Pay Rate to its workers goes down during any term of an
Agreement with the City, the lower rate is required to be reported to the City, and an adjustment
in the Contractor's Hourly Bill Rate downwards will be reflected.
12.2 The starting wage for all guards will be set at a minimum of $13.50 per hour.
3. Exhibit B of the Original Agreement is deleted and replaced with Exhibit B attached to this
Agreement.
[Signature Page Follows]
Third Amendment to Fort Worth City Secretary ContractNo. 56499 Page 2 of
IN WITNESS WHEREOF, the parties hereto have executed this agreement, to be effective the
day the Assistant City Manager signs this Agreement.
FORT WORTH:
CITY OF FORT WORTH
By: cp�
Name: Jesica McEachern
Title: Assistant City Manager
APPROVAL RECOMMENDED:
By: ` (��
Name: Lauren Prieur
Title: Director
Transportation and Public Works
ATTEST:
1��Ru
By:
Name: Jannette Goodall
Title: City Secretary
ALL CITY MANAGEMENT SERVICES,
INC.
By:Aei
NaFarw liTitleSecktary
CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the person
responsible for the monitoring and
administration of this contract, including
ensuring I all performance and reporting
requirements.
By: 1—
Name: Rashad Jackson
Title: Crossing Guard Program Manager
Transportation and Public Works
APPROVED AS TO FORM AND
LEGALITY:
LL
By: Nico Arias l Feb 12. 202410:32 CST)
Name: Nico Arias
Title: Assistant City Attorney
CONTRACT AUTHORIZATION:
M&C: M&C 24-0034
Date Approved:
Form 1295 Certification No.:
Third An ndn-cmtoFortWorthCitySecretaryContractNo.56499 Page 3ol'5
Exhibit B Payment
Schedule
Third Amendment to Fort Worth City Secretary ContractNo. 56499 Page 4 of
Payment
Schedule
City of Fort Worth
505 West Felix Street
Fort Worth, TX 76115
Billing Rate for 2023/2024: $21.03
Hourly Crossing Guard Rate: $13.50
KEY:
Traditional Calendar:
For sites with no regularly scheduled early release days, use 180 regular days
For sites with one regularly scheduled early release day/week, use 144 regular days and 36 minimum days
Summer School
For schools with Summer School sessions use 19 days
Sites with traditional calendar:
I 248 Sites at 3.0 hrs per day
1 Site at 3.25 hrs per day
1 Site at 3.75 hrs per day
I 40 Sites at 3.0 hrs per day
Summer School:
I 59 Sites at 3.0 hrs per day
744 I 1180
Total Hrs/day X days/yr
3.25 I I 180
Total Hrs/day X days/yr
3.75 I I 180
Total Hrs/day X days/yr
120 I 1180
Total Hrs/day X days/yr
177 I 119
Total Hrs/day X days/yr
I $21.03
X Hourly Billing Rate
I $21.03
X Hourly Billing Rate
I $21.03
X Hourly Billing Rate
I $21.03
X Hourly Billing Rate
I $21.03
X Hourly Billing Rate
Third Amendment to Fort Worth City Secretary ContractNo. 56499 Page 5 of
City of Fort Worth, Texas
Mayor and Council Communication
DATE: 01/23/24 M&C FILE NUMBER: M&C 24-0034
LOG NAME: 2024 ALL CITY MANAGEMENT SERVICES CONTRACT AMENDMENT
SUBJECT
(ALL) Authorize Execution of an Amendment to City Secretary Contract No. 56499-R2 with All City Management Services, Inc., in the Amount
of $208,307.00 for an Increase in the Billing Rate for Crossing Guard Services from $18.57 Per Hour to $21.03 Per Hour Resulting in a New
Annual Amount of $3,059,605.00
RECOMMENDATION:
It is recommended that the City Council authorize execution of an amendment to City Secretary Contract No. 56499-R2 with All City Management
Services, Inc. in the amount of $208,367.00 to increase the vendor billing rate for crossing guards from $18.57 per hour to $21.03 per hour
resulting in a new annual amount of $3,059,605.00.
DISCUSSION:
This Mayor and Council Communication (M&C) seeks approval to increase All City Management Services' (ACMS) billing rate to achieve a higher
crossing guard wage.
The City currently contracts with ACMS to provide crossing guard services for 14 school districts and over 150 elementary and middle schools with
284 intersection locations. The City initially awarded ACMS the contract to provide crossing guard services in 2021 through a competitive bidding
process (M&C 21-0600). The terms of the agreement include a one-year primary term with up to four one-year renewal options. The City is
currently in its second renewal with ACMS.
In 2022, the hourly billing rate for ACMS was amended to $18.57 per hour to accommodate rising costs and an increase in crossing guard pay to
$12.00 per hour.
In August 2023, ACMS submitted a request to increase crossing guard pay to $13.50 per hour. Staff presented, and the Crime Control and
Prevention District Board of Directors approved a Fiscal Year 2024 budget increase of $208,367.00 on November 28, 2023. An increase in
crossing guard pay will require the billing rate to increase to $21.03. This hourly billing rate increase would bring ACMS's contract to the maximum
25 percent change order limit allowed per Texas Local Government Code Section 271.060.
An increase in crossing guard pay is essential to remain competitive in the hiring market and to retain over 90% staffing rate through the remaining
2023/2024 school year. Approval of the increase would support the retention of skilled and experienced crossing guards who are invaluable for
maintaining student safety.
The Transportation and Public Works Division is prepared to promptly issue a new contract procurement in alignment with the directive of the
Crime Control and Prevention District Board of Directors to increase crossing guard wages above $13.50 per hour. The department will conduct a
thorough investigation of all potential vendor opportunities and secure pricing that aligns with the corresponding market conditions. The new
agreement would cover the 2024/2025 academic school year.
Funding is budgeted in the Other Contractual Services account within the Crime Control & Prev Distr Fund, in the Enhanced Response Initiative,
CCPD Crossing Guards Program.
FISCAL INFORMATION / CERTIFICATION:
The Director of Finance certifies that funds are available in the current operating budget, as previously appropriated, in the Crime Control & Prev
Distr Fund to support the approval of the above recommendation and execution of the agreement. Prior to any expenditure being incurred, the
Transportation and Public Works Department has the responsibility to validate the availability of funds.
Submitted for Citv Manaaer's Office bv: William Johnson 5806
Oriainatina Business Unit Head: Lauren Prieur 6035
Martin Phillips 7861
Additional Information Contact: Keith Morris 4243
Chelsea St. Louis 7978