HomeMy WebLinkAboutContract 59274-A1CSC No. 59274-A1
AMENDMENT NO. 1
TO
CITY OF FORT WORTH CONTRACT 59274
This Amendment is entered into by and between the City of Fort Worth (hereafter
"City"), and METRO FIRE APPARATUS SPECIALISTS, INC. ("Vendor"). City and
Vendor may be referred to individually as a Party and collectively as the Parties.
WHEREAS, on April 24, 2023, the Parties entered into City Secretary Contract 59274
for Vendor to provide firehouse equipment and public safety supplies ("Agreement/Contract");
WHEREAS, the Parties wish to amend the Agreement to increase the total compensation
amount allowed under the Agreement by $1,900,000.00 as authorized by Mayor and Council
Communication No. 24-0014 (January 23, 2024).
NOW, THEREFORE, the Parties, acting herein by the through their duly authorized
representatives, enter into the following agreement:
1.
AMENDMENTS
The compensation provision found in Paragraph 3 on page 1 of the Agreement shall be deleted in its
entirety and replaced with the following:
City shall pay Vendor in accordance with the fee schedule in Exhibit A and in accordance with the
provisions of this Agreement. Total payment made under this Agreement shall not exceed Fifteen
Million, One Hundred Sixty -Four Thousand, Seven Hundred and Seventy -Four Dollars
($15,164,774.00). Vendor shall not provide any additional items or services or bill for expenses
incurred for City not specified by thisAgreement unless City requests and approves in writing the
additional costs for such services. Cityshall not be liable for any additional expenses of Vendor not
specified by this Agreement unless City first approves such expenses in writing.
2.
ALL OTHER TERMS SHALL REMAIN THE SAME
All other provisions of the Agreement which are not expressly amended herein shall
remain in full force and effect.
3.
ELECTRONIC SIGNATURE
This Amendment may be executed in multiple counterparts, each of which shall be
an original and all of which shall constitute one and the same instrument. A facsimile copy or
computer image, such as a PDF or tiff image, or a signature, shall be treated as and shall have
the same effect as an original.
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
ACCEPTED AND AGREED:
CITY OF FORT WORTH:
Dana Ew hL
By0na Burghdoff (Feb tf, 202414:4 CST)
Name: Dana Burghdoff
Title: Assistant City Manager
Date:
APPROVAL RECOMMENDED:
B's Davis 15, 2024 09:31 CST)
Name: Jim Davis
Title: Water Department Director
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Name: Jannette Goodall
Title: City Secretary
Vendor: Metro Fire Apparatus Specialists, Inc.
By:
ame: Jim Minton
Title: Director of Sales
Date: 02/ 15/2024
CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
of this contract, including ensuring all
performance and reporting requirements.
7B,W.'-y 15, 2024 09:13 CST)
By:
Name: Brenda Ray
Title: Purchasing Manager
APPROVED AS TO FORM AND LEGALITY:
By.
Name: Jeremy Anato-Mensah
Title: Assistant City Attorney
CONTRACT AUTHORIZATION:
M&C: 24-0014
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
City of Fort Worth, Texas
Mayor and Council Communication
DATE: 01/23/24 M&C FILE NUMBER: M&C 24-0014
LOG NAME: 13PAMEND M&C 23-0210
SUBJECT
(ALL) Amend Mayor and Council Communication 23-0210 to Add Additional Vendors for the Purchase of Public Safety and Firehouse Supplies
and Equipment Using BuyBoard Cooperative Contract No. 698-23 and to Increase the Aggregate Annual Spending Amount by $1,900,000.00 for
Listed Vendors for a Total Annual Aggregate Amount Up to $15,164,774.00 for City Departments
RECOMMENDATION:
It is recommended that the City Council amend Mayor and Council Communication 23-0210 to add additional vendors, Siddons Martin
Emergency Group, LLC, Delta Industrial Service and Supply, and August Industries, Inc. for the purchase of public safety and firehouse supplies
and equipment using BuyBoard cooperative contract no. 698-23 and to increase the aggregate annual spending amount by $1,900,000.00 for the
listed vendors for a total annual aggregate amount up to $15,164,774.00 for City Departments.
DISCUSSION:
The Fire Department requested that Purchasing assist with amending Mayor and Council Communication (M&C) 23-0210 to add additional
suppliers using BuyBoard Cooperative Contract No. 698-23 and to increase the total annual aggregate amount from $13,264,774.00 to
$15,164,774.00.
The increase in funding will be used to increase the spending capacity of the agreement already in place with one of the vendors, Metro Fire
Apparatus Specialists, Inc., and to fund agreements with three additional vendors: Siddons Martin Emergency Group, LLC, Delta Industrial Service
and Supply, and August Industries, Inc. No other vendors will receive the additional funding and have not been asked to supply the City with a 1295
form.
The additional vendors and funding are needed to ensure adequate coverage for increased vehicle service needs, which were increased as part
of a decision package for Fiscal Year 2024. The Decision Package funded the replacement of all of the Fire Department's outdated Thermal
Imaging Cameras (TICs) at a total cost of $530,334.00; the new available amount for vehicle services operating supplies is now $675,024.00. To
account for the needed purchases and increases in pricing, staff now wishes to include the additional vendors and increase the aggregate
spending authority for the agreements. BuyBoard Contract No. 698-23 has an initial term beginning on April 1, 2023, through March 31, 2024, and
includes two one-year renewal options. The Request for Proposal for BuyBoard Contract No. 698-23 was published on July 12, 2022, and
responses were opened on November 10, 2022. BuyBoard contracts offer fixed discounts. Staff reviewed the pricing and determined it to be fair
and reasonable.
State law provides that a local government purchasing an item under a cooperative purchasing agreement satisfies state laws requiring that the
local government seek competitive bids for purchase of the items. BuyBoard contracts have been competitively bid to increase and simplify the
purchasing power of government entities.
The maximum annual amount allowed under the agreements will be $15,164,774.00; however, the actual amount used will be based on the need of
the departments' and available budget. The revised annual department allocation for these agreements are:
Departments Annual Amounts
Police $11,824,438.00
Fire $3,100,000.00
Municipal Court $200,000.00
Water $36,900.00
Aviation $3436.00
Funding is budgeted in the General Fund for the Fire Department, as appropriated. Amounts and appropriations for the other listed departments
are unchanged.
An administrative change order or increase may be made by the City Manager up to the amount allowed by relevant law and the Fort Worth City
Code and does not require specific City Council approval as long as sufficient funds have been appropriated.
A M/WBE goal is not assigned when purchasing from an approved purchasing cooperative or public entity.
This project will serve ALL COUNCIL DISTRICTS.
FISCAL INFORMATION/ CERTIFICATION:
The Director of Finance certifies that upon approval of the recommendation, funds are available in the current operating budget, as previously
appropriated, in the General Fund. Prior to an expenditure being incurred, the Fire Department has the responsibility to validate the availability of
funds.
Submitted for Citv Manaaer's Office bv: Reginald Zeno 8517
Oriainatina Business Unit Head
Additional Information Contact:
Fernando Costa 6122
Reginald Zeno 8517
James Davis 6801
Jo Gunn 8525
Eugene Chandler 2057