HomeMy WebLinkAboutContract 59552-A4DocuSign Envelope ID: D55B45D2-827C-4C7F-81 D1 -D93393B4D234
CSC No. 59552-A4
AMENDMENT NO. 4
TO
CITY OF FORT WORTH CONTRACT 59552
This Fourth Amendment is entered into by and between the City of Fort Worth
(hereafter 'Buyer"), a home rule municipality, with its principal place of business at 200 Texas
Street, Fort Worth, Texas, and ePlus Technology, inc. ("Vendor"), Buyer and Vendor may be
referred to individually as a Party and collectively as the Parties.
WHEREAS, on June 6, 2023, the Parties entered into City Secretary Contract 59552 to
provide expert guidance, oversight, recommendations and planning assistance to the City in the
management and execution of this strategic initiative ("Agreement/Contract");
WHEREAS, the Parties wish to amend the Agreement to add a Projective Objectives Plan
(exhibit A) at no additional cost using the existing City Secretary Contract 59552 under The Interlocal
Purchasing System Cooperative 230105.
NOW, THEREFORE, the Parties, acting herein by and through their duly authorized
representatives, enter into the following agreement:
1.
AMENDMENTS
The Agreement is hereby amended to add the attached Projective Objectives Plan at no
additional cost using the existing City Secretary Contract 59552 under The Interlocal Purchasing System
Cooperative 230105.
2.
ALL OTHER TERMS SHALL REMAIN THE SAME
All other provisions of the Agreement which are not expressly amended herein shall
remain in full force and effect.
3.
ELECTRONIC SIGNATURE
This Amendment may be executed in multiple counterparts, each of which shall be
an original and all of which shall constitute one and the same instrument. A facsimile copy
or computer image, such as a PDF or tiff image, or a signature, shall be treated as and shall
have the same effect as anoriginal.
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Fourth Amendment to Fort Worth City Secretary Contract No. 59552 Page 1 of 10
DocuSign Envelope 10: D55B45D2-827C-4C7F-81 D1 -D93393B4D234
ACCEPTED AND AGREED:
CITY OF FORT WORTH:
Mark McDaniel (Feb 20, 202410:36 CST)
By:
Name: Mark McDaniel
Title: Deputy City Manager
Date: Feb 20, 2024
APPROVAL RECOMMENDED:
By:
Name: Kevin Gunn
Title: Director, IT Solutions Department
ATTEST:
4 ovony��
.....
p> 0
c
ado °oav
PVo °=4
AaA* 000 00 *p.
0��n nFxA54 p
By:
Name: Jannette Goodall
Title: City Secretary
VENDOR:
ePlus TechnoloEednc.
By: %�,
N 14"'Nffi 8t-aughlin
Title: Senior Vice President, Contracts
Date: 2/1/2024
CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
of this contract, including ensuring all
performance and reporting requirements.
Rob
y• crt Lee (Feb 6, 202111:52 CST)
Name: Bobby Lee
Title: Sr. IT Solutions Manager
APPROVED AS TO FORM AND LEGALITY:
By:
Name: Taylor Paris
Title: Assistant City Attorney
CONTRACT AUTHORIZATION:
M&C: 23-0061
Approved: 02/14/2023
1295:2022-966298
ATTEST:
Bv: C AA ,CZ� 4C 1L- -H
Name: Christine Oliver
Title: Contracts Admin
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Fourth Amendment to Fort Worth City Secretary Contract No. 59552 Page 2 of 10
e+
r
Project Objectives Plan
City of Fort Worth
UCS Install and Deployment
Y
POP# City of Fort Worth-UCS Install and Deployment-136531
12/20/2023
a0�, _/ �40
Robert Gresky
200 Texas Street
Fort Worth, TX 76102
817-392-6595
robert.gresky@for-tworthtexas.gov
DocuSign Envelope ID: A422F1B1-C4BE-4935-A63D-236493F494D3
e+ PROJECT OBJECTIVES PLAN
City of Fort Worth
This Agreement and Project Objectives Plan ("POP") is made December 201^, 2023 ("Effective Date") by and
between City of Fort Worth ("Customer") and ePlus Technology, inc. ("ePlus") (each of ePlus and Customer a
"Party" and together the "Parties"). This POP is governed by the signed Contract TIPS 230105 for the provision
of professional or consulting services by ePlus to Customer (the "Agreement").
1.1 EXECUTIVE SUMMARY OF THE SERVICES
Customer has engaged ePlus to assist with the migration of their City Hall data center fabric interconnects (FI) from
gent 6200 series to gen4 6454s. ePlus will upgrade the twelve (12) 10 Modules on six (6) 5108 Chassis at City Hall.
ePlus will provide a firmware upgrade on the UCS platform at the City Hall data center. ePlus will also install and
configure two (2) 10 Modules on one (1) 5108 Chassis at the Eagle Mountain data center. This will include cable
moves and new cable installs.
1.2 DEFINITIONS
Deliverable: A measurable indication of progress within a given phase, documentation in hard copy or electronic
form such as analyses, reports, manuals, test results, or any other items as set forth in section 2.2.
Milestone: A specific goal, objective, or event pertaining to services described in this POP.
Normal Business Hours: The hours of Monday through Friday 8:00 a.m. to 5:00 p.m. local time, excluding any
federal and ePlus observed holidays. A list of ePlus observed holidays will be provided upon request.
Products: Third -party hardware and/or software products are sold separately and are not deliverables.
2.1 SERVICES
The Services that ePlus and/or its subcontractor shall provide will include:
Fabric Interconnect and UCS 5108 IOM Migration Assistance
City Hall Data Center
UCS FI Migration from Gen2 to Gen4 — Planning/Validation
ePlus and Customer will review the Cisco UCS Migration planning documentation, to validate the existing FI
environment is healthy and can be safely migrated to the new gen4 fabric interconnects. Configuration changes
that need to be changed will be documented and a maintenance window will need to be established so that the
required pre -requisite configurations for Cisco UCS are implemented.
In addition to the health and configuration check, ePlus will assist Customer in documenting the cable port
mapping from gent to gen4. This includes documenting original port usage and mapping it to the destination port
usage. ePlus' engineer and the Customer will work to stage the new gen4 6454 Fls to the same firmware level as
the existing gent 6248 Fls. This will require the Customer to provide network access ports and serial console to
the new Fls.
ePlus will also work with Customer to validate upgrades for VMware vCenter, VMware Cluster resource usage and
mapping, and Intersight account setup/policy profile creation (based on existing UCS domain).
12/20/2023 City of Fort Worth-UCS Install and Deployment-136531 PAGE 2
DocuSign Envelope ID: A422F1B1-C4BE-4935-A63D-236493F494D3
e+ PROJECT OBJECTIVES PLAN
City of Fort Worth
Citv Hall UCS Mieration Implementation
Upgrade UCS Fabric
Rack, cable, and label two (2) new Fabric Interconnects
• Configure two (2) fabric interconnects and connect to two (2) data center network switches and two (2)
fibre channel SAN fabrics
• Configure two (2) existing data center network switches (Nexus) for two new (2) fabric interconnects
• Test and validate network and FC fabric communication
• Migrate existing storage system connections from existing FC fabric B to new FC fabric B
• Replace existing 10 module B with new 10 module B in three (3) chassis and connect to Fls
• Test and validate B side connections
• Migrate existing storage system connections from existing FC Fabric A to new FC Fabric A
• Replace existing 10 module A with new 10 module A in three (3) chassis and connect to As
• Test and validate A side connections
Update SAN Fabric
• Update zoning on Fabric A for any host changes
• Update zoning on Fabric B for any host changes
• Update NX-OS Configuration for new UCS FI infrastructure
Configure VMware vSphere Hosts
• Configure boot from SAN LUNs on existing storage system (Dell Compellent)
• Install two (2) blades servers in open blade slots
• Customer infrastructure team will add host to existing vSphere cluster and retire an existing host
• Repeat process until all hosts have been replaced —fourteen (22) hosts in total
• Complete as -built documentation detailing rack elevations, network connections, and key configuration
settings
Eaele Mountain 10 Module Replacement
• During a customer -scheduled maintenance window or windows, ePlus will assist Customer with on -site
support to perform the installation and configuration of two (2) 240810 Modules into one (1) UCS 5108
chassis.
UCS Testing
Utilizing the data obtained in the project initiation meeting, ePlus will develop an ATP documentation package. The
ATP package will include a document detailing test resource requirement, procedures, and expected results. The
test plan document package will be reviewed by Customer to confirm both parties agree to the test plan criteria
and methodologies_ After reaching agreement, major changes to the ATP package as a result of a feature,
application, or design change will go through a change control process to ensure no changes are implemented
without having an agreed upon ATP.
Cutover Procedure
ePlus will turn the site over to Customer for daily operational support after the testing of the solution. As -built
documentation will be provided for each installation as it is turned over, including e.g., design documents,
configuration files, and diagrams.
12/20/2023 City of Fort Worth-UCS Install and Deployment-136531 PAGE 3
DocuSign Envelope ID: A422F1B1-C4BE-4935-A63D-236493F494D3
e+ PROJECT OBJECTIVES PLAN
City of Fort Worth
Informal Training,
ePlus will provide informal training to the Customer engineering team throughout the engagement.
Project Management
Standard Project Management is utilized when the management requirements for a project of mid to high
complexity. The expectation is that the Project Manager will be working on tasks which may include meeting
planning, resource scheduling, equipment confirmation, and issue tracking, within a project workbook. The Project
Manager will also be responsible for project closeout and satisfaction surveys.
2.2 DELIVERABLES
ePlus will provide Services only, and no Deliverables will be provided except as follows:
• As -built documentation of the UCS Gen4 environment in Microsoft Excel format and/or other applicable
format(s) identified in the planning phase.
2.3 PLACE OF PERFORMANCE
Unless otherwise specified elsewhere in this POP, all on -site Services will be performed at Customer's facilities
located at the following location(s) ("Customer Site"):
• 200 Texas St., Forth Worth, TX 76102
o Services will be performed remotely
3.1 GENERAL RESPONSIBILITIES
During the course of this project, ePlus will require the support of Customer staff and computing resources. If the
required Customer resources cannot be made available, the scope of the Services, estimated schedule (see section
5.1), or both may be affected. Customer agrees to provide the following:
• A work area suitable for the tasks to be performed and any required software or documentation.
• If Customer directly procures any hardware or software required for this project, Customer agrees to
provide the hardware, software, and any accompanying support documentation or instructions.
• Ensure sufficient rack space, power, electric, cooling, etc. for new hardware is in place prior to
implementation
o Note: The Customer is responsible for moving existing equipment within a rack to make
sufficient space for new hardware. ePlus resources are not responsible for moving existing
equipment during the physical installation of new hardware.
• Customer is responsible for the removal and disposal of hardware being replaced as part of this project.
• Provide location for disposal of packing materials. ePlus will dispose of debris (cardboard, plastic, wood
skids, Styrofoam, and other miscellaneous packing materials) in customer -supplied dumpster
• Customer will provide patch cables related to project unless otherwise specified in this POP.
• A secure storage location for all equipment delivered to the Customer Site until the scheduled ePlus
installation date, if applicable.
• Contact personnel to escort the ePlus resource(s) through the Customer Site.
• Access to the Customer Site during the work hours required for this project.
• Current network topology
• Electrical power outlets to support requirements of the installed network equipment
12/20/2023 City of Fort Worth-UCS Install and Deployment-136531 PAGE 4
DocuSign Envelope ID: A422F1B1-C4BE-4935-A63D-236493F494D3
e+ PROJECT OBJECTIVES PLAN
City of Fort Worth
• Provide a single technical point of contact, who is familiar with the IT environment and requirements, to
work with ePlus engineering resource(s) throughout project and act as a liaison between the Customer's
staff.
• Provide requested network diagrams/information to ePlus resource within two (2) days of the initial
request.
• Customer represents and warrants that it has all right, title, and interest in and to any data furnished in
connection with the Services and/or that it has obtained all necessary consents, permissions, and releases
necessary for ePlus to perform its obligations under this POP. Customer shall indemnify, defend, and hold
ePlus harmless from any claims or liabilities arising out of Customer's breach of the foregoing.
3.2 PROJECT SPECIFIC CUSTOMER RESPONSIBILITIES
• Customer will provide necessary software and licensing for UCS/VMware environment.
• Customer will provide necessary account access for UCS/VMware environment.
3.3 SYSTEM RESPONSIBILITIES
• Customer is responsible for providing all software and associated licenses.
• Unless otherwise agreed by the Parties, Customer shall respond within two (2) business days of ePlus'
request for documentation or information needed for the project.
• Customer shall ensure that contracts with its own vendors and third parties are fully executed and enable
Customer's business requirements to be met in full. Customer shall be responsible for all payments to,
and the performance of, all non-ePlus entities assigned to, or working on this project.
• ePlus will not be responsible for data loss. Backups should be performed prior to work starting. All data is
the responsibility of the Customer.
• Should a manufacturer provide Customer with specialized or custom software unique to Customer, ePlus
will not be responsible for any delays or failures to perform related to use of such software.
• ePlus shall not be responsible for support and maintenance of products.
• Unless otherwise specified in this POP, ePlus shall not be responsible for any customization of, or labor to
install software (except operating systems or firmware pre -installed by the manufacturer).
• Services do not include resolution of software or hardware problems resulting from third party equipment
or services or problems beyond ePlus' control.
• Services exclude any hardware upgrade required to run new or updated software.
4.1 GENERAL ASSUMPTIONS
The following assumptions were made to create this POP. Should any of these assumptions prove to be incorrect
or incomplete then ePlus may modify the price, scope of work, or Milestones pursuant to the Change Management
Procedure set forth herein. ePlus assumes:
• Where applicable, Customer's Site shall be ready prior to the date scheduled for ePlus to perform the
Services. Costs associated with Customer's inability to (1) make the Customer Site ready or (2) meet any
of the other responsibilities specified in this POP shall be billed at ePlus' then -current time and materials
rates plus travel and other related expenses. Any additional costs incurred by Customer as a result of
delays shall be the sole responsibility of the Customer.
12/20/2023 City of Fort Worth-UCS Install and Deployment-136531 PAGE 5
DocuSign Envelope ID: A422F1B1-C4BE-4935-A63D-236493F494D3
e+ PROJECT OBJECTIVES PLAN
City of Fort Worth
• This POP defines exclusively the scope of the Services. This POP shall not apply to any purchase, support
or maintenance of products, which are purchased separately.
• In the event ePlus is required to provide third party materials under this POP (i.e. cables, racks, etc.),
Customer shall be responsible for any costs, maintenance, and/or warranty obligations therein.
• Acceptance tests conducted in respect of the Services shall apply only to such Services and shall not
constitute acceptance or rejection of any Product purchased or licensed separately by Customer.
• The schedule shall be extended up to thirty (30) days for any personnel change requests made by
Customer.
• Customer acknowledges that at any time during the project, if progress is stalled, by no fault of ePlus, for
more than twenty (20) contiguous Business Days, ePlus reserves the right to issue a Milestone Completion
Certificate for work that has been completed.
• If Services include any assessments of Customer's network, systems, or security protocols, Customer
understands that no guaranty is made by ePlus or its subcontractors that such assessments will detect all
security weaknesses, potential security problems, vulnerabilities, or potential breaches. ePlus does not
guarantee that recommendations or actions undertaken pursuant to this POP will completely address all
issues identified or not identified.
o If an ePlus Subcontractor is used to perform the security assessment/audit services, the data will
be shared with ePlus for gap analysis and recommendation purposes.
• If Services include the implementation of any system dealing with Emergency 911 (E911) Services,
including but not limited to phone systems, the Customer is responsible for ensuring its 911 dialing is
compliant with all applicable laws, including but not limited to "Kari's Law" and the "Ray Baum Act".
ePlus encourages customers to consult with their counsel regarding this matter.
• Documents are created using ePlus templates (structure and format) and delivered to Customer in
softcopy only. Customization to deliverable documents (structure, format, and/or other non-standard
content) must be handled via a Change Request (CR) unless explicitly stated in this POP.
• ePlus Deliverable Documents include up to two (2) revisions, per document, based on Customer feedback.
Subsequent revisions will require a CR or separate POP.
4.2 PROJECT SPECIFIC ASSUMPTIONS
• Calls and meetings will be scheduled at a mutually agreeable time between the Customer's and ePlus'
resources. The calls and meetings will be scheduled through ePlus' Project Manager.
• No training is included in this project unless otherwise specified in this POP.
• Services schedule reflects work effort based on non-contiguous business days and does not include a full-
time ePlus Engineer for staff augmentation during the project.
5.1 ESTIMATED TIMELINE
The estimated timeline for the Services will begin within thirty (30) days after execution of this POP and continue
for not more than six (6) months. If Services have not been scheduled at the execution of this POP, a timeline
should be developed mutually by the Parties and agreed to before each phase of the Services begins. The actual
start date will depend on the following considerations:
• Scheduled availability of a qualified systems engineer
• Receipt of Product and any necessary equipment
12/20/2023 City of Fort Worth-UCS Install and Deployment-136531 PAGE 6
DocuSign Envelope ID: A422F1B1-C4BE-4935-A63D-236493F494D3
e+ PROJECT OBJECTIVES PLAN
City of Fort Worth
• Receipt of signed POP from Customer prior to proposed start date
• Receipt of purchase order from Customer
5.2 TERMINATION
Either Party may terminate the POP for any reason on thirty (30) days prior written notice to the other Party.
Upon any such termination, ePlus will be paid all fees and expenses which have been incurred or earned in
connection with the performance of the Services through the effective date of such termination. Additionally, in
the event Customer cancels any Services with less than two (2) weeks prior notice, Customer shall reimburse ePlus
for any non-refundable expenses incurred in preparation for such cancelled Services.
For the Services performed under this POP, Customer agrees to pay ePlus a fee of $32,891.00 (the "Fee").
Milestones are as follows:
Milestone 1 POP Acceptance and Signature $16,445.00
Milestone 2 Project Completion $16,446.00
The Pricing in this POP is valid for sixty (60) days from delivery to the Customer. Fees include reasonable travel to
and from the required location and incidental expenses. Customer shall issue a purchase order adequate to cover
the Fee prior to commencement of Services. Fees for additional services related to but not defined in this POP
will be on a time and materials basis at a rate set forth in a written amendment or Change Request. All tasks
underthis POP will be completed during Normal Business Hours.
Payment is due pursuant to the agreed -upon terms in the Agreement referenced in section 1.0. Customer
acknowledges that ePlus may participate in and retain the benefit of incentive plans or other programs with,
among others, its travel providers wherein ePlus may receive benefits, such as frequent flier miles or other
consideration for corporate travel volume. Fees, expenses, and other charges for the Services do not include sales,
use, excise, value added, or other applicable taxes, tariffs, or duties. Payment that may be due on such amounts,
and shall be the sole responsibility of Customer (excluding any applicable taxes based on ePlus' net income or taxes
arising from the employment or independent contractor relationship between ePlus and its personnel).
Upon ePlus' completion of a Milestone or Service performed, ePlus shall notify Customer by providing one of the
following forms of acceptance:
• Signed work order or time sheet; or
• Milestone/Service Completion Certificate ("MCC"); or
• Project completion document
Customer has five (5) working days from the completion of the Services or Milestone, as applicable, to accept the
work performed as being complete. Signing of the MCC, approving the time sheet, or Customer's failure to
respond to the approval request within the designated five (5) working day period, signifies Customer's acceptance
of the Milestone or time sheet and that Services have been performed in accordance with the POP. In order to
12/20/2023 City of Fort Worth-UCS Install and Deployment-136531 PAGE 7
DocuSign Envelope ID: A422F1B1-C4BE-4935-A63D-236493F494D3
e+ PROJECT OBJECTIVES PLAN
City of Fort Worth
refuse acceptance of the Services, Customer must provide ePlus with full details that show that Services do not
conform to the POP. ePlus shall address such non-conformance in a timely manner and shall compile an action
plan to correct any deficiencies. The acceptance process shall be repeated until all deficiencies have been resolved
and the Services meet the requirements of the POP. Acceptance may not be withheld due to defects in Services
that do not represent a material non-conformance with the requirements of the POP.
Any change to the scope of Services or the obligations of the Parties under this POP shall be set forth in a mutually
agreed change request signed by both Parties ("Change Request'). The Change Request may be drafted by either
Party and will describe the nature of the change, the reason for the change, and the effect of the change on the
scope of work, Deliverables and/or the schedule. The Parties will negotiate in good faith the changes to the
Services and the additional charges, if any, required to implementthe Change Request.
This POP # City of Fort Worth-UCS Install and Deployment-136531 is acceptable. Please sign and return to Misty
Muniga at misty.muniga@eplus.com.
IN WITNESS WHEREOF, the duly authorized representatives of the Parties hereto have caused this POP to be
executed.
Mark McDaniel (Feb 20, 202410:36 CST)
12/20/2023 City of Fort Worth-UCS Install and Deployment-136531 PAGE 8
M&C Review Page 1 of 3
Official site of the City of Fort Worth, Texas
ACITY COUNCIL AGEND FOR` H
Create New From This M&C
DATE: 2/14/2023 REFERENCE **M&C 23- LOG NAME: 041NFRASTRUCTURE
NO.: 0061 MULTI -COOP
CODE: P TYPE: CONSENT PUBLIC NO
NO
SUBJECT: (ALL) Authorize Non -Exclusive Purchase Agreements for Information Technology
Infrastructure, with Netsync Network Solutions, Inc., Presidio Networked Solutions Group,
LLC, ePlus Technology, Inc., and World Wide Technology LLC using Multiple State of
Texas Department of Information Resources, OMNIA Partners and The Interlocal
Purchasing System Cooperative Contracts With a Combined Annual Amount Up to
$11,200,000.00, and Four One -Year Renewal Options with State of Texas Department of
Information Resources and OMNIA Partners in the Amount of $10,000,000.00 for the First
Renewal and $6,200,000.00 for the Remainder Renewals for the Information Technology
Solutions Department
RECOMMENDATION:
It is recommended that City Council to authorize non-exclusive purchase agreements for Information
Technology Infrastructure with Netsync Network Solutions, Inc., Presidio Networked Solutions Group,
LLC, ePlus Technology, Inc. and World Wide Technology LLC using Multiple State of Texas
Department of Information Resources, OMNIA Partners and The Interlocal Purchasing System
Cooperative Contract with a combined annual amount up to $11,200,000.00, and four one-year
renewal options with Texas Department of Information Resources and OMNIA Partners in the amount
of $10,000,000.00 for the first renewal and $6,200,000.00 for the remainder renewals for the
Information Technology Solutions Department.
DISCUSSION:
The Information Technology Solutions Department (ITS) will use these agreements to purchase
equipment and services from Netsync Network Solutions, Inc., Presidio Networked Solutions Group,
LLC, ePlus Technology, Inc and World Wide Technology LLC. to support the City's information
technology infrastructure. This infrastructure includes equipment and software supporting the City's
servers, data storage, virtual desktop environment, and network and telephone systems. These
agreements will be used to support the refreshes for the equipment that has reached the end of life
cycle as well as new projects for City departments using the following cooperative contracts:
Vendor Co-op Expiration RFO Responses
Date Published Due
Presidio,
Netsync and
WWT
Presidio,
Netsync and
WWT
Presidio,
Netsync and
WWT
D I R-TSO-
4167
D I R-TSO-
3763
7/3/2023
1 /10/2024
12/20/2017 2/5/2018
9/12/2016
DIR-TSO- 12/17/2023 3/20/2018
4299
10/13/2016
5/4/2018
10/2/2024 ��1/12/2018 ��2/26/2018
http://apps.cfwnet.org/council_packet/mc review.asp?ID=30688&councildate=2/14/2023 2/5/2024
M&C Review Page 2 of 3
Vendor Co-op Expiration RFO Responses
Date Published Due
WWT and DIR-TSO-
ePlus 4160
PPresidio and �N88
R-TSO- 2/21/2025 2/26/2018 4/9/2018
lus
WWT DIR-CPO- 1/23/2025 3/15/2019 4/25/2019
��4444
Netsync and �N0105
PS I5/31/2023 1/9/2020 2/21/2020
�ePlus
WWT OMNIA 5/31/2026 12/1/2020 1/19/2021
210407
On September 28, 2021, City Council approved Mayor & Council communication (M&C) 21-
0753 authorizing similar agreements for information technology infrastructure purchases. Due to
several larger projects, Infrastructure refresh, Future City Hall, planned American Rescue Plan
Act spend, and ongoing City growth, additional spending authority is being requested. To avoid any
confusion, approval of this M&C will eliminate prior spending authority and contracts authorized under
Mayor and Council Communication P-12248, 19-0123, 19-0270, 20-0650 and 21-0753.
Approval of this M&C will allow a total of $11,200,000.00 in expenditures for the initial year,
$10,000,000.00 for the first renewal and $6,200,000.00 for the remainder renewals for projects such
as safety and security, new building projects, building upgrades, building renovations and building
expansion projects. These agreements and spending authority will be made available to Radio
Services, Desktop, Hardware and Security divisions to purchase hardware and software for City
departments as requested.
On May 24, 2022 Mayor and Council Communication (M&C) 22-0366 and 22-0367 were approved to
allocate American Rescue Plan Act (ARPA) Subtitle M (Coronavirus State and Local Fiscal Recovery
Funds) to the Information Technology Solutions (ITS) Department providing up to $3,675,000.00 and
$3,595,000.00 in support of infrastructure, data protection initiatives, information security and cyber
security. The Information Technology Solutions Department (ITS) will use these agreements to
purchase equipment and services to support the City's information technology infrastructure based on
initiatives identified in (M&C) 22-0366 and 22-0367.
ITS Department will ensure that each vendor is given equal opportunity to earn a minimum of 10\% of
the business. No specific contract amount is guaranteed.
PRICE ANALYSIS - The Texas Department of Information Resources Contracts (DIR), OMNIA
Partners (OMNIA) and The Interlocal Purchasing System Cooperative Contracts offer discounted
pricing. Staff has reviewed the pricing and determined it to be fair and reasonable.
COOPERATIVE PURCHASE - State law provides that a local government purchasing an item under
a cooperative purchasing agreement satisfies any state law requiring that the local government seek
competitive bids for the purchase of items. DIR, OMNIA and TIPS Contracts are competitively bid to
increase and simplify the purchasing power of government entities.
M/WBE - An MBE/SBE goal is not assigned when purchasing from an approved purchasing
cooperative or public entity.
ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by
the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does
not require specific City Council approval as long as sufficient funds have been appropriated.
SUCCESSOR LANGUAGE: The City will initially use these contracts to make purchases authorized
by this M&C. The Cooperative Contracts are set to expire on various dates. If the contracts are
extended, this M&C authorizes the City to purchase similar equipment and supplies under the
extended contract. If the contracts are not extended, but DIR, OMNIA and/or TIPS executes new
cooperative contracts with substantially similar terms, this M&C authorizes the City to purchase the
http://apps.cfwnet.org/council_packet/mc review.asp?ID=30688&councildate=2/14/2023 2/5/2024
M&C Review
Page 3 of 3
same equipment and supplies under the new contracts. If this occurs, in no event will the City
continue to purchase goods and services under the new agreements past 2027 without seeking
Council approval.
AGREEMENT TERM: Upon City Council's approval, these agreements will be executed and continue
for a term of 12 months in accordance with approval date of this request. The agreements will renew
on an annual basis thereafter. The renewals do not require specific City Council approval as long as
sufficient funds have been appropriated.
RENEWAL TERMS - The Texas Department of Information Resources Contracts (DIR) Agreement
may be renewed annually for four (4) one-year terms for the same annual amount. The Interlocal
Purchasing System Cooperative Contracts may be renewed for one-year for the same annual amount.
The OMNIA Partners may be renewed for three (3) one-year terms the the same annual amount. The
renewals do not require specific City Council approval as long as sufficient funds have been
appropriated.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that funds are available in the current capital and operating budgets,
as previously appropriated, in the ITS Capital Projects Funds for the Technology Infrastructure -IT and
the General Fund to support the approval of the above recommendation and exection of the purchase
agreements. Prior to any expenditure being incurred, the Information Technology Services
Department has the responsibility to validate the availability of funds.
TO
Fund Department I Account Project I Program Activity Budget Reference # Amount
ID ID Year (Chartfield 2)
FRAM
Fund Department Account Project Program Activity Budget Reference # Amount
ID ID Year (Chartfield 2)
Submitted for Citv Manager's Office bv: Valerie Washington (6192)
Oriainatina Department Head:
Additional Information Contact:
ATTACHMENTS
Kevin Gunn (2015)
Kevin Gunn (2015)
041NFRASTRUCTURE MULTI -COOP funds availabilitv.pdf (CFW Internal)
FID Template Multi Coop Dec2022.xlsx (CFW Internal)
Form 1295 Certificate 100986599 - NETSYNC.Ddf (CFW Internal)
Form 1295 Certificate 100987319 CoFW DIR-TSO-4167 Presidio.0df (CFW Internal)
Form 1295 Certificate 100987322 CoFW DIR-TSO-3763 Presidio.odf (CFW Internal)
Form 1295 Certificate 100987323 CoFW DIR-TSO-4299 Presidio.0df (CFW Internal)
Form 1295 Certificate 100987325 CoFw DIR-TSO-4288-Presidio.0df (CFW Internal)
Form 1295 Certificate Citv of Ft Worth 2022-96353WWT.Ddf (CFW Internal)
Form 1295 Certificate of Interested EDlus.Ddf (CFW Internal)
http://apps.cfwnet.org/council_packet/mc review.asp?ID=30688&councildate=2/14/2023 2/5/2024