The URL can be used to link to this page

Home My WebLink AboutContract 60400-A1CSC No. 60400-A1 FIRST AMENDMENT TO CITY SECRETARY CONTRACT NO. 60400 This Amendment ("Amendment") is made and entered into by and between the City of Fort Worth ("City") and Junior Achievement of the Chisholm Trail, Inc. ("Agency"). City and Agency may be referred to individually as "Party" and jointly as "Parties." WHEREAS, the City and Agency made and entered into City Secretary Contract No. 60400 ("Contract") on October 1, 2023; WHEREAS, City receives grant monies from the United States Department of Housing and Urban Development through the Community Development Block Grant ("CDBG") Program, Program No. B-23 -MC-48-001 0, Catalog of Federal Domestic Assistance No. 14.218; WHEREAS, Section 5.2.2.2 of the Contract permits Agency to request an amendment of the budget, subject to written approval by the Director of the City's Neighborhood Services Department; WHEREAS, the Agency requested a budget amendment to add a Volunteer Coordinator and Development Director to its Cradle to Career Initiative program. The addition of these positions will contribute to the participants' success in executing programming and grant reporting at four (4) separate Fort Worth elementary schools; WHEREAS, the Agency requested a budget amendment to add Luella Merrett Elementary School to the list of schools they work at providing valuable knowledge and skills to help students enter the workforce effectively, obtain high -wage careers, and build a financially literate, prosperous life; WHEREAS, due to a misunderstanding of how to calculate the number of unduplicated clients that will be served, the Agency is requesting to amend the number of unduplicated clients as listed in Section 5.3.3 of the Agreement and within Exhibit A of the Agreement to a total of 40 unduplicated clients; and WHEREAS, City believes that the requested amendments will help Agency meet the program's goals and further the interests of both Agency and City; and WHEREAS, it is the mutual desire of City and Agency to amend the Contract to complete the Program and meet Contract objectives. NOW, THEREFORE, City and Agency hereby agree to amend the Contract as follows: I. AMENDMENTS 1. Section 5.3.3 of the Agreement is hereby amended and replaced in its entirety with the following language: "Failure to comply with the Corrective Action Plan (CAP), meet the Program Goals, or otherwise comply with serving 40 unduplicated clients may, in City's sole discretion, disqualify Agency from consideration under the City's Request for Proposals for the 2024-2025 Program Year for federal grant funds. 2. EXHIBIT "A" — PROGRAM SUMMARY attached to the Contract is hereby amended and replaced in its entirety with EXHIBIT "A: Revised 01/23/2024, attached hereto. OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX 3. EXHIBIT `B" — BUDGET attached to the Contract is hereby amended and replaced in its entirety with EXHIBIT `B" Revised 01/09/2024, attached hereto. II. This Amendment is effective as of the effective date of the Contract. III. All terms and conditions of the Contract not amended herein remain unaffected and in full force and effect, are binding on the Parties and are hereby ratified by the Parties. Capitalized terms not defined herein shall have the meanings assigned to them in the Contract. ACCEPTED AND AGREED: JU IOR ACHIEVEMENT OF THE CHISHOLM TRAIL, INC By: Cindy Hames Jan 31, 202415:53 CST) Cindy Haines, President d499pQgn ATTEST: ofFORT.y°ad a o0po, Pia o=d { �o By: Jannette Goodall, City Secretary M&C: 23-0631 1295 Certification No. 2023-993769 Date: August 8, 2023 RECOMMENDED: By: Victor Turner, Neighborhood Services Director CITY OF FORT WORTH By: Fernando Costa, Assistant City Manager APPROVE AS TO FORM AND LEGALITY: ��aaa.;�.d GlJi�Pan>� By: Jessika Williams Assistant City Attorney CONTRACT COMPLIANCE MANAGER: By signing, I acknowle ge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements Mabi Tackett (Jan 31, 2024 15:54 CST) Mabi Tackett, Human Services Coordinator OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX JUNIOR ACHIEVEMENT OF THE CHISHOLM TRAIL Cradle to Career Initiative EXHIBIT "A" PROGRAM SUMMARY (CDBG FUNDS) OCTOBER 1, 2023 — SEPTEMBER 30, 2024 $25,000.00 Capitalized terms not defined herein shall have meanings assigned them in the Contract. PROGRAM: Through our curriculum and partnerships with volunteers and educators, Junior Achievement's Cradle to Career Initiative prepares primarily low-income K-12 students to succeed in work and life. Students gain valuable knowledge and skills to help them enter the workforce effectively, obtain high -wage careers, and build a financially literate, prosperous life. CDBG funds will go towards our work in Fort Worth ISD at Oakhurst Elementary School, Versia Williams Elementary School, Springdale Elementary School and Luella Merrett Elementary School and funds will be used to pay for employee salaries required to execute programming and grant reporting. Agency is located at 6300 Ridglea Place, Suite 400, Fort Worth, Texas 76116.Operating hours are 9:00 a.m. to 5:00 p.m., Monday through Friday. REGULATORY CLASSIFICATION: IDIS Matrix Code(s) and Service Category: 05D — Youth Services National Objective Citation: LMC — Low/Mod Limited Clientele 24 CFR 570.208(a)(2) Regulatory Citation(s): 24 CFR 570.201(e) or 42 USC 5305(a)(8) + 24 CFR 570.482(c)(2) Agency will maintain documentation that verifies that 51 % of clients served by the Program are Income Eligible Clients. PROGRAM GOALS: Minimum Number of Clients to be Served: The Program must serve a minimum of 40 Unduplicated Clients as shown by the monthly reports on Attachment III -Client Data Report. 1IPage CDBG CONTRACT 2023-2024-EXHIBIT "A" -PROGRAM SUMMARY Junior Achievement of the Chisholm Trail, Inc dba Cradle to Career Initiative Minimum Fort Worth Agency Program Performance Outcome: At least 51% of all Program clients must be Income Eligible Clients. Agency must furnish City a Certification of Income Statement for all clients served. For example, if the Program serves 1,000 clients, 510 must be Income Eligible Clients. In this example, Agency would be required to furnish City 1,000 Certification of Income Statements that prove at least 510 of the clients served by the Program are Income Eligible Clients. Agencv is a Fort Worth Agencv which means at least 90% of clients served by the Program are Fort Worth residents. Agency will submit documentation which verifies that at least 51% of all clients served by the Program, whether Fort Worth residents or not, are Income Eligible Clients with current household incomes at or below 80% of AMI. 2 1 P a g e CDBG CONTRACT 2023-2024-EXHIBIT "A" -PROGRAM SUMMARY Junior Achievement of the Chisholm Trail, Inc dba Cradle to Career Initiative EXHIBIT "B" - BUDGET Account I Grant Budget I Balance I Increase I Decrease I Total PROGRAM PERSONNEL I I is I Salaries 1001 $ 25,000.00 FICA 1002 Life/Disability Insurance 1003 Health/Dental Insurance 1004 Unemployment -State 1005 Worker's Compensation 1006 Retirement 1007 Staff Training 1008 SUPPLIES AND SERVICES Office/Program Supplies 2001 Postage 2002 Printing 2003 Adv/Media, Dues/Pub, Printing, Bank Fees other 2004 MISCELLANEOUS Contract Labor Food Supplies/Meals (City needs copy of contract before expenses can be reimbursed) 3001 Food Supplies 3002 Teaching Aids 3003 Craft Supplies 3004 Field Trip Expenses 3005 Mileage 3006 FACILITY AND UTILITIES 1-1 Telephone 4001 Electric 4002 Gas 4003 Water and Wastewater 4004 Solid Waste Disposal 4005 Rent (City needs copy of lease before expenses can be reimbursed) 4006 Cleaning Supplies 4007 Repairs 4008 Custodial Services 4009 Utilities, Transportation, PP &E 4010 INSURANCE Fidelity Bond or Equivalent 5001 Directors and Officers 5002 General Commercial Liability 5003 Page 1 Bank fees volunteer volunteer Prof Fees 5004 DIRECT ASSISTANCE Audit/IT/Legal Volunteer Recruitment, Misc. 6001 BUDGET TOTAL $ 25,000.00 $ - $ - $ - $ 25,000.00 FUNDING A: FUNDING B: FUNDING C: Page 2 The following tables were created for the purpose of preparing, negotiating, and determining the cost reasonableness and cost allocation method used by the Agency for the line item budget represented on the first page of this EXHIBIT "B" — Budget. The information reflected in the tables is to be considered part of the terms and conditions of the Contract. Agency must have prior written approval by the City to make changes to any line item in the Budget as outlined in Section 5.2.2 in the Contract. The deadline to make changes to EXHIBIT "B" — Budget is. SALARY DETAIL -PROGRAM PERSONNEL Est. Percent to Amount to Position Title Annual Salary Grant Grant Senior Education Manager $ 59,325.00 8.0% $ 4,746.00 TOTAL $ 59,325.00 FRINGE DETAIL -PROGRAM PERSONNEL Percent of Est. Percent to Amount to Payroll Amount Grant Grant FICA Life/Disability Insurance Health/Dental Insurance Unemployment -State Worker's Compensation Retirement Staff Training TOTAL $ - SUPPLIES AND SERVICES Est. Percent to Amount to Total Budget Grant Grant Office/Program Supplies Postage Printing Adv/Media, Dues/Pub, Printing, Bank Fees TOTAL $ - MISCELLANEOUS Est. Percent to Amount to Total Budget Grant Grant Contract Labor #DIV/0! Food Supplies Teaching Aids Craft Supplies Field Trip Expenses Mileage TOTAL $ - #DIV/0! $ - FACILITY AND UTILITIES Est. Percent to Amount to Total Budget Grant Grant Telephone Electric Gas Water and Wastewater Solid Waste Disposal Rent Cleaning Supplies Repairs Custodial Services Utilities, Transportation, PP & E TOTAL $ - LEGAL, FINANCIAL AND INSURANCE Est. Percent to Amount to Total Budget Grant Grant Fidelity Bond or Equivalent Directors and Officers General Commercial Liability Prof Fees TOTAL $ - DIRECT ASSISTANCE Est. Percent to Amount to Total Budget Grant Grant Audit/IT/Legal Volunteer Recruitment, Misc. TOTAL $ - The following tables were created for the purpose of preparing, negotiating, and determining the cost reasonableness and cost allocation method used by the Agency for the line item budget represented on the first page of this EXHIBIT `B" — Budget. The information reflected in the tables is to be considered part of the terms and conditions of the Contract. Agency must have prior written approval by the City to make changes to any line item in the Budget as outlined in Section 5.2.2 in the Contract. The deadline to make changes to EXHIBIT "B" — Budget is. SALARY DETAIL -PROGRAM PERSONNEL Est. Percent to Position Title Annual Salary Grant Amount to Grant Administration Manager $ 66,000.00 9.0% $ 5,940.00 TOTAL $ 66,000.00 FRINGE DETAIL -PROGRAM PERSONNEL Est. Percent to Percent of Payroll Amount Grant Amount to Grant FICA Life/Disability Insurance Health/Dental Insurance Unemployment - State Worker's Compensation Retirement Staff Training TOTAL $ - SUPPLIES AND SERVICES Est. Percent to Total Budget Grant Amount to Grant Office/Program Supplies Postage Printing Adv/Media, Dues/Pub, Printing, Bank Fees TOTAL $ - MISCELLANEOUS Est. Percent to Total Budget Grant Amount to Grant Contract Labor #DIV/0! Food Supplies Teaching Aids Craft Supplies Field Trip Expenses Mileage TOTAL $ - #DIV/0! $ - FACILITY AND UTILITIES Est. Percent to Total Budget Grant Amount to Grant 0 0 0 0 0 Rent Cleaning Supplies Repairs Custodial Services Utilities, Transportation, PP & E TOTAL $ - LEGAL, FINANCIAL AND INSURANCE Est. Percent to Total Budget Grant Amount to Grant Fidelity Bond or Equivalent Directors and Officers General Commercial Liability Prof Fees TOTAL $ - DIRECT ASSISTANCE Est. Percent to Total Budget Grant Amount to Grant Audit/IT/Legal Volunteer Recruitment, TOTAL $ - The following tables were created for the purpose of preparing, negotiating, and determining the cost reasonableness and cost allocation method used by the Agency for the line item budget represented on the first page of this EXHIBIT `B" — Budget. The information reflected in the tables is to be considered part of the terms and conditions of the Contract. Agency must have prior written approval by the City to make changes to any line item in the Budget as outlined in Section 5.2.2 in the Contract. The deadline to make changes to EXHIBIT "B" — Budget is. SALARY DETAIL -PROGRAM PERSONNEL Est. Percent to Position Title Annual Salary Grant Amount to Grant Education Manager TOTAL FICA Life/Disability Insurance Health/Dental Insurance Unemployment - State Worker's Compensation Retirement Staff Training TOTAL $ 57,500.00 $ 57,500.00 13.0% $ 7,475.00 FRINGE DETAIL -PROGRAM PERSONNEL Est. Percent to Percent of Payroll Amount Grant Amount to Grant SUPPLIES AND SERVICES Est. Percent to Total Budget Grant Amount to Grant Office/Program Supplies Postage Printing Adv/Media, Dues/Pub, Printing, Bank Fees TOTAL $ - MISCELLANEOUS Est. Percent to Total Budget Grant Amount to Grant Contract Labor #DIV/0! Food Supplies Teaching Aids Craft Supplies Field Trip Expenses Mileage TOTAL $ - #DIV/0! $ - FACILITY AND UTILITIES Est. Percent to Total Budget Grant Amount to Grant 0 0 0 0 0 Rent Cleaning Supplies Repairs Custodial Services Utilities, Transportation, PP & E TOTAL $ - LEGAL, FINANCIAL AND INSURANCE Est. Percent to Total Budget Grant Amount to Grant Fidelity Bond or Equivalent Directors and Officers General Commercial Liability Prof Fees TOTAL $ - DIRECT ASSISTANCE Est. Percent to Total Budget Grant Amount to Grant Audit/IT/Legal Volunteer Recruitment, TOTAL $ - The following tables were created for the purpose of preparing, negotiating, and determining the cost reasonableness and cost allocation method used by the Agency for the line item budget represented on the first page of this EXHIBIT `B" — Budget. The information reflected in the tables is to be considered part of the terms and conditions of the Contract. Agency must have prior written approval by the City to make changes to any line item in the Budget as outlined in Section 5.2.2 in the Contract. The deadline to make changes to EXHIBIT "B" — Budget is. SALARY DETAIL -PROGRAM PERSONNEL Est. Percent to Position Title Annual Salary Grant Amount to Grant Volunteer Coordinator $ 53,500.00 7.4% $ 3,959.00 TOTAL $ 53,500.00 FRINGE DETAIL -PROGRAM PERSONNEL Est. Percent to Percent of Payroll Amount Grant Amount to Grant FICA Life/Disability Insurance Health/Dental Insurance Unemployment - State Worker's Compensation Retirement Staff Training TOTAL $ - SUPPLIES AND SERVICES Est. Percent to Total Budget Grant Amount to Grant Office/Program Supplies Postage Printing Adv/Media, Dues/Pub, Printing, Bank Fees TOTAL $ - MISCELLANEOUS Est. Percent to Total Budget Grant Amount to Grant Contract Labor #DIV/0! Food Supplies Teaching Aids Craft Supplies Field Trip Expenses Mileage TOTAL $ - #DIV/0! $ - FACILITY AND UTILITIES Est. Percent to Total Budget Grant Amount to Grant 0 0 0 0 0 Rent Cleaning Supplies Repairs Custodial Services Utilities, Transportation, PP & E TOTAL $ - LEGAL, FINANCIAL AND INSURANCE Est. Percent to Total Budget Grant Amount to Grant Fidelity Bond or Equivalent Directors and Officers General Commercial Liability Prof Fees TOTAL $ - DIRECT ASSISTANCE Est. Percent to Total Budget Grant Amount to Grant Audit/IT/Legal Volunteer Recruitment, TOTAL $ - The following tables were created for the purpose of preparing, negotiating, and determining the cost reasonableness and cost allocation method used by the Agency for the line item budget represented on the first page of this EXHIBIT `B" — Budget. The information reflected in the tables is to be considered part of the terms and conditions of the Contract. Agency must have prior written approval by the City to make changes to any line item in the Budget as outlined in Section 5.2.2 in the Contract. The deadline to make changes to EXHIBIT "B" — Budget is. SALARY DETAIL -PROGRAM PERSONNEL Est. Percent to Position Title Annual Salary Grant Amount to Grant Development Director $ 97,350.00 3.0% $ 2,921.00 TOTAL $ 97,350.00 FRINGE DETAIL -PROGRAM PERSONNEL Est. Percent to Percent of Payroll Amount Grant Amount to Grant FICA Life/Disability Insurance Health/Dental Insurance Unemployment - State Worker's Compensation Retirement Staff Training TOTAL $ - SUPPLIES AND SERVICES Est. Percent to Total Budget Grant Amount to Grant Office/Program Supplies Postage Printing Adv/Media, Dues/Pub, Printing, Bank Fees TOTAL $ - MISCELLANEOUS Est. Percent to Total Budget Grant Amount to Grant Contract Labor #DIV/0! Food Supplies Teaching Aids Craft Supplies Field Trip Expenses Mileage TOTAL $ - #DIV/0! $ - FACILITY AND UTILITIES Est. Percent to Total Budget Grant Amount to Grant 0 0 0 0 0 Rent Cleaning Supplies Repairs Custodial Services Utilities, Transportation, PP & E TOTAL $ - LEGAL, FINANCIAL AND INSURANCE Est. Percent to Total Budget Grant Amount to Grant Fidelity Bond or Equivalent Directors and Officers General Commercial Liability Prof Fees TOTAL $ - DIRECT ASSISTANCE Est. Percent to Total Budget Grant Amount to Grant Audit/IT/Legal Volunteer Recruitment, TOTAL $ -