HomeMy WebLinkAboutContract 60435-A1CSC No. 60435-A1
FIRST AMENDMENT
TO
CITY OF FORT WORTH CONTRACT 60435
This First Amendment is entered into by and between the City of Fort Worth
(hereafter "Buyer"), a home rule municipality, with its principal place of business at 200 Texas
Street, Fort Worth, Texas, and Lord's Relocation Services, Inc. DBA All Points of Texas
("Vendor"), Buyer and Vendor may be referred to individually as a Party and collectively as the
Parties.
WHEREAS, on November 7, 2023, the Parties entered into City Secretary Contract
60435 to provide moving and related services necessary to move multiple City departments
("Agreement/Contract");
WHEREAS, the Parties wish to amend the Agreement to increase the total compensation
amount allowed under the Agreement by $487,025.00 as authorized by Mayor and Council
Communication No. 24-0008 (January 23, 2024).
NOW, THEREFORE, the Parties, acting herein by through their dilly authorized
representatives, enter into the following agreement:
1.
AMENDMENTS
The Compensation provision of the Agreement, Parauranh 2 on pace 2 of the Agreement,
shall be deleted in its entirety and amended to read as follows:
City shall pay Vendor in accordance with the fee schedule in Exhibit C and in accordance with the
provisions of this Agreement. Total payment made under this Agreement shall not exceed Four
Hundred Eighty -Seven Thousand Twenty -Five Dollars ($487,025.00). Vendor shall not provide
any additional items or services or bill for expenses incurred for City not specified by this
Agreement unless City requests and approves in writing the additional costs for such services. City
shall not be liable for any additional expenses of Vendor not specified by this Agreement unless
City first approves such expenses in writing.
2.
ALL OTHER TERMS SHALL REMAIN THE SAME
All other provisions of the Agreement which are not expressly amended herein shall
remain in full force and effect.
3.
ELECTRONIC SIGNATURE,
This Amendment may be executed in multiple counterparts, each of which shall be
an original and all of which shall constitute one and the same instrument. A facsimile copy
or computer image, such as a PDF or tiff image, or a signature, shall be treated as and shall
have the same effect as anoriginal.
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
ACCEPTED AND AGREED:
CITY OF FORT WORTH:
ba`la �l�Yeolcf
By: Dana Burghdoff (Feb 202415'4`L CST)
Name: Dana Burghdoff
Title: Assistant City Manager
Date:
Feb 27, 2024
APPROVAL RECOMMENDED:
By:
Name: Marilyn Marvin
Title: Interim PMD Director
�,00vvnpb
ATTEST: cF FORTada
vAA N,
p ~o o •10
0.0 g=a
o�
nEoag4pa
By:
Name: Jannette Goodall
Title: City Secretary
CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
of this contract, including ensuring all
performance and reporting requirements.
By: Denise Garcia (F 27,202408:49CST)
Name: Denise Garcia
Title: Purchasing Manager
APPROVED AS TO FORM AND LEGALITY:
By:
Name: Jeremy Anato-Mensah
Title: Assistant City Attorney
CONTRACT AUTHORIZATION:
M&C: 24-0008
VENDOR:
Lord's Relogj tiott Services, Inc. DBA All Points of Texas
By:
Name: Randy Moore
Title: President
Date: 2� 6.: (may
r
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
City of Fort Worth, Texas
Mayor and Council Communication
DATE: 01/23/24 M&C FILE NUMBER: M&C 24-0008
LOG NAME: 13P AMEND CSCO 60435 CITY MOVING SERVICES CB CITY
SUBJECT
(ALL) Authorize Execution of Amendment to City Secretary Contract No. 60435 with Lord's Relocation Services, Inc. DBA All Points of Texas for
Moving Services to Increase the Annual Spending Amount by $487,025.00 for a New Annual Amount Up to $587,025.00 Using Interlocal
Agreement 2023-170 with Tarrant County for All City Departments
RECOMMENDATION:
It is recommended that the City Council authorize execution of an amendment to City Secretary Contract No. 60435 with Lord's Relocation
Services, Inc. DBA All Points of Texas for moving services to increase the annual spending amount by $487,025.00 for a new annual amount up to
$587,025.00 using Interlocal Agreement 2023-170 with Tarrant County for all City departments.
DISCUSSION:
City staff requested that the Purchasing Division assist with establishing an agreement with Lord's Relocation Services, Inc. DBA All Points of
Texas (All Points) using Interlocal Agreement 2023-170 with Tarrant County for moving services. On November 7, 2023, the City entered into a
purchase agreement with All Points for City moving services in an annual amount of $100,000.00 to cover immediate need for the services. The
City is now in need of an additional $487,025.00 to meet demand. Approval of this Mayor & Council Communication will increase the
annual spending amount from $100,000.00 to $587,025.00.
The increase will be used to purchase general moving services to move departments within the City. Services include but are not limited to: moving
from one City facility to another, moving from one floor to another, or moving from office to office. This agreement will not be used for the initial
move to future City Hall as an existing agreement is in place with prices and services tailored to that specific project (CSC 60516).
The maximum amount allowed under this agreement citywide will be $587,025.00. However, the actual amount used will be based on the needs of
the departments and the available budget.
State law provides that a local government purchasing an item under a cooperative or interlocal purchase agreement satisfies any state law
requiring that the local government seek competitive bids for the purchase of the item. Interlocal Agreement contracts are competitively bid to
increase and simplify the purchasing power of government entities across the State of Texas.
ADMINISTRATIVE CHANGE ORDERS - An administrative change order or increase may be made by the City Manager up to the amount allowed
by relevant law and the Fort Worth City Code and does not require specific City Council approval,
RENEWAL OPTIONS — The Agreement may be renewed in accordance with the terms and conditions of Interlocal Agreement Contract No. 2023-
170, which has an initial term through September 30, 2024, with options to renew for two additional one-year periods through September 30,
2026.
A M/WBE goal is not assigned when purchasing from an approved purchasing cooperative or public entity.
This project will serve ALL COUNCIL DISTRICTS.
FISCAL INFORMATION 1 CERTIFICATION:
The Director of Finance certifies that funds are available in the current operating budget, as previously appropriated, in the participating
departments' Operating Funds to support the approval of the above recommendation and execution of the change order. Prior to any expenditure
being incurred, the participating departments have the responsibility to validate the availability of funds.
Submitted for City Manaaer's Office bv: Reginald Zeno 8517
Jessica McEachern 5804
Oriainatina Business Unit Head: Reginald Zeno 8517
Richard Zavala 5711
Additional Information Contact: Jo Ann Gunn 8525
Charles Benson 8063