HomeMy WebLinkAboutContract 59610-A1AMENDMENT NO. 1 TO AGREEMENT
STANDARD AGREEMENT FOR PROFESSIONAL SERVICES
FAR NORTHWEST BRANCH LIBRARY
STATE OF TEXAS 59610-A1
CITY SECRETARY CONTRACT NO.
COUNTY OF TARRANT
WHEREAS, The City of Fort Worth and HKS, Inc., (Consultant) made and entered into
City Secretary Contract No. 59610 (The Contract) which was administratively executed,
the 14t" day of June, 2023, for the design of the new Far Northwest Branch Library; and
WHEREAS, further amendment is necessary to reimburse the Consultant as part of the
design services agreement for additional design services for Phase II which includes
the completion of Schematic Design, Design Development, Construction Documents,
Bidding, and Construction Administration services.
NOW THEREFORE, City and Consultant, acting herein by and through their duly
authorized representatives, enter into the following agreement which amends the
Contract:
1.
Article I — Scope of Services, Paragraph (3) shall be added to read as follows:
(3) Provide additional design services for the design and detailing of Phase II for
the Far Northwest Branch Library. The cost of this additional service is
$840,248.00 plus $11,300.00 in reimbursable expenses. The scope of services
is described more fully in HKS, Inc. Letter dated May 12, 2023 with Revision No.
3, subject: "City of Fort Worth Far Northwest Library, HKS Project Number
26060.000".
2.
Article II — Compensation, first paragraph, is amended as follows:
"Consultant shall be compensated in accordance with the Fee Schedule shown
in Attachment "A". Payment shall be considered full compensation for all labor,
materials, supplies, and equipment necessary to complete the services
described in Attachment "A". However, the total fee paid by the City shall not
exceed a total of $950,598.00 unless the City and the Consultant mutually agree
upon a fee amount for additional services and amend this Agreement
accordingly."
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
CFW Standard Agreement for Professional Services AMENDMENT (Rev. 20 Mar 2020) Page 1 of 2
HKS, Inc. — Far Northwest Branch Library —Amendment No. 1 February 2024
Executed effective as of the date signed by the Assistant City Manager below.
FORT WORTH:
City of Fort Worth
bAna' BcA�uJ
By:
Dana Burghdoff (MaH, 2024116154 CST)
Name: Dana Burghdoff, AICP
Title: Assistant City Manager
Date: Marl, 2024
Approval Recommended:
Contract Compliance Manager:
By signing I acknowledge that I am the person
responsible for the monitoring and
administration of this contract, including
ensuring all performance and reporting
requirements.
By: 4' 4
Name: Nikita N. Watts
Title: Sr. Capital Projects Officer
Approved as to Form and Legality:
By:
Name: Marilyn Marvin
Title: Interim Director, Property Mgmt. Dept.
p4,dpvvop�� By: Douglas Black (Feb 29, 202422:48 CST)
oFF°°Rr�ao
Attest: �,o 0��0 Name: Doug Black
ago s9=o Title: Assistant City Attorney
apQ* o°° *�d
no
EXp54�p Contract Authorization: 1/30/2024
By: M&C: M&C 24-0095
Name: Jannette Goodall
Title: City Secretary
VENDOR:
HKS, Inc.
By:
Brent S arks (Feb 23, 202411:33 CST)
Name: Brent Sparks, AIA
Title: Senior Principal
Date: Feb 23, 2024
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
CFW Standard Agreement for Professional Services AMENDMENT (Rev. 20 Mar 2020) Page 2 of 2
HKS, Inc. — Far Northwest Branch Library —Amendment No. 1 February 2024
HKS ATTACHMENT "A"
Revision 3 May 12, 2023 Dear Mr. Meza:
Alfonso Meza, RA HKS, Inc. ("HKS") is pleased to submit to City of Fort Worth ("Client"), our professional
design services proposal for the Far Northwest Library, located at 1297 Avondale -Haslet
Property Management Dept. Road in Fort Worth, Texas, (the "Project").
City of Fort Worth
401 West 13th Street Project Detail
Fort Worth, Texas 76102 The scope of the Project is as follows:
• Site plan development including required parking, drives, site utilities, landscape /
Re: FNWL - City of Fort Worth hardscape for an approximate three (3) acre site.
Far Northwest Library 0 Approximately 18,000 GSF new branch library facility with an estimated
construction cost of $7,000,000.
Scope of Services
HKS will provide architectural and interior design services as described in this proposal for
the Project. HKS will retain the services of the following consultants with their disciplines
shown:
• 720 Design - library programming, planning, FF&E, and interior signage services
• DFW Engineering - MEP / FP and low voltage engineering
• JQ Engineering - structural engineering
• Dunaway Associates - civil engineering, survey, and landscape / irrigation design
• Babendure Design Group - exterior signage
A copy of each consultant's proposal outlining anticipated services and deliverables has
been included for your review. Services will be provided as defined in the City of Fort
Worth Agreement for Architectural Services currently under review by HKS.
The scope of the professional services is limited to the following:
BASIC SERVICES:
Concept Design
• Limit three (3) virtual/on site meetings with the Client to review a maximum of
three (3) high level conceptual block plans and exterior massing options for
selection of one for further refinement during the schematic design phase.
Concepts will be based on programming being developed at that time.
• Limit three (3) in person public meetings to present the selected concept and
receive feedback.
• Half day local facility touring
• Deliverable:
• Concept Design package in both digital PDF and color 11"x17" hardcopy
format to include:
• Project guiding principles
• Key "Nature of Place" contextual exhibits used to help inform the
design.
• Color block plan and exterior massing views of the selected option.
• Schematic Design
HKS, Inc.
1227 W. Magnolia Ave., Suite 200
Fort Worth, TX 76104 Page 1 of 6
HKS
• Limit three (3) on site meetings with the Client to further refine the approved
conceptual design to include preliminary exterior material selections, interior
wall & door layout, and preliminary interior finish type selections.
• Facilitate a Pre -Development Conference with the City to review planned site
and building scope.
• One (1) coordination meeting with Traffic and Public Works (TPW)
• Deliverable:
• Schematic Design package in both digital PDF and 11"x17" hardcopy
format to include:
• Color architectural floor plans and exterior elevations at the
appropriate scale
• Limit three (3) digital color renderings of key exterior and interior
views.
• Preliminary engineering plans and/or narratives.
• Outline specifications in 8.5" x 11" format.
Design Development
• Limit three (3) virtual/on-site meetings with the Client to further develop the
approved schematic design to include room by room amenities, final exterior
and interior material palette selections, and refined engineering systems.
• See Optional Services below.
• Deliverable:
• Design Development package in both digital and 30"x42" hardcopy format
to include:
• Detailed floor plans and reflected ceiling plans at the appropriate
scale.
• Exterior elevations noting materials and key dimensions
• Typical building and wall sections noting key material changes and
dimensions.
• Key interior wall and millwork elevations.
• Update schematic renderings to reflect current scope.
• Further detailed engineered plans and major equipment schedules.
• Preliminary detailed specifications in 8.5" x 11" format.
Construction Documents
• Development of the approved design development scope into permit
drawings for use by the construction manager during the construction phase.
• Multiple drawing packages for phased construction is not currently
anticipated.
• Deliverable:
• Final "For Construction" document package in both digital PDF and
30"x42" hardcopy format to include architectural, interior design, and
engineering deliverables from all disciplines as noted.
Bidding & Negotiation / Permitting
• Be available to answer questions from the construction manager to aid in
securing subcontractor pricing.
HKS, Inc.
1227 W. Magnolia Ave., Suite 200
Fort Worth, TX 76104 Page 2 of 6
HKS
• Limit one (1) subcontractor pricing review meeting to assist Client and
construction manager in final GMP contract efforts.
• Assist selected construction manager in submitting the final construction
document package for permit. Monitor permitting process and respond to
City questions as required.
• Construction Contract Administration
Assuming a twelve (12) month construction schedule, attend twenty-four (24)
bi-weekly on site OAC meetings to observe construction progress and answer
questions.
Review RFIs and submittals
Deliverable:
• Field observation report in digital 8.5"x11" PDF format.
• Record documents from construction document markups provided
construction manager in PDF format.
• Interior Design (Finishes):
• Attend one (1) visioning session and one (1) public meeting during the
conceptual / programming phase.
• Limit three (3) Client review meetings during the schematic and design
development phases.
• Develop a maximum of three (3) preliminary interior finish palettes for
selection of one for further refinement.
• Deliverable:
• Digital and hardcopy finish board of the final materials selected.
• Finish plans, elevations, schedule, and specifications incorporated into the
various milestone packages listed above.
Schedule
Upon receipt of a signed contract HKS will begin the design services within fourteen (14)
days. The proposed schedule is attached for your reference. These dates are contingent
upon receiving a signed agreement by May 30, 2023. In the event the schedule is extended
due to causes not within the control of HKS, our compensation will be equitably adjusted to
account for the additional time in accordance with HKS then current hourly rate schedule.
Fees and Payment
Compensation to HKS and its consultants for the services described above shall be based
on a stipulated lump sum broken down as follows:
HKS, Inc.
1227 W. Magnolia Ave., Suite 200
Fort Worth, TX 76104 Page 3 of 6
HKS
PHASEI
PHASEII
Programming &
Total Project
Seri•, -
DBE
Consultant
Concepts fee
SD thru CA Fee
fee
Basic Services
Architectural
HKS
$25,000
$288.000
$313,000
Planning
✓
720 Design
$65,700
$65.700
Structural Lng
✓
1Q
$bl.000
$51,000
MEP Eng.
✓
DFW
$78,654
$78,654
Subtotal
$25,000
$489,354
$514.354
Additional Services
Programming
✓
120 Design
$30,000
$30,000
FFE
✓
720 Design
$59.400
$59.400
Interior Signage
✓
720 Design
$7,020
$7,020
Exterior Signage
Babendure
$10,000
$10,000
Interiors - Concepts
HKS
$3,500
$3,500
Interiors - Finishes
HKS
$37.632
$37,632
Civil - Engineering
Dunaway
$7,400
$66.600
$74,000
Civil • Grading Permit
Dunaway
$7,000
$7,000
Civil - Detention Analysis/Design
✓
Dunaway
$6,000
$9.000
$15,000
Civil - SWPPP
Dunaway
$3,500
$3,500
Civil - Owner & Design Mtgs (hourly)
Dunaway
$750
$4,250
$5,000
Civil - CA (hourly)
Dunaway
$5,000
$5,000
Landscape / Irrigation Design
Dunaway
$55.500
$55,500
Landscape - Owner Mtgs (hourly)
Dunaway
$900
$5,100
$6,000
Landscape - Public Mtgs (hourly)
Dunaway
$1,000
$1.000
$2,000
Landscape - CA (hourly)
Dunaway
$5.000
$5,000
LV-Data. Voice, A/V, Sec
✓
DFW
$15.392
$15,392
Subtotal
$49,550
$291,394
$340,944
Total
$74,550
$780,748
$855,298
Reimbursable Expenses
Project Expenses
$2,500
$8,500
$11,000
ADA Consulting
✓
ABD
$2.800
$2.800
TOTAL
$77,050
$792,0"
5869,098
Add -Alternate Services
Themed Space Design
HKS
$10,000
$10,000
Public An Coordination (Allowance
$IQ000
$10,000
Interior Only)
Team
GeorechnicalEngineering
Dunaway
$6,000
$6,000
Topographic Survey
Dunaway
$5,000
$5,000
Drainage Study
Dunaway
$5,000
$5,000
Stormwater Facility Maintenance
Dunaway
$5,500
$5,500
Zoning Change
Dunaway
$8,000
$8,000
Final Plat
Dunaway
$6,500
$10,000
$16,500
Water & Sewer Loading Exhibits
Dunaway
$5,500
$5,500
Easement Services
Dunaway
$5,000
$5,000
Franchise Coordination (hourly)
Dunaway
$5,000
$5,000
Add-Afternate Services
Total
$22.000
$87,500
JPhase l Total
$99,050 1
Total Project Cost
$950,598
HKS, Inc.
1227 W. Magnolia Ave., Suite 200
Fort Worth, TX 76104 Page 4 of 6
HKS
We understand that the City has set a goal for this project of 16% of the fee dollars set aside
for small business enterprises (SBE) within the design team. Based on final consultant
proposals received and reflected in the fees above, our current SBE participation is 36.61%.
A breakdown can be provided to the Client upon request.
HKS will invoice for services and reimbursable expenses monthly, with payment due upon
receipt of invoice. Invoices for which payment are more than thirty days past due will
accrue interest at the rate of seven percent per annum. Client agrees to pay HKS for
services rendered pursuant to this contract.
Reimbursable Expenses
In addition to compensation for services, HKS shall be reimbursed for all out-of-pocket
expenses such as travel, reproduction, plotting, project management websites, long
distance phone calls, courier service, postage, photography, and other out of pocket
expenses incurred relative to these services. Reimbursable Expenses will be billed atone
and one -tenth times the actual cost.
Additional Services
Should there be a request for additional services or if there are deviations from scope of
services described in this proposal, HKS shall submit an additional service request to the
Client for approval, prior to commencement of the services. Additional services shall be a
stipulated sum based on our approved hourly rates.
• Exploration and concept design for themed reading area.
• Public Art Coordination
Additional Consultants
If the services of consultants other than any included in the Scope of Services given above
are required and in the event, Client request these consultants be retained by HKS, HKS will
invoice these additional consultants at one and fifteen one hundredths times the amount
invoiced HKS by the consultants. HKS reserves the right to qualify and select any
consultants who will be under HKS contract.
Termination
In the event Client abandons the Project at any time or elects to terminate our services, HKS
shall be paid for services performed and reimbursable expenses incurred up to the date of
our receipt of your written notice of termination. HKS reserves the right to suspend
services if payment for compensation and expenses is not received within thirty (30) days
of receipt of our invoice.
Copyright
The Program, Drawings, Specifications, 3D Model, other documents, and the designs
prepared by HKS for this Project are instruments of service for use solely with respect to
this Project. HKS shall retain all common law and statutory intellectual property rights in
and to the instruments of service. No modifications to the instruments of service shall be
made without notification to and authorization of HKS and its consultants. HKS grants to
HKS, Inc.
1227 W. Magnolia Ave., Suite 200
Fort Worth, TX 76104 Page 5 of 6
HKS
Client a license to use the instruments of service for use with respect to this Project upon
payment in full for compensation and reimbursable expenses.
Texas Asbestos Health Protection Act
As the project is a renovation of an existing building located in the state of Texas, the issuance
of a building permit will be subject to the requirements of the Texas Asbestos Health
protection Act. As such, an Asbestos Survey will be required to be performed by a consultant
hired by the owner for areas to be renovated. This report will be provided to HKS for review.
Statement of Jurisdiction
The Texas Board of Architectural Examiners, 333 Guadalupe, Suite 2-350, Austin, Texas
78701-3942, Phone: 512/305-9000, has jurisdiction over individuals registered as architects or
interior designers in Texas. The Board's internet address is www.tbae.state.tx.us.
If the terms of this proposal are acceptable, please acknowledge your acceptance by
executing this proposal and returning one copy to my attention.
Best Regards,
Brent Sparks
AIA, LEED BD+C
Principal
The undersigned authorized agent of the owner and Client represents and warrants to HKS
that all required approvals for authorization of the foregoing services have been obtained in
writing.
AGREED AND AUTHORIZED:
This day of May 2023
By: City of Fort Worth
Signature
CC: Mr. Jody Tettleton
Mr. Douglas Mullen
Ms. Kim Cooper
HKS, Inc.
1227 W. Magnolia Ave., Suite 200
Fort Worth, TX 76104
Title
Page 6 of 6
HKS
HKS 2023 Hourly Rate Schedule
Partner $415
Principal $365
Vice President $315
Associate $280
Design Staff $235
Support Staff $215
These rates are valid for one year from the date of this Agreement. After that time, the
rates may increase, at the option of the Architect, by 5% per year.
City of Fort Worth, Texas
Mayor and Council Communication
DATE: Tuesday, January 30, 2024
LOG NAME: 21 FAR NORTHWEST LIBRARY DESIGN
REFERENCE NO.: M&C 24-0095
SUBJECT:
(CD 10) Authorize Execution of Amendment No. 1 to the Architectural Services Agreement with HKS, Inc.
in the Amount of $851,548.00 for a Total Contract Amount of $950,598.00 for the Far Northwest Branch
Library Located at 1297 Avondale -Haslet Road (2022 Bond Program)
RECOMMENDATION:
It is recommended that the City Council authorize execution of Amendment No. 1 to the Architectural
Services Agreement with HKS, Inc. in the amount of $851,548.00 for a total contract amount of
$950,598.00 for the new Far Northwest Branch Library located at 1297 Avondale -Haslet Road (City
Project No. 103980).
DISCUSSION:
The purpose of this Mayor and Council Communication (M&C) is to authorize execution of Amendment
No. 1 to the Architectural Services Agreement with HKS, Inc. in the amount of $851,548.00 for a total
contract amount of $950,598.00 for the Far Northwest Branch Library located at 1297 Avondale -Haslet
Road.
The Far Northwest Library project included in the 2022 Bond Program calls for the land acquisition,
design and construction of new library facility in far Northwest Fort Worth along with supporting
infrastructure and equipment. Following a request for qualifications process and interviews for
Architectural Services, staff administratively executed a professional services agreement with HKS, Inc.
SCORING MATRIX TABLE ARCHITECT:
Brinkley
Sargent
Komatsu
Gensler GFF, Inc HKS, Inc.
Wiginton
Architecture
Architects
Qualifications of
Design
63
57 60 65 60
Professional
(Technical
15
13 16 I 17 I 13
Approach
Projects
11 10
11 10 11 10 11 10 11 10
Diversity and
Responsive
Responsive Responsive Responsive Responsive
Inclusion
Total Score
11 88
11 80 11 86 1� 92 1 83
The overall project costs are expected to be as described in table below:
Far Northwest Library 11 TOTALS
http://apps.cfwnet.org/ecouncil/printmc.asp?id=31802&print=true&DocType=Print 2/23/2024
(Architectural Design Fees II$ 99,050.00
1 Amendment 1 $ 851,548.00
Total Architectural Fees 11$ 950,598.00
This project is included in the 2022 Bond Program for $12,260,000 with an additional appropriation of
$2,000,000 from the General Capital Fund The current total estimated costs are $17,685,000. If
additional funds are not secured for the project, the architect and City staff will propose options for
reducing the scope of the project.
This project is included in the 2022 Bond Program. The City's Extendable Commercial Paper (ECP)
(M&C 22-0607; Ordinance 25675-08-2022) provides liquidity to support the appropriation. Available
resources will be used to actually make any interim progress payments until debt is issued. Once debt
associated with a project is sold, debt proceeds will reimburse the interim financing source in accordance
with the statement expressing official Intent to Reimburse that was adopted as part of the ordinance
canvassing the bond election (Ordinance 25515-05-2022).
Waiver of Building Permit Fees- In accordance with the City Code of Ordinances, Part II, Chapter 7-1
Fort Worth Building Administrative Code, Section 109.2.1, Exception 2; "Work by non -City personnel on
property under the control of the City of Fort Worth shall be exempt from the permit fees only if the work is
for action under a contract that will be or has been approved by City Council with notes in the contract
packages stating the fee is waived."
Business Equity — HKS, INC. is compliant with the City's Business Equity Ordinance by committing to
36.61\% MWBE participation on this project. The City's MWBE goal on this project is 16\%.
Funding is budgeted in the Library Department's 2022 Bond Program Fund for the purpose of funding the
Far Northwest Library project, as appropriated.
The new Far Northwest Library is to be located in COUNCIL DISTRICT 10.
FISCAL INFORMATION / CERTIFICATION:
The Director of Finance certifies that funds are available in the current capital budget, as previously
appropriated, in the 2022 Bond Program Fund for the Far NW Library project to support approval of the
above recommendations and execution of the contact and amendment to the agreement. Prior to any
expenditure being incurred, the Library and Property Management Departments have the responsibility to
validate the availability of funds.
FUND IDENTIFIERS (FIDsJ:
TO
Fund Department Account Project ProgramActivity Budget Reference # mounj
ID ID Year (Chartfield 2)
FROM
Fund Department Account Project ProgramActivity Budget Reference # Amount
ID ID Year (Chartfield 2)
CERTIFICATIONS:
Submitted for Citv Manager's Office bv: Dana Burghdoff (8018)
Oriainatinp Department Head: Ricardo Salazar (8379)
Additional Information Contact:
ATTACHMENTS
1. 21 FAR NORTHWEST LIBRARY DESIGN AND CMAR FID TABLE (1).xlsx (CFW Internal)
http://apps.cfwnet.org/ecouncil/printmc.asp?id=31802&print=true&DocType=Print 2/23/2024
2. 21 FAR NORTHWEST LIBRARY DESIGN AND CMAR funds availabilitv.Ddf (CFW Internal)
3. 231220 Correction CompMemo HKS Goals.pdf (CFW Internal)
4. Far Northwest Library Design and CMAR maD.Ddf (Public)
5. Form 1295 Certificate 101056642.Ddf (CFW Internal)
6. SAM HKS Inc.Ddf (CFW Internal)
http://apps.cfwnet.org/ecouncil/printmc.asp?id=31802&print=true&DocType=Print 2/23/2024