HomeMy WebLinkAboutContract 55087-A1CSC No. 55087-A1
FIRST AMENDMENT TO
CITY OF FORT WORTH CONTRACT NO. 55087
This FIRST AMENDMENT ("First Amendment") is made and entered into by and between the
CITY OF FORT WORTH, a home -rule municipal corporation of the State of Texas, acting by and
through its duly authorized representative ("City"), and Parkeon, Inc. ("Vendor").
WHEREAS, City and Vendor entered into an agreement to provide parking pay station
equipment, products, and services, the same being City Secretary Contract Number 55087
("Agreement"); and
WHEREAS, the parties desire to amend the Agreement to increase the costs of back -office
services and add a Piggyback Clause.
NOW, THEREFORE, City and Vendor agree to amend the Agreement as follows:
I. AMENDMENT
The Agreement is hereby amended as follows:
Exhibit B of the Agreement is amended to increase the cost of the Smartfolio Back office
Management system line item by a total of 6.9%, for a new total cost of $51,85.
The Agreement is further amended to include the following provision concerning interlocal cooperative
agreements.
Vendor agrees that this contract may be extended to any jurisdiction within the United
States to purchase in accordance with these contract terms.
Any jurisdiction using such contract may place its own order(s) directly with the
Contractor. Each jurisdiction acts only as its own Contracting Agent and is not responsible for
placement of orders, payment or discrepancies of other participating jurisdictions.
It is the Vendor's responsibility to notify the jurisdictions of the availability of the contract.
H.
(1) All terms and conditions of the Agreement that are not expressly amended pursuant to
this First Amendment shall remain in full force and effect.
(2) All terms in this First Amendment that are capitalized but not defined shall have the
meanings assigned to them in the Agreement.
First Amendment to CSC No. 55087
OFFICIAL RECORD
CITY SECRETARY
Page 1 of 2 FT. WORTH, TX
[Signature Page Follows]
[Executed effective as of the date signed by the Assistant City Manager below.] / [ACCEPTED AND
AGREED:]
City:
By:
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Name:
Jesica McEachern
Title:
Assistant City Manager
Date:
Mar 4, 2024
Vendor:
By:
Name: B. Reliouet
Title: President
Date: Feb. 29th, 2024
CITY OF FORT WORTH INTERNAL ROUTING PROCESS:
Approval Recommended:
Contract Compliance Manager:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
of this contract, including ensuring all
By:
Lauren P ienr(Mar1,,202413:50CST)
performance and reporting requirements.
Name:
Lauren Prieur
Title:
Transportation and Public Works Director
Pam.
By:
Approved as to Form and Legality:
Name: Peter Elliott
Title: Administrative Services ManaL-er
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By:
City Secretary:
Name:
Tavlor Paris
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Title:
Assistant City Attorney
A s
By: Mar4, 2024
Contract
Authorization:
Name: Jannette S. Goodall
M&C:
20-0950
Title: City Secretary
OFFICIAL RECORD
CITY SECRETARY
First Amendment to CSC No. 55087 Page 2 of 2 FT. WORTH, Tx
City of Fort Worth, Texas
Mayor and Council Communication
DATE: 12/15/20 M&C FILE NUMBER: M&C 20-0950
LOG NAME: 2020PAY STATION CONTRACT
SUBJECT
(CD 7 and CD 9) Authorize a Sole Source Agreement with Parkeon, Inc., in an Amount Not to Exceed $660,000.00 for an Initial Term of Three (3)
Years, for Product and Services of Pay and Display Parking Meters for the Transportation and Public Works Department
RECOMMENDATION:
It is recommended that the City Council authorize a sole source agreement with Parkeon, Inc., in an amount not to exceed $660,000.00 for an
initial term of three (3) years, with two one-year renewal options, for pay and display parking meter products and services for the Transportation
and Public Works Department.
11 &10111*4103 kiF
On March 1, 2016, Mayor and Council Communication (M&C P-11839) City Council authorized the execution of an agreement with Parkeon, Inc.,
for parking equipment and services for the Transportation and Public Works Department. The contract began on March 2, 2016, and ends with the
last of two one-year renewals on March 1, 2021.
The Transportation and Public Works Department (TPW) will use this agreement to purchase additional on -street parking pay stations, smart
meters, back office connectivity and, repair parts to keep the parking infrastructure operational. The City currently has 3,200 metered parking
spaces throughout the Fort Worth Central Business District, the University/Berry Street District, the West 7th Urban Village, Cultural District, and
the Hospital District.
Since February 2012, the City of Fort Worth has bought and installed over 274 parking pay stations and smart meters for high demand parking
areas. These pay stations and meters account for over 60 percent of all parking transactions and total metered parking revenue. Parking pay
station transactions are completed via coin and credit and debit cards. Through the use of parking pay stations, the City has been able to sustain
improvements in parking meter uptime, in excess of 99.5 percent, and maintain significant reductions in parking meter operations and
maintenance processing time. This new agreement will enable the City to continue to meet the needs of our populace, thus extending the ease and
simplicity of the parking process for the public. On June 24, 2020, a sole source exemption justification was requested and approved through the
City of Fort Worth's Purchasing and Law Department's for Parkeon related products and services, including Parking Pay Stations such as pay and
display, pay by plate, pay by space units and smart parking meters that enable the use of credit and debit cards and related software for all back -
office operation & pay system connectivity, thus making these products and related services exempt from competitive bidding requirements.
This agreement includes the purchase of pay and display parking stations and smart meters in the first three years and includes shipping, onsite
training, installation, and a three-year warranty on each station, in an amount not to exceed $660,000.00 for an initial term of three (3) years or
$220,000.00 per year. This agreement also includes annual fees (including service, maintenance, gateway, and license fees).
BID ADVERTISEMENT - This procurement is exempt from the competitive bidding requirements as provided for under Section 252.022(7)(A) of
the Texas Local Government Code because Parkeon. Inc., is the sole provider of parking station and meter products and services.
Office of Business Diversity - A waiver of the goal for MBE/SBE subcontracting requirements was requested by the Department and approved by
the OBD, in accordance with the BIDE Ordinance, because the M/WBE Waiver is based on the sole source information provided to the MWBE
Office by the managing department's project manager.
The Director of Finance certifies that funds are available in the current capital budget, as previously appropriated, in the Municipal Parking Capital
Project Fund for the Parking Garages project to support the approval of the above recommendation and execution of the agreement. Prior to an
expenditure being incurred, the Transportation and Public Works Department has the responsibility to validate the availability of funds.
Submitted for Citv Manaaer's Office bv: Dana Burghdoff 8018
Oriainatina Business Unit Head: William Johnson 7801
Additional Information Contact: Tanya Brooks 7861
}Flowbird
February 23r6, 2024
Subject: Back -Office Services Price Increase
Dear Valued Customer:
Flowbird America
40 Twosome Drive, Suite 7
Moorestown, New Jersey
08057
United States
www.flowbird.arour)
Flowbird always strives to keep its pricing competitive, and for most years we have been able to keep
the price for our back -office services stable and well below inflation. However, in the last couple of
years, we have seen continued cost escalations pertaining to:
Data center hosting and Utilities
Cyber security Insurance
Labor dedicated to the development of new software updates, data management, and overall
data security
In order to continue providing you with the best level of services and investing in the security of your
data, please be advised that:
If you have an existing contract with us, we will honor the pricing in that agreement through
expiry.
If you don't have an existing contract with us, starting July 1, 2024, Flowbird will increase the
cost of your back -office service (Smartfolio or WebOffice) by 6.9%.
Our expectation is that this notice provides you with the necessary time to adjust your budget
accordingly. We look forward to continuing to provide you with quality service, high system availability,
and overall security of the platform.
If you have any questions, please contact Mark Leonard at 856-234-8000 ext. 2256 or
mark.leonard@flowbird.eroup.
Sincerely,
Benoit Reliquet, President
Flowbird North America
benoit.reliquet(cDflowbird.eroup
�r
FORT WORTH.
Routing and Transmittal Slip
Transportation & Public Works Department
DOCUMENT TITLE: Amendment 1 to CSC No. 55087 Parkeon
For: Amendment 1 to CSC No. 55087 to increase Smartfolio Back -office Management System
line item by a total of 6.9%, for a new total cost of $51.85. The amendment also adds a provision
concerning interlocal cooperative agreements.
M&C: 20-0950 CPN: CSO: 55087 DOC#:
Date:
To:
Name
1.
Peter Elliott
2.
Lora Carosielli
3.
Chelsea St. Louis
4.
Martin Phillips
5.
Lauren Prieur
6.
Taylor Paris
7.
Jesica McEachern
8.
Ronald Gonzalez
9.
Jannette Goodall
10.
Allison Tidwell
11.
Charles Yarbro
Department
Initials Date Out
TPW- Signature
TPW- Initial
TPW- Initial
TPW- Initials
TPW- Signature
Law- Signature
T7L
CMO- Signature
CMO- Initial
K
CMO- Signature
CMO
TPW
DOCUMENTS FOR CITY MANAGER'S SIGNATURE: All documents received from any and all
City Departments requesting City Manager's signature for approval MUST BE ROUTED TO THE
APPROPRIATE ACM for approval first. Once the ACM has signed the routing slip, David will review
and take the next steps.
NEEDS TO BE NOTARIZED: []YES ®No
RUSH: []YES ®No SAME DAY: []YES ®No NEXT DAY: ❑YES ®No
ROUTING TO CSO: ®YES ❑No
Action Required:
❑ As Requested
❑ For Your Information
® Signature/Routing and or Recording
❑ Comment
❑ File
❑ Attach Signature, Initial and Notary Tabs